Maintenance of airside & landside pavements at cape town international airport – 60-month nec3 term service contract

Term service contract for Maintenance of Airside & Landside Pavements works at Cape Town International Airport (CTIA): 60-month term contract. Tender No: CIA RFQ 7897-2025. Project Number: CIA RFQ 7896-2025. Employer: Airports Company South Africa SOC Limited (Reg: 1993/004149/30), applicable at CTIA, 3rd Floor ACSA Southern Office Block, CTIA 7525. Service Manager: Senior Civil Technician, same address, Tel: 021 937 1200. Works: Maintenance of Airside & Landside pavements as detailed in Scope of Work Part C3. Risk Register includes: Availability of As-Built information, Access to Site, Statutory approvals and ACSA approvals, Site Constraints and Constructability, Notification of Claims, Financial and Procurement. Service Information in Part C3. Site Information in Part C4. Site boundary: CTIA Landside and Airside Precinct. Working areas: CTIA Landside and Airside Precinct.

Closing date and time: not stated in this document volume (tender record indicates 2026-10-01T14:00:00Z). Mandatory briefing or site visit: not stated in this volume. Contract start date: on signing of the contract by ACSA (Clause 30.1). Contract duration: 60 months from starting date (Clause 30.2). Defects date: 12 months after Completion of the whole works (Clause 42.2). Assessment interval: 15th day of each successive month (Clause 50.1). Payment period: 4 weeks (Clause 51.2). Contractor submits revised programmes at intervals no longer than 2 weeks (Clause 32.2). Compensation event notification period: 4 weeks (Z17.1). Task Order programme submission period: as stated in Contract Data (X19.5).

Employer: Airports Company South Africa SOC Limited, 3rd Floor ACSA Southern Office Block, Cape Town International Airport, 7525. Service Manager: Senior Civil Technician, same address, Telephone: 021 937 1200, E-mail: TBC. Adjudicator panel: Adv. Ghandi Badela (+27 11 282 3700, [email protected]), Mr. Errol Tate Pr. Eng. (+27 11 262 4001, [email protected]), Adv. Saleem Ebrahim (+27 11 535-1800, [email protected]), Mr. Sebe Msutwana Pr. Eng. (+27 11 442 8555, [email protected]), Mr. Sam Amod ([email protected]), Adv. Sias Ryneke SC (083 653 2281, [email protected]), Mr. Emeka Ogbugo (+27 12 349 2027, [email protected]). Adjudicator nominating body: Chairman of Johannesburg Advocate's Bar Council. Arbitrator panel: same contacts. Arbitration place: Johannesburg, South Africa. Arbitration rules: Rules for the Conduct of Arbitrations 2013 Edition, 7th Edition, Association of Arbitrators (Southern Africa).

Submission method and address are not stated in the provided document. The Form of Offer and Acceptance (Part C1.1) must be completed, signed and returned with the Schedule of Deviations (if any). The following returnable documents are required: Form of Offer and Acceptance (Part C1.1), Contract Data Part C1.2a (Employer's data) and Part C1.2b (Contractor's data including key personnel CVs), Occupational Health and Safety Agreement (Part C1.3, OHS 040), Pricing Data (Part C2), and any Annexures referenced (Annexure C for low service damages, Annexure D for S37(2) appointment). Standard National Treasury forms likely required but not explicitly listed in this volume: SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), SBD 8 (Declaration of Past SCM Practices), SBD 9 (Certificate of Independent Bid Determination), and Authority to Sign / Board Resolution. All returnable schedules must be fully completed and signed. Disqualification risks: unsigned or omitted returnable forms; late submission (closing time not specified in this volume).

Evaluation methodology, scoring split (price vs functionality), minimum qualifying thresholds, and preference point system (80/20 or 90/10) are not stated in the provided document. The contract uses NEC3 Term Service Contract with Main Option A (Priced contract with Activity Schedule). Mandatory eligibility requirements inferred from contract clauses: annual submission of a compliant B-BBEE certificate (Z18.1) — failure is a material breach; registration on the National Treasury Central Supplier Database (CSD) and valid SARS tax clearance (standard government practice, not explicitly stated in this volume); CIDB grading not stated in this volume — bidders must verify from full tender pack. Key personnel CVs required for Contract Manager, Supervisor/Technician, and Health & Safety Officer. Compliance with OHS Act, Construction Regulations 2014, and COID Act is mandatory. No functionality scoring criteria or weightings are disclosed in this volume.

