Maintenance & upgrade of surveillance and access control systems – SABC RFQ in kwazulu-natal

{"name":"_________________________________________________________","email":"[email protected]","phone":null,"department":null,"address":"te submissions will invalidate the quote submitted."}

Returnable Documents: Submit proof Central Supplier Database (CSD) registration, Proof of Valid TV License Statement for the Company; all active Directors and Shareholder must have valid TV Licenses. (Verification will also be done by the SABC internally)., Valid Tax Clearance Certificate or SARS “Pin” to validate supplier’s tax matters, Original or Certified copy of Valid BBBEE Certificate or Sworn affidavit (from SANAS accredited Verification Agency), Certified copy of Company Registration Document that reflect Company Name, Registration number, date of registration and active Directors or Members., Certified copy of Shareholders’ certificates., Certified copy of ID documents of the Directors or Members. NB: NO CONTRACT WILL BE AWARDED TO ANY BIDDERS WHOSE TAX MATTERS ARE NOT IN ORDER. NO CONTRACT WILL BE AWARDED TO ANY BIDDERS WHOSE TV LICENCE STATEMENT ACCOUNT IS NOT VALID. NO CONTRACT WILL BE AWARDED TO ANY BIDDER WHO IS NOT REGISTRED ON THE CSD RFQ/LOG/2026/10253094/41 of 36 Strictly Confidential, COMPANY OVERVIEW South African Broadcasting Corporation (SABC) is a Public Entity founded in August 1936 and listed in terms of Schedule 2 of the Public Finance Management Act, Act No. , as a public broadcaster in South Africa, and provides 19 radio stations as well as five television broadcasts to the general public.

evaluation.

9. Phase 2: functionality / technical evaluation criteria

forward for evaluation of Price & Specific Goals.

Evaluation Area Evaluation Criteria Max Min

Points Point

➢ Greater than 5 years (20 points) 20 15

➢ 3 – 5 years (15 points)

➢ Greater than 5 references letters (15 points)

➢ 3 – 5 reference letters (10 points)

➢ Quality management = 2

Minimum threshold: To be eligible to proceed to the next stage of the evaluation the bidder must achieve a minimum threshold

score of 69.

10. Price and specific goals

10.1 The 80/20 preference point system will apply to evaluate responses

10.2 The award of the tender / RFQ to will be based on functionality evaluation.

10.3 The Price and BEE (Specific goals) will be applicable to award the highest scoring bidder

11 price and (specific goals) application during contract implementation

The 80/20 preference point system

A maximum of 80 points is allocated for price on the following basis

Ps = Points scored for comparative price of bid under

11.2 BEE (specific goals)

Specific goals 80/20

• NB: All tenders will be issued to the market with all specific goals, and these will be scored in

goals will not be disqualified but score zero.

➢ The bidder obtaining the highest number of total points will be awarded the contract.

The KwaZulu Natal Regional Office, situated at 100 K E Masinga Road, is a 6-storey building comprising of office space,

workshops, and Studios. The staff compliment is approximately 102.The SABC is South Africa’s national public broadcaster,

and its regional offices are located in all provinces. The KZN regional office is situated centrally at 100 K E Masinga Road,

Durban.

The building comprises of a 6-storey office block, Studios, Workshops, Transport office and Security Guard house.

SABC Durban office is listed as one of the National Key Points due to its keys installations that require high level of security.

As a National Key Point, the regional office is governed by NKP legislation aimed at protecting critical infrastructure from illegal

access and damage to infrastructure. One of the site requirements, to uphold this high security level, is to ensure the presence

of fully functional access control system and a surveillance system, to control access to the premises and to safeguard the

assets.

Currently the regional office has no contract in place for the maintenance service of the access control and CCTV. Only

Imponent certified Premier Installers and Level 3 Imponent training, will be appointed to render a comprehensive access

control support service, improve operational efficiencies and in return enhance the overall security system of the SABC site.

4. Requirements and scope of services

Durban Scope of services

The scope of services will include once-off major repairs to the current access control system and scheduled

preventative maintenance to the access control and CCTV system, for a period of 3 years.

4.1 Once-off > Render a major upgrade service of the access control system:

• Conduct a physical inspection of all cables and doors; replace them with new cables for door reticulation.

• System Head End: Supply and install 1 x Desktop computer and software

• Network requirements: Supply and install Cisco Network switch and cable reticulation with cabinets. C9300-

24P-A Catalyst 9300 24-port 1G copper with modular uplinks, PoE+, Network Advantage

C9300-DNX-A-24-5Y C9300 Cisco Catalyst Advantage, 24-port, 5 Year Term license

C9300-DNA-L-A-5Y C9300 Cisco DNA Advantage license, for 12Y, 24Y SKUs, 5 Year Term license

• Install and rewire new Door controllers 1, 2,3,4,5,6,7, 8 and 9 (including replacement of defective maglocks,

no-touch to exit, door monitors and door closures) before applying the full FREE software upgrade.

• Disassemble mantrap door and convert door to exit and entrance doors – Staff entrance

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• Provide (SABS approved) Staff only signage, entrance and exit only signages, Security check point signage

– Staff entrance

• Supply and install 18 indoor readers and 2 x outdoor readers, back gate.

• Conduct door and controller configuration and system set up

• Conduct a software upgrade and ensure that no data is lost during the upgrade.

• Test for time and attendance reports

• Test for restricted access and reports

• Provide a full-service report after the upgrade.

• Full System to be linked to existing generator back-up power (In-house Staff). – FYI do not quote.

