Maintenance of automated docking system at or tambo international airport

Maintenance of Automated Aircraft Docking System at OR Tambo International Airport. Reference number: RFQ 72457. Edition: August 2026.

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The contractor must be registered with the relevant authorities, have the necessary qualifications and experience, and comply with the B-BBEE requirements. The contractor must also submit a compliant BEE Certificate and a Tax Clearance Certificate annually.

Maintenance of Automated Aircraft Docking System

at OR Tambo International Airport

Edition: August 2026

Reference number: RFQ 72457

Name of Tenderer: ..........................................................

Contents

The Contract

Part C1: Agreement and Contract Data

C1.1 Form of Offer and Acceptance

C1.2 Contract Data

C1.3 Forms of Securities

C1.4 Insurance Schedule

Part C2: Pricing data

C2.1 Pricing Instructions

C2.2 Price List (including the Activity Schedule)

Part C3: Service

All Required preventative maintenance (Inspections

6 Monthly 8

and tests)

7 Quarterly 4

Inspections and tests)

(in words)

(The above amount should be calculated as per the guide provided in the Pricing Data [Total F]. In the event of any conflict between

the amount above and the Pricing Data [Total F], the latter shall prevail.)

for the Contractor

Part C1: Agreements and contract data, (which includes this agreement)

Part C2: Pricing data and Price List

Part C3: Service information.

Part C4: Site information

and schedules, drawings and documents or parts thereof where so indicated.

follows:

Firstly, the Service information (C3) and Annexes thereto shall prevail;

Secondly the Contract Data (C1.2) and Conditions of Contract;

Thirdly the General Conditions of Contract;

Fourthly the Pricing data;

or damage while in transit by land, sea or air from country of origin anywhere in the world

to the site where the Permanent Works will be constructed including loading, or vice

versa, from the commencement of the time the insured items are loaded prior leaving the

warehouse or factory for shipment to the said site.

Pricing Instructions C2.1

__

Pricing Instructions C2.1

C2.1 Pricing Instructions

The intended pricing strategy to be followed in this tender is according to the Price List (including the

activity schedule).

entered and no other items will be measured. Costs not covered by the items may be included in the

most appropriate items listed. The Contractor has the liberty to insert items, quantities and rates of

his own choosing in the said schedule as a separate line item.

the original wording will apply.

11. Variations in the scope and extent of the work shall be allowed to meet the Engineer’s requirements

and shall be measured and priced at the rates entered in the Activity Schedule, where appropriate,

and shall form an addition to or deduction from the total of the Accepted Contract Amount. Any items

or variations for which rates have not been included in the Activity Schedule shall be agreed and

priced as non-scheduled items.

in total removed from the contract.

Pricing Instructions C2.1

will not be a measurable in calculating the monthly contract fee. The contractor is fully responsible to

ensure that labour resources remain adequate in order to maintain required service levels and system

performance levels as prescribed in the annexes. Only in the event where ACSA prescribes certain

additions to the labour force (over and above to what is already prescribed), will that particular labour

Pricing Data C2.2

resource be included as a measurable item in the Activity Schedule.

is catered for as per the Original Equipment Manufacturer in the pricing above.

Activity Schedule – part 2 (Labour rates and Mark-up – Breakdowns)

Any work not included under part 1 shall be deemed additional work or non-scheduled

items and will be charged at the following rates:

*All rates to exclude vat. Subject to mutual agreement between ACSA and the Contractor, the number of

staff allocated to the contract may be increased/decreased to cater for special needs that may arise

from time to time.

R 0 – r 2 000

%

R 2000.01 - R10 000

%

R 10 000.01 - R30 000

%

R 30 000.01 - R50 000

%

Over R 50 000

%

bCost shall be net cost (excluding VAT) of parts delivered to site with all discounts deducted.

Spares and sub – contractors work will be charged at cost plus mark-up. VAT shall not form part of

mark-up calculations. Cost shall be net cost (excluding VAT) of parts supplied to site with all discounts

deducted.

