Ethics risk and opportunity assessment for sasria soc ltd

Evaluation split:

• Price: 80 points
• Specific goals: 20 points
• Total: 100 points

Preference point system: 80/20 (for requirements up to R50 million including taxes) or 90/10 (above R50 million). The applicable system is indicated in the tender; if unclear, the lowest acceptable tender determines the system.

Specific goals (max 20 points):

• Tenderer is an EME: 15 points (sworn affidavit required)
• Tenderer is a QSE: 15 points (valid B-BBEE certificate or sworn affidavit)
• Tenderer is a Generic enterprise: 10 points (valid B-BBEE certificate)
• Generic enterprise (Prime Contractor) subcontracting at least 20% of contract to EME or QSE: 15 points (valid B-BBEE certificate, signed subcontracting agreement, sworn affidavits for EME/QSE that are at least 51% black owned)
• Additional points if tenderer is at least 51% black owned: 5 points (valid B-BBEE certificate or sworn affidavit; for subcontracting, prime contractor's certificate/affidavit used)

Bidders must be registered on the Central Supplier Database (CSD) and have a valid tax clearance (SARS TCS or tax pin).

Bidders must not be restricted from doing business with the state.

B-BBEE status evidence required as per specific goals claimed (see evaluation criteria).

The signed SBD 6.1 certifies that the information furnished is true and correct, and that preference points claimed are in accordance with the general conditions. The bidder may be required to furnish documentary proof of claims. Fraudulent claims or failure to fulfil contract conditions may result in disqualification, recovery of costs/losses/damages, contract cancellation, restriction from state business for up to 10 years, or criminal prosecution.

Preference point system: 80/20 for requirements up to R50 million (incl. taxes); 90/10 for requirements above R50 million. The tender indicates which system applies; if unclear, the lowest acceptable tender determines it.

Points allocation: Price 80, Specific Goals 20, Total 100.

Specific goals (max 20 points):

• EME: 15 points (sworn affidavit)
• QSE: 15 points (valid B-BBEE certificate or sworn affidavit)
• Generic enterprise: 10 points (valid B-BBEE certificate)
• Generic enterprise (Prime Contractor) subcontracting at least 20% to EME/QSE: 15 points (valid B-BBEE certificate, signed subcontracting agreement, sworn affidavits for EME/QSE at least 51% black owned)
• Additional 5 points if at least 51% black owned (valid B-BBEE certificate or sworn affidavit; for subcontracting, prime contractor's certificate/affidavit used)

Failure to submit proof for specific goals means no points claimed for those goals.

Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers. Bidders must not have been involved in drafting the specifications or terms of reference for this bid. Bidders must certify that the bid was arrived at independently, without consultation or arrangement with any competitor, and that bid terms have not been disclosed to competitors before bid opening or contract award.

Bidders must certify that the bid was prepared independently, without consultation, communication, agreement, or arrangement with any competitor regarding quality, quantity, specifications, prices, pricing methods, market allocation, intention to bid, or delivery particulars. Communication between joint venture or consortium partners is not considered collusive bidding.

Release of RFQ: 16 October 2026

Query window period: 16–21 October 2026

Closing date and time: 28 October 2026 at 12:00 PM

Briefing session: N/A

Site inspection: N/A

Enquiries:

• Email: [email protected]
• Note: All communication must be in writing, with the RFQ number and description in the subject line. Bidders may not contact any Sasria employee other than the Procurement office.

General contact:

• Email: [email protected]
• Telephone: +27 11 214 0800
• Fax: +27 11 447 8630

Address:

36 Fricker Road

Illovo 2196

PO Box 653367

Benmore 2010

Submission method: email

Submission email: [email protected]

Closing time: 28 October 2026 at 12:00 PM

Returnable documents — all must be completed, signed and submitted with the quotation:

• CSD Report: proof of Central Supplier Database registration.
• Valid B-BBEE certificate or valid sworn affidavit: evidence of B-BBEE status.
• Returnable SBD forms: standard National Treasury forms as required.
• Price Declaration Form: states the total bid price (VAT exclusive) and confirms the price covers all requirements.
• Declaration of Preference Points: certifies that claimed preference points are correct and that the bidder qualifies for them.

Submission requirements:

• Quotation and all attachments must be in English.
• All prices must be stated in South African Rand.
• The RFQ documents must be signed by an authorised person, and the bottom of each page must be signed or stamped with the bidder's stamp.
• Quotations received after the closing date and/or time will not be accepted.

Disqualification risks:

• Missing or incomplete mandatory documents.
• Late submission.
• Failure to sign or stamp each page of the RFQ response.

Evaluation stages:

• Stage 1 – Governance: checks that all required documentation is received and completed. Bidders failing this stage may be disqualified.
• Stage 2 – Functionality/Technical: mandatory technical requirements must be met; then technical evaluation with a minimum qualifying score of 70/100.
• Stage 3 – Preference Point System: bidders scoring at least 70 in Stage 2 are evaluated on price and specific goals under the PPPFA.