Area quantity

M1 A Music Theatre 1

M1 C Control Room 1

Studio S1 (Ukhozi Live) 1

Studio S2 1

Studio S3 1

Studio S4 (Lotus Live) 1

Studio S5 1

Studio S6 1

Studio S7 1

Studio S8A 1

Studio S8C 1

Studio S9A 1

Studio S9C 1

Drum Booth 1

Main Control 1

Music Library 1

Staff Entrance Door 1

Staff Exit Door 1

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Back gate 1

4.2 Contract > Provision of scheduled preventative maintenance (Access control and CCTV):

The contractor will be responsible for carrying out preventative maintenance on the Access control and CCTV

currently on site. The preventative maintenance shall include but is not limited to the following:

Access control CCTV

Monthly inspection:

• Bi-annual service
• Database back-ups to be cleaned and repaired.
• Cleaning and servicing of all cameras
• Clear old transaction files and sync servers
• Adjusting and focusing of cameras where

correctly. necessary

• System support for daily transactions.
• Diagnostic check on the recording unit.

Quarterly inspection:

• Supply quotes for repairs and upgrades,
• Inspection of all hardware and readers where necessary.
• Inspect and test connections for dropped
• Provide technical support remotely

terminals

• Service report

Annual major service:

• Provide refresher training as and when
• Firmware updates requested.
• Full system testing
• Call outs for emergencies.

Ad hoc:

• Provide refresher training as and when requested
• Supply quotes for repairs or replacement of

hardware, where necessary

• Emergency call outs.

Service rates shall apply for all preventative maintenance as per values agreed on the maintenance contract.

The Contractor shall not be entitled to claim for payment for scheduled items that have not been included in the

monthly schedule and approved by the Employer or his representative. SABC reserves the right to remove

generators from the schedule due to changes in operational requirements and the contract amount will be

adjusted accordingly.

4.3 Contract > Reactive Maintenance and Repairs (CCTV and Access Control)

The Contractor shall attend to all callouts and/or ad-hoc maintenance, and the response time shall be as

stipulated on the service level agreement. Where the Contractor is called out for faults or requested to provide a

service, the Contractor shall only be paid for the callout and labour and unscheduled rates shall apply. Where

the service contractor is required to provide spares or services not included in the bill of quantities, the Contractor

shall first submit a quote for approval and can only provide the spares and services after approval has been

granted in writing and a 10% mark-up shall apply for all third-party items, services, and spares.

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The following services will be performed by the appointed services provider:

• Perform ad-hoc repairs on planned and emergency basis.

• Supply and install all hardware, replacement parts and electronic components on approval of a quotation on an ad-

hoc planned and emergency basis.

• Supply and install readers, door closures, door monitors, mag locks, door controllers etc. on approval of a quotation,

as and when required.

• Supply and install cameras, network switches, cabling, server units, wireless units etc. on approval of a quotation as

and when required.

• Provide technical support for system operation and advise SABC on solutions

• Provide technical support on new software and software needs.

• Compile procedures and drawings on an ad-hoc basis when required.

• Perform investigations in the event of system failure and provide solutions-based reports.

Response Time

Response time shall be measured as the time taken from reporting the call, to the time taken by the artisan to arrive at

the relevant piece of equipment.

The response to call outs shall be categorized according to the need for urgency in attending to the call out. All

breakdowns during and after working hours shall be responded to as follows:

(i) Emergency Response

This shall be defined as an event that requires an immediate response or action to prevent and or mitigate against

equipment damage, harm or injury to people or property or to limit the disruption of services. The Contractor shall respond

to an emergency call-out within 1 hour.

(ii) Urgent Response

This shall mean any failure or repair requirement that could significantly affect the services or pose a danger if left

unattended for a lengthy period of time. The Contractor shall respond to an urgent call-out within 2 hours.

(iii) Routine Response

This shall apply to other failures or repairs other than those requiring emergencies and urgent responses. These items

shall be dealt with as unscheduled additional work items as requested by the SABC or authorized representative.

Any breakdown impacting on operations shall be attended-to until restored to good reliable condition. This implies that

no breakdown may be left unattended or incomplete for the next day.

SABC will hold the Contractor liable for any costs incurred as a result of negligence or unreasonable deficient

performance by the Contractor including excessive time taken to effect repairs.

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4.4 Modifications/ Improvement Process

Contractors assume the costs incurred by SABC, as a result of defective supplies, services or product liability issues.

Any change to the original service or product design must be approved by SABC prior to implementation.

A Request for Change needs to be submitted to SABC and approved prior to implementing the change.

The Contractor shall keep records of all requests and corresponding SABC approvals.

(a) Service Quality: % defect free deliveries received

(b) On-time delivery: % of complete service and on time, based on agreed standards.

(c) Adherence to agreed response times

Contractors are expected to work with SABC to improve performance and/or process capability where needed.

In cases of repeated deficient performance or failure to improve, the contract shall be terminated.

Containment of Non-Conformity Supply of Service

In the event a non-conforming material, component, system, or service is detected, SABC or its authorized representative

will determine the best method of securing conformity to meet SABC’s requirements such as:

i. Return the entire lot of non-conforming material, component or systems to Contractor.

ii. Contractor to sort/rework/repair the non-conformance at SABC sites.

iii. SABC to identify an external resource (certified by SABC to perform, sort/rework/repair at the cost of the Contractor).

ii. Cost Recovery

Contractors will assume the costs incurred by SABC, as a result of defective supplies, services or product liability issues.

Damage caused by contractor activities or employees shall be for the contractor’s account.

4.5 Key Personnel

A schedule of key personnel to this Contract (as per the Schedules) will be provided to the Authorized SABC Representative

at commencement of this Contract. This will, as a minimum, include all people at management level. For the full duration of

this Contract, none of these persons will be replaced by a person of lesser ability or qualification. All on-site staff leaves

shall be reported and agreed with the Project Manager or his delegate. The Authorized SABC Representative may request

the replacement of any person with unsatisfactory performance or who fails to comply with this contract.

a. Management of Meetings

The Contractor will attend meetings relating to maintenance, operations, contract management and other issues that may

arise from time to time. As far as is practicable, the Contractor will make all required persons available for these meetings.

