Appointment of a quantity surveyor for the refurbishment of the n&r building (sabs)

Compulsory briefing session:

• Date: 05 November 2026
• Time: 11:00
• Venue: SABS Groenkloof, 1 Dr Lategan Road, Groenkloof, Pretoria

Closing date and time:

• 13 November 2026 at 11:00

No extension of the closing date is mentioned.

Enquiries:

• Contact: Lethabo Nedondwe
• Role: Procurement Specialist
• Email: [email protected]
• Telephone: 011 238 6044

Submission address (email): [email protected]

Service/delivery address:

• SABS Groenkloof, 1 Dr Lategan Road, Groenkloof, Pretoria

Note: Bidders must not contact any other SABS personnel regarding this RFQ — doing so may lead to disqualification.

Submission method: email only — Proposals/Bids submitted via a link and/or “We transfer” will not be accepted. It is the Bidder’s responsibility to ensure the quotation is received on time by SABS.

Submission email: [email protected]

Closing time: 13 November 2026 at 11:00am — no late submissions accepted.

Returnable documents (all must be submitted with the quotation):

• National Treasury Central Supplier Database (CSD) registration report
• Valid B-BBEE certificate or sworn affidavit (to claim specific goals)
• SBD 4 (Bidder’s Disclosure): discloses employment by an organ of state, relationships with SABS personnel, and interests in other CSD-registered enterprises; failure to disclose all active CSD-registered companies linked to directors leads to disqualification.
• SBD 6.1 (Preference Points Claim): claims specific goal points under the Preferential Procurement Regulations 2022; unclaimed goals score 0.
• Non-Disclosure Agreement (Annexure C)
• General Conditions of Contract (GCC)

Disqualification risks:

• Any required document omitted or not signed.
• Late submissions, regardless of reason.
• Contacting any SABS personnel other than the named Procurement Specialist — canvassing results in disqualification.
• Submitting via a link or “We transfer”.

Pre-qualification (failure leads to disqualification before functionality evaluation):

• Valid Letter of Good Standing issued by the Compensation Fund (COIDA)
• Certified copies (not older than 3 months) of the proposed Quantity Surveyor’s qualifications: BSc Quantity Surveying, BQS, BTech, or equivalent recognised by SACQSP
• Valid Professional Quantity Surveyor (PrQS) registration certificate issued by SACQSP

Functionality evaluation (measured on a scale of 1-5):

• Company track record (40% weight): minimum 5 reference letters from contactable clients confirming successful completion of similar Quantity Surveying and Project Management projects within the last 5 years. Each letter must include client name, project name, description, completion date, project value (where applicable), contact person, telephone/email. Scoring: 0 letters = 0, 1 = 1, 2 = 2, 3 = 3, 4 = 4, 5 or more = 5.
• Quantity Surveyor experience (40% weight): CV of proposed QS showing qualifications, professional registration, years of experience, employment history, similar project experience. Scoring: no relevant experience = 0, 1 year = 1, 2 years = 2, 3 years = 3, 4 years = 4, ≥5 years = 5.
• Project Plan (20% weight): detailed Project Execution Plan covering approach, key activities, Gantt chart, milestones, resource allocation, risk management, QA/QC, communication/reporting plan. Not submitted = 0, submitted = 5.

Minimum functionality threshold: 70%. Bidders below this are disqualified and not evaluated on pricing or specific goals.

Preference points (applied only to bidders passing functionality): 80/20 system (PPPFA Regulations 2022).

• Price: 80 points
• Specific goals: 20 points, allocated for:

Black ownership: 100% = 10, 75–99% = 8, 60–74.99% = 6, 51–59.99% = 4, 1–50.99% = 2, 0% = 0

Black women ownership: 100% = 6, 51–99% = 4, 1–50.99% = 2, 0% = 0

Ownership by persons living with disabilities: 100% = 4, 51–99% = 2, 0–50.99% = 0

• Claimed points must be supported by evidence; unclaimed goals score 0.

The SABS requires appointment of a quantity surveyor (QS) to provide professional quantity surveying and project cost management services for the refurbishment of the N&R building.