The spares list must be prepared based on tenderers best current spares prices (excl. VAT). The

actual costs of spares will be reimbursed on submission of invoices and suppliers supporting

documents.

Pricing Data C2.2

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{"category":"Financial","requirements":["Bidder must price the Contract using the Pricing Data [Total F] – the total amount should be stated in words and in figures.","In the event of any conflict between the amount stated in the form and the Pricing Data Total F, the latter prevails.","Price adjustment for inflation may apply on the contract anniversary, using CPI as reference, but only as set out in Option X1."]}

{"category":"Technical","requirements":["Maintenance of automated docking system (automated aircraft docking / visual docking guidance system) at OR Tambo International Airport.","Term: 2 years.","Contractor key people: CVs to be appended to the tender submission. Key personnel must be named (identity to be completed in the Contract Data)."]}

{"category":"Insurance","requirements":["Employer provides Contract Works, Public Liability and SASRIA cover (limits noted: Public Liability CA R200m - any one claim, aggregate unlimited; Professional Indemnity R100m for design; SASRIA Contract Works R500m aggregate","Contractor must maintain motor vehicle liability insurance of at least R5,000,000 for all owned/hired vehicles.","Contractor's liability for indirect or consequential loss: nil.","Contractor's liability for loss/damage to Employer's property and defects liability and insurance liability assessed against the contract."]}

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declarationText

The General Conditions of Contract comprise the NEC3 Term Service Contract, April 2013, published

by the NEC, and the following “Particular Conditions”, which include amendments and additions to such

of rights, and does not give rise to an estoppel unless the Parties agree otherwise and confirm

such agreement in writing.

Z2 Providing the Service:

Z2.1 Delete core clause 20.1 and replace with the following:

change to the design, scope, and Service information that is 5% or more

Z18.2 The Service Manager requires the written consent of the Employer if an action will result in

the Completion Date being extended by more than 30 days.

Z19 Delegation

As stipulated by Section 37(2) of the Occupational Health and Safety Act No. as

amended the Contractor agrees to the following:

Z19.1 As part of this contract the Contractor acknowledge that it (mandatory) is an employer in its

own right with duties as prescribed in the Occupational Health and Safety Act No

as amended and agree to ensure that all work being performed, or Equipment, Plant and

11.2 The working areas are See C3 ‘Service Information’

24.1 The Contractor’s Key people are: CV’s to be appended to Tender Schedule

Name:

Job:

contractor will be notified and replaced units will be removed for the maintenance scope and

pricing will be adjusted.

*Spares will be managed using ACSA’s manual inventory management system.

The manual inventory management system will include but not limited to;

• Conducting and submission of monthly and quarterly stock count to the Service Manager
• Keeping up-to-date inventory cards
• Management of spares movement
• Keeping an up-to-date inventory file (purchase order and request, work order, delivery note, stock

count records, etc.)

• Ensure safety and security of the store room

conveying and delivering, unloading, storing, unpacking, hoisting, setting, fitting and fixing in position,

cutting and waste, patterns, models and templates, plant, temporary works, return of packaging,

establishment charges, profit and all other obligations arising out of the contractual conditions.

Part C1: Agreement and Contract Data

C1.1 Form of Offer and Acceptance

C1.2 Contract Data

C1.3 Forms of Securities

C1.4 Insurance Schedule

Part C2: Pricing data

C2.1 Pricing Instructions

C2.2 Price List (including the Activity Schedule)

Part C3: Service information

C3 Service Information

Part C4: Site information

C4 Site Information

C1.1 Form of Offer and Acceptance

schedule of deviations (if any), contact the employer’s agent (whose details are given in the contract data)

to arrange the delivery of any bonds, guarantees, proof of insurance and any other documentation to be

provided in terms of the conditions of contract identified in the contract data. Failure to fulfil any of these

obligations in accordance with those terms shall constitute a repudiation of this agreement.

clauses and the clauses for main Option:

A: Priced contract with price list

dispute resolution Option: W1: Dispute resolution procedure

and secondary Options:

X1: Price Adjustment for inflation

X2: Changes in the law

X17: Low service damages

X18: Limitation of Liability (as amended in

Option Z)