The Contractor shall not submit claims for payment for staff attending any of these meetings.

b. Communication

Work instructions, monthly maintenance reports, breakdown reports, etc. will all be in a format as agreed with the

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Authorized SABC Representative.

c. Health, Safety and Environment

The appointed service provider shall comply with SABC’s Health and Safety Systems.

All people on company premises shall obey all health and safety rules, procedures and practices. In particular, NO

SMOKING signs and the prohibition of the carrying of smoking materials in designated areas shall always be obeyed.

The Contractor shall be fully responsible for compliance to the Occupational Health and Safety Act for all persons and

equipment relating to this Contract

Any work involving open-flame sparks, cutting or heat shall be authorized by the issue of a permit to work - obtainable

from the Safety department. Any work done under the protection of a permit to work shall be in strict compliance with every

prescription regarding the permit.

Safety equipment shall be used where applicable (e.g., safety goggles, boots, harness, etc.) The Contractor, at his/her

own expense shall provide such equipment, for his/her employees. The Contractor shall apply the necessary discipline

and control to ensure compliance by his workers.

All Contractors must ensure that his/her employees are familiar with the existing emergency procedures and must co-

operate in any drills or exercises, which might be held. Emergency / fire equipment and extinguishers shall not be

obstructed at any time.

No person shall perform an unsafe / unhealthy act or operation whilst on Company premises.

No unsafe/dangerous equipment or tools may be brought onto or used on Company premises. The Company reserves

the right to inspect all equipment/tools at any time and to prevent/prohibit their use, without any penalty to the Company

and without affecting the terms of the Contract in any way.

Submission of the safety file: No document is required at the tendering stage. However, the safety file component should

be factored in the pricing schedule to be submitted in response to the RFQ, as the preferred service provider will be

required to furnish a copy of the a forementioned file prior to commencing with commencing.

d. Environmental Management

The appointed service provider shall comply with SABC’s Environmental Systems.

The Contractor / Service Provider remains solely responsible for disposal and clean-up of any form of waste that is

produced during the term of their contract at SABC.

The Contractor / Service Provider will ensure that all waste which necessitates the safe disposal thereof, will be done in

accordance with all the latest and applicable legislation (environmental etc.) governing same.

Proof of such disposal must be submitted to SABC.

e. Access

SABC Durban is a National Key Point, and the appointed service provider shall comply with all access and security

requirements.

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4.6 Pricing

(a) The prices and rates in the Bill of quantities for Preventative Maintenance shall be treated as being fully inclusive of all

labour, tools, materials, consumables, transport, overheads, liabilities, risks, obligations and profit as incurred or required

by the contractor in carrying out the item.

(b) The base rates will be adjusted in accordance with Consumer Price Index with effect from the second year. A 6,5%

shall be used for illustrative purposes, for example the total amount of the previous year to be multiplied by 1,065 to get

the total amount for the following year.

(c) Unscheduled rates shall apply during breakdowns and repairs.

(d) The provisional sum shall be used on and as and when required on a proven cost basis and 10% mark-up shall apply

for all third - party items and services. The mark-up shall be calculated on the amount for each item or service excluding

VAT. Expenditure against the provisional sum shall be authorized by the project manager or his delegate.

N.B: Please see Annexure F under Pricing Schedule

5. RFQ validity period

This bid will remain valid 90 (ninety) days from the date of bid closing.

6. Costing

The quotation must reflect a detailed cost breakdown, and any indirect costs associated with the delivery of the required

service. Bidders are advised to use Annexure F - Pricing Schedule

a) The prices and rates in the Bill of quantities for Preventative Maintenance shall be treated as being fully inclusive of

all labour, tools, materials, consumables, transport, overheads, liabilities, risks, obligations and profit as incurred or

required by the contractor in carrying out the item.

b) The base rates will be adjusted in accordance with Consumer Price Index with effect from the 2nd, third year.

c) Unscheduled rates shall apply during breakdowns and repairs.

d) The provisional sum belongs to the Project Manager and shall be used on and as and when required on a proven

cost basis and % mark-up shall apply for all third - party items and services. The mark-up shall be calculated on the

amount for each item or service excluding VAT. Expenditure against the provisional sum shall be authorized by

the Project Manager or his delegate.

7. Duration of the contract

Three (03) Years

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8. Location

SABC-KZN, 100 K.E, Masinga Road, Durban, 4001.

9. Phase 2: functionality / technical evaluation criteria

➢ The tender submission will be technically evaluated out of 95

➢ A minimum threshold of 69 out of a maximum of 95 has been set.

➢ Bidders achieving less than the set threshold will be declared non-responsive and therefore will not continue

forward for evaluation of Price & Specific Goals.

