Design of furniture at king phalo airport – RFQ in kwazulu-natal

The procurement of professional services for the design of furniture at King Phalo Airport. RFQ Number: 12214 RE-ISSUE. Issue Date: 08 September 2026. Closing Date: 21 September 2026 at 16:00pm. Site Inspection: N/A.

{"closingDate":"21 SEPTEMBER 2026","closingTime":"16:00pm"}

{"name":null,"email":"[email protected]","phone":"+27 11 723 1400","department":"representatives","address":"Mgobhozi PERSON N/A"}

Mandatory returnable documents include: SBD 3.3 Priced offer, Declaration of Interest and Politically Exposed Persons form, SBD 4 Bidder's Disclosure Form, SBD 6.1 Preference Points Claim Form, Confidentiality and Non-Disclosure Agreement, BEE Certificate or BBBEE affidavit, Tax PIN, Certificate of Incorporation, Central Supplier Database Report, VAT Questionnaire, ACSA Terms and Conditions, and a valid COIDA or FEMA Good Standing letter.

Proof of professional registration (10 points)

Pricing (Annex A)

Compliance with mandatory requirements

2.1 The parties intend to provide each other with certain information pertaining to their operations and the

parties are in the process of discussing certain matters with a view to concluding an agreement (“the

potential agreement”), which discussions have required and will require the disclosure to one another

of information of a proprietary, secret and confidential nature. Whether or not the parties conclude

the potential agreement will not affect the validity of this agreement.

2.2 If the confidential information so disclosed is used by the receiving party for any purpose other than

that for which its use is authorised in terms of this agreement or is disclosed or disseminated by the

receiving party to another person or entity which is not a party to this agreement, this may cause the

disclosing party to suffer damages and material financial loss.

2.3 This agreement shall also bind the parties, notwithstanding the date of signature hereof, in the event

that either party shall have disclosed any confidential information to the other party prior to date of

signature hereof.

2.4 The parties wish to record the terms and conditions upon which each shall disclose confidential

information to the other, which terms and conditions shall constitute a binding and enforceable

agreement between the parties and their agents.

3 use of confidential information

Any confidential information disclosed by the disclosing party shall be received and used by the receiving

party only for the limited purpose described in 2.1 above and for no other purpose.

4 non-disclosure

4.1 THE RECEIVING PARTY undertakes that –

4.1.1 it will treat the disclosing party’s confidential information as private and confidential and safeguard it

accordingly;

4.1.2 it will not use (except as permitted in 3 above) or disclose or release or copy or reproduce or publish

or circulate or reverse or engineer and/or decompile or otherwise transfer, whether directly or

indirectly, the confidential information of the disclosing party to any other person or entity; and the

receiving party shall take all such steps as may be reasonably necessary to prevent the disclosing

party’s confidential information failing into the hands of unauthorised persons or entities;

4.1.3 it shall not disclose the confidential information of the disclosing party to any employee, consultant,

professional adviser, contractor or sub-contractor or agent of the receiving party (collectively referred

to herein as "representative") or an affiliate of the receiving party, nor shall they be given access

thereto by the receiving party -

4.1.4 unless it is strictly necessary for the purposes referred to in 2.1 above; and

4.1.5 the receiving party shall have procured that the representative, affiliate or consultant to whom or to

which such information is disclosed or made available shall have agreed to be bound by all the terms

of this agreement, and, in such event, the receiving party hereby indemnifies the disclosing party

against any loss, harm or damage which it may suffer as a result of the unauthorised disclosure of

confidential information by a representative, affiliate or consultant.

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393

ConfidentialConfidential

ConfidentialConfidential

4.2 Any documentation or written record or other material containing confidential information (in

whatsoever form) which comes into the possession of the receiving party shall itself be deemed to form

part of the confidential information of the disclosing party. The receiving party shall, on request, and in

any event if the discussions referred to in 2.1 above should not result in an agreement, return to the

disclosing party all of its confidential information which is in physical form (including all copies) and

shall destroy any other records (including, without limitation, those in machine readable form) as far as

they contain the disclosing party’s confidential information. The receiving party will, upon written or oral

request from the disclosing party and within five (5) business days of the disclosing party’s request,

provide the disclosing party with written confirmation that all such records have been destroyed.

5. Copies

5.1 The receiving party may only make such copies of the disclosing party’s confidential information as are

strictly necessary for the purpose and the disclosures which are not in breach of this agreement and

authorised in terms of this agreement. The receiving party shall clearly mark all such copies as “Confidential”.

5.2 At the written request of the disclosing party, the receiving party shall supply to the disclosing party a list

showing, to the extent practical –

5.2.1 where copies of the confidential Information are held;

5.2.2 copies that have been made by the receiving party (except where they contain insignificant extracts from

or references to confidential information) and where they are held; and

5.2.3 the names and addresses of the persons to whom confidential information has been disclosed and, if

applicable, a copy of the confidentiality undertaking signed by such persons complying with the

provisions of this agreement.

6. The use of the company’s intellectual property

6.1 The receiving party shall not use any intellectual property of the Company (including trademarks,

service marks, logos, slogans, trade names, brand names and other indicia of origin) (collectively, the

“Company IP”) for any reason whatsoever without first obtaining the Company’s prior written consent

which consent the Company shall be entitled to grant solely at its own discretion.

6.2 If the receiving party requires the use of such Company IP, a request must be sent to

[email protected] Each single request by the same receiving party shall be treated as a

new request.

6.3 Should the Company provide its consent in terms of clause 6.1 above, the receiving party shall comply

with the Company’s policies and standards with regard to the use of the Company IP. Such policies

and standards shall be communicated to the receiving party at the time the Company grants the

consent to the receiving party.