Scope: Maintenance of Airside & Landside pavements works at Cape Town International Airport (CTIA) for a 60-month term contract. Works fully detailed in Scope of Work Part C3 (Service Information) and Site Information Part C4. Site boundary: CTIA Landside and Airside Precinct. Working areas: CTIA Landside and Airside Precinct. Risk Register items: Availability of As-Built information, Access to Site, Statutory approvals and ACSA approvals, Site Constraints and Constructability, Notification of Claims, Financial and Procurement. Task Order process: Service Manager issues Task Order with detailed work description, priced list of items from Price List, start/completion dates, delay damages, total prices. Contractor submits Task Order programme for acceptance within stated period; no work starts until instructed; no Task Order issued after service period end. Contractor submits revised programmes at intervals no longer than 2 weeks. Compensation event notification reduced to 4 weeks. Service Manager requires Employer written consent for design/scope/Works changes ≥10% or Completion Date extension >30 days. Measurement and payment per COTO Standard Specification for Road and Bridge Works for State Authorities, 2020 edition, as amended in Scope of Works. Units of measurement: metric (%, h, ha, km, m, m2, m3, No., Prov sum, PC Sum, R/only, sum, t, W/day). Definitions: Unit, Quantity, Rate, Amount, Lump Sum, Provisional Sum, Prime Cost Sum, hr (60 minutes), Day (9 hours).

Task Order process: Service Manager issues Task Order with detailed work description, priced list, start/completion dates, delay damages, total prices. Contractor submits Task Order programme for acceptance within stated period. Contractor does not start Task work until instructed. No Task Order issued after service period end. Contractor submits revised programmes at intervals no longer than 2 weeks. Compensation event notification: 4 weeks (reduced from 8 weeks). Service Manager requires Employer written consent for design/scope/Works changes ≥10% or Completion Date extension >30 days. Measurement and payment per COTO Standard Specification for Road and Bridge Works for State Authorities, 2020 edition, as amended in Scope of Works.

Contractor's Key People required: CVs to be appended to Tender Schedule. Positions: Contract Manager, Supervisor/Technician, Health & Safety Officer. For each: Name, Job Title, Responsibility, Qualifications, Experience. Full-time dedicated Health & Safety resource required for projects with 5+ people, based on site for duration. Competent persons appointed per Section 16(2) OHS Act with relevant training. All employees trained on health and safety aspects and hazards; operators of materials/machinery/equipment properly trained.

Disallowed Cost definition (Z2.2) includes: costs not justified by accounts/records; costs not payable to Subcontractor/supplier per their contract; costs incurred due to Contractor not following acceptance/procurement procedures in Service Information, not complying with quality plan procedures, not giving required early warning; costs of correcting Defects after Completion; Defects from non-compliance with Service Information constraints; Defects from lack of reasonable skill/care/diligence in Equipment design; Defects from non-compliance with quality plan; previously corrected Defects; unused Plant/Materials (after reasonable wastage); unused resources (after reasonable availability/utilisation); adjudication/tribunal preparation and conduct costs. Contractor warrants Services results fit for intended purpose (Z4). Quality plan compliance is a condition for cost allowance.

Pricing per Part C2 Pricing Data. Price list as detailed in Part C2. Contractor prepares forecasts of final total Prices at intervals no longer than 2 weeks. Price Adjustment per Option X1: Base Date Index (B) latest available before base date; Latest Index (L) latest available before assessment date; Price Adjustment Factor = sum of proportions × (L-B)/B for each index. Price adjustment included in each amount due. Low service damages per Annexure C. Task Order includes priced list of items from Price List, delay damages, total Prices for Task. Units of measurement: metric (%, h, ha, km, m, m2, m3, No., Prov sum, PC Sum, R/only, sum, t, W/day). Definitions: Unit, Quantity, Rate, Amount, Lump Sum, Provisional Sum, Prime Cost Sum, hr (60 minutes), Day (9 hours). Measurement and payment per COTO Standard Specification for Road and Bridge Works for State Authorities, 2020 edition, as amended in Scope of Works.