Evaluation Area Evaluation Criteria Max Min

Points Point

Prove and demonstrate at least 10 years List of completed projects relevant to the specified

relevant company experience in installation scope of works clearly showing the project site, scope

and maintenance to Impro Access control of work, start date, end date and contract amount

and CCTV systems. (supported by appointment letter and completion

certificates)

➢ Greater than 5 years (20 points) 20 15

➢ 3 – 5 years (15 points)

➢ Less than 3 years (0 point)

Submit 5 reference letters where similar work Letters must be on a company letterhead with the

has been conducted over the last 10 years. contact details (email and contact number) of the

The reference letters must correspond to the authorized company representative, only Reference

projects provided in 2.1 above letters not completion letters. 15 5

➢ Greater than 5 references letters (15 points)

➢ 3 – 5 reference letters (10 points)

➢ 1- 2 reference letters (5 point)

Tender’s Approach and Methodology in Tenders Approach and methodology:

response to the proposed scope of work that ➢ Team Organogram clearly defining the role of each

outlines the Approach and Methodology member = 2

Technician with relevant experience in the ➢ Provide Preventative maintenance Proof or

maintenance and installation of Access Evidence (Job Card/SLA) = 3

control and CCTV systems. ➢ Attending breakdowns and emergencies within the

stipulated response time (Name of Technician & 35 25

Emergency Line) = 5

➢ Reporting and Documentation = 2

➢ Quality management = 2

➢ Business Continuity during riots and unrests = 2

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➢ Safety Management (Safety File) = 2

CV clearly showing relevant experience (03 Employees)

➢ More than 6 years’ experience = 10

➢ 4 to 5 years’ experience = 7

Ability to respond to emergencies on site Local office within

24/7.Proof of physical address to be attached

• 50 km from Durban = 5

(Only certified copies of utility bills, local Local office within

council letters, CIPC documents, lease

• 100 km from Durban = 4 5 4

agreements shall be considered) Local office

Warrantees and guarantees on workmanship A supplier must submit in writing commitment of the

and spares duration with regards to warranties and guarantees on

workmanship and spare parts 5 0

• < 1 year = 0

• 1 year = 5

Total 80 49

Summary

Minimum threshold: To be eligible to proceed to the next stage of the evaluation the bidder must achieve a minimum threshold

score of 69.

10. Price and specific goals

10.1 The 80/20 preference point system will apply to evaluate responses

10.2 The award of the tender / RFQ to will be based on functionality evaluation.

10.3 The Price and BEE (Specific goals) will be applicable to award the highest scoring bidder

11 price and (specific goals) application during contract implementation

11.1 Price

The 80/20 preference point system

A maximum of 80 points is allocated for price on the following basis:

Pt-Pmin

Ps= 80 ( 1- Pmin )

Where:

Ps = Points scored for comparative price of bid under

Consideration

Pt = Comparative price of bid under consideration

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Pmin = Comparative price of lowest acceptable bid

11.2 BEE (specific goals)

Specific goals 80/20

EME/SME 51% owned by Black people 10

51% owned by Black people; 5

51% owned by Black people who are women 3

Black Youth 2

• NB: All tenders will be issued to the market with all specific goals, and these will be scored in

accordance with the evidence as submitted by the bidder. The bidder who does not meet the specific

goals will not be disqualified but score zero.

11.3 Adjudication using a point system

➢ The bidder obtaining the highest number of total points will be awarded the contract.

➢ Preference points shall be calculated after process has been brought to a comparative basis taking into account

all factors of non-firm prices.

➢ Should two or more bids be equal in all respects, the award shall be decided by the drawing of lots.

11.4 Objective criteria

➢ The SABC reserves the right not to award this tender to any bidder based on the proven poor record of accomplishment

of the bidder in previous projects within the SABC.

➢ The SABC will not award contract/s to the bidders who are blacklisted or have committed other acts of fraud and

misrepresentation of facts e.g., tax compliance, company financials, etc. will be eliminated from the bid process.

➢ The SABC reserves the right not to award this tender to any bidder who fails the financial stability assessment.

➢ No SABC former employees shall be awarded contracts with the SABC within (Twelve) 12 months after termination

of employment with the SABC.

➢ Should employees resign or retire from the employment of the SABC and become directors of other businesses

tendering with the SABC, such tender shall not be considered until the cooling off period of (Twelve) 12 months has

expired.

➢ Should the employee be dismissed from the SABC employment, such employee shall be prohibited from conducting

business with SABC for a period of 5 (Five) years from the date of dismissal.

➢ Should the employee be found guilty in a court of law due to criminal conduct/act, such employee will not be considered

to do/conduct business with SABC, until the criminal record has been legally expunged.

➢ The SABC shall not procure any goods, services, works or Content from any Board member or Board member owned

business, to ensure that suppliers competing for the SABC’s business have confidence in the integrity of SABC’s

selection process.

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➢ Should the SABC’s Board members no longer serve on the SABC Board but become directors of other companies,

the SABC shall not conduct business with those companies until the cooling off period of 12 (Twelve) months has

expired.

➢ Should the Board member be found guilty in a court of law due to criminal conduct/act, such Board member will not

be considered to do/conduct business with SABC, until the criminal record has been legally expunged.

12 communication

Respondents are warned that a response will be disqualified should any attempt be made by a tenderer either directly or

indirectly to canvass any officer(s) or employees of SABC in respect of a tender, between the closing date and the date of

the award of the business.

All enquiries relating to this RFQ should be emailed three days before the closing date.

13 conditions to be observed when tendering

The Corporation does not bind itself to accept the lowest or any tender, nor shall it be responsible for or pay any expenses

or losses which may be incurred by the Tenderer in the preparation and delivery of his tender. The Corporation reserves

the right to accept a separate tender or separate tenders for any one or more of the sections of a specification. The

corporation also reserves the right to withdraw the tender at any stage.

• No tender shall be deemed to have been accepted unless or until a formal contract / letter of award is signed by both

parties.

• The Corporation reserves the right to:

➢ Make a selection solely on the information received in the submissions

➢ Enter into negotiations with any one or more of preferred bidder(s) based on the criteria specified in the

evaluation of this tender.

➢ Contact any bidder during the evaluation process, in order to clarify any information, without informing any other

bidders. During the evaluation process, no change in the content of the RFQ shall be sought, offered or

permitted.

➢ Cancel this RFQ or any part thereof at any time.