6.4 Failure to adhere to the provisions of this clause 6 or the policies, brand requirements and protocols

that will be communicated by the Brand Custodians Office to the receiving party, shall result in the

penalty equal to the value of 2% (two per cent) of the receiving party’s annual turnover in the financial

year in which the aforesaid failure occurred.

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393

ConfidentialConfidential

ConfidentialConfidential

7. Duration

7.1 Subject to Clause 2.3 this agreement shall commence or shall be deemed to have commenced on the

date of signature of this agreement by the last party to sign the agreement.

7.2 This agreement shall remain in force for a period of 5 years (“the term”), or for a period of one (1) year

from the date of the last disclosure of confidential information to the receiving party, whichever is the

longer period, whether or not the parties continue to have any relationship for that period of time.

8. Title

8.1 All confidential information disclosed by the disclosing party to the receiving party is acknowledged by

the receiving party:

8.1.1 to be proprietary to the disclosing party; and

8.1.2 not to confer any rights to the receiving party of whatever nature in the confidential

information.

9. Relationship between the parties

9.1 The disclosing party is not obliged, by reason of this agreement, to disclose any of its confidential

information to the receiving party or to enter into any further agreement or business relationship with

the receiving party. Nothing herein shall imply or create any exclusive relationship between the Parties

or otherwise restrict either Party from pursuing any business opportunities provided it complies at all

times with the non-disclosure obligations set forth herein

9.2 The disclosing party retains the sole and exclusive ownership of intellectual property rights to its

confidential information and no license or any other interest in such confidential information is granted

in terms hereof or by reason of its disclosure.

9.3 The termination of the discussions referred to in 2.1 above shall not release the parties from the

obligations set out in this agreement.

10. Enforcement, governing laws and jurisdiction

10.1 This agreement shall be governed by and interpreted according to the laws of the Republic of South

Africa, without reference to the choice of laws' provisions of the Republic of South Africa. In the event

of a conflict between or inconsistency in the laws applicable in the various provinces of the Republic of

South Africa, the law as applied and interpreted in the Gauteng Province shall prevail.

10.2 The parties irrevocably submit to the exclusive jurisdiction of the High Court of South Africa,

Witwatersrand Local Division, in respect of any action or proceeding arising from this agreement.

10.3 The parties agree that, in the event of a breach of this agreement, monetary damages would not be an

adequate remedy. In the event of a breach or threatened breach of any provisions of this agreement

by the receiving party, the disclosing party (and/or its relevant affiliate) shall be entitled to injunctive

relief in any court of competent jurisdiction and the receiving party shall reimburse the disclosing party

for any costs, claims, demands or liabilities arising directly or indirectly out of a breach. Nothing

contained in this agreement shall be construed as prohibiting a party or its affiliate from pursuing any

other remedies available to it for a breach or threatened breach.

10.4 The failure by the disclosing party to enforce or to require the performance at any time of any of the

provisions of this agreement shall not be construed to be a waiver of such provision, and shall not affect

either the validity of this agreement or any part hereof or the right of the disclosing party to enforce the

provisions of this agreement.

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393

ConfidentialConfidential

ConfidentialConfidential

11. Domicilium

11.1 The parties choose as their domicilium the addresses indicated in the heading to this agreement for

the purposes of giving any notice, the payment of any sum, the serving of any process and for any

other purpose arising from this agreement.

11.2 Each of the parties shall be entitled from time to time, by written notice to the other, to vary its domicilium

to any other address which is not a post office box or poste restante.

11.3 Any notice required or permitted to be given in terms of this agreement shall be valid and effective only

if in writing.

11.4 Any notice given and any payment made by one party to the other ("the addressee") which:

11.4.1 is delivered by hand during the normal business hours of the addressee at the

addressee's domicilium for the time being shall be presumed, until the contrary is proved,

to have been received by the addressee at the time of delivery;

11.4.2 is posted by prepaid registered post from an address within the Republic of South Africa

to the addressee at the addressee's domicilium for the time being shall be presumed,

until the contrary is proved, to have been received by the addressee on the fourth day

after the date of posting;

11.4.3 is transmitted by facsimile to the addressee's receiving machine shall be presumed, until

the contrary is proved, to have been received within one (1) hour of transmission where

it is transmitted during normal business hours or, if transmitted outside normal business

hours, within one (1) hour of the resumption of normal business hours on the next normal

business day.

12. General

12.1 No party shall be bound by any representation, warranty, undertaking, promise or the like not recorded

in this agreement.

12.2 No addition to, variation or agreed cancellation of this agreement shall be of any force or effect unless

in writing and signed by or on behalf of the parties.

12.3 Any indulgence which either party may show to the other in terms of or pursuant to the provisions

contained in this agreement shall not constitute a waiver of any of the rights of the party which granted

such indulgence.

12.4 The parties acknowledge that this agreement and the undertakings given by it in terms hereof are fair

and reasonable in regard to their nature, extent and period and go no further than is reasonably

necessary to protect the interests of the parties.

12.5 The parties hereby confirm that they have entered into this agreement with full and clear understanding

of the nature, significance and effect thereof and freely and voluntarily and without duress.

12.6 Neither party shall have the right to assign or otherwise transfer any of its rights or obligations under

this agreement.

12.7 This agreement may be executed in several counterparts that together shall constitute one and the

same instrument.

12.8 In this agreement, clause headings are for convenience and shall not be used in its interpretation.

12.9 Each clause of this agreement is severable, the one from the other and if any one or more clauses are

found to be invalid or unenforceable, that clause shall not affect the balance of the clauses which shall

remain in full force and effect.

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393

ConfidentialConfidential

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393

ConfidentialConfidential

ConfidentialConfidential

2.1 Interior Design 55

2.1.1 Proof that the Architect/Interior Designer has work experience in

interior office design/ interior work office space layout.

Submit a detailed CV.

