Supply and delivery of garden equipment and protective materials for okhukho project

Closing date: 09 September 2026. Closing time: 11:00am. Validity period: 90 calendar days from closing date. No compulsory briefing session or site visit is stated in the document; the reference to compulsory briefing attendance in the evaluation phase appears to be a standard clause not activated for this RFQ.

SCM enquiries: Zamantungwa Khumalo, telephone 033 845 1733, email [email protected]. Technical enquiries: Phumlani Sosibo, telephone 033 845 1091, email [email protected]. Submission address: [email protected] (email only). Whistle-blow hotline: 0800 701 701.

Submission method: Email only to [email protected] before the closing date and time. The RFQ number (RFQ 01/09/2026) must appear in the email subject line. Only PDF format is accepted; if the file is large, compress it into a single ZIP file. Only one email may be sent — multiple emails disqualify the bid. All returnable documents must be completed, signed and submitted with the quotation:

• SBD 1 (Invitation to Bid) – Part A and Part B completed and signed.
• SBD 3.1 (Pricing Schedule – Firm Prices) – completed with unit and total prices excluding VAT, VAT at 15%, and grand total in figures and words.
• SBD 4 (Bidder's Disclosure) – completed and signed.
• SBD 6.1 (Preference Points Claim) – completed and signed with supporting CSD report attached.
• Authority to Sign a Bid (board resolution or equivalent) – completed and signed authorising the named signatory.
• Proof of CSD registration (CSD number) and valid Tax Compliance Status PIN or CSD tax verification.
• B-BBEE verification certificate or sworn affidavit (for EMEs/QSEs) to claim preference points.

Disqualification risks: late submission; submission to any email address other than [email protected]; non-PDF format; more than one email; missing or unsigned returnable forms; failure to register on CSD by closing time; incomplete or unsigned bid document; bidder or directors listed on Register of Tender Defaulters or restricted from doing business with government.

Two-phase evaluation:

Phase 1 – Administrative Compliance (pass/fail): CSD registration at closing time; completed and signed SBD 4; enterprise status indicated and Authority to Sign completed; bid received by closing date and time; tax compliance (TCS PIN or CSD verification); separate TCS for each JV/consortium party; fully completed, dated and signed bid document with original signatures; no director/shareholder on Register of Tender Defaulters or restricted from government business; compulsory briefing meeting attendance (if applicable).

Phase 2 – Price and Preference (80/20 system): Price – 80 points (lowest acceptable price scores highest). Specific Goals – 20 points allocated as follows: at least 51% black ownership (4 points); at least 51% black women ownership (4 points); at least 51% black youth ownership (4 points); supplier located in King Cetshwayo, Zululand or uMkhanyakude District Municipality (8 points). Points awarded based on percentage of ownership per goal, verified via CSD report (must be attached). Failure to submit proof for specific goals means zero points for those goals. The entity reserves the right to appoint more than one bidder or none, and to negotiate final price with technically compliant bidders.

Supply and delivery of the following items to Okhukho Local Authority (Kwanduna Shezi):

1. Electric Jackhammer – Makita or equivalent: 2000W, 870 impacts/min, 72.8J, 28.6mm HEX shank, anti-vibration technology, soft start, double insulation, 5m cord, includes bull point chisel 450mm, cold chisel 28x410mm, scaling chisel 75x520mm, hex wrench. Quantity: 1.
2. Chainsaw – Stihl or equivalent: chain pitch 3/8", oil tank 360cm³, fuel tank 0.68L, displacement 72.2cm³, power output 3.8kW, weight 6.2kg, power-to-weight ratio 1.6kg/kW, sound pressure 106dB(A). Quantity: 3.
3. Generator – Adendorff or equivalent: 7kW (8.5kVA), 220V single phase 50Hz, 31.25A, 71dB(A), fuel consumption 2.8L/h at full load, 32L tank, electric and recoil start, voltage regulator, 1.1L oil capacity, 389cc engine (model 10000E), running time 4–6 hours. Quantity: 1.
4. Chainsaw Function Basic Helmet Set: helmet shell HPDE, sweatband technical fabric, ear protection SNR 27 (H:29, M:26, L:19), compliant with EN 352, EN 397, EN 1731. Quantity: 1.
5. Chainsaw Operators' Leg Guards: protectors with upper foot protection. Quantity: 1.
6. Heavy Duty Extension Cord: 20m, 2.5mm, metal reel with 2.5mm cord. Quantity: 1.

Delivery: single delivery to Okhukho Local Authority (Kwanduna Shezi).