• Should a bidder(s) be selected for further negotiations, they will be chosen on the basis of the greatest benefit to the

Corporation and not necessarily on the basis of the lowest costs, aligned to the Price & Specific Goals.

14 cost of bidding

The Tenderer shall bear all costs and expenses associated with preparation and submission of its tender or RFQ, and the

Corporation shall under any circumstances be responsible or liable for any such costs, regardless of, without limitation,

the outcome of the bidding, evaluation, and selection process.

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15 payment terms

SABC will effect payment sixty (60) days after the service provider has rendered the service and submitted an invoice /

statement.

End of RFQ document

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Annexed to this document for completion and return with the document:

Annexure A - Declaration of Interest

Annexure B - SBD 6.1 Form

Annexure C - Consortiums, Joint Ventures and Sub-Contracting Regulations

Annexure D - Previous completed projects/Current Projects

Annexure E - SBD 4 Form

Annexure F - Pricing Schedule

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Annexure a

Declaration of interest

1. Any legal or natural person, excluding any permanent employee of SABC, may make an offer or offers in terms of this tender

invitation. In view of possible allegations of favoritism, should the resulting tender, or part thereof be awarded to-

(a) any person employed by the SABC in the capacity of Tenderer, consultant or service provider; or

(b) any person who acts on behalf of SABC; or

(c) any person having kinship, including a blood relationship, with a person employed by, or who acts on behalf of SABC; or

(d) any legal person which is in any way connected to any person contemplated in paragraph (a), (b) or (c),

it is required that:

The Tenderer or his/her authorised representative shall declare his/her position vis-à-vis SABC and/or take an oath declaring

his/her interest, where it is known that any such relationship exists between the Tenderer and a person employed by SABC

in any capacity.

Does such a relationship exist? [YES/NO]

If YES, state particulars of all such relationships (if necessary, please add additional pages containing the required

information):

[1] [2]

Name :..........................................................................

Position :.............................................................................

Office where employed :.............................................................................

Telephone number :..........................................................................

Relationship :..........................................................................

2. Failure on the part of a Tenderer to fill in and/or sign this certificate may be interpreted to mean that an association as stipulated in

paragraph 1, supra, exists.

3. In the event of a contract being awarded to a Tenderer with an association as stipulated in paragraph 1, supra, and it

subsequently becomes known that false information was provided in response to the above question, SABC may, in addition to

any other remedy it may have:

• recover from the Tenderer all costs, losses or damages incurred or sustained by SABC as a result of the award of the

contract; and/or

• cancel the contract and claim any damages, which SABC may suffer by having to make less favourable arrangements

after such cancellation.

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Signature of declarant tender number date

Position of declarant name of company or tenderer

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Annexure b

Sbd 6.1

Preference points claim form in terms of the preferential procurement regulations 2022

This preference form must form part of all tenders invited. It contains general information and serves as a claim form for

preference points for specific goals.

Nb: before completing this form, tenderers must study the general conditions, definitions

And directives applicable in respect of the tender and preferential procurement

Regulations, 2022

1. General conditions

1.1 The following preference point systems are applicable to invitations to tender:

• the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable taxes included); and
• the 90/10 system for requirements with a Rand value above R50 000 000 (all applicable taxes included).

1.2 To be completed by the organ of state

a) The applicable preference point system for this tender is the 80/20 preference point system.

1.2.1 Points for this tender (even in the case of a tender for income-generating contracts) shall be awarded for:

(a) Price; and

(b) Specific Goals.

1.3 To be completed by the organ of state:

The maximum points for this tender are allocated as follows:

Specific goals 80/20

EME/SME 51% owned by Black people 10

51% owned by Black people; 5

51% owned by Black people who are women 3

Black Youth 2

1.4 Failure on the part of a tenderer to submit proof or documentation required in terms of this tender to claim points for

specific goals with the tender, will be interpreted to mean that preference points for specific goals are not claimed.

1.5 The organ of state reserves the right to require of a tenderer, either before a tender is adjudicated or at any time

subsequently, to substantiate any claim in regard to preferences, in any manner required by the organ of state.

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2. Definitions

(a) “tender” means a written offer in the form determined by an organ of state in response to an invitation to provide goods

or services through price quotations, competitive tendering process or any other method envisaged in legislation.

(b) “price” means an amount of money tendered for goods or services, and includes all applicable taxes less all

unconditional discounts;

(c) “rand value” means the total estimated value of a contract in Rand, calculated at the time of bid invitation, and includes

all applicable taxes;

(d) “tender for income-generating contracts” means a written offer in the form determined by an organ of state in

response to an invitation for the origination of income-generating contracts through any method envisaged in legislation

that will result in a legal agreement between the organ of state and a third party that produces revenue for the organ of

state, and includes, but is not limited to, leasing and disposal of assets and concession contracts, excluding direct sales

and disposal of assets through public auctions; and

(e) “the Act” means the Preferential Procurement Policy Framework Act, 2000 (Act No. ).

3. Formulae for procurement of goods and services

3.1. Points awarded for price

3.1.1 The 80/20 or 90/10 preference point systems

A maximum of 80 or 90 points is allocated for price on the following basis:

80/20 or 90/10

Pt−Pmin

Ps= 80(1− ) or Ps= 90(1− Pt−Pmin )

Pmin Pmin

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

3.2. Formulae for disposal or leasing of state assets and income generating procurement

3.2.1. Points awarded for price

A maximum of 80 or 90 points is allocated for price on the following basis:

80/20 or 90/10

Pt−Pmax

Ps= 80(1+ ) or Ps= 90(1+ Pt−Pmax )

Pmax Pmax

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

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Pmax = Price of highest acceptable tender

4. Points awarded for specific goals

4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations, preference points must be

awarded for specific goals stated in the tender. For the purposes of this tender the tenderer will be allocated points based

on the goals stated in table 1 below as may be supported by proof/ documentation stated in the conditions of this tender:

4.2. In cases where organs of state intend to use Regulation 3(2) of the Regulations, which states that, if it is unclear whether

the 80/20 or 90/10 preference point system applies, an organ of state must, in the tender documents, stipulate in the case

of—

(a) an invitation for tender for income-generating contracts, that either the 80/20 or 90/10 preference point system

will apply and that the highest acceptable tender will be used to determine the applicable preference point

system: or

(b) any other invitation for tender, that either the 80/20 or 90/10 preference point system will apply and that the

lowest acceptable tender will be used to determine the applicable preference point system,

then the organ of state must indicate the points allocated for specific goals for both the 90/10 and 80/20 preference point

system.

