Supply and delivery of stationery packs for career exhibition – government tender in eastern cape

Closing date: 20 August 2026. Closing time: 12:00 (12h00 PM). No compulsory briefing or site inspection — bidders must satisfy themselves of all conditions and requirements. Tender documents available from 14 August 2026 at SCM office (08h00–16h00) or downloadable from www.enochmgijima.gov.za. Bid validity: 90 days from closing date.

No formal site inspection/briefing session will be held. Bidders must satisfy themselves of all conditions and requirements.

SCM enquiries: Mr K Mgoboza, Tel: 045 807 2091, Email: [email protected]. Technical enquiries: Mr A Nondyiwane, Tel: 045 807 2606 / 045 807 2618, Email: [email protected]. Municipality: Enoch Mgijima Local Municipality, 25-27 Owen Street, Komani, 5320. Private Bag X7111. Tel: +27(45) 807 2000, Fax: +27(45) 807 2637.

Submission method: sealed envelope deposited in the bid box at Budget and Treasury Office, 25-27 Owen Street, Queenstown (Komani), 5320. Envelope must be endorsed "SUPPLY AND DELIVERY OF STATIONERY PACKS FOR CAREER EXHIBITION: QUOTE NO: RFQ17/08/2026: ENOCH MGIJIMA MUNICIPALITY" with bidder's name and return address. Closing: 20 August 2026 at 12:00. Postal/courier bids must reach the bid box by closing time; municipality not responsible for late placement. No electronic, fax, telegraphic or emailed bids accepted. Documents must be submitted intact — no loose pages. All forms completed in black ink; no tipex allowed. Price alterations must be signed. Total price inclusive of VAT must be written in the Form of Offer in words, figures and signed; failure to do so renders the offer not submitted and not recorded in the opening register. Returnable forms: MBD 1 (Invitation to Bid), MBD 4 (Declaration of Interest), MBD 6.1 (Preference Points Claim), MBD 6.2 (Local Content Declaration), MBD 7 (Contract Form), MBD 8 (Past SCM Practices), MBD 9 (Independent Bid Determination), Authority to Sign/Board Resolution. All must be completed, signed and submitted with the quotation.

Required submissions: company registration (CK); CSD proof of registration; SARS Tax Compliance Status PIN; certified ID copies of directors; municipal account statement/lease/affidavit/ward councillor letter; JV agreement if applicable; completed Form of Offer and declaration of interest; company profile with experience; B-BBEE certificate or sworn affidavit (SANAS accredited); MBD1-MBD9 forms; quotation as costing schedule with total price inclusive of VAT in words, numbers and signed.

Two-stage evaluation. Stage 1: Compliance/Administrative Check — mandatory requirements, completeness, valid signatures, legal compliance. Non-compliant bids are non-responsive and do not proceed. Stage 2: Price, Locality and B-BBEE Certification — only bids scoring at least 60 points in Stage 2 are considered. Scoring: Price 80 points, B-BBEE level 10 points, Specific Goals (Locality) 10 points. PPPFA 80/20 system applies. B-BBEE points: Level 1=10, Level 2=9, Level 3=7, Level 4=6, Level 5=4, Level 6=3, Level 7=2, Level 8=1, Non-compliant=0. Specific Goals points: Within Enoch Mgijima Municipality 10, Within Chris Hani District Municipality 7, Outside CHDM but within Eastern Cape 5, Outside Eastern Cape but within South Africa 3, Non-compliant contributor 0. B-BBEE certificate or sworn affidavit (SANAS accredited) required to claim points. EMEs may submit certificate from Accounting Officer, SANAS agency or Registered Auditor. Non-EMEs must submit original/valid B-BBEE certificate from IRBA-approved auditor or SANAS agency. Joint ventures/consortiums must submit consolidated B-BBEE scorecard. Sub-contracting limited to 25% unless to an EME with capability.

Supply and delivery of stationery packs for a career exhibition. Quantities: 300 scientific calculators, 300 A5 writing pads, 300 school bags, 300 black pens. Delivery to Enoch Mgijima Local Municipality. All costs (administrative, transport, delivery) included in bid price. Prices firm for full contract duration — no price adjustments. Prices inclusive of 15% VAT and not linked to exchange rates. Official municipal order and signed delivery note required for payment. Company profile with proven previous experience must be attached; bidders to provide project name, description, year and reference for past supply chain experience.