Z: Additional conditions of contract

of the NEC3 Term Service Contract (April

10.1 The Employer is (Name): Airports Company South Africa SOC Limited

Reg. No 1993/004149/30 VAT no 4930138393

83.1 The Employer provides these insurances (i) Insurance against loss of or damage to the

from the Insurance Table services, Plant and Materials comprising

insurance; and

(ii) Insurance (Public Liability Insurance)

against liability for loss or damage to

property (except the services, Plant and

Materials and Equipment) and liability for

bodily injury to or death of a person (not an

employee of the Contractor) caused by

activity in connection with the contract;

Note: The terms and other matters applicable to

these insurances provided by the Employer (and

to insurances generally) are detailed in the

insurance schedule attached as section C1.4 to

the contract (“the Insurance Schedule”).

83.1 The Contractor provides these additional Professional Indemnity Insurance

insurances

Note: The terms and other matters applicable to

this insurance provided by the Employer are

likewise detailed in section C1.4 to the contract.

83.2 The minimum amounts of cover or Refer to section C1.4.

minimum limits of indemnity required for

the insurance table

choose an arbitrator Parties as and when a dispute arises in terms of

the relevant Z Clause, from the Panel of

X1 Price Adjustment for inflation The index referred to in this clause shall be

deemed to refer to the CPI index on the starting

date. Price adjustment for inflation shall only

take place on contract anniversary

X2 Changes in the law No data is required for this secondary Option

X17 Low service damages No data is required for this secondary Option

X18 Limitation of liability

X18.1 The Contractor’s liability to the Employer Nil - Neither Party is liable to the other for any

for indirect or consequential loss is limited consequential or indirect loss, including but not

to: limited to loss of profit, loss of income or loss of

revenue

X18.2 For any one event, the Contractor’s liability The total amount of damages caused and/or loss

to the Employer for loss of or damage to suffered to the employer's property

the Employer’s property is limited to:

X18.3 The Contractor’s total liability to the The total amount of damages caused and/or loss

X18.4 The Contractor’s total liability to the The Contractor’s total direct liability to the

the Contractor as stated in this contract for:

• Loss of or damage to the Employer’s

property,

• Defects liability,
• Insurance liability to the extent of the

Contractor’s risks

• death of or injury to a person;

infringement of an intellectual property right

Contract Data C1.2a

Z(A): The Additional conditions of contract are: Z1-Z19

that the results of the Service, when complete, shall be fit for their intended purpose.

Z5 Termination

Z5.1 Add the following to core clause 91.1, at the second main bullet, fifth sub-bullet point,

after the words “assets or”: “business rescue proceedings are initiated or steps are taken

to initiate business recue proceedings”.

Z7 Limitation of liability:

Insert the following new clause as Option X18.6:

Z7.1 The Employer's liability to the Contractor for the Contractor's indirect or consequential loss is

limited to R0.00

Z7.2 Notwithstanding any other clause in this contract, any proceeds received from any insurances

or any proceeds which would have been received from any insurances but for the conduct of

the Contractor shall be excluded from the calculation of the limitations of liability listed in the

contract

Z8 Cession, delegation and assignment

Z8.1 The Contractor shall not cede, delegate or assign any of its rights or obligations to any person

without the written consent of the Employer, which consent shall not be unreasonably

withheld. This clause shall be binding on the liquidator/business rescue practitioner /trustee

(whether provisional or not) of the Contractor

Z8.2 The Employer may cede and delegate its rights and obligations under this contract to any

person or entity

Z9 Joint and several liability

Z9.1 If the Contractor constitutes a joint venture, consortium or other unincorporated grouping of

two or more persons, these persons are deemed to be jointly and severally liable to the

Z10 Ethics

Z10.1 The Contractor undertakes:

Z10.1.1 not to give any offer, payment, consideration, or benefit of any kind, which constitutes or

could be construed as an illegal or corrupt practice, either directly or indirectly, as an

inducement or reward for the award or in execution of this contract;

Z10.1.2 to comply with all laws, regulations or policies relating to the prevention and combating of

bribery, corruption and money laundering to which it or the Employer is subject, including but

not limited to the Prevention and Combating of Corrupt Activities Act, .