• Less than Three (3) Projects= 0
• Three (3) to Five (5) Projects

30 points

• More than Five (5) Projects

45 points

2.1.2 Proof that the Interior designer is Professionally registered as a

Interior Designer with the African Institute of the Interior Design

Professions (IID) or Architect is Professional Registered as South

African Council for the Architectural Profession (SACAP).

• Proof Submitted= 10 points
• Not submitted= 0 points

All bidders must score a minimum of 70 points to be evaluated 100

further

2.3. Minimum Requirements

A list of mandatory returnable documents must be consulted to understand which documents are required

at the closing date and time. Further, to the mandatory returnable documents/information ACSA will only

consider bidders which have:

2.3.1 Priced offer, incomplete priced offer will be disqualified

2.4. Returnable Documents

2.4.1. Mandatory Returnable documents

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393

ConfidentialConfidential

ConfidentialConfidential

ACSA will disqualify from the bid process any bidder that has failed to submit mandatory returnable

documents and information. Bidders should therefore ensure that all the mandatory returnable

documents and information have been submitted. In order to assist bidders, ACSA has also

included a column next to the required mandatory document and information to enable bidders to

keep track of whether they have submitted or not.

2.4.2. Other Returnable Documents and information

These types of documents and information are required but are not mandatory or are only mandatory at

specific stages of the process. ACSA may request bidders to submit these documents or information after

the closing date and time or might already have them on the system. Where a document or information is

only mandatory at a specific stage in the process, ACSA may only disqualify a bidder for non-submission

at that stage and after reasonable efforts were made to request the document from the bidder.

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393

ConfidentialConfidential

ConfidentialConfidential

The mandatory and other returnable documents listed in the table follows:

Submitted

Returnable documents and information mandatory administrative

[Yes/No]

SBD 3.3: Priced offer x

x

Declaration of Interest Form and Politically Exposed

Persons

x

SBD 4 Bidder’s Disclosure Form

x

SBD 6.1 Preference Points Claim Form

x

Confidentiality and Non-Disclosure Agreement

x

BEE Certificate and Scorecard or BBBEE QSE/EME

Affidavit

x

Verifiable medical certificate of report as proof of

disability(For preference claims)

x

Tax Pin number (ACSA may not award to a bidder

whose tax affairs have not been declared to be in

orders by SARS)

x

Certificate of Incorporation of the bidding entity showing

ownership split

x

Central Supplier Database Report (CSD)

x

VAT Questionnaire

x

ACSA Terms and Conditions

x

Bidders must produce a valid letter of Good

Standing in terms of Compensation for

Occupational Injuries and Diseases Act of 1993

(COIDA); or Federated Employee Mutual Assurance

(FEMA) Insurance

3. Validity of submitted information

Bidders must ensure that all conditions, documents and information which has been submitted in

pursuance to this bid remains valid for the duration of the contract period. In the event where a validity

document expires an updated document must be submitted. The duty is on the bidder to provide updated

information to ACSA immediately after such information has changed.

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393

ConfidentialConfidential

ConfidentialConfidential

Section 3: price and preference

Sbd 6.1

Preference points claim form in terms of the preferential procurement

Regulations 2022

This preference form must form part of all tenders invited. It contains general information and serves as a claim

form for preference points for specific goals.

Nb: before completing this form, tenderers must study the general conditions,

Definitions and directives applicable in respect of the tender and

Preferential procurement regulations, 2022

1. General conditions

1.1 The following preference point systems are applicable to invitations to tender:

• the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable taxes

included); and

1.2 To be completed by the organ of state

a) The applicable preference point system for this tender is the 80/20 preference point system.

1.3 Points for this tender (even in the case of a tender for income-generating contracts) shall be awarded

for:

(a) Price; and

(b) Specific Goals / Preference .

1.4 To be completed by the organ of state:

The maximum points for this tender are allocated as follows:

Points

Price 80

Specific goals / preference 20

Total points for Price and SPECIFIC GOALS 100

1.5 Failure on the part of a tenderer to submit proof or documentation required in terms of this tender to

claim points for specific goals with the tender, will be interpreted to mean that preference points for

specific goals are not claimed.

1.6 The organ of state reserves the right to require of a tenderer, either before a tender is adjudicated or at

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393

ConfidentialConfidential

ConfidentialConfidential

any time subsequently, to substantiate any claim in regard to preferences, in any manner required by

the organ of state.

2. Definitions

(a) “tender” means a written offer in the form determined by an organ of state in response to an invitation

to provide goods or services through price quotations, competitive tendering process or any other

method envisaged in legislation;

(b) “price” means an amount of money tendered for goods or services, and includes all applicable

taxes less all unconditional discounts;

(c) “rand value” means the total estimated value of a contract in Rand, calculated at the time of bid

invitation, and includes all applicable taxes;

(d) “tender for income-generating contracts” means a written offer in the form determined by an organ

of state in response to an invitation for the origination of income-generating contracts through any

method envisaged in legislation that will result in a legal agreement between the organ of state and a

third party that produces revenue for the organ of state, and includes, but is not limited to, leasing and

disposal of assets and concession contracts, excluding direct sales and disposal of assets through public

auctions; and

(e) “the Act” means the Preferential Procurement Policy Framework Act, 2000 (Act No. ).

3. Formulae for procurement of goods and services

3.1. Points awarded for price

3.1.1 The 80/20 preference point systems

A maximum of 80 points is allocated for price on the following basis:

70 points on the functional stage will not be considered further in the evaluation.

Note:

• The Professional registration certificates to be valid. Expired certificates will not be accepted.
• Where tenderer/bidder is a newly formed entity (e.g. JV, Consortium, etc) then the company

experience of the Project Management firm and/or the Architecture firm shall be considered.

• Similar projects – Are those that involved the construction of new/upgrade or

refurbishment/renovation of commercial lounge facilities.