Technical evaluation weightings (Stage 2, Phase 2):

• Bidder's experience: 40 points
• Team experience: 40 points
• Methodology: 20 points
• Total: 100 points

Minimum qualifying score: 70/100 in Stage 2.

Preference point allocation (Stage 3):

• Price: 80 points
• Specific goals: 20 points
• Total: 100 points

Specific goals (maximum 20 points):

• Tenderer is an EME or QSE (15 points) – proof: sworn affidavit or valid B-BBEE certificate.
• Tenderer is a generic enterprise (10 points) – proof: valid B-BBEE certificate.
• Generic enterprise (prime contractor) subcontracting at least 20% of the contract to an EME or QSE (15 points) – proof: valid B-BBEE certificate, signed subcontracting agreement, and sworn affidavit for EME/QSE.
• Additional 5 points if the tenderer is at least 51% black owned – proof: valid B-BBEE certificate or sworn affidavit.

Note: Failure to submit proof for specific goals means those points are not claimed.

Sasria requires an independent Ethics Risk and Opportunity Assessment to identify existing, emerging, and material ethics risks and opportunities within the organisation. The assessment will support the ethics function, inform the ethics risk register, and enhance the Ethics Management Strategy. Sasria's staff complement is around 177.

Scope of work:

• Planning phase: conduct a project inception meeting with the Ethics Function to confirm scope and objectives; review the Ethics Risk Register and/or Ethics Reports.
• Ethics risk assessment phase: develop a detailed project plan and assessment methodology (qualitative and quantitative); evaluate the ethics culture; assess leadership's commitment to ethical culture (policies, modelling of Sasria values, resource allocation); conduct confidential/anonymous surveys on employee perceptions of ethics, leadership, speaking up, conflicts of interest, fairness, accountability, and integrity; identify existing and emerging ethics risks and opportunities; evaluate ethics risks across all departments and third-party risks.
• Risk analysis and prioritisation: analyse assessment results; identify root causes and contributing factors; assess likelihood and impact of identified risks and prioritise them; identify opportunities to enhance ethical culture; benchmark against leading governance and ethics risk management practices.
• Recommendations and improvement planning: develop practical and actionable recommendations; recommend enhancements to the Ethics Management Strategy and Ethics Risk Register; propose an Ethics Risk Profile (risk descriptions, ratings, root causes, existing controls, mitigation and monitoring measures, risk owners); propose ethics culture improvement interventions and awareness initiatives.
• Reporting: present a preliminary report (methodology, key findings, ethics risks, control gaps, preliminary recommendations) to the Ethics Function; present the final report (including management comments and recommendations) to the Executive Committee and/or Social and Ethics Committee.

Deliverables:

• Ethics Risk Profile
• Updated Ethics Risk Register
• Recommendations to strengthen identification and management of ethics risks
• Recommendations to enhance the Ethics Management Strategy
• Practical interventions to enhance and embed ethical behaviour and organisational integrity
• Increased reporting of ethical matters
• Increased ethics risk awareness

Timeline: The assessment must be carried out over a period of 1 month.

The bidder must demonstrate a thorough understanding of the objectives and deliverables of the assessment. A detailed methodology/approach for execution must be provided, covering:

• Approach to execute each element of the scope of work.
• Detailed project plan (activities, tasks, and related timelines).

Scoring (20 points):

• Methodology demonstrates both components: 20 points (100%)
• Methodology demonstrates only one component: 14 points (70%)
• No components demonstrated: 0 points (0%)

Bidder's experience (40 points):

• Must have demonstrable experience in conducting an Ethics Risk and Opportunity Assessment.
• Must provide reference letters for similar appointments with public sector clients over the last 5 years. Reference letters must be on the client's letterhead, signed, and include contactable telephone numbers.
• Points: 4 reference letters = 40 points (100%); 3 reference letters = 28 points (70%); 1–2 reference letters = 12 points (30%); 0 reference letters = 0 points (0%).

Team lead experience (40 points):

• The proposed team lead must demonstrate adequate experience in conducting an Ethics Risk and Opportunity Assessment.
• Must provide a detailed CV highlighting relevant experience/competence.
• Points: More than 10 years = 40 points (100%); 6–9 years = 32 points (80%); 3–5 years = 28 points (70%); below 3 years = 12 points (30%).

Pricing schedule:

• Fixed fee/price proposal, all-inclusive; all costs must be specified and included in the Total Bid Price.
• Prices must be VAT exclusive and quoted in South African Rand (ZAR).
• If any portion of the bid price is linked to the exchange rate, the bidder must clearly indicate which portion.
• Payments will be linked to specified deliverables after approval by Sasria.
• Sasria reserves the right to consider guidelines on consultancy rates as set out in National Treasury Instruction /2025: Cost Containment Measures.
• Costing schedule must include activities/deliverables (Planning, Execution, Final Report Issued, Final Report presented to Social and Ethics Committee), resources, number of hours, rate per hour, and total cost (VAT exclusive).

Price declaration form:

• The bidder must state the total bid price (VAT exclusive) and confirm it covers all requirements.
• The bidder must hold the quote open for 90 days.
• The bidder must not divulge information relating to the submission of the quote.

