Maintenance and repairs of UPS for swr/mrcc parow foe period of three (3) years /every six (6) months

The functionality evaluation points for this bid are allocated as follows:

• Any bidder that scores less than 75 points will be eliminated.
• Functionality will be evaluated separately from price and preference points.

NO component points

1 company experience (50 points) 50

Company Profile, with project portfolio list = 50 Points

Bidders are required to submit a comprehensive company profile, including a project portfolio

list with a minimum of three (3) completed or ongoing projects, in the prescribed format below:

Customer/ Service Contract period (Start Customer/ Client

Client Name Rendered and end Date) Contactable Contact

The South African Maritime Safety Authority (SAMSA) would like to appoint a suitable

service provider to render maintenance and repair services of Uninterrupted Power Supply

(UPS) equipment for Durban office for a period of three (3) years (every six (6) months)

SAMSA have adopted the usage of advance technologies as a strategic enabler to deliver on

its strategic objectives. As such, the UPS forms part of the critical ICT hardware components

that form part of the total ICT environment. UPS is used to provide backup power for

continuous availability of systems when there is load shedding or power failure for Servers,

Switches, and Routers in offices. The current contract expired and required SAMSA to appoint

a service provider to perform maintenance and repair services for the UPS for these offices.

Samsa requirements

The UPS equipment's services include but are not limited to the following

activities:

The service inspection/health check shall include:

• Voltage parameter tests
• Charger and inverter tests
• Battery float tests
• Battery runtime tests
• Cleaning of UPS
• Blowing out all dust build up in UPS
• Execution and maintenance of the UPS Service Plan.
• Routine Checks are to be done every six (6) months
• Faulty Parts Replacement:

o Any faulty parts must be replaced at no cost to SAMSA.

• 24 Hour Call Out:

o A 24-hour call-out service must be part of the contract.

• Provide hired UPS equipment when necessary or requested subject to approval of a

quotation.

• Provide pricing Rates over three years for 15KVA or equivalent.
• The list is not only limited to the areas mentioned above, but maintenance also

covers all components that cause each unit to function.

• Servicing and Maintenance of UPS Equipment Service and maintenance of UPS

equipment will be performed at the following sites:

of 19

UPS Smart APC SRT2200XLI 2200VA/1.98KW

Apc 3 230v as2202394340 08/05/2023

Apc srt2200xli 2200VA/1.98KW

230V AS2202394341 08/05/2023 2nd Floor,

APC SRT2200XLI 2200VA/1.98KW Tygerberg Park

230V AS2202394343 08/05/2023 163 Uys Krige Drive

Plattekloof| 7499

2 apc smart UPS sqs1410140079 03/11/2014

Apc smart UPS 27/05/2-15

Apc smart-ups & battery

2 pack as1847292103 04/04/2019

Apc smart-ups & battery

Pack as1902293206 04/04/2019

• Service Reports:

o Generate a report of work done and status of each UPS system for IT

Management.

• Any other work that does not form part of the scope must be quotes separate and

provide hourly rate for ad-hoc support.

Any project or change requests that are not covered under Maintenance, health check

and repair mentioned above will be treated as special requests and quoted separately.

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Mandatory criteria

Bidders must submit the following requirements failing which is going to automatically

disqualify the bidder.

• CIODA Requirements:

o Service Provider must submit a valid letter of Good Standing in terms of

Compensation for Occupational Injuries and Diseases Act of 1993 (COIDA).

Failure to submit the required CIODA document will result in disqualification.

• Geographical Location Confirmation:

o The bidder must indicate that they have adequate resources within close

proximity of all SAMSA offices mentioned in the table below, to attend to

scheduled servicing and/or emergency call-outs. Compliance must be

confirmed by ticking the applicable boxes below. Failure to tick the required

boxes will result in disqualification.

Location Address Physical Location

Confirmation (tick the

applicable boxes below)

Cape Town 2nd Floor,

Tygerberg Park

163 Uys Krige Drive

Plattekloof| 7499

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Bidders who fail to provide a comprehensive company profile and adequate project list as per

the above table will receive 0 points.

SAMSA may contact the references provided to confirm that the services were successfully

rendered. Bidders are advised to ensure that references provided are contactable and willing to

provide feedback.

