Disassembly & installation of air conditioning – citrusdal to piketberg (western cape) tender

Closing date: 01 September 2026 at 11:00. Compulsory site inspection: 24 August 2026 at 11:00 at 65 Voortrekker Street, Citrusdal, 7340.

Compulsory site inspection on 24 August 2026 at 11:00 at 65 Voortrekker Street, Citrusdal, 7340. Contact: Lizet Naude, +27 22 921 2480.

Bidding enquiries: Simphiwe Yende, [email protected], 021 930-1134. Technical enquiries: Purity Zondi, [email protected], 022 921 2480. Site inspection contact: Lizet Naude, +27 22 921 2480.

Submit via email to [email protected] or via Microsoft OneDrive shared with that address. All required documents must be included. Late bids are not accepted. Bids must remain valid for 60 days. Returnable forms: SBD1 (Invitation to Bid), SBD4 (Bidder's Disclosure), SBD6.1 (Preference Points Claim), valid Tax Clearance Certificate or PIN, valid B-BBEE Certificate or EME/QSE Affidavit, and CSD registration report. All forms must be completed and signed.

The following documents are required for the proposal to be considered for evaluation process: 1. SBD1 – Invitation to bid; 2. SBD4 - Bidder’s Disclosure; 3. Valid Tax Clearance Certificate or Pin; 4. Valid B-BBEE Certificate or EME/QSE Affidavit; 5. SBD6.1 – Preference Point Claim Form; 6. Central Supplier Database Registration (CSD) Report – Proof of CSD registration.

Evaluation is in stages: Stage 1 Compliance (all returnable documents submitted), Stage 2 Mandatory criteria (SAQCC GAS registration and CIDB Grade 1 ME or higher), Stage 3 Functional/Technical (minimum 70 points out of 100), Stage 4 Price and Specific Goals (80/20 preference point system). Functional criteria: 60 points for 3+ years experience in similar projects, 40 points for references (3+ references = 40, 2 = 10, 0 = 0). Price and specific goals: 80 points for price, 20 for specific goals (small business and black woman ownership).

Dismantle and install a Midea air conditioner from PPECB Citrusdal office (65 Voortrekker Street, Citrusdal, 7340) to Piketberg office (97 Lang Street, Piketberg, 7320). Transportation estimated at 50 km, all work must be done on the same day. Wiring must comply with SANS 10142-1. Supply and install refrigerant. Units must have heating and cooling functions. All products must be ISO 9001 accredited. Compliance certificates to be issued on completion at no cost to PPECB.

The work involves dismantling the air conditioner at Citrusdal, transporting it 50 km, and reinstalling at Piketberg. All work must be completed on the same day. The service provider must safeguard the equipment and its components.

Bidders must have a minimum of 3 years' experience in similar projects, with verifiable evidence. Must provide 3 or more contactable references from the past 2-4 years, including site details, phone numbers, email addresses, and contact names.

Electrical installations must comply with national legislation and SANS 10142-1. Equipment must be suitable for condensation-prone locations. All products must be ISO 9001 accredited. Compliance certificates must be issued on completion.

Pricing must be submitted on the provided schedule: transportation (50 km single trip), dismantling/uninstallation, installation, and other items. Prices in ZAR including VAT, with 15% VAT added to subtotal.

Pricing schedule must be used: items for transportation (50 km single trip), dismantling/uninstallation, installation, and other. Prices in ZAR including VAT. VAT at 15%. Payment terms: PPECB to pay within 30 days of receipt of correct invoice. Prices are fixed and not subject to change.

Must be registered on CSD and provide CSD report. Must have valid Tax Clearance Certificate or PIN. Must be registered with SAQCC GAS. Must have CIDB grading 1 ME or higher. B-BBEE certificate or EME/QSE affidavit required for preference points. Bidders must not be persons in service of the state. Returnable forms: SBD1, SBD4, SBD6.1.

Specific goals for preference points: Small business (EME or QSE) – 10 points if EME or QSE, 0 if turnover above R50m. Black woman ownership – 10 points for 70-100% shareholding, 5 for 51-69.99%, 3 for 30-50.99%, 0 below 30%. Total specific goals: 20 points.

Services must comply with the Occupational Health and Safety Act. The contractor must employ an accredited person and provide proof. Personnel must be trained on installation functioning, safety devices, procedures, and health hazards, and be qualified at the appropriate competency level.

The successful bidder is responsible for all work, materials, tools, and equipment. PPECB is not liable for bid preparation costs. PPECB's decisions are final and it may accept a non-lowest quotation, cancel the RFQ, or not award. Bidders must not make press releases without PPECB consent. The RFQ is not an offer document; submission implies acceptance of all terms. PPECB makes no representations about the RFQ's accuracy. Payment within 30 days of correct invoice. Prices fixed. Confidentiality and data protection obligations apply.

The service provider must safeguard the equipment and components. Transportation estimated at 50 km, all work on the same day. Collection from Citrusdal office, delivery and installation at Piketberg office.

Bidders must be registered with CIDB with grading 1 ME or higher. Must comply with the Occupational Health and Safety Act. Must employ an accredited person and provide proof. Compliance certificates must be issued on completion. Personnel must be trained and qualified.

Evaluation stages: Compliance, Mandatory (SAQCC GAS and CIDB), Functional (minimum 70/100), Price and Specific Goals (80/20). Functional criteria: 60 points for 3+ years experience, 40 points for references (3+ = 40, 2 = 10, 0 = 0). Price and specific goals: 80 points price, 20 specific goals. Objective criteria may be considered: risk of fruitless expenditure, abnormally low bid, material irregularity, litigation with PPECB, poor past performance.