SBD 3.1 – Pricing Schedule for Firm Prices (Purchases). Only firm prices accepted; non-firm prices (including exchange-rate variations) will not be considered. Separate pricing schedule required for each delivery point if different points influence pricing. Schedule lists 7 line items with quantities and requires unit price and total price excluding VAT for each. Subtotal excluding VAT, VAT at 15%, grand total in figures and words. Quote valid for 90 calendar days from closing date. Items: 1) Electric Jackhammer (qty 1), 2) Chainsaw Stihl or equivalent (qty 3), 3) Generator Adendorff or equivalent (qty 1), 4) Chainsaw Helmet Set (qty 1), 5) Chainsaw Leg Guards (qty 1), 6) Heavy Duty Extension Cord 20m 2.5mm (qty 1), 7) Delivery to Okhukho Local Authority (qty 1).

Pricing: firm prices only (no price escalation or exchange-rate variation). Prices quoted in South African Rand, excluding VAT; VAT at 15% added to subtotal to give grand total. Grand total must also be written in words. Quote validity: 90 calendar days from closing date. Payment terms: per General Conditions of Contract – payment within 30 days of invoice submission accompanied by delivery note. Performance security: successful bidder must furnish performance security within 30 days of award notification, amount specified in Special Conditions of Contract (not stated in this document), in the form of a bank guarantee/irrevocable letter of credit or cashier's/certified cheque. No advance payment mentioned. No local content thresholds specified.

Mandatory compliance documents:

• Central Supplier Database (CSD) registration at closing time (CSD number required; supplier not registered at closing time is disqualified).
• Tax Compliance Status: valid TCS PIN from SARS e-filing or printed TCS certificate; if no PIN, CSD number must be provided. Each JV/consortium party submits separate TCS.
• B-BBEE: verification certificate or sworn affidavit (for EMEs/QSEs) to claim preference points; CSD report attached as proof of ownership and location for specific goals.
• SBD 1 (Invitation to Bid) – signed.
• SBD 3.1 (Pricing Schedule) – completed and signed.
• SBD 4 (Bidder's Disclosure) – completed and signed.
• SBD 6.1 (Preference Points Claim) – completed and signed.
• Authority to Sign a Bid (board resolution or equivalent) – completed and signed.
• No bids accepted from persons in the service of the state, or entities with directors/members in the service of the state.
• Bidder and directors/shareholders not listed on Register of Tender Defaulters (Prevention and Combating of Corrupt Activities Act 2004) and not restricted from doing business with government.

Health and safety requirements embedded in the protective equipment specifications:

• Chainsaw Function Basic Helmet Set: helmet shell HPDE, sweatband technical fabric, ear protection SNR 27 (H:29, M:26, L:19), compliant with EN 352 (hearing protectors), EN 397 (industrial safety helmets), EN 1731 (mesh face shields).
• Chainsaw Operators' Leg Guards: protectors with upper foot protection.

No separate OHS plan, safety file, or site-specific safety requirements are stated in the document.

Contract governed by General Conditions of Contract (GCC) and any Special Conditions of Contract (SCC); SCC prevails in case of conflict. Key GCC provisions: definitions, application, standards (goods must conform to bid specifications), use of contract documents (confidentiality, purchaser's property), patent rights indemnity, performance security (amount per SCC, due within 30 days of award, forms: bank guarantee/irrevocable LC or cashier's cheque, returned 30 days after completion), inspections/tests (purchaser may inspect at reasonable hours; non-compliant supplies at supplier's cost), packing (prevent damage, comply with SCC marking), delivery and documentation (per SCC), insurance (goods fully insured in freely convertible currency per SCC), transportation (all-inclusive delivered price unless SCC specifies otherwise), incidental services (assembly, tools, manuals, maintenance, training per SCC), spare parts (per SCC), warranty (12 months after delivery/acceptance or 18 months after shipment, whichever earlier; repair/replace at supplier cost within SCC period), payment (within 30 days of invoice and delivery note, in Rand unless SCC states otherwise), prices fixed (no variation except authorised in SCC), contract amendments only by written agreement signed by both parties. Successful bidder must sign SBD 7 (Contract Form).

Evaluation follows the 80/20 preference point system (tender value up to R50 million). Price: 80 points calculated using the standard formula Ps = 80(1 - (Pt - Pmin)/Pmin). Specific Goals: 20 points total, allocated per SBD 6.1 table: 51%+ black ownership (4 points), 51%+ black women ownership (4 points), 51%+ black youth ownership (4 points), supplier located in King Cetshwayo, Zululand or uMkhanyakude District Municipality (8 points). Points awarded proportionally to ownership percentage, verified via CSD report (must be attached). Failure to submit proof for a goal yields zero points for that goal. The organ of state may require substantiation of claims at any time. Fraudulent claims lead to disqualification, cost recovery, contract cancellation, restriction from government business up to 10 years, and possible criminal prosecution.