Supply, licensing, implementation & managed service of qualys vmdr trurisk platform (3,400+ assets) with policy compliance & web application scanning

cancelling the contract, be entitled to purchase supplies of a similar quality and up to the same quantity in

provisions in the SCC shall prevail.

Table of clauses

1. Definitions
2. Application
3. General
4. Standards
5. Use of contract documents and information; inspection
6. Patent rights
7. Performance security
8. Inspections, tests and analysis
9. Packing
10. Delivery and documents
11. Insurance
12. Transportation
13. Incidental services

5. Use of contract documents and information; inspection

4.1 The goods supplied shall conform to the standards mentioned in the bidding documents and specifications.

5. Use of contract documents and information; inspection.

5.1 The supplier shall not, without the purchaser’s prior written consent, disclose the contract, or any provision

thereof, or any specification, plan, drawing, pattern, sample, or information furnished by or on behalf of the

purchaser in connection therewith, to any person other than a person employed by the supplier in the

performance of the contract. Disclosure to any such employed person shall be made in confidence and

shall extend only so far as may be necessary for purposes of such performance.

5.2 The supplier shall not, without the purchaser’s prior written consent, make use of any document or

information mentioned in GCC clause 5.1 except for purposes of performing the contract.

5.3 Any document, other than the contract itself mentioned in GCC clause 5.1 shall remain the property of the

purchaser and shall be returned (all copies) to the purchaser on completion of the supplier’s performance

under the contract if so required by the purchaser.

5.4 The supplier shall permit the purchaser to inspect the supplier’s records relating to the performance of the

supplier and to have them audited by auditors appointed by the purchaser, if so required by the purchaser.

8.1 All pre-bidding testing will be for the account of the bidder.

8.2 If it is a bid condition that supplies to be produced or services to be rendered should at any stage during

production or execution or on completion be subject to inspection, the premises of the bidder or contractor

shall be open, at all reasonable hours, for inspection by a representative of the Department or an

organization acting on behalf of the Department.

8.3 If there are no inspection requirements indicated in the bidding documents and no mention is made in the

contract, but during the contract period it is decided that inspections shall be carried out, the purchaser shall

itself make the necessary arrangements, including payment arrangements with the testing authority

concerned.

8.4 If the inspections, tests and analyses referred to in clauses 8.2 and 8.3 show the supplies to be in

accordance with the contract requirements, the cost of the inspections, tests and analyses shall be defrayed

by the purchaser.

8.5 Where the supplies or services referred to in clauses 8.2 and 8.3 do not comply with the contract

requirements, irrespective of whether such supplies or services are accepted or not, the cost in connection

with these inspections, tests or analyses shall be defrayed by the supplier.

8.6 Supplies and services which are referred to in clauses 8.2 and 8.3 and which do not comply with the contract

requirements may be rejected.

8.7 Any contract supplies may on or after delivery be inspected, tested or analyzed and may be rejected if found

not to comply with the requirements of the contract. Such rejected supplies shall be held at the cost and

risk of the supplier who shall, when called upon, remove them immediately at his own cost and forthwith

substitute them with supplies which do comply with the requirements of the contract.

8.8 Failing such removal the rejected supplies shall be returned at the suppliers cost and risk. Should the

supplier fail to provide the substitute supplies forthwith, the purchaser may, without giving the supplier

further opportunity to substitute the rejected supplies, purchase such supplies as may be necessary at the

expense of the supplier.

8.9 The provisions of clauses 8.4 to 8.7 shall not prejudice the right of the purchaser to cancel the contract on

account of a breach of the conditions thereof, or to act in terms of Clause 23 of GCC.

No specific requirements found

3.1 Unless otherwise indicated in the bidding documents, the purchaser shall not be liable for any expense

incurred in the preparation and submission of a bid. Where applicable a non-refundable fee for documents

may be charged.

3.2 With certain exceptions, invitations to bid are only published in the Government Tender Bulletin. The

Government Tender Bulletin may be obtained directly from the Government Printer, Private Bag X85,

Pretoria 0001, or accessed electronically from www.treasury.gov.za

24.1 When, after the date of bid, provisional payments are required, or antidumping or countervailing duties are

imposed, or the amount of a provisional payment or anti-dumping or countervailing right is increased in

respect of any dumped or subsidized import, the State is not liable for any amount so required or imposed,

or for the amount of any such increase. When, after the said date, such a provisional payment is no longer

required or any such anti-dumping or countervailing right is abolished, or where the amount of such

provisional payment or any such right is reduced, any such favourable difference shall on demand be paid

forthwith by the contractor to the State or the State may deduct such amounts from moneys (if any) which

may otherwise be due to the contractor in regard to supplies or services which he delivered or rendered, or

is to deliver or render in terms of the contract or any other contract or any other amount which may be due

to him.