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393

1 Company Experience: 45

1.1 Proof that Tenderer/bidder has interior design experience in office

space furniture layout

or completion certificate on their client’s letterhead with all

supporting works completed.

• Less than Three (3) Reference Letters or completion

certificates = 0

• Three (3) to Five (5) Reference Letters or completion

certificates = 30

• More than Five Reference Letters or completion certificates

= 45

2 Key Personnel:

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393

2.1 Interior Design 55

2.1.1 Proof that the Architect/Interior Designer has work experience in

interior office design/ interior work office space layout.

: N/Aand Time

Site Inspection

: N/a

Requirements

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393

1.4. Compulsory Site Inspection Session- N/A

1.5. Bid Responses

1.1 "confidential Information" – is information which is confidential to the disclosing party, and includes

whether in written, graphic, oral, proprietary, tangible, intangible, electronic or other form, and, -

1.1.1 any information in respect of know-how, formulae, statistics, processes, systems, business

methods, marketing, trading and merchandising methods and information, promotional and

advertising plans and strategies, pricing, financial plans and models, inventions, long-term plans,

research and development data, user or consumer/ customer data and profiles, ideas, computer

programmes, drawings and any other information of confidential nature of the disclosing party, in

whatever form it may be;

1.1.2 the contractual business and financial arrangements of the disclosing party and others with whom

it has business arrangements of whatever nature;

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393

Tel +27 11 723 1400 Fax +27 11 453 9354 Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632 P O Box 75480, Gardenview, Gauteng, South Africa, 2047 www.airports.co.za Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393 ConfidentialConfidential ConfidentialConfidential PART A SBD 1: INVITATION TO BID YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF THE AIRPORTS COMPANY SOUTH AFRICA SEPTEMBER CLOSING BID NUMBER: RFQ12214- RE-ISSUE CLOSING DATE: 2026 TIME: 16:00pm THE PROCUREMENT OF PROFFESIONAL SERVICES FOR THE DESIGN OF DESCRIPTION FURNITURE AT KING PHALO AIRPORT BID RESPONSE DOCUMENTS MUST BE EMAILED TO [email protected] TECHNICAL ENQUIRIES MAY BE BIDDING PROCEDURE ENQUIRIES MAY BE DIRECTED TO DIRECTED TO: CONTACT CONTACT PERSON Mlungisi Mgobhozi PERSON N/A TELEPHONE TELEPHONE NUMBER 032 436 6198 NUMBER N/A FACSIMILE FACSIMILE NUMBER NUMBER N/A E-MAIL E-MAIL ADDRESS [email protected] ADDRESS N/A SUPPLIER INFORMATION NAME OF BIDDER POSTAL ADDRESS STREET ADDRESS TELEPHONE NUMBER CODE NUMBER CELLPHONE NUMBER FACSIMILE NUMBER CODE NUMBER E-MAIL ADDRESS Tel +27 11 723 1400 Fax +27 11 453 9354 Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632 P O Box 75480, Gardenview, Gauteng, South Africa, 2047 www.airports.co.za Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393 ConfidentialConfidential ConfidentialConfidential VAT REGISTRATION NUMBER SUPPLIER TAX COMPLIANCE CENTRAL COMPLIANCE SYSTEM PIN: SUPPLIER OR STATUS DATABASE No: MAAA Yes No ARE YOU THE ARE YOU A FOREIGN ACCREDITED BASED SUPPLIER REPRESENTATIVE Yes No [IF YES, FOR THE GOODS IN SOUTH AFRICA ANSWER THE /SERVICES FOR THE GOODS QUESTIONNAIRE OFFERED? /SERVICES [IF YES ENCLOSE PROOF] BELOW] OFFERED? QUESTIONNAIRE TO BIDDING FOREIGN SUPPLIERS IS THE ENTITY A RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSA)? YES NO DOES THE ENTITY HAVE A BRANCH IN THE RSA? YES NO DOES THE ENTITY HAVE A PERMANENT ESTABLISHMENT IN THE RSA? YES NO DOES THE ENTITY HAVE ANY SOURCE OF INCOME IN THE RSA? YES NO IS THE ENTITY LIABLE IN THE RSA FOR ANY FORM OF TAXATION? YES NO IF THE ANSWER IS “NO” TO ALL OF THE ABOVE, THEN IT IS NOT A REQUIREMENT TO REGISTER FOR A TAX COMPLIANCE STATUS SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS) AND IF NOT REGISTER AS PER 2.3 BELOW. Tel +27 11 723 1400 Fax +27 11 453 9354 Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632 P O Box 75480, Gardenview, Gauteng, South Africa, 2047 www.airports.co.za Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393 ConfidentialConfidential ConfidentialConfidential PART B TERMS AND CONDITIONS FOR BIDDING

Bid submission: 1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not be accepted for consideration. 1.2. All bids must be submitted on the official forms provided (not to be re-typed) or in the manner prescribed in the bid document. 1.3. This bid is subject to the preferential procurement policy framework act, 2000 and the preferential procurement regulations, the general conditions of contract (gcc) and, if applicable, any other special conditions of contract. 1.4. The successful bidder must ensure they have a fully completed and signed written contract post award.