Table 1: Specific goals for the tender and points claimed are indicated per the table below.

Note to tenderers: The tenderer must indicate how they claim points for each preference point system.

Number of Number of

points points claimed.

allocated (80/20 system)

(80/20 system) (To be

The specific goals allocated points in terms of this tender

completed by (To be

the tenderer) completed by

the organ of

state)

SMMEs (inclusive or QSEs and EMEs) 51% owned by Black people 10

51% owned by Black people; 5

51% owned by Black people who are women 3

Black Youth 2

NB: All tenders will be issued to the market with all specific goals, and these will be scored in accordance with the evidence as

submitted by the bidder. The bidder who does not meet the specific goals will not be disqualified but score zero.

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Source Documents to be submitted with the tender or RFQ

Specific Goals Acceptable Evidence

B-BBEE Valid BEE Certificate / Sworn Affidavit (in case of JV, a consolidated scorecard will be

accepted)

Black Women Owned Certified ID Documents of the Owners/shareholder

Black Youth owned Certified ID Documents of the Owners

EME or QSE 51% Black Owned Annual Financial/ Management Accounts/ B-BBEE Certificate / Affidavit/ Certified ID

Documents of the Owners/shareholder

51% Black Owned CIPC Documents / B-BBEE Certificate/Affidavit/ Certified ID Documents of the

Owners/shareholder

South African Enterprises CIPC Documents

Declaration with regard to company/firm

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

• Partnership/Joint Venture / Consortium
• One-person business/sole propriety
• Close corporation
• Public Company
• Personal Liability Company
• (Pty) Limited
• Non-Profit Company
• State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points claimed, based

on the specific goals as advised in the tender, qualifies the company/ firm for the preference(s) shown and I

acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in paragraph 1 of this

form;

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4 and 4.2, the

contractor may be required to furnish documentary proof to the satisfaction of the organ of state that the claims

are correct;

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iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of contract have

not been fulfilled, the organ of state may, in addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses, or damages it has incurred or suffered as a result of that person’s

conduct;

(c) cancel the contract and claim any damages which it has suffered as a result of having to make

less favourable arrangements due to such cancellation.

(d) recommend that the tenderer or contractor, its shareholders, and directors, or only the

shareholders and directors who acted on a fraudulent basis, be restricted from obtaining

business from any organ of state for a period not exceeding 10 years, after the audi alteram

partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

...............................................................

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Annexure c

Consortiums, joint ventures and sub-contracting regulations

1. Consortiums and joint ventures

1.1 A trust, consortium or joint venture will qualify for points for their B-BBEE status level as a legal entity, provided that the

entity submits their B-BBEE status level certificate.

1.2 A trust, consortium or joint venture will qualify for points for their B-BBEE status level as an unincorporated entity,

provided that the entity submits their consolidated B-BBEE scorecard as if they were a group structure and that such a

consolidated B-BBEE scorecard is prepared for every separate tender.

2 sub-contracting

2.1 A person awarded a contract may only enter into a subcontracting arrangement with the approval of the organ of state.

2.2 A person awarded a contract in relation to a designated sector, may not subcontract in such a manner that the local

production and content of the overall value of the contract is reduced to below the stipulated minimum threshold.

2.3 A person awarded a contract may not subcontract more than 30% of the value of the contract to any other enterprise that

does not have an equal or higher B-BBEE status level of contributor than the person concerned, unless the contract is

subcontracted to an EME that has the capability and ability to execute the subcontract.

3 declaration of sub-contracting

3.1 Will any portion of the contract be sub-contracted? YES / NO

3.2 If yes, indicate:

3.2.1 The percentage of the contract will be sub-contracted ...................................%

3.2.2 The name of the sub-contractor ..........................................................................

3.2.3 The B-BBEE status level of the sub-contractor......................................................

3.2.4 whether the sub-contractor is an EME YES / NO

Signature of declarant tender number date

Position of declarant name of company or tenderer

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Annexure “d”

Previous completed Host-to-Host projects (preferably provide a detailed company profile, detailed the below mentioned information)

Project Descriptions Client Contact Contact person Email address Period of projects Value of projects Project Commence Completed date

no date

Current Host-to-Host projects (preferably provide a detailed company profile, detailed the below mentioned information)

Project Descriptions Client Contact Contact person Email address Period of projects Value of projects Project Commence Completion date

no date

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Annexure “e”

Bidder’s disclosure

1. Purpose of the form

Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In line with the principles of

transparency, accountability, impartiality, and ethics as enshrined in the Constitution of the Republic of South Africa and

further expressed in various pieces of legislation, it is required for the bidder to make this declaration in respect of the

details required hereunder.

Where a person/s are listed in the Register for Tender Defaulters and / or the List of Restricted Suppliers, that person will

automatically be disqualified from the bid process.

