Supply and delivery of 2 titan cryogenic liquid nitrogen cylinders (240-RB, hp or equivalent) to ithemba labs, faure

Closing date: 11 September 2026

Closing time: 11:00 am

Date issued: 2 September 2026

Delivery required: as soon as possible (firm delivery period must be indicated in the quotation)

No compulsory briefing or site visit is mentioned.

Technical enquiries: Isaac Antonie — [email protected]

Supply Chain Management enquiries: Lee-Ann Benjamin — [email protected]

General SCM email: [email protected]

Telephone: 021 843 1000

Fax: 021 843 3525

Submission address (for reference): iThemba LABS, ATT: SCM Department, Old Faure Road, Faure, 7131

Postal address: PO Box 722, Somerset West, 7129

Submission method: email only to [email protected] (Isaac Antonie).

Closing: 11 September 2026 at 11:00 am — late submissions are not accepted.

Returnable documents (all must be completed, signed and submitted with the quotation):

• SBD 4 (Bidder's Disclosure) — mandatory; discloses whether any director or shareholder is employed by the state or connected to anyone at the procuring institution.
• SBD 6.1 (Preference Points Claim) — optional; required only if claiming B-BBEE points; must be accompanied by a valid SANAS-accredited B-BBEE certificate or sworn affidavit.
• Pricing schedule (or an official/formal quotation) — mandatory; prices must be firm, inclusive of VAT, and valid for at least 60 days from the closing date.
• CSD Summary Report (www.csd.gov.za) — mandatory proof of registration on the Central Supplier Database.
• Valid SARS tax compliance status PIN — mandatory.

Disqualification risks: any mandatory returnable form left unsigned or omitted; quotation received after the closing time; changes made to the RFQ template or its terms after the closing date and time.

Evaluation stages:

1. Administrative compliance — verification of mandatory returnable documents (SBD 4, pricing schedule, CSD summary report, tax PIN).
2. Functionality — assessed per the specification (supply and delivery of Titan Cryogenic Liquid Cylinders Tank, 240-RB, HP or equivalent, quantity 2, plus delivery charge).
3. Price and B-BBEE — 80/20 preference point system: 80 points for price, 20 points for specific goals (B-BBEE status level, black ownership, black female ownership, black youth ownership, disability ownership, EME/QSE status).

If all bids received exceed R1 000 000, the request is automatically cancelled.

Award: highest total points, subject to section 2(1)(f) of the PPPFA.

No award to bidders who are not tax compliant (verified via CSD and SARS tax PIN).

Supply and delivery of cryogenic liquid nitrogen cylinders to iThemba LABS, Faure, Western Cape.

Item 1: Titan Cryogenic Liquid Cylinders Tank, 240-RB, HP or equivalent — quantity 2.

Item 2: Delivery charge — quantity 1.

Delivery address: iThemba LABS, Old Faure Road, Faure, 7131.

A firm delivery period (lead time) must be indicated in the quotation.

Currency: ZAR.

Prices must be inclusive of VAT.

Pricing schedule (VAT inclusive):

1. Titan Cryogenic Liquid Cylinders Tank, 240-RB, HP or equivalent — quantity 2 — unit price and total price.
2. Delivery charge — quantity 1 — unit price and total price.

Grand total (VAT inclusive) required.

Prices must be firm and valid for at least 60 days from closing date.

Currency: ZAR.

Pricing format: schedule of rates — unit price per item (incl. VAT) and total (incl. VAT).

Price validity: minimum 60 days from closing date.

Prices must be firm and inclusive of VAT.

Payment terms: 30 days from date of receipt of invoice (standard for Schedule 3A public entity).

If the bidder offers shorter payment terms (e.g. 7 or 14 days from delivery), a payment guarantee approved by iThemba LABS Finance is required to mitigate risk.

For any advance payments, a payment guarantee approved by iThemba LABS Finance is required.

No bond, guarantee or insurance percentage is specified beyond the payment guarantee for advance or shorter payment terms.

Mandatory:

• Registration on the National Treasury Central Supplier Database (CSD) — CSD supplier number (MAAA...) must be provided; bids from unregistered bidders are not considered.
• Valid SARS tax compliance status PIN (verified via CSD).
• Completed and signed SBD 4 (Bidder's Disclosure).
• CSD Summary Report (www.csd.gov.za).
• Pricing schedule (or official quotation) completed and signed.

Optional (required only if claiming preference points):

• Valid B-BBEE certificate accredited by SANAS or sworn affidavit.
• Completed and signed SBD 6.1 (Preference Points Claim).

Legal framework: PPPFA, Preferential Procurement Regulations 2022, General Conditions of Contract (GCC), and any applicable special conditions of contract.

No CIDB grading, professional registration, or local-content percentage is specified.

Contract governed by PPPFA, Preferential Procurement Regulations 2022, General Conditions of Contract (GCC), and any special conditions of contract.

Payment terms: 30 days from receipt of invoice (standard for Schedule 3A entity).

Shorter payment terms (7/14 days from delivery) require a payment guarantee approved by iThemba LABS Finance.

Advance payments require a payment guarantee approved by iThemba LABS Finance.

Firm delivery period must be indicated.

Late quotations are not accepted.

Changes to the RFQ template or its terms after the closing date and time will not be considered.

B-BBEE certificate (SANAS accredited) or sworn affidavit required if claiming preference points.

CSD registration compulsory; unregistered bidders not considered.

Evaluation follows three stages: administrative compliance (mandatory returnable documents), functionality (specification conformance), and price/B-BBEE (80/20 preference point system). Price receives 80 points; specific goals receive 20 points allocated by B-BBEE status level (1–3: 8 points, 4–6: 6 points, 7–8: 2 points), 51% black ownership (3 points), 51% black female ownership (3 points), 51% black youth ownership (1 point), 51% ownership by people with disabilities (1 point), and EME/QSE status (4 points). If all bids exceed R1 000 000 the RFQ is cancelled. Award to highest scoring bidder subject to PPPFA section 2(1)(f). Tax compliance verified via CSD and SARS tax PIN.