Z10.2 The Contractor’s breach of this clause constitutes grounds for terminating the Contractor’s

obligation to Provide the Works or taking any other action as appropriate against the

Contractor (including civil or criminal action). However, lawful inducements and rewards shall

not constitute grounds for termination.

Z10.3 If the Contractor is found guilty by a competent court, administrative or regulatory body of

participating in illegal or corrupt practices, including but not limited to the making of offers

(directly or indirectly), payments, gifts, gratuity, commission or benefits of any kind, which are

in any way whatsoever in connection with the contract with the Employer, the Employer shall

be entitled to terminate the contract in accordance with the procedures stated in core clause

92.2. the amount due on termination is A1.

Z11 Confidentiality

Z11.1 All information obtained in terms of this contract or arising from the implementation of this

contract shall be treated as confidential by the Contractor and shall not be used or divulged

or published to any person not being a party to this contract, without the prior written consent

of the Service Manager or the Employer, which consent shall not be unreasonably withheld.

Z11.2 If the Contractor is uncertain about whether any such information is confidential, it is to be

regarded as such until otherwise notified by the Service Manager.

Z11.3 This undertaking shall not apply to –

Z11.3.1 Information disclosed to the employees of the Contractor for the purposes of the

implementation of this agreement. The Contractor undertakes to procure that its employees

are aware of the confidential nature of the information so disclosed and that they comply with

the provisions of this clause;

Z11.3.2 Information which the Contractor is required by law to disclose, provided that the Contractor

notifies the Employer prior to disclosure so as to enable the Employer to take the appropriate

action to protect such information. The Contractor may disclose such information only to the

extent required by law and shall use reasonable efforts to obtain assurances that confidential

treatment will be afforded to the information so disclosed;

Z11.3.3 Information which at the time of disclosure or thereafter, without default on the part of the

of the Contractor at the time of disclosure (evidenced by written records in existence at that

time);

Contract Data C1.2a

Z11.4 The taking of images (whether photographs, video footage or otherwise) of the works or any

portion thereof, in the course of Providing the Works and after Completion, requires the prior

written consent of the Service Manager. All rights in and to all such images vests exclusively

in the Employer

Z11.5 The Contractor ensures that all his Subcontractors abide by the undertakings in this clause.

Z12 Employer’s Step-in rights

Z12.1 If the Contractor defaults by failing to comply with his obligations and fails to remedy such

default within 2 weeks of the notification of the default by the Service Manager, the Employer,

without prejudice to his other rights, powers and remedies under the contract, may remedy

the default either himself or procure a third party (including any subcontractor or supplier of

the Contractor) to do so on his behalf. The reasonable costs of such remedial works shall be

borne by the Contractor

Z12.2 The Contractor co-operates with the Employer and facilitates and permits the use of all

required information, materials and other matter (including but not limited to documents and

all other drawings, CAD materials, data, software, models, plans, designs, programs,

diagrams, evaluations, materials, specifications, schedules, reports, calculations, manuals or

other documents or recorded information (electronic or otherwise) which have been or are at

any time prepared by or on behalf of the Contractor under the contract or otherwise for and/or

in connection with the works) and generally does all things required by the Service Manager

to achieve this end.

Z13 Liens and Encumbrances

Z13.1 The Contractor keeps the Equipment used to Provide the Services free of all liens and other

encumbrances at all times. The Contractor, vis-a-vis the Employer, waives all and any liens

which he may from time to time have, or become entitled to over such Equipment and any

part thereof and procures that his Subcontractors similarly, vis-a-vis the Employer, waive all

liens they may have or become entitled to over such Equipment from time to time

Z14 Intellectual Property

Z14.1 Intellectual Property (“IP”) rights means all rights in and to any patent, design, copyright, trade

mark, trade name, trade secret or other intellectual or industrial property right relating to the

Z14.2 IP rights remain vested in the originator and shall not be used for any reason whatsoever

other than carrying out the works.