TAX COMPLIANCE REQUIREMENTS 2.1 BIDDERS MUST ENSURE COMPLIANCE WITH THEIR TAX OBLIGATIONS. 2.2 BIDDERS ARE REQUIRED TO SUBMIT THEIR UNIQUE PERSONAL IDENTIFICATION NUMBER (PIN) ISSUED BY SARS TO ENABLE THE ORGAN OF STATE TO VERIFY THE TAXPAYER’S PROFILE AND TAX STATUS. 2.3 APPLICATION FOR TAX COMPLIANCE STATUS (TCS) PIN MAY BE MADE VIA E-FILING THROUGH THE SARS WEBSITE WWW.SARS.GOV.ZA. 2.4 BIDDERS MAY ALSO SUBMIT A PRINTED TCS CERTIFICATE TOGETHER WITH THE BID. 2.5 IN BIDS WHERE CONSORTIA / JOINT VENTURES / SUB-CONTRACTORS ARE INVOLVED; EACH PARTY MUST SUBMIT A SEPARATE TCS CERTIFICATE / PIN / CSD NUMBER. 2.6 WHERE NO TCS PIN IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL SUPPLIER DATABASE (CSD), A CSD NUMBER MUST BE PROVIDED. NB: FAILURE TO PROVIDE / OR COMPLY WITH ANY OF THE ABOVE PARTICULARS MAY RENDER THE BID INVALID. SIGNATURE OF BIDDER: ..................................................................................... CAPACITY UNDER WHICH THIS BID IS SIGNED: .................................................................................... (Proof of authority must be submitted e.g. company resolution) DATE: ...................................................................... Tel +27 11 723 1400 Fax +27 11 453 9354 Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632 P O Box 75480, Gardenview, Gauteng, South Africa, 2047 www.airports.co.za Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393 ConfidentialConfidential ConfidentialConfidential SECTION 1: INSTRUCTIONS TO BIDDERS 1.1. Submission of RFQ documents The documents must be signed and completed by a person who has been given authority to act on behalf of the bidder. The bottom of each page of the bid documents must be signed or stamped with the bidder’s stamp as proof that the bidder has read the tender documents. Bid documents must be submitted on or before _16:000pm on 21 SEPTEMBER 2026_by means of email submission to the following address: Email address: [email protected]

Bidders must not email their submission as one big attachment. Kindly break your submission in at least (04) four or more attachments of 4mb each.

Bidders are requested to submit all bids in the format instructed, no other format will be acceptable. 1.2. Late Bids Bids which are submitted after the closing date and time will not be accepted. 1.3. Clarification and Communication Name: Mlungisi Mgobhozi Designation: SCM Official Tel: 032 436 6198 Email: [email protected] 1.3.1. Request for clarity or information on the bid may only be requested until _16:00pm on 17 SEPTEMBER 2026. Any responses to queries or for clarity sought by a bidder will also be sent to all the invited bidders. 1.3.2. Bidders may not contact any ACSA employee on this bid other than those listed above. Contact will only be allowed between the successful bidder and ACSA Business Unit representatives after the acceptance of the letter of award bid. Contact will also only be permissible in the case of pre-existing commercial relations which do not pertain to the subject of this bid. Tel +27 11 723 1400 Fax +27 11 453 9354 Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632 P O Box 75480, Gardenview, Gauteng, South Africa, 2047 www.airports.co.za Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393 ConfidentialConfidential ConfidentialConfidential 1.4. Compulsory Site Inspection Session- N/A 1.5. Bid Responses Bid responses must be strictly prepared and returned in accordance with this bid document. Bidders may be disqualified where they have not materially complied with any of ACSA’s requirements in terms of this bid document. Changes to the bidder’s submission will NOT be allowed after the closing date of the bid. All bid responses will be regarded as offers unless the bidder indicates otherwise. No bidder or any of its consortium/joint venture members may have an interest in any of the other bidder/joint venture/consortium participating in this bid. 1.6. Disclaimers It must be noted that ACSA reserves its right to: 1.6.1. Award the whole or a part of this bid; 1.6.2. Split the award of this bid; 1.6.3. Negotiate with all or some of the shortlisted bidders; 1.6.4. Award the bid to a bidder other than the highest scoring bidder where objective criteria allows; 1.6.5. To reject the lowest acceptable bid received; and/or 1.6.6. Cancel this bid. 1.6.7. This bid document must be changed or altered any manner, any change to the content of the bid document will lead to disqualification as it will be changing the terms and conditions of the tender. 1.7. Validity Period 1.7.1. ACSA requires a validity period of hundred and twenty (120) business/working days for this bid. During the validity period the prices which have been quoted by the bidder must remain firm and valid. It is only in exceptional circumstances where ACSA would accommodate a proposal to change the price. 1.8. Confidentiality of Information 1.8.1. ACSA will not disclose any information disclosed to ACSA through this bid process to a third party or any other bidder without any written approval form the bidder whose information is sought. 1.8.2. Furthermore, Tel +27 11 723 1400 Fax +27 11 453 9354 Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632 P O Box 75480, Gardenview, Gauteng, South Africa, 2047 www.airports.co.za Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393 ConfidentialConfidential ConfidentialConfidential 1.8.2.1. ACSA will not disclose the names of bidders until the bid process has been finalised. 1.8.2.2. Bidders may not disclose any information given to the bidders as part of this bid process to any third party without the written approval from ACSA. In the event that the bidder requires to consult with third parties on the bid, such third parties must complete confidentiality agreements, which should also be returned to ACSA with the bid. 1.9. ACSA is a National Key Points therefore has to comply with the laws prescribed by the security cluster of the Country. Bidders may be subjected to security vetting depending on the goods and/or services being provided. ACSA will not contract with a bidder that does not comply with the security vetting requirement. Hot – Line ACSA subscribes to fair and just administrative processes. ACSA therefore urges its clients, suppliers and the general public to report any fraud or corruption to: Airports Company South Africa TIP-OFFS ANONYMOUS Free Call: 0800 00 80 80 or 086 726 1681 Email: [email protected] Tel +27 11 723 1400 Fax +27 11 453 9354 Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632 P O Box 75480, Gardenview, Gauteng, South Africa, 2047 www.airports.co.za Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393 ConfidentialConfidential ConfidentialConfidential SECTION 2: BACKGROUND, PURPOSE, AND SCOPE OF WORK 2.1 Background and/or Purpose of this Bid- refer to ANNEX PSC CONTRACT 2.2 Scope of Work – refer to ANNEX PSC CONTRACT 2.2.1 Minimum Scope of Work Requirements Functionality Criteria In determining the bidders capacity and capability to execute the contract/project, bidders will be evaluated on functionality. Functionality is the terminology used to define the technical ability of the Tenderer, based on experience to deliver the required product in accordance with the specialised quality, reliability and functionality. The functional evaluation will be based on a threshold, where bidders which fail to achieve a minimum of 70 points on the functional stage will not be considered further in the evaluation. NOTE

The Professional registration certificates to be valid. Expired certificates will not be accepted.