Pricing format:

• Fixed fee/price proposal, all-inclusive; all costs must be specified and included in the Total Bid Price.
• Prices must be VAT exclusive and quoted in South African Rand (ZAR).
• If any portion of the bid price is linked to the exchange rate, the bidder must clearly indicate which portion.

Payment terms:

• Payments will be linked to specified deliverables after such deliverables have been approved by Sasria.
• Sasria will pay 30 days after receipt of an undisputed invoice.

Costing schedule:

• Bidders must complete a costing schedule with activities/deliverables (Planning, Execution, Final Report Issued, Final Report presented to Social and Ethics Committee), resources, number of hours, rate per hour, and total cost (VAT exclusive).

Consultancy rates:

• Sasria reserves the right to consider the guidelines on consultancy rates as set out in National Treasury Instruction /2025: Cost Containment Measures. Bidders must indicate if their proposed rates are in line with these provisions.

Price validity:

• Quotations must remain valid for 90 days from the date of submission.

CSD registration:

• The bidder must be registered on the Central Supplier Database (CSD) and be tax compliant.

B-BBEE requirements:

• A valid B-BBEE certificate or valid sworn affidavit is required.
• For specific goals, proof of B-BBEE status or sworn affidavit is required; for subcontracting, a signed subcontracting agreement and relevant certificates/affidavits are required.
• Consortium or joint venture bidders must submit a valid consolidated B-BBEE certificate or affidavit and a signed consortium/joint venture agreement.
• Prime contractors with subcontractors must submit both parties' B-BBEE certificates or affidavits and a signed subcontracting agreement.
• Individual bidders must submit a valid B-BBEE certificate or valid sworn affidavit.

Mandatory technical requirement:

• The bidder's team leader must be a supporter of the Ethics Institute of SA and must submit a valid Ethics certificate (i.e., supporter certificate). Failure to submit this mandatory document leads to disqualification.

Ethical dealings:

• By submitting a bid, the bidder confirms it is not involved in any unethical business practices and will adhere to ethical standards.

Preference point allocation (Stage 3):

• Price: 80 points
• Specific goals: 20 points
• Total: 100 points

Specific goals (maximum 20 points):

• Tenderer is an EME or QSE (15 points) – proof: sworn affidavit or valid B-BBEE certificate.
• Tenderer is a generic enterprise (10 points) – proof: valid B-BBEE certificate.
• Generic enterprise (prime contractor) subcontracting at least 20% of the contract to an EME or QSE (15 points) – proof: valid B-BBEE certificate, signed subcontracting agreement, and sworn affidavit for EME/QSE.
• Additional 5 points if the tenderer is at least 51% black owned – proof: valid B-BBEE certificate or sworn affidavit.

Note: Failure to submit proof for specific goals means those points are not claimed. Sasria may require substantiation of any preference claim. Consortium or joint venture bidders must submit a valid consolidated B-BBEE certificate or affidavit and a signed consortium/joint venture agreement. Prime contractors with subcontractors must submit both parties' B-BBEE certificates or affidavits and a signed subcontracting agreement. Individual bidders must submit a valid B-BBEE certificate or valid sworn affidavit.

General terms:

• Quotations must remain valid for 90 days.
• Sasria will not disclose information received from other quoting entities without prior written consent.
• Sasria will pay 30 days after receipt of an undisputed invoice.
• If a compulsory briefing session is held, bidders must sign the attendance register.
• Responses must be returned strictly in accordance with the RFQ document.
• Scoring will be in line with the PPPFA and Sasria Procurement Policy.
• Quotations submitted after the closing date and/or time will not be accepted.

Clarification and communication:

• Bidders may only communicate in writing, via [email protected], with the RFQ number and description in the subject line.
• Requests for clarity may be made until 21 October 2026.
• Responses to queries will be sent to all entities that responded to the RFQ.
• Bidders may not contact any Sasria employee other than the Procurement office.

Disclaimers:

• Sasria reserves the right to negotiate with shortlisted bidders, not accept the lowest priced quote, cancel the RFQ, award parts to different bidders, or not award at all.

POPIA consent:

• By signing the document, the bidder consents to Sasria processing personal information for the RFQ and award process. Failure to provide information may lead to disqualification.

Ethical dealings:

• The bidder confirms it is not involved in unethical business practices and will adhere to ethical standards.

Sasria reserves the right to:

• Negotiate with all or some of the shortlisted bidders.
• Not accept the lowest priced quote or award to a bidder other than the highest scoring bidder.
• Cancel the RFQ.
• Award parts of the RFQ to different bidders, or not award at all.
• Award the RFQ as a whole or in part.

POPIA consent:

• By signing the document, the bidder consents to Sasria processing personal information for the RFQ and award process. Failure to provide information may lead to disqualification.

Ethical dealings:

• The bidder confirms it is not involved in unethical business practices and will adhere to ethical standards.

All enquiries must be addressed to [email protected], with the RFQ number and description in the subject line. Bidders may not contact any Sasria employee other than the Procurement office. Contact with the business unit is only permissible in the case of pre-existing commercial relations not pertaining to this RFQ.