Z14.3 The Contractor gives the Employer an irrevocable, transferrable, non-exclusive, royalty free

licence to use and copy all IP related to the works for the purposes of constructing, repairing,

demolishing, operating and maintaining the works

Z14.4 The written approval of the Contractor is to be obtained before the Contractor's IP made

available to any third party which approval will not be unreasonably withheld or delayed. Prior

to making any Contractor's IP available to any third party the Employer shall obtain a written

confidentiality undertaking from any such third party on terms no less onerous than the terms

the Employer would use to protect its IP

Z14.5 The Contractor shall indemnify and hold the Employer harmless against and from any claim

alleging an infringement of IP rights (“the claim”), which arises out of or in relation to:

Z14.5.1 the Contractor’s design, manufacture, construction or execution of the Works

Z14.5.2 the use of the Contractor’s Equipment, or

Contract Data C1.2a

Z14.5.3 the proper use of the Works.

Z14.6 The Employer shall, at the request and cost of the Contractor, assist in contesting the claim

and the Contractor may (at its cost) conduct negotiations for the settlement of the claim, and

any litigation or arbitration which may arise from it.

Z15 Dispute resolution:

Z15.1 Appointment of the

when a dispute arises, from the

a dispute arises from the Panel

of Arbitrators below. The Name Location Contact details

referring party nominates an (phone & e mail)

Arbitrator, which nomination is Adv. Ghandi Badela Gauteng +27 11 282 3700

either accepted or rejected by [email protected]

the other party. In the instance Mr. Errol Tate Pr. Durban +27 11 262 4001

of a rejection of the nominated Eng. [email protected]

Arbitrator, the referring Party Adv. Saleem Ebrahim Gauteng +27 11 535-1800

refers the appointment salimebrahim@mweb

deadlock to the Chairman of Mr. Sebe Msutwana Gauteng +27 11 442 8555

the Johannesburg Bar Council, Pr. Eng. [email protected]

who appoints an Arbitrator Mr. Sam Amod Gauteng [email protected]

listed in the Panel of Arbitrators

below Adv. Sias Ryneke SC Gauteng 083 653 2281

[email protected]

a

Mr. Emeka Ogbugo Pretoria +27 12 349 2027

(Quantity Surveyor) [email protected]

Contract Data C1.2a

Z16 Notification of a compensation event

Z16.1 Delete “eight weeks” in clause 61.3 and replace with “four weeks”. Delete the words “unless

the event arises from the Service Manager or the Supervisor giving an instruction, issuing a

certificate, changing an earlier decision or correcting an assumption.

Z17 BBBEE and Tax Clearance

Certificates

Z17.1 The Contractor shall be expected to annually present a compliant BEE Certificate and a Tax

material breach of the conditions of this Contract, the sanction for which may be a

cancellation of this Contract.

Z18 Communication

Z18.1 Add a new Core Clause 14.5 and 14.6 to read as follows:

Value does not exceed r150 million, and the construction period does not

Exceed 36

Months, and the defects liability period does not exceed 24 months

below and to the

extent relevant to the Contract.

1. Insurance Effected By The Employer (Principle Controlled Insurance (“PCI”))

1.1 Notwithstanding anything elsewhere contained in this Contract and without limiting the

obligations,

liabilities or responsibilities of the Contractor in anyway whatsoever (including but not limited to any

requirement for the provision by the Contractor of any other insurances) the Employer shall effect

and maintain for the duration of the construction and maintenance periods of the Contract - as

appropriate in the joint names of the Employer, the Contractor and where relevant Sub-Contractors

the following insurances which are subject to the terms, limits, exceptions and conditions of the

a) Contract Works/Contractors Public Liability/ Removal Of Lateral Support Liability

Section 1 Of The Policy – Contract Works

property insured, which is in a defective condition due to defect in design, plan specification,

material or workmanship.

This insurance contains the following limitations and warrantees ;

by rain, inundation or flood, Insurers liability shall be limited in respect of the aggregate length of open trenches at

any one time to 2,500 meters.