Where tenderer/bidder is a newly formed entity (e.g. JV, Consortium, etc) then the company experience of the Project Management firm and/or the Architecture firm shall be considered.

Similar projects – Are those that involved the construction of new/upgrade or refurbishment/renovation of commercial lounge facilities. Tel +27 11 723 1400 Fax +27 11 453 9354 Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632 P O Box 75480, Gardenview, Gauteng, South Africa, 2047 www.airports.co.za Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393 ConfidentialConfidential ConfidentialConfidential No Functionality Element Weighting 1 Company Experience: 45 1.1 Proof that Tenderer/bidder has interior design experience in office space furniture layout The suppliers must provide contactable company references letter or completion certificate on their client’s letterhead with all supporting works completed.

Less than Three (3) Reference Letters or completion certificates = 0

Three (3) to Five (5) Reference Letters or completion certificates = 30

More than Five Reference Letters or completion certificates = 45

B-BBEE Minimum Level: 1

Points Allocation: 3 points

B-BBEE Details: he 90/10 and 80/20

preference point system.

Table 1: Specific goals for the tender and points claimed are indicated per the table below.

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393

ConfidentialConfidential

ConfidentialConfidential

Number of Number of

Specific Goals points points

(80/20 system) (90/10 system)

B-BBEE Status Level 1 5 5

B-BBEE Status Level 2 4.5 4.5

B-BBEE Status Level 3 4 4

B-BBEE Status Level 4 3 3

B-BBEE Status Level 5 2 2

B-BBEE Status Level 6 0.5 0.5

B-BBEE Status Level 7 0.3 0.3

B-BBEE Status Level 8 0.1 0.1

Black youth majority-owned entities 5 5

Black women majority-owned entities 5 5

Company majority owned by people with 5 5

disabilities

Non- compliant contributor 0 0

Declaration with regard to company/firm

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points

claimed, based on the specific goals as advised in the tender, qualifies the company/ firm for the

preference(s) shown and I acknowledge that:

i) The information fur

Preference points: 80/20 system applies. Price 80 points, specific goals 20 points. Specific goals include B-BBEE status levels (Level 1: 5 points, Level 2: 4.5, Level 3: 4, Level 4: 3, Level 5: 2, Level 6: 0.5, Level 7: 0.3, Level 8: 0.1), Black youth majority-owned entities (5 points), Black women majority-owned entities (5 points), company majority owned by people with disabilities (5 points), non-compliant contributor (0 points).

I/We the undersigned ____________________________________________________ (Name) herby

certify that the information furnished in this tender document is true and correct. We further certify that

we understand that where it is found that we have made a false declaration or statement in this tender,

valid. It is only in exceptional circumstances where ACSA would accommodate a proposal to

change the price.

1.8. Confidentiality of Information

1.8.1. ACSA will not disclose any information disclosed to ACSA through this bid process to a third

party or any other bidder without any written approval form the bidder whose information is

sought.

1.8.2. Furthermore,

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393

1.8.2.1. ACSA will not disclose the names of bidders until the bid process has been finalised.

1.8.2.2. Bidders may not disclose any information given to the bidders as part of this bid process

to any third party without the written approval from ACSA. In the event that the bidder

requires to consult with third parties on the bid, such third parties must complete

confidentiality agreements, which should also be returned to ACSA with the bid.

1.9. ACSA is a National Key Points therefore has to comply with the laws prescribed by the security cluster of

the Country. Bidders may be subjected to security vetting depending on the goods and/or services being

provided. ACSA will not contract with a bidder that does not comply with the security vetting requirement.

Hot – Line

on functionality. Functionality is the terminology used to define the technical ability of the Tenderer, based

on experience to deliver the required product in accordance with the specialised quality, reliability and

functionality.

Occupational Injuries and Diseases Act of 1993

(COIDA); or Federated Employee Mutual Assurance

(FEMA) Insurance

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points

claimed, based on the specific goals as advised in the tender, qualifies the company/ firm for the

preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in

paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4

and 4.2, the contractor may be required to furnish documentary proof to the satisfaction of the

organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393

Section 6: confidentiality and non-disclosure agreement

between

1.1.3 all information peculiar to the business of the disclosing party which is not readily available to a

competitor of the disclosing party in the ordinary course of business;

1.1.4 the fact of and content of any discussions between the disclosing party and the receiving party as

well as the existence and content of any agreement, which may be concluded between the

disclosing party and the receiving party;

1.1.5 all other matters of a confidential nature which relate to the disclosing party’s business;

1.1.6 generally, information which is disclosed in circumstances of confidence or would be understood by

the parties, exercising reasonable business judgement, to be confidential;

1.1.7 all information of whatsoever nature relating to the disclosing party as contemplated in 2.1 below;

but does not include information which -

1.1.8 is or hereafter becomes part of the public domain, otherwise than as a result of a breach or default

of the receiving party or of a representative or affiliate of the receiving party;

1.1.9 can be shown to have been lawfully in the possession of the receiving party or its affiliates or

consultants prior to its disclosure and is not subject to an existing agreement between the disclosing

party and the receiving party;

1.1.10 is acquired by the receiving party independently from a third party who lawfully acquired such

information without restriction and who had not previously obtained the confidential information

directly or indirectly under a confidentiality obligation from the disclosing party;