Pricing: NEC3 TSC Option A — Priced contract with Activity Schedule (Price List). Price List as detailed in Part C2 Pricing Data. Contractor prepares forecasts of final total Prices at intervals no longer than 2 weeks. Price Adjustment per Option X1: Base Date Index (B) latest available before base date; Latest Index (L) latest available before assessment date; Price Adjustment Factor = sum of proportions × (L-B)/B for each index; price adjustment included in each amount due. Low service damages per Annexure C. Task Order includes priced list from Price List, delay damages, total Prices for Task. Currency: South African Rand. Assessment interval: 15th day of each month. Payment period: 4 weeks. Interest rate: Nedbank prime lending rate. Insurance: Employer provides insurances per Insurance Clauses; Contractor provides insurance per Insurance Clauses in joint names, covering Contractor's risks from starting date until Defects Certificate or termination. Minimum limit of indemnity for employee injury/death: as prescribed by COID Act. Performance bond / guarantee requirements not stated in this volume. No financial capacity or turnover thresholds disclosed.

Mandatory compliance requirements from contract clauses: Annual submission of a compliant B-BBEE certificate (Z18.1) — failure is a material breach allowing contract cancellation. Occupational Health and Safety Agreement (OHS 040) per Section 37(2) of OHS Act and Construction Regulation 5.1(k) must be signed before work commences. Contractor must appoint competent persons per Section 16(2) OHS Act; full-time dedicated H&S resource required for projects with 5+ people; baseline risk assessment by competent person before work; risk register review when scope changes; medical emergency response procedure submitted prior to work; employee training on hazards and equipment; strict supervision and discipline; unsafe condition reporting within 48 hours (24 hours if Client responsibility); permit-to-work compliance; health and safety committee establishment regardless of employee count; monthly H&S meetings; COID Act good standing letter required before work; incident reporting per Section 24 OHS Act; PPE compliance; 14-day notice to remedy non-compliance. Construction Regulations 2014 compliance mandatory. Environmental compliance: all applicable environmental laws, regulations, rules, guidelines and procedures (Z21.3). Standard government requirements not explicitly stated in this volume but typically required: CSD registration, valid SARS tax clearance/tax pin, CIDB grading (grade not specified), CIPC registration. Returnable forms: Form of Offer and Acceptance (C1.1), Contract Data (C1.2a & C1.2b), OHS Agreement (C1.3), Pricing Data (C2), key personnel CVs, Annexure C (low service damages), Annexure D (S37(2) appointment). Likely standard forms: SBD 4, SBD 6.1, SBD 8, SBD 9, Authority to Sign / Board Resolution.

Contractor shall annually present a compliant B-BBEE Certificate. Failure to adhere is a material breach, sanction may be contract cancellation (Z18.1).

Occupational Health and Safety Agreement (OHS 040) per Section 37(2) of OHS Act and Construction Regulation 5.1(k). Objectives: compliance with OHS Act, COID Act, Construction Regulations 2014. Mandatary (Contractor) undertakes: reporting to Client before work commencement and scope changes; warranty of compliance with OHS Act; baseline risk assessment by competent person before work; risk register review when scope changes; medical emergency response procedure submitted prior to work; appointment of competent persons per Section 16(2) OHS Act; full-time dedicated H&S resource for projects with 5+ people; employee training on hazards and equipment use; strict supervision and discipline; unsafe condition reporting within 48 hours (24 hours if Client responsibility); cooperation with Client inquiries; provision of checklists/inspection registers; development of mitigation measures and safe work procedures including lock-out/tag-out; permit-to-work compliance; health and safety committee establishment regardless of employee count; monthly H&S meetings; COID Act good standing letter required before work; incident reporting per Section 24 OHS Act; Client right to investigate incidents; permit-to-work notification; PPE compliance; 14-day notice to remedy non-compliance; indemnification of Client against claims; authorised signatory per Section 16.2 OHS Act. Contractor accepts potential appointment as Principal Contractor per Construction Regulations (Z21.2.1).

