Supply and delivery of branded promotional materials for the unemployment insurance fund (rfq0004763)

Closing date and time: 16 October 2026 at 11:00

Date issued: 1 October 2026

Bid validity period: 90 calendar days

No compulsory briefing session or site visit is scheduled.

Bidding procedure enquiries

• Contact: Tshupetso Selole
• Telephone: 073 212 6073
• Email: [email protected]

Bidding procedure enquiries (alternate)

• Contact: Kagiso Molapo
• Telephone: 076 616 7646
• Email: [email protected]

Technical enquiries

• Contact: Nokuthula Gidi
• Telephone: 012 337 1192 / 076 616 8306
• Email: [email protected]

Facsimile: not available

Department address

Unemployment Insurance Fund

ABSA Towers, Ground Floor

230 Lillian Ngoyi Street

Pretoria

0002

Submission channel

• Method: E-Tender portal only. No physical bid box is used (bid box address: N/A).
• Closing: 16 October 2026 at 11:00. Late submissions are not accepted.
• Bids must be completed on the official forms supplied in the pack; retyped versions are not accepted.

Returnable documents

• SBD 1 (Invitation to Bid): bidder, contact and supplier details, signed as the offer cover page.
• SBD 3.1 (Pricing Schedule – Firm Prices): mandatory pricing schedule; failure to quote on it results in immediate disqualification.
• SBD 4 (Declaration of Interest): discloses any state employment or relationship with officials of the procuring institution.
• SBD 6.1 (Preference Points Claim): claims points for the stated specific goals.
• SBD 7 (Contract Form): completed and signed by the successful bidder only.
• Proof of authority to sign, such as a company resolution.
• At least one reference letter for a similar project, on the bidder's company letterhead, officially stamped and signed by an official, and not older than three months.

Disqualification risks

• Quoting on anything other than the supplied SBD 3.1.
• Omitting or leaving unsigned any returnable form.
• Submitting after the closing time.
• A false declaration of interest or preference claim.
• Being a person in the service of the state, or a company whose directors or members are.

Note: samples will be requested from bidders during evaluation.

Preference point system

• 80/20 system applies (PPPFA).
• Price: 80 points.
• Specific goals: 20 points.
• Total: 100 points.

Specific goals and points

• Black women: 8 points.
• Black youth: 6 points.
• Black disability: 1 point.
• Companies complying with the five elements of B-BBEE: 5 points.

Rules

• Points for specific goals are forfeited if the supporting proof or documentation is not submitted with the bid.
• The department may require a bidder to substantiate any preference claim before or after adjudication.
• Samples will be required from bidders during evaluation.
• At least one reference letter for a similar project (company letterhead, officially stamped and signed, not older than three months) must accompany the bid.

Supply and delivery of branded promotional materials for the Unemployment Insurance Fund. Artwork for branding is supplied by the department for every item.

1. Pens — 2 000

• Black ink, smooth ballpoint.
• Stylus tip that works on touch screens.
• Sleek professional style, rotating top to retract and reveal the ballpoint, functional clip.

2. Zinc alloy car chain key rings — 2 000

• Stainless steel, 360-degree rotation, comfortable to the touch.
• Logos printed on both sides; imprint area 1"h x 0.25"w.

3. Altitude Serendipity aluminium water bottle — 2 000

• Lightweight aluminium body with blue plastic lid.
• Capacity 650 ml.

4. Lanyards — 2 000

• Polyester, 20 mm(w) x 900 mm(h) or 25 mm(w) x 900 mm(h).
• Thumb hooks and oval hook; plastic buckle, metal hook and safety break-away buckle.

5. Stress balls — 1 000

• Blue and white, adult promotional stress ball.

6. Wrist bands — 1 000

• Silicone, universal fit, weight 0.32 oz.
• Blue, red and white.

7. Paper bags — 2 000

• Cotton handmade paper, printed pattern, size 10x12x4.

8. Folders — 4 000

• Gloss pocket folder, 8 1/2" x 11", two-pocket.

9. Skipping ropes — 1 000

• Blue and red; heavy-duty solid PVC rope, length typically 2.65 m to 3.0 m.
• High-density ergonomic EVA foam grip handles.
• Standard snap-lock adjustment mechanisms inside each collar; dual ball bearing rotation mechanism.

Pricing format

• Pricing must be submitted on the supplied SBD 3.1 (Pricing Schedule – Firm Prices).
• Firm prices only. Non-firm prices and prices subject to exchange rate variation are not considered.
• The total contract price including VAT must be entered on SBD 3.1 and must be fixed for the duration of the contract.
• The pricing summary must align fully with the specification.
• The schedule fee plus any additional cost must be added together to arrive at the total entered on SBD 3.1.
• Every proposal must contain a pricing schedule.
• Quantities to be priced: pens 2 000; zinc alloy car chain key rings 2 000; aluminium water bottles 2 000; lanyards 2 000; stress balls 1 000; wrist bands 1 000; paper bags 2 000; folders 4 000; skipping ropes 1 000.

Other

• Bid validity: 90 calendar days from the closing date.
• VAT-registered vendors are encouraged to claim VAT.
• No bid security or performance guarantee is stipulated.

Registration and tax

• Bidders must be registered on the Central Supplier Database (CSD) and provide a CSD number, or submit a SARS Tax Compliance Status (TCS) PIN.
• A printed TCS certificate may be submitted with the bid.
• Consortia, joint ventures and subcontractors must each submit a separate TCS certificate, PIN or CSD number.

Eligibility

• Bids will not be considered from persons in the service of the state, companies with directors in the service of the state, or close corporations with members in the service of the state.
• Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.

Returnable forms

• SBD 1 (Invitation to Bid): signed cover page with bidder and supplier details.
• SBD 3.1 (Pricing Schedule – Firm Prices): mandatory; quoting on any other document disqualifies the bid.
• SBD 4 (Declaration of Interest): discloses state employment and relationships with officials.
• SBD 6.1 (Preference Points Claim): claims the specific-goal points; no proof means no points.
• SBD 7 (Contract Form): signed by the successful bidder.
• Proof of authority to sign, such as a company resolution.

Experience evidence

• At least one reference letter for a similar project, on the bidder's letterhead, officially stamped and signed by an official, and not older than three months.

B-bbee

• Points are claimed for companies complying with the five elements of the B-BBEE scorecard (5 points of the 20 specific-goal points).

Bid validity: 90 calendar days.

The successful bidder must complete and sign the written contract form (SBD 7).

The bid is subject to the Preferential Procurement Policy Framework Act, 2000 and its regulations, the General Conditions of Contract, and any applicable special conditions of contract.

The quoted contract price must remain fixed for the duration of the contract.

Submission is through the E-Tender portal only.

VAT-registered vendors are encouraged to claim VAT.

Samples will be requested from bidders during evaluation.

At least one reference letter for a similar project must be submitted, on the bidder's company letterhead, officially stamped and signed by an official, and not older than three months.

Quoting on anything other than the supplied SBD 3.1 leads to immediate disqualification.

Samples will be required from bidders during evaluation.

The project is evaluated on the PPPFA 80/20 preference point system.