The scope of work includes, but is not limited to:

• Assess current building conditions and confirm refurbishment requirements in consultation with the Facilities Maintenance Department.
• Prepare detailed cost estimates, cost plans, and budgetary projections for the refurbishment works.
• Assist with development and compilation of tender documentation: Bills of Quantities (BOQ), pricing schedules, scope of works, tender specifications, and contract documentation.
• Support the tendering and procurement process, including evaluation of contractor quotations and tender submissions.
• Monitor and control project costs during execution to ensure alignment with the approved budget.
• Oversee and verify work completed on site with the project team, ensuring compliance with contractual requirements, specifications, quality standards, and approved scope.
• Review and certify contractor payment claims, variations, and final accounts.
• Attend project meetings, site inspections, and progress review meetings.
• Provide regular progress reports, cost reports, and financial updates to Facilities Management and stakeholders.
• Assist with project close-out activities, including preparation and verification of final accounts and supporting documentation.

Services are subject to the SABS Standard Terms and Conditions (available at www.sabs.co.za).

A detailed Project Execution Plan is required as part of the proposal, covering:

• Project approach and methodology
• Key activities and deliverables
• Programme of works (Gantt chart)
• Milestones and timelines
• Resource allocation
• Risk management approach
• Quality assurance and quality control measures
• Communication and reporting plan

This plan is scored under functionality (validity 20%).

Proposed Quantity Surveyor must have:

• Relevant qualification (BSc Quantity Surveying, BQS, BTech, or equivalent recognised by SACQSP) — certified copies not older than 3 months.
• Valid PrQS registration with SACQSP.
• At least 5 years of relevant experience (recommended for full marks on that functionality criterion; less experience results in lower scores).

Company track record:

• Minimum 5 reference letters from contactable clients confirming successful completion of similar Quantity Surveying and Project Management projects within the last 5 years.
• Each reference letter must include client name, project name, brief description, completion date, project value (where applicable), contact person, and telephone/email.

Pricing must be provided as a fixed, all-inclusive-of-VAT quotation, covering transportation, disbursements, and with forward cover for foreign currencies if applicable.

The pricing will be evaluated under the 80/20 preference points system (Price = 80 points, Specific goals = 20 points) only for bidders passing the 70% functionality threshold.

No advance payment; payment only on agreed service delivery.

Pricing format:

• The quotation must be all-inclusive of VAT.
• Include transportation costs and disbursements.
• Fixed price; if foreign currencies are involved, bidders must make provision for forward cover.

Payment terms:

• No upfront or advance payment. Payment only upon delivery of service/goods as agreed between SABS and successful bidder.

No bid security, guarantee, or retention is stated.

Bidders must not include their own contractual terms — SABS will not be bound by any legal or contractual terms included in the bidder’s quotation.

• CSD registration report (National Treasury Central Supplier Database) — required.
• Valid B-BBEE certificate or sworn affidavit — required to claim specific goal points.
• Valid Letter of Good Standing issued by the Compensation Fund (COIDA) — mandatory, pre-qualification.
• Certified copies (not older than 3 months) of proposed Quantity Surveyor’s qualifications: BSc Quantity Surveying, BQS, BTech, or equivalent recognised by SACQSP — mandatory.
• Valid Professional Quantity Surveyor (PrQS) registration certificate issued by SACQSP — mandatory.

These are pre-qualification requirements; bidders who do not meet them are disqualified and not evaluated on functionality.

The RFQ does not create a contract; SABS is not obligated to accept any bid and may discontinue the process at any time.

The bidder’s quotation must remain valid for 120 days from the closing date. SABS may extend this by 60 days in writing; bidders are not required to consent and cannot amend their quotations.

Bidders must sign a non-disclosure agreement (NDA) covering confidential information; obligations continue for 12 months from signature.

SABS will not be bound by any legal or contractual terms included in the bidder’s quotation.

Evaluation is in stages: (1) pre-qualification compliance check; (2) functionality scored out of 100 with a minimum threshold of 70%; (3) bidders passing functionality are evaluated on price (80 points) and specific goals (20 points) under the 80/20 system. SABS reserves the right to discontinue the evaluation at any time.