Company profile with proven previous experience must be attached. Bidders to provide project name, project description, year and reference for past supply chain experiences.

Service provider must attach quotation as costing schedule. Total price inclusive of VAT must be written in Form of Offer in words, figures and signed. Failure to do so renders tender offer not submitted and not recorded in tender opening register. All bid prices inclusive of administrative, transport and delivery costs.

Pricing format: firm, all-inclusive quote (administrative, transport, delivery costs included). Total price inclusive of 15% VAT must be stated in Form of Offer in words, figures and signed. Prices firm for contract duration — no adjustments. Prices not linked to exchange rates. No bid bond, guarantee or insurance requirement stated. Payment against official municipal order, signed delivery note and authorised invoice. Bid validity 90 days. Late bids not accepted and returned unopened where practicable.

Mandatory: CSD registration (proof required). SARS Tax Compliance Status PIN (or CSD number where no TCS available). Company registration document (CK). Certified ID copies of all directors/members (certification not older than 3 months). Municipal account statement not older than 3 months, or lease agreement, or SAPS affidavit stating bidder not liable for municipal rates, or ward councillor letter. Comprehensive JV agreement where applicable. Completed and signed Form of Offer, Declaration of Interest (MBD 4), Preference Points Claim (MBD 6.1), Local Content Declaration (MBD 6.2), Contract Form (MBD 7), Past SCM Practices (MBD 8), Independent Bid Determination (MBD 9), Authority to Sign/Board Resolution. B-BBEE certificate or sworn affidavit (SANAS accredited) to claim preference points. All certified documents not older than 3 months. No person in the service of the state may bid. Misrepresentation of business address leads to disqualification. Municipality may disqualify bidders whose members/shareholders owe municipal rates/taxes.

B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs/QSEs) must be submitted to qualify for preference points. B-BBEE points awarded per level: Level 1=10, Level 2=9, Level 3=7, Level 4=6, Level 5=4, Level 6=3, Level 7=2, Level 8=1, Non-compliant=0. EMEs may submit certificate from Accounting Officer, SANAS accredited agency or Registered Auditor. Non-EMEs must submit original/valid B-BBEE certificate from IRBA approved auditor or SANAS accredited agency. Joint ventures/consortiums must submit consolidated B-BBEE scorecard. Sub-contracting limited to 25% unless to EME with capability.

Bid prices firm for full contract duration — no price adjustments. All prices inclusive of 15% VAT. Prices not linked to exchange rates. Official municipal order and signed delivery note required for payment. Submission of bid and written acceptance by Council constitutes binding contract. Bid validity 90 days from closing date. Late bids not accepted; returned unopened where practicable. Council not bound to accept lowest or any bid; may accept whole or part. Misrepresentation of business address leads to disqualification. Bids from persons in the service of the state not considered. Sub-contracting limited to 25% of contract value unless to an EME with capability. Successful bidder must continuously update Local Content Declarations (Annex C, D, E) for contract duration.

Mandatory submissions: company registration document (CK); CSD registration; SARS Tax Compliance Status PIN; certified ID copies of directors (within 3 months validity); all certified documents not older than 3 months; comprehensive JV agreement where applicable; completed tender forms (Form of Offer, declaration of interest); municipal account statement not older than 3 months or lease agreement or SAPS affidavit or ward councillor letter; company profile with proven previous experience; all alterations in prices signed; no use of tipex; bid validity 90 days.

Three-stage evaluation: Stage 1 - Compliance/Administrative Check (mandatory requirements, completeness, valid signatures, legal compliance); Stage 2 - Price, Locality and B-BBEE Certification (minimum 60 points threshold). Scoring: Price 80 points, B-BBEE level 10 points, Specific Goals/Locality 10 points. Specific Goals split: Within Enoch Mgijima Municipality 10 points, Within Chris Hani District Municipality 7 points, Outside CHDM but within Eastern Cape 5 points, Outside Eastern Cape but within South Africa 3 points, Non-compliant contributor 0 points. B-BBEE points: Level 1=10, Level 2=9, Level 3=7, Level 4=6, Level 5=4, Level 6=3, Level 7=2, Level 8=1, Non-compliant=0. PPPFA 80/20 system applies.