1.1.11 is acquired or developed by the receiving party independently of the disclosing party and in

circumstances which do not amount to a breach of the provisions of this agreement;

is disclosed or released by the receiving party to satisfy an order of a court of competent jurisdiction

or to otherwise comply with the provisions of any law or regulation in force at the time or the

requirements of any recognised stock exchange; provided that, in these circumstances, the

receiving party shall inform the disclosing party of the requirement to disclose prior to making the

disclosure and provided further that the receiving party will disclose only that portion of the

confidential information which it is legally required to so disclose; and the receiving party will use its

reasonable endeavours to protect the confidentiality of such information to the widest extent lawfully

possible in the circumstances (and shall co-operate with the disclosing party if it elects to contest

any such disclosure);

5.1 The receiving party may only make such copies of the disclosing party’s confidential information as are

strictly necessary for the purpose and the disclosures which are not in breach of this agreement and

authorised in terms of this agreement. The receiving party shall clearly mark all such copies as “Confidential”.

5.2 At the written request of the disclosing party, the receiving party shall supply to the disclosing party a list

showing, to the extent practical –

5.2.1 where copies of the confidential Information are held;

5.2.2 copies that have been made by the receiving party (except where they contain insignificant extracts from

or references to confidential information) and where they are held; and

5.2.3 the names and addresses of the persons to whom confidential information has been disclosed and, if

applicable, a copy of the confidentiality undertaking signed by such persons complying with the

provisions of this agreement.

6. The use of the company’s intellectual property

6.1 The receiving party shall not use any intellectual property of the Company (including trademarks,

service marks, logos, slogans, trade names, brand names and other indicia of origin) (collectively, the

“Company IP”) for any reason whatsoever without first obtaining the Company’s prior written consent

which consent the Company shall be entitled to grant solely at its own discretion.

6.2 If the receiving party requires the use of such Company IP, a request must be sent to

[email protected] Each single request by the same receiving party shall be treated as a

new request.

6.3 Should the Company provide its consent in terms of clause 6.1 above, the receiving party shall comply

with the Company’s policies and standards with regard to the use of the Company IP. Such policies

and standards shall be communicated to the receiving party at the time the Company grants the

consent to the receiving party.

6.4 Failure to adhere to the provisions of this clause 6 or the policies, brand requirements and protocols

that will be communicated by the Brand Custodians Office to the receiving party, shall result in the

penalty equal to the value of 2% (two per cent) of the receiving party’s annual turnover in the financial

year in which the aforesaid failure occurred.

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393

9.1 The disclosing party is not obliged, by reason of this agreement, to disclose any of its confidential

information to the receiving party or to enter into any further agreement or business relationship with

the receiving party. Nothing herein shall imply or create any exclusive relationship between the Parties

or otherwise restrict either Party from pursuing any business opportunities provided it complies at all

times with the non-disclosure obligations set forth herein

9.2 The disclosing party retains the sole and exclusive ownership of intellectual property rights to its

confidential information and no license or any other interest in such confidential information is granted

in terms hereof or by reason of its disclosure.

9.3 The termination of the discussions referred to in 2.1 above shall not release the parties from the

obligations set out in this agreement.

10.3 The parties agree that, in the event of a breach of this agreement, monetary damages would not be an

adequate remedy. In the event of a breach or threatened breach of any provisions of this agreement

by the receiving party, the disclosing party (and/or its relevant affiliate) shall be entitled to injunctive

relief in any court of competent jurisdiction and the receiving party shall reimburse the disclosing party

for any costs, claims, demands or liabilities arising directly or indirectly out of a breach. Nothing

contained in this agreement shall be construed as prohibiting a party or its affiliate from pursuing any

other remedies available to it for a breach or threatened breach.

10.4 The failure by the disclosing party to enforce or to require the performance at any time of any of the

provisions of this agreement shall not be construed to be a waiver of such provision, and shall not affect

either the validity of this agreement or any part hereof or the right of the disclosing party to enforce the

provisions of this agreement.

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393

12.1 No party shall be bound by any representation, warranty, undertaking, promise or the like not recorded

in this agreement.

12.2 No addition to, variation or agreed cancellation of this agreement shall be of any force or effect unless

in writing and signed by or on behalf of the parties.

12.3 Any indulgence which either party may show to the other in terms of or pursuant to the provisions

contained in this agreement shall not constitute a waiver of any of the rights of the party which granted

such indulgence.

12.4 The parties acknowledge that this agreement and the undertakings given by it in terms hereof are fair

and reasonable in regard to their nature, extent and period and go no further than is reasonably

necessary to protect the interests of the parties.

12.5 The parties hereby confirm that they have entered into this agreement with full and clear understanding

of the nature, significance and effect thereof and freely and voluntarily and without duress.

12.6 Neither party shall have the right to assign or otherwise transfer any of its rights or obligations under

this agreement.

12.7 This agreement may be executed in several counterparts that together shall constitute one and the

same instrument.

12.8 In this agreement, clause headings are for convenience and shall not be used in its interpretation.

12.9 Each clause of this agreement is severable, the one from the other and if any one or more clauses are

found to be invalid or unenforceable, that clause shall not affect the balance of the clauses which shall

remain in full force and effect.

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393

Minimum requirements: Bidders must submit a priced offer; incomplete priced offers will be disqualified. Bidders must comply with tax obligations and provide a SARS Tax Compliance Status PIN or CSD number. For consortia/JVs/subcontractors, each party must submit a separate TCS certificate/PIN/CSD number.