Exposed Layer Works (applicable to works involving paving, roadways, bulk earthworks and runways and

taxiways)

In respect of loss or damage to Exposed Layer Works relating to paving, roadways and runways (including taxiways)

caused directly or indirectly by rain, inundation or flood, Insurers liability shall be limited in respect of the aggregate

length of Exposed Layer Works at any one time to 2,500 meters.

Section II of the Policy – Contractors Public Liability

accidental death of or injury to persons and/or loss of or damage to property(other than the

Works the subject matter of this Contract) arising from the execution of the Contract with a limit

of indemnity of R100,000,000 in respect of any one occurrence or series of occurrences

consequent on or attributable to one source or original cause.

Pricing Instructions C2.1

Section III of the Policy – Removal Of Lateral Support Liability

of accidental death of or injury to persons and/or loss of or damage to property (other than the

Works the subject matter of this Contract) arising out of or in connection with shock or vibration

or the removal or weakening of or interference with support to property in the vicinity of the

Contract Site and arising out of or in connection with the Insured Contract (but not in respect of

tunneling works) and occurring during the Period of Insurance.

The Limit of Indemnity being limited to R50,000,000 attributable to one source or original

cause

b) Contract Works SASRIA – Providing physical loss of or damage to the Works, Temporary Works

and materials intended for incorporation in the Works as covered by the underlying Contract

Works policy as noted in (a) above due to perils as covered in terms of the SASRIA Contract

or description whatsoever.

The SASRIA Contract Works policy is limited to R500,000,000 (Incl VAT) in the aggregate during

the policy period of insurance.

http://www.sasria.co.za/ which notes the covers and policy exclusions.

c) Design & Construct Professional Indemnity Insurance which provides indemnity against legal

liability to pay compensation as a result of any actual or alleged negligent act, error or omission in

the performance of the Professional Duties of the insured and arising from the execution of this

project. The limit of indemnity under this insurance shall be *R25,000,000 in the aggregate during

the annual policy period of insurance that ACSA effect such cover during the policy period from 1

April to 31 March during each policy period of insurance.

*The limits of indemnity applies to all ACSA contracts as a whole and does not apply specifically to this

contract. The aggregate limit could be exhausted by claims under other ACSA contracts and there is no

guarantee that this insurance cover will provide sufficient cover to this specific contract should the

aggregate limit be exhausted.

a) Labour and construction work which would normally be the responsibility of the building

or engineering contractor.

b) Supervision of the construction works usually undertaken by a building or engineering

contractor.

1. 2 The Contractor shall familiarise itself fully with the details of such insurance effected by the

policies and the Contractor shall be deemed to be fully aware of all the conditions, limits,

limitations, exclusions/exceptions and deductibles that are contained in the Employer arranged

policies. Copies of the Employer arranged policies are obtainable on request from the Employer and

if the Contractor is of the opinion that additional insurance is required, such shall be for the

1.3 The Employer shall pay the premium in connection with the insurances effected by the Employer.

with the insurances effected by the Employer.

1.4 The Contractor shall not include any premium charges for this insurance except to the extent,

which

Pricing Instructions C2.1

he may deem necessary in his own interests to effect supplementary insurance to the insurance

effected by the Employer. The Employer reserves the right to call for full information regarding

insurance costs included by the Contractor.

premium and taxes, duties, etc. shall be borne entirely by the contractor.

1.5 Any further clarification of the scope of cover provided by the Policies arranged by the Employer

should be obtained from the Employer.

1.6 The Contractor and/or any other party who obtains indemnity under the policies effected under

1.1 shall become liable for the deductibles (first amount payable) which are applicable in respect

of each and every occurrence or series of occurrences attributable to one source or cause giving

rise to loss or damage or indemnifiable liability. The deductibles applicable to the policies effected

under 1.1 are as follows:

a) Contract Works/Contractors Public Liability/ Removal Of Lateral Support Liability

will apply in respect of each and every occurrence or series of occurrences arising out of or

in connection with any one event giving rise to loss or damage:

Section 1 Of The Policy – Contract Works

In respect of all loss or damage R150,000 but increased to R250,000 in respect of loss or

damage arising out of or in connection with testing and commissioning.