31.1 Every written acceptance of a bid shall be posted to the supplier concerned by registered or certified mail

and any other notice to him shall be posted by ordinary mail to the address furnished in his bid or to the

address notified later by him in writing and such posting shall be deemed to be proper service of such notice

31.2 The time mentioned in the contract documents for performing any act after such aforesaid notice has been

given, shall be reckoned from the date of posting of such notice.

The document is the General Conditions of Contract (GCC) for South African government procurement. It sets out standard terms governing bids, contracts and orders, including definitions, application, standards, use of contract documents, patent rights, performance security, inspections, packing, delivery, insurance, transportation, incidental services, spare parts, warranty, payment, prices, contract amendments, assignment, subcontracts, delays, penalties, termination for default, anti-dumping and countervailing duties, force majeure, termination for insolvency, dispute settlement, limitation of liability, governing language, applicable law, notices, taxes and duties, the National Industrial Participation Programme, and prohibition of restrictive practices. It also specifies that the Special Conditions of Contract (SCC) prevail in case of conflict, and that the contract is governed by South African law and written in English.

Returnable documents: SBD 4 (Bidder's Disclosure) must be completed, signed, and submitted with the quotation. The form requires disclosure of any employment by an organ of state, relationships with employees of the procuring institution, and interests in other CSD-registered enterprises. Failure to disclose all CSD-registered active companies linked to directors will lead to disqualification. The bid will be disqualified if the disclosure is found to be false.

The bidder must not be listed in the Register for Tender Defaulters and/or the List of Restricted Suppliers. The bidder must comply with principles of transparency, accountability, impartiality, and ethics as enshrined in the Constitution. Bids that are suspicious will be reported to the Competition Commission for investigation and possible administrative penalties, and may be referred to law enforcement or restricted from doing business with the state for up to 10 years.

SBD 4 (Bidder's Disclosure) must be completed and signed. The bidder must not be listed in the Register for Tender Defaulters or the List of Restricted Suppliers. The bidder must disclose any employment by an organ of state, relationships with procuring institution employees, and interests in other CSD-registered enterprises.

The bidder must not have had any consultations, communications, agreements, or arrangements with any competitor regarding the quality, quantity, specifications, prices, or methods of calculating prices, market allocation, or the intention to submit or not submit a bid. Any such collusion will lead to disqualification and may be reported to the Competition Commission.

Email submissions to [email protected]. No other contact details are provided in the document.

Email the completed vendor application form with all supporting documents to [email protected]. The form is for local and domestic stations. Required attachments include a cancelled cheque or bank confirmation letter (not older than one year), latest valid B-BBEE certificate or affidavit, latest valid tax clearance certificate or SARS PIN on official SARS documentation, CSD registration report, certified company registration documents, certified copies of shareholders' identity documents, certified shareholders' certificates, and a copy of the contract if a contracted supplier. Incomplete submissions or missing documents may delay or prevent vendor registration.

Vendor application form for local and domestic stations. Completed document with all supporting documents to be emailed to [email protected]. Required documentation includes cancelled cheque or bank confirmation letter, latest valid B-BBEE certificate/affidavit, latest valid tax clearance certificate/SARS pin, CSD registration report, certified company registration documents, certified ID copies of shareholders, certified shareholders' certificates, and contract if contracted supplier.

Bidders must be registered on the Central Supplier Database (CSD). A valid Tax Clearance Certificate or SARS PIN is required. A valid B-BBEE certificate or affidavit must be submitted. Certified company registration documents and certified copies of shareholders' identity documents are mandatory. A cancelled cheque or stamped bank confirmation letter not older than one year is required.

The vendor application form requires B-BBEE status level, enterprise development (yes/no), value adding (yes/no), percentage black ownership, black women ownership, black people with disabilities, years in operation, and annual turnover. No technical specifications for the Qualys platform are included in this document.

Payment terms are 15 days from invoice, with GSM approval schedule for negotiated contracted B-BBEE (QSE/EME). No other financial requirements are stated.

CSD registration report required. B-BBEE certificate or affidavit required, with details including certificate number, verification and expiry dates, applicable scorecard (EME, QSE, General/Large), status level, enterprise development, value adding, percentage black ownership, black women ownership, black people with disabilities, years in operation, and annual turnover. Tax clearance certificate or SARS PIN on official SARS documentation required. Certified company registration documents, certified copies of shareholders' identity documents, and certified shareholders' certificates required. Cancelled cheque or stamped bank confirmation letter not older than one year required.