2 team experience & qualification (50 points) 50

Qualification = 30 points

The technician must be a qualified artisan authorised to perform electrical work.

Bidder must submit a copy of a Trade Test Certificate (Electrician) as proof = 30 points

Bidder/s who do not submit proof = 0 points

Experience = 20 points

The technician must have relevant experience in installation, servicing, and maintenance of

UPS systems.

• 5 years or more experience = 20 points
• 2 years to less than 5 years’ experience = 10 points
• Less than 2 years’ experience = 0 points

The bidder must submit the CV of the technician, which must show the relevant experience in

UPS systems

Failure to submit a CV of the technician or submission of a technician without the relevant

experience = 0

Total Points 100

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Annexure b – pricing table

1 company experience (50 points) 50

Company Profile, with project portfolio list = 50 Points

rendered. Bidders are advised to ensure that references provided are contactable and willing to

provide feedback.

2 team experience & qualification (50 points) 50

Qualification = 30 points

Bidder must submit a copy of a Trade Test Certificate (Electrician) as proof = 30 points

Bidder/s who do not submit proof = 0 points

Experience = 20 points

• 5 years or more experience = 20 points
• 2 years to less than 5 years’ experience = 10 points
• Less than 2 years’ experience = 0 points

experience = 0

Total Points 100

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Annexure b – pricing table

Pricing schedule

This section provides the bidder with guidelines and requirements regarding the completion

of the Pricing Schedule for the office mentioned below.

Pricing table

RFQ: 1384.1 – UPS preventive maintenance & repairs (swr/mrcc

Parow)

Supplier name

• Voltage parameter tests
• Charger and inverter tests
• Battery float tests
• Battery runtime tests
• Cleaning of UPS
• Blowing out all dust build up in UPS
• Execution and maintenance of the UPS Service Plan.
• Routine Checks are to be done every six (6) months
• Faulty Parts Replacement:

o Any faulty parts must be replaced at no cost to SAMSA.

• 24 Hour Call Out:

o A 24-hour call-out service must be part of the contract.

• Provide hired UPS equipment when necessary or requested subject to approval of a

quotation.

• Provide pricing Rates over three years for 15KVA or equivalent.
• The list is not only limited to the areas mentioned above, but maintenance also

covers all components that cause each unit to function.

• Servicing and Maintenance of UPS Equipment Service and maintenance of UPS

equipment will be performed at the following sites:

of 19

UPS Smart APC SRT2200XLI 2200VA/1.98KW

Apc 3 230v as2202394340 08/05/2023

Apc srt2200xli 2200VA/1.98KW

230V AS2202394341 08/05/2023 2nd Floor,

APC SRT2200XLI 2200VA/1.98KW Tygerberg Park

230V AS2202394343 08/05/2023 163 Uys Krige Drive

Plattekloof| 7499

2 apc smart UPS sqs1410140079 03/11/2014

Apc smart UPS 27/05/2-15

of the Pricing Schedule for the office mentioned below.

(Estimated)

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3.4** After- hour call-out 24

FEE (Estimated)

3.5** Travel distance per km 2 500

(Estimated)

3.6 Sub-total including VAT for year 3

**These are costs outside of the scheduled service intervals

4. Summary of pricing table (total)

[email protected]

NB: In Addition to The Pricing Schedule, Please Include a Detailed Quotation

on Your Official Company Letterhead.

Supplier section: please consider the below section and checklist

Tax compliance compliance central supplier

Tax compliance

Tax compliance requirements

Tax compliance status (tcs) pin may be made via e-filing through the

Tcs pin is available but the bidder is registered on the central supplier

Csd number

Csd number must be provided

CSD report

Central supplier database (csd), a csd number must be provided

Compensation for Occupational Injuries and Diseases Act of 1993 (COIDA).

Failure to submit the required CIODA document will result in disqualification.

boxes will result in disqualification.

2. Tax compliance requirements

2.3 Application for tax compliance status (tcs) pin may be made via e-filing through the

Involved; each party must submit a separate tcs certificate / pin / csd number.

2.6 Where NO tcs pin is available but the bidder is registered on the central supplier

Database (csd), a csd number must be provided.