Section 2 Of The Policy – Contractors Public Liability

R75,000 each and every claim in respect of Property Damage.

Section 3 Of The Policy – Removal Of Lateral Support Liability

R75,000 each and every claim.

b) Contract Works SASRIA

In respect of theft as a result of the SASRIA perils insured - R25,000 each and every

occurrence .

c) Design & Construct Professional Indemnity Insurance

a) In respect of contracts under R50 million at award – R5,000,000.

b) In respect of contracts over R50 million at award – R10,000,000

1.7 In the event of any occurrence which is likely to give rise to a claim under the insurance arranged

by the Employer, the Contractor shall:

a) In addition to any statutory requirement or other requirements contained in the Contract

immediately notify the Employer and the Employer's Insurance Brokers by telephone, mobile

phone or email giving the circumstances, nature and an estimate of the loss or damage or

liability. The Contractor must also complete the Claim Advice Form (Appendix “A” ).

D: +27 (0)11 723 1400

M: +27 (0)74 535 9075

Pricing Instructions C2.1

[email protected]

b) Preserve damage and make it available for inspection by a representative of the Insurers.

c) Wherever possible, photographs of damage should be taken.

d) Inform the police authorities promptly in the event of loss or damage by theft, burglary or

any malicious persons(s) for the purpose of recovering any property so lost, discovering the

guilty person or persons, and having him, her or them duly prosecuted.

e) Advise the Insurers of any other insurance(s) which may cover the same loss, damage or

injury, or any part thereof.

f) Give to the Insurers every assistance to enable the Insurers to settle or resist any claim

against the Insured, or institute any proceedings;

g) On completion the Claims Advice Form, the form must be sent to the Employers Insurance

Brokers for further action (the original may be emailed to the Employers Insurance Broker).

(Please do not remove the Claims Advice Form out of this document. Rather photocopy the

form and send the copy to the Employers Insurance Brokers).

h) The Employer and the employers Insurance brokers / Insurers or their appointed loss

adjusters shall have the right to make all and any enquiry's on the Site of the Works or

elsewhere as to the cause and results of any such occurrence and the Contractor shall cooperate

in carrying out such enquiry's.

i) The Contractor, Project Managers and Consultants must allow free access to Insurers’

assessors for the purpose of investigating and assessing the loss or damage.

j) The Contractor must not proceed with the making good any off the loss without the prior

authorisation of the Insurers.

k) The Contractor must keep separate records of the costs involved in making good any loss or

damage and these records should be available at all times for inspection by Insurers. Such

records should include inter alia the entire cost of labour, materials, transport and equipment.

l) Where required by the Employer, negotiate the settlement of claims with the Insurer or their

appointed loss adjusters through the Employer's Insurance Brokers and shall obtain the

In addition to Clause 1.1 in respect of the insurances effected by the Employer the following

2.1 Without limiting the Contractor’s obligations, responsibilities and liabilities, the Contractor and

Sub-contractor shall maintain at the Contractor's and Subcontractor’s expense and where

applicable provide as a minimum the following insurances:

a) Insurance of Construction Plant and Equipment (including tools offices and other temporary

structures and contents) and other things (except those intended for incorporation into the

Works) brought onto the site for a sum sufficient to provide for their replacement.

Pricing Instructions C2.1

provided to the Employer.

b) Contractor’s Common Law Liability/ Worker’s Compensation Insurance

indemnity of not less than R20,000,000 and/or workmen's compensation insurance

covering personal injury to or death of the employees of the Contractor engaged in

connection with the Works to the minimum value required by applicable law.

insurance in respect of its Subcontractor’s personnel performing the Works.

the Contractor shall indemnify and hold harmless the Employer against any such claim.

provided to the Employer.

c) Motor Vehicle Liability Insurance comprising (as a minimum) "Balance of Third Party" Risks

including Passenger Liability indemnity with a limit of indemnity of not less than R5 000 000

for all owned, non-owned, leased and hired vehicles.