2. Bidder’s declaration

2.1 Is the bidder, or any of its directors / trustees / shareholders / members / partners or any person having a controlling

interest1 in the enterprise,

employed by the state? YES/NO

2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if applicable, state employee numbers of sole

proprietor/ directors / trustees / shareholders / members/ partners or any person having a controlling interest in the

enterprise, in table below.

Full Name Identity Number Name of State institution

2.2 Do you, or any person connected with the bidder, have a relationship with any person who is employed by the procuring

institution? YES/NO

1 the power, by one person or a group of persons holding the majority of the equity of an enterprise, alternatively, the

person/s having the deciding vote or power to influence or to direct the course and decisions of the enterprise.

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2.2.1 If so, furnish particulars:

................................................................................................

................................................................................................

2.3 Does the bidder or any of its directors / trustees / shareholders / members / partners or any person having a controlling

interest in the enterprise have any interest in any other related enterprise whether or not they are bidding for this contract?

Yes/no

2.3.1 If so, furnish particulars:

........................................................................................

........................................................................................

• Any bidder interested in attending the compulsory site inspection, which is set for Monday, September 07th, 2026, at the

SABC Durban Office - (Reception Area), may do so at any time between 10:00 a.m. and 11:00 a.m.

• Report to Reception 15 Minutes before in order to make arrangements with the Protection Service to gain access to the

preventative maintenance to the access control and CCTV system, for a period of 3 years.

4.1 Once-off > Render a major upgrade service of the access control system:

• Conduct a physical inspection of all cables and doors; replace them with new cables for door reticulation.

• System Head End: Supply and install 1 x Desktop computer and software

• Network requirements: Supply and install Cisco Network switch and cable reticulation with cabinets. C9300-

24P-A Catalyst 9300 24-port 1G copper with modular uplinks, PoE+, Network Advantage

C9300-DNX-A-24-5Y C9300 Cisco Catalyst Advantage, 24-port, 5 Year Term license

C9300-DNA-L-A-5Y C9300 Cisco DNA Advantage license, for 12Y, 24Y SKUs, 5 Year Term license

• Install and rewire new Door controllers 1, 2,3,4,5,6,7, 8 and 9 (including replacement of defective maglocks,

no-touch to exit, door monitors and door closures) before applying the full FREE software upgrade.

• Disassemble mantrap door and convert door to exit and entrance doors – Staff entrance

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Monthly inspection:

• Bi-annual service
• Database back-ups to be cleaned and repaired.
• Cleaning and servicing of all cameras
• Clear old transaction files and sync servers
• Adjusting and focusing of cameras where

correctly. necessary

• System support for daily transactions.
• Diagnostic check on the recording unit.

Quarterly inspection:

• Supply quotes for repairs and upgrades,
• Inspection of all hardware and readers where necessary.
• Inspect and test connections for dropped
• Provide technical support remotely

terminals

• Service report

Annual major service:

• Provide refresher training as and when
• Firmware updates requested.
• Full system testing
• Call outs for emergencies.

will determine the best method of securing conformity to meet SABC’s requirements such as:

i. Return the entire lot of non-conforming material, component or systems to Contractor.

ii. Contractor to sort/rework/repair the non-conformance at SABC sites.

iii. SABC to identify an external resource (certified by SABC to perform, sort/rework/repair at the cost of the Contractor).

ii. Cost Recovery

6.1 Bill of Quantities > Once-off upgrade Access Control

Door controll activity in

AREA QTY Reader DOOR TYPE READERS ER DM PB ML BG DC INPUTS OUTPUTS AREA PRICING

Gnd

Music Theathre Existing Card Door Security

M1 A lobby Ent 1 Reader Soundproof 1 Controller 1 1 1 1 1 1 Forced Alert Broadcasting R

M1C Control Existing Card Door Security

room 1 Reader Soundproof 1 1 1 1 1 1 Forced Alert Broadcasting

Studio S1 Existing Card Door Security

(Ukhozi Live) 1 Reader Soundproof 1 Controller 2 1 1 1 1 1 Forced Alert Broadcasting R

Existing Card Door Security

Studio S2 1 Reader Soundproof 1 1 1 1 1 1 Forced Alert Broadcasting

Existing Card Door Security

Studio S3 1 Reader Soundproof 1 Controller 3 1 1 1 1 1 Forced Alert Broadcasting R

Studio S4 Existing Card Door Security

(Lotus Live) 1 Reader Soundproof 1 1 1 1 1 1 Forced Alert Broadcasting

Existing Card Door Security

Studio S5 1 Reader Soundproof 1 Controller 4 1 1 1 1 1 Forced Alert Broadcasting R

Existing Card Door Security

Studio S6 1 Reader Soundproof 1 1 1 1 1 1 Forced Alert Broadcasting

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stipulated on the service level agreement. Where the Contractor is called out for faults or requested to provide a

service, the Contractor shall only be paid for the callout and labour and unscheduled rates shall apply. Where

the service contractor is required to provide spares or services not included in the bill of quantities, the Contractor

shall first submit a quote for approval and can only provide the spares and services after approval has been

granted in writing and a 10% mark-up shall apply for all third-party items, services, and spares.

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4.6 Pricing

(a) The prices and rates in the Bill of quantities for Preventative Maintenance shall be treated as being fully inclusive of all

labour, tools, materials, consumables, transport, overheads, liabilities, risks, obligations and profit as incurred or required

by the contractor in carrying out the item.

(b) The base rates will be adjusted in accordance with Consumer Price Index with effect from the second year. A 6,5%

shall be used for illustrative purposes, for example the total amount of the previous year to be multiplied by 1,065 to get

the total amount for the following year.

(c) Unscheduled rates shall apply during breakdowns and repairs.