VAT registration

Compliance compliance central supplier

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax compliance

Points Allocation: 90 points

B-BBEE Details: [email protected]

Quotation procedure enquiries may be directed to technical enquiries may be directed to:

CONTACT PERSON Prince Kotu CONTACT PERSON Prince Kotu

Telephone number 012 366 2600 telephone number 012 366 2600

Facsimile number facsimile number

E-MAIL ADDRESS [email protected] E-MAIL ADDRESS [email protected]

Supplier information

Name of bidder

Postal address

Street address

Telephone number code number

Cellphone number

Facsimile number code number

E-mail address

VAT registration

Number

Supplier tax

Compliance compliance central supplier

STATUS SYSTEM PIN: DATABASE No:

B-bbee status tick applicable box b-bbee status level sworn [tick applicable box]

Level verification affidavit

CERTIFICATE Yes No

Yes No

[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE SUBMITTED IN

Order to qualify for preference points for b-bbee]

Are you the

Accredited

Are you a foreign based

REPRESENTATIVE IN Yes No

Supplier for the goods

SOUTH AFRICA FOR Yes No

/Services /works offered?

The goods [if yes, answer the

/Services /works [if yes enclose proof] questionnaire below]

Offered?

Questionnaire to bidding foreign suppliers

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Is the entity a resident of the republic of south africa (RSA)? yes NO

Does the entity have a branch in the RSA? yes NO

Does the entity have a permanent establishment in the RSA? yes NO

Does the entity have any source of income in the RSA? yes NO

Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax compliance

Status system pin code from the south african revenue service (SARS) and if not register as per 2.3

Below.

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Part b

Terms and conditions for quoting/bidding

1. Quote submission

legislation.

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2 and 3 ABOVE

The South African Maritime Safety Authority (SAMSA) would like to appoint a suitable

service provider to render maintenance and repair services of Uninterrupted Power Supply

(UPS) equipment for Richards Bay office for a period of three (3) years (every six (6)

months)

Background

The South African Maritime Safety Authority (SAMSA) would like to appoint a suitable

service provider to render maintenance and repair services of Uninterrupted Power Supply

(UPS) equipment for Durban office for a period of three (3) years (every six (6) months)

its strategic objectives. As such, the UPS forms part of the critical ICT hardware components

that form part of the total ICT environment. UPS is used to provide backup power for

continuous availability of systems when there is load shedding or power failure for Servers,

• Geographical Location Confirmation:

o The bidder must indicate that they have adequate resources within close

proximity of all SAMSA offices mentioned in the table below, to attend to

scheduled servicing and/or emergency call-outs. Compliance must be

confirmed by ticking the applicable boxes below. Failure to tick the required

boxes will result in disqualification.

5.1. Name of company/firm...............................................................................

5.2. Company registration number: .....................................................................

5.3. Company/ firm physical address (for claiming locality points):

........................................................................................................................

.................................................................................................

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5.4. Type of company/ firm

• Partnership/Joint Venture / Consortium
• One-person business/sole propriety
• Close corporation
• Public Company
• Personal Liability Company
• (Pty) Limited
• Non-Profit Company
• State Owned Company

[Tick applicable box]

5.5. Describe principal business activities

........................................................................................................................

........................................................................................................................

........................................................................................................................

.........................................................................................................................

5.6. Total number of years the company/ firm has been in business?

........................

5.7. List of shareholder/s information to be used to calculate the points claimed in paragraph

4.3.

NAME ID NUMBER HDI** Youth** % of

company /

(**Yes / No) firm

owned

No franchise Women Disabled (**Yes/

prior to No)

elections

5.8. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify

that the points claimed, based on the specific goals as advised in the bid, qualifies the

company/ firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as

indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in

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paragraphs 4.1 and 5.6, the contractor may be required to furnish documentary proof to

the satisfaction of SAMSA that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the

conditions of contract have not been fulfilled, SAMSA may, in addition to any other

remedy it may have –

(a) disqualify the person from the bidding process;

(b) recover costs, losses or damages it has incurred or suffered as a result

of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a

result of having to make less favourable arrangements due to such

cancellation;

(d) recommend that the bidder or contractor, its shareholders and

directors, or only the shareholders and directors who acted on a

fraudulent basis, be restricted from obtaining business from any organ

of state for a period not exceeding 10 years, after the audi alteram

partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of bidder(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

...............................................................

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