d) Insurance For Buy-Down Cover Of Employer’s Deductibles

acceptable in respect of the works being undertaken.

e) Where the Contract involves manufacturing and/or fabrication of the Works or parts thereof

at premises other than at the Contract Site the Contractor shall satisfy the Employer that all

materials and equipment for incorporation in the Works are adequately insured during

manufacture and/or fabrication. In the event of the Employer having an insurable interest

in such Works during manufacture or fabrication then such interest shall be noted by

endorsement to the relevant Policies of Insurance.

insurance maintained by the Employer.

f) Public Liability insurances in excess of the Employers Public Liability insurances as stated

under clause 1.1(a).

g) Contractor’s Professional Indemnity Insurance in excess of the Employers Design &

Construct Professional Indemnity insurances as stated under clause 1.1(c) and if applicable

to cover the deductible that applies to the Employer effected insurance.

h) Marine Cargo Insurance (If Applicable)

Cover : Imports of cargo, equipment, goods, plant, machinery and materials

(“Insured Property”) to the site where the Permanent Works will be

constructed.

Sum Insured: Not less than the value of the largest single cargo shipment, conveyance or

the value in storage, whichever is the greater (CIF plus 10%).

personnel involved in the execution of any Works on the construction site.

j) Miscellaneous Insurance

2.2 The insurances to be provided by the Contractor and his Sub-contractor shall be effected with

Insurers and on terms approved by the Employer (which approval shall not be unreasonably

withheld) and shall be maintained in force for the duration required (including any period of

maintenance/defects liability period). The Contractor shall within twenty eight (28) days of

commencement of the contract produce to the Employer the relevant Policy or Policies of

2.3 In the event that the Contractor or his Sub-contractor receives any notice of cancellation or

restrictive modification to the insurance provided to them they shall immediately notify the

may effect and keep in force any such insurances and pay such premium or premiums as may be

necessary for that purpose and from time to time deduct the amount paid by the Employer from

any monies due or which may become due to the Contractor or recover same as a debt from the

a) ensure that all potential and appointed Sub-contractors are aware of the whole contents of

these Insurance Clauses, and

b) enforce the compliance by sub contract agreement between the Contractor and SubContractor and where applicable that the Sub Contractor effect similar insurance relating

to the insurances required to be effected by the Contractor under Clause 2 (Contractor

effected insurances).

[email protected]

[email protected]

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• (Please provide name of contracting company, site address, telephone numbers and e-mail

address).

Re :acsa contractors : car/pl/pi : claim

Date of loss : _____________________________________________________________________

Pricing Instructions C2.1

Reported to site agent by : ________________________ Date : _____________________

Reported to Insurance Broker by : ________________________ Date : _____________________

note that this item must be regarded as provisional and will only be payable to the Contractor if and

when a written order to this effect has been issued.

9. “Foreign” shall mean the CIF (Cost, Insurance and Freight) value.

levels and not the quantity of equipment.

Pricing Instructions C2.1

C2.2 Price List

The following Activity Schedule is provided “as-is” for the benefit of the Tenderer. ACSA cannot

guarantee that it is complete in all respects. The Tenderer is responsible for providing an Activity

Schedule which is accurate, complete and in accordance with their proposal. Also, refer to C3 (Service

information) for activities that need to be priced. Only items listed in this Activity Schedule may be billed

to the Employer.

Table A: Activity Schedule

1 Airport permits and parking fees – provisional sum Once off 1 R3 500.00 R3 500.00

Contract Management and administration (Including all

required reporting such as monthly reports

• manual

2 Monthly 12

spares inventory management and other reporting,

office overheads, etc.)

3 Insurance (ACSA required for this contract) Monthly 12

Employer: Airports Company South Africa SOC Limited, Reg. No 1993/004149/30, VAT no 4930138393, Address: O R Tambo International Airport, Private Bag X1, 3rd Floor ACSA North Wing Offices, OR Tambo International Airport, 1627, Tel: 011 921 6911. Service Manager: Lebogang Matsididi, Tel: 011 921 6630, email: [email protected].