(d) The provisional sum shall be used on and as and when required on a proven cost basis and 10% mark-up shall apply

for all third - party items and services. The mark-up shall be calculated on the amount for each item or service excluding

N.B: Please see Annexure F under Pricing Schedule

service. Bidders are advised to use Annexure F - Pricing Schedule

a) The prices and rates in the Bill of quantities for Preventative Maintenance shall be treated as being fully inclusive of

all labour, tools, materials, consumables, transport, overheads, liabilities, risks, obligations and profit as incurred or

required by the contractor in carrying out the item.

b) The base rates will be adjusted in accordance with Consumer Price Index with effect from the 2nd, third year.

c) Unscheduled rates shall apply during breakdowns and repairs.

d) The provisional sum belongs to the Project Manager and shall be used on and as and when required on a proven

cost basis and % mark-up shall apply for all third - party items and services. The mark-up shall be calculated on the

amount for each item or service excluding VAT. Expenditure against the provisional sum shall be authorized by

the Project Manager or his delegate.

Pricing schedule

6.1 Bill of Quantities > Once-off upgrade Access Control

Minimum functionality/qualifying score: 69

Valid Tax Clearance Certificate or SARS “Pin” to validate supplier’s tax matters

tax compliance, company financials, etc

Central Supplier Database (CSD) registration

completion certificates)

appointment letter and completion

Non-submission of the mandatory documents will result in automatic disqualification.

1. Submit proof Central Supplier Database (CSD) registration
2. Valid Tax Clearance Certificate or SARS “Pin” to validate supplier’s tax matters
3. Certified copy of Company Registration Document that reflect Company Name, Registration number, date of

NO contract will be awarded to any bidder who is not registred on the csd

B-BBEE Minimum Level: 3

Points Allocation: 80 points

B-BBEE Details: enderer) completed by

the organ of

state)

SMMEs (inclusive or QSEs and EMEs) 51% owned by Black people 10

51% owned by Black people; 5

51% owned by Black people who are women 3

Black Youth 2

NB: All tenders will be issued to the market with all specific goals, and these will be scored in accordance with the evidence as

submitted by the bidder. The bidder who does not meet the specific goals will not be disqualified but score zero.

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Strictly Confidential

Source Documents to be submitted with the tender or RFQ

Specific Goals Acceptable Evidence

B-BBEE Valid BEE Certificate / Sworn Affidavit (in case of JV, a consolidated scorecard will be

accepted)

Black Women Owned Certified ID Documents of the Owners/shareholder

Black Youth owned Certified ID Documents of the Owners

EME or QSE 51% Black Owned Annual Financial/ Management Accounts/ B-BBEE Certificate / Affidavit/ Certified ID

Documents of the Owners/shareholder

51% Black Owned CIPC Documents / B-BBEE Certificate/Affidavit/ Certified ID Documents of the

Owners/shareholder

South African Enterprises CIPC Documents

Declaration with regard to company/firm

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

• Partnership/Joint Venture / Consortium
• One-person business/sole propriety
• Close corporation
• Public Company
• Personal Liability Company
• (Pty) Limited
• Non-Profit Company
• State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points claimed, based

on the spec

• Personnel representing the bidders are advised to wear Personal Protective Equipment (safety shoes) and please bring

along your ID or Driver’s license to gain access to the SABC Durban Office Facility

• Attendees must sign the attendance register and non-attendance of the scheduled compulsory site visit will

result in automatic disqualification of bids to be submitted.

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• Provide refresher training as and when requested
• Supply quotes for repairs or replacement of

hardware, where necessary

• Emergency call outs.

• Perform ad-hoc repairs on planned and emergency basis.

• Supply and install all hardware, replacement parts and electronic components on approval of a quotation on an ad-

hoc planned and emergency basis.

• Supply and install readers, door closures, door monitors, mag locks, door controllers etc. on approval of a quotation,

as and when required.

• Supply and install cameras, network switches, cabling, server units, wireless units etc. on approval of a quotation as

and when required.

• Provide technical support for system operation and advise SABC on solutions

• Provide technical support on new software and software needs.

• Compile procedures and drawings on an ad-hoc basis when required.

• Perform investigations in the event of system failure and provide solutions-based reports.

breakdowns during and after working hours shall be responded to as follows:

(i) Emergency Response

equipment damage, harm or injury to people or property or to limit the disruption of services. The Contractor shall respond

to an emergency call-out within 1 hour.

(ii) Urgent Response

c. Health, Safety and Environment

The appointed service provider shall comply with SABC’s Health and Safety Systems.

from the Safety department. Any work done under the protection of a permit to work shall be in strict compliance with every

prescription regarding the permit.

Safety equipment shall be used where applicable (e.g., safety goggles, boots, harness, etc.) The Contractor, at his/her

own expense shall provide such equipment, for his/her employees. The Contractor shall apply the necessary discipline

and control to ensure compliance by his workers.

operate in any drills or exercises, which might be held. Emergency / fire equipment and extinguishers shall not be

obstructed at any time.

the right to inspect all equipment/tools at any time and to prevent/prohibit their use, without any penalty to the Company

and without affecting the terms of the Contract in any way.

Submission of the safety file: No document is required at the tendering stage. However, the safety file component should

be factored in the pricing schedule to be submitted in response to the RFQ, as the preferred service provider will be

required to furnish a copy of the a forementioned file prior to commencing with commencing.

d. Environmental Management

The appointed service provider shall comply with SABC’s Environmental Systems.

➢ Safety Management (Safety File) = 2

CV clearly showing relevant experience (03 Employees)

➢ More than 6 years’ experience = 10

➢ 4 to 5 years’ experience = 7

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2 and 3 ABOVE IS CORRECT.

I accept that the state may reject the bid or act against me in terms of paragraph 6 of PFMA

SCM instruction /22 on preventing and combating abuse in the supply chain