Pt−Pmin

Ps= 80(1− )

Pmin

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393

ConfidentialConfidential

ConfidentialConfidential

3.2. Formulae for disposal or leasing of state assets and income generating

Procurement

3.2.1. Points awarded for price

A maximum of 80 points is allocated for price on the following basis:

Pt−Pmax

Ps= 80(1+ )

Pmax

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmax = Price of highest acceptable tender

4. Points awarded for specific goals

4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations, preference

points must be awarded for specific goals stated in the tender. For the purposes of this tender the

tenderer will be allocated points based on the goals stated in table 1 below as may be supported by

proof/ documentation stated in the conditions of this tender:

4.2. In cases where organs of state intend to use Regulation 3(2) of the Regulations, which states that, if it is

unclear whether the 80/20 or 90/10 preference point system applies, an organ of state must, in the tender

documents, stipulate in the case of—

(a) an invitation for tender for income-generating contracts, that either the 80/20 or 90/10

preference point system will apply and that the highest acceptable tender will be used to

determine the applicable preference point system; or

(b) any other invitation for tender, that either the 80/20 or 90/10 preference point system will apply

and that the lowest acceptable tender will be used to determine the applicable preference point

system,

then the organ of state must indicate the points allocated for specific goals for both the 90/10 and 80/20

preference point system.

Table 1: Specific goals for the tender and points claimed are indicated per the table below.

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393

ConfidentialConfidential

ConfidentialConfidential

Number of Number of

Specific Goals points points

(80/20 system) (90/10 system)

B-BBEE Status Level 1 5 5

B-BBEE Status Level 2 4.5 4.5

B-BBEE Status Level 3 4 4

B-BBEE Status Level 4 3 3

B-BBEE Status Level 5 2 2

B-BBEE Status Level 6 0.5 0.5

B-BBEE Status Level 7 0.3 0.3

B-BBEE Status Level 8 0.1 0.1

Black youth majority-owned entities 5 5

Black women majority-owned entities 5 5

Company majority owned by people with 5 5

disabilities

Non- compliant contributor 0 0

Declaration with regard to company/firm

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points

claimed, based on the specific goals as advised in the tender, qualifies the company/ firm for the

preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in

paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4

and 4.2, the contractor may be required to furnish documentary proof to the satisfaction of the

organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

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of contract have not been fulfilled, the organ of state may, in addition to any other remedy it may

have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of that

person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a result of

having to make less favourable arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors, or only

the shareholders and directors who acted on a fraudulent basis, be restricted from

obtaining business from any organ of state for a period not exceeding 10 years,

after the audi alteram partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

...............................................................

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393

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Pricing Schedule- refer ANNEX A

Bidders must only price in accordance with the pricing schedule above, this will enable ACSA to compare priced

offers. Failure to submit a priced offer using the prescribed schedule will make the bid liable for disqualification.

Disbursements will be reimbursed at actual cost. The successful bidder will be required to provide proof of

expenses in order to be reimbursed. Other expenses, for example accommodation (specify, e.g. three star hotel,

bed and breakfast, telephone cost, reproduction cost, etcetera). On basis of these particulars, certified invoices

will be checked for correctness.

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393

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Section 4: declaration of interest and politically exposed

Persons form

Making a Declaration (Note to SCM Official request as a returnable document I.D. document for Directors

/ Trustees / Members / Shareholders and Senior management of the bidding entity)

Any legal person or persons having a relationship with persons employed by ACSA, including a blood

relationship, may submit a bid in terms of this tender document. In view of possible allegations of unfairness,

should the resulting bid, or part thereof, be awarded to persons connected with or related to ACSA employees,

it is required that the bidder or his/her authorised representative declare his/her position in relation to ACSA

employees or any member of the evaluation or adjudication committee which will consider bids.

ACSA requires all bidders to declare that they have not acted in any manner inconsistent with the law, policy, or

fairness. Furthermore, ACSA requires bidders to declare if they have Politically Exposed Persons (PEP) also

known as Domestic Prominent Influential Persons (DPIP) in their organisation. See below definition of PEP/DPIP.

Politically Exposed Persons or DPIP are individuals who are or have been entrusted with prominent public

functions in the country or a foreign country, for example Heads of State or of government, senior politicians,

senior government, judicial or military officials, senior executives of state-owned corporations, important political

party officials. Business relationships with family members or close associates of PEPs involve reputational risks

similar to those with PEPs themselves. PEP status in the following areas shall be declared:

• Current or former senior official in the executive, legislative, administrative, military, or judicial branch

of government or foreign government (elected or not)’

• A senior official of a major political party or major foreign political party;
• A senior executive of government owned commercial enterprise
• or a foreign government owned commercial enterprise, being a corporation, business or other entity

formed by or for the benefit of any such individual;

• A related and or inter-related immediate member of such individual; meaning spouse, parents, siblings,

children, and spouse's parents or siblings etc

5.1.1 All bidders must complete a declaration of interest form below:

Full name of the bidder or representative of

the bidding entity

Identity Number

Position held in the bidding entity

Registration number of the bidding entity

Tax Reference number of the bidding entity

VAT Registration number of the bidding entity

I/We certify that there is / no PEP/DPIP conflict of interest/ no relationship between the bidding entity or

any of its shareholders / directors / owner / member / partner/ senior management with any ACSA

employee or official.

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393

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Where a relationship or PEP/DPIP conflict of interest exists, please provide details of the ACSA

employee or official and the extent of the relationship below:

PEP/DPIP Declaration

DPIP/PEP Declaration for self/family member or close associate:

Nature of Political Exposure Term of the Description of activities relating to

office political exposure

Full Names of Directors / Trustees / Members / Shareholders/ Senior Management of the bidding entity

Personal Income Tax Reference

Full Name Identity Number

Number

5.1.2.I/We declare that we have not acted in any manner which promotes unfairness, contravenes any law

or is against public morals. We further certify that we will in full compliance of this tender terms and

conditions as well as ACSA policies in the event that we are successful in this tender.

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393

ConfidentialConfidential

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