Contractor complies with all applicable environmental laws, regulations, rules, guidelines and procedures under contract; ensures Subcontractors, employees and others under Contractor's direction comply (Z21.3). Site hygiene: reasonably practicable level of hygiene and cleanliness; no loose materials left lying about; work site cleared of waste material regularly and on completion. Hazardous substances transport: compliance with Hazardous Substances Act. Permit management: work requiring permit not performed prior to approved permit; Mandatary notifies Client of work for permit issuance.

NEC3 Term Service Contract (TSC 3) with Main Option A: Priced contract with Activity Schedule. Dispute resolution Option W1. Secondary Options: X1 Price Adjustment, X2 Changes in the law, X17 Low service damages, X18 Limitation of liability, X19 Task Order, Z Additional conditions of contract. Law of contract: Republic of South Africa. Language: English. Period of reply: 7 business days. Starting date: on signing of contract by ACSA. Completion date: 60 months from starting date. Defects date: 12 months after Completion. Defects correction period: as determined by Service Manager per incident. Assessment interval: 15th day of each month. Currency: South African Rand. Payment period: 4 weeks. Interest rate: Nedbank prime lending rate. Insurance: Employer provides insurances per Insurance Clauses; Contractor provides insurance per Insurance Clauses in joint names. Minimum limit of indemnity for employee injury: as prescribed by COID Act. Adjudicator: appointed from panel (Adv. Ghandi Badela, Mr. Errol Tate, Adv. Saleem Ebrahim, Mr. Sebe Msutwana, Mr. Sam Amod, Adv. Sias Ryneke SC, Mr. Emeka Ogbugo). Adjudicator nominating body: Chairman of Johannesburg Advocate's Bar Council. Tribunal: Arbitration per Rules for Conduct of Arbitrations 2013 Edition, 7th Edition, Association of Arbitrators (Southern Africa). Arbitration place: Johannesburg, South Africa. Arbitrator selection: from Panel of Arbitrators by Chairman of Johannesburg Advocates Bar Council. Price Adjustment Factor: based on Base Date Index and Latest Index. Low service damages: per Annexure C. Limitation of liability: Contractor's indirect/consequential loss limited to nil; loss/damage to Employer's property limited to total cost of incurred losses/repairs; defects liability limited to total cost of incurred losses/repairs; total direct liability unlimited except excluded matters (property damage, delay damages, defects liability, insurance liability, third party injury/property, IP infringement). Task Order: includes detailed description, priced list, start/completion dates, delay damages, total prices. Task Order programme submitted within period stated in Contract Data. Additional Z clauses: Z1 waiver/estoppel, Z2 Disallowed Cost definition, Z4 service warranty, Z5 termination for business rescue, Z7 Employer's liability for indirect loss limited to R0.00, Z8 cession/delegation/assignment with Employer consent, Z9 joint/several liability for JV, Z10 ethics/anti-corruption, Z11 confidentiality, Z12 Employer step-in rights, Z13 liens/encumbrances, Z14 intellectual property, Z16 dispute resolution panels, Z17 compensation event notification reduced to 4 weeks, Z18 annual B-BBEE certificate requirement, Z19 Service Manager requires Employer consent for design/scope changes >10% or completion extension >30 days, Z20 OHS Act Section 37(2) delegation, Z21 health/safety/environment compliance including Construction Regulations 2014.

No evaluation criteria, scoring methodology, or preference point system disclosed in this document volume. Mandatory eligibility: annual B-BBEE certificate (Z18.1), OHS Act and Construction Regulations 2014 compliance, key personnel CVs for Contract Manager, Supervisor/Technician, Health & Safety Officer. Standard requirements (CSD, tax clearance, CIDB) not explicitly stated but typically apply.