Servicing and maintenance of fire equipment – RFQ tender in gauteng

Closing date: 01 September 2026, closing time: 16:00. Briefing session: not applicable. RFQ validity period: 60 days.

Briefing session: not applicable.

Supply Chain Management contact: Tlangelani Nkuna, Tel: 011 688 1925, Email: [email protected]. End User Department contact: Fikile Yika, Tel: 011 688 6637, Email: [email protected]. For e-Tender portal issues, contact the eTenders Contact Centre: +27(0)12 406 9222 / 012 406-9229 / 012 312-5000, email: [email protected].

Submissions must be made on the e-Tender portal (https://www.etenders.gov.za/) using CSD credentials to log in. Quotations must be on company letterhead and submitted as PDF only (MS Word, MS Excel, pictures are not allowed). Quotations received after the closing date and time will not be accepted. Quotations without brand names where required will not be accepted. The total quotation value must include all applicable taxes; failure to do so leads to disqualification. All attached MBD forms must be duly completed and signed. A valid lease agreement or municipal account statement not older than 3 months and not in arrears for more than 90 days must be submitted. Acceptance of a quotation is subject to Johannesburg Water's Supply Chain Policy. Mandatory returnable documents include: original valid tax clearance certificate or valid SARS PIN; certified/original/valid B-BBEE certificate or sworn affidavit (compliant with B-BBEE Practice Guide, non-compliant scored zero); municipal rates and taxes statement; signed MBD 4 (Declaration of Interest); MBD 8 (Declaration of Bidder's Past Supply Chain Management Practices); MBD 9 (Certificate of Independent Bid Determination); proof of CSD registration / MAAA Supplier Number; MBD 6.1 (Preference Points Claim Form); company registration documents with ID copies of directors/shareholders. A Joint Venture Agreement, if applicable, must be properly signed by all parties. Bidders must not be in the service of the state and must not be blacklisted by National Treasury or any National Authority.

Returnable documents: 1. Original Valid Tax Clearance Certificate / valid SARS PIN (compulsory). 2. Certified/original/valid B-BBEE certificate/affidavit (compulsory, sworn affidavit must be compliant as per B-BBEE Practice Guide, non-compliant scored zero). 3. Municipal rates and taxes (must not be older than 90 days in arrears). 4. Signed Declaration of Interest form (MBD 4). 5. Declaration of Bidder's Past Supply Chain Management Practices (MBD 8). 6. Certificate of Independent Proposal Determination (MBD 9). 7. Proof of CSD registration / MAAA Supplier Number. 8. Preference points claim form (MBD 6.1). 9. Company registration documents with ID copies of directors/shareholders.

Quotations will be evaluated on the 80/20 point scoring system: 80 points for price and 20 points for specific goals as per PPPFA 2022. Mandatory evaluation criteria: 1. Professional registration – the bidder must hold a valid SAQCC Fire registration in the Portable Fire Fighting Equipment (PFFE) discipline and provide proof of accreditation. Failure to comply results in disqualification. Johannesburg Water reserves the right to verify registration with SAQCC; if not verifiable as valid and current, the bidder is disqualified. 2. Experience – the bidder must provide a minimum of three reference letters from clients for similar services completed within the last five years. Reference letters must be dated, on the client's official letterhead, signed, and include contactable client references. The service provider must have SF1 CIDB grading.

The scope is the servicing and maintenance of fire equipment at Johannesburg Water Head Office, Turbine Hall, Newtown. The fire equipment register lists the following quantities: CO2 2kg (3), CO2 5kg (15), Dry Powder 2kg (2), Dry Powder 4.5kg (92), Dry Powder 9kg (33), Fire Hydrants (34), Fire Hose Reels (60), Liquid Wet Chemical Extinguishers (2). The register details locations across the building including IT Store, Basement 1-3, Ground Floor, First Floor, 2nd Floor, 3rd Floor, and Roof Top. The bidder must hold a valid SAQCC Fire registration in the Portable Fire Fighting Equipment (PFFE) discipline and provide proof of accreditation. The company must hold a valid SANS 1475 (Part 1 & 2) :2010 permit. Technicians must possess valid SAQCC certification.

The bidder must hold a valid SAQCC Fire registration in the Portable Fire Fighting Equipment (PFFE) discipline and provide proof of accreditation. The company must hold a valid SANS 1475 (Part 1 & 2) :2010 permit. Johannesburg Water reserves the right to verify the bidder's registration and certification status with SAQCC; if not verifiable as valid and current, the bidder will be disqualified.

Pricing schedule items with quantities: CO2 - 2KG (3), CO2 - 5KG (15), Dry Powder - 2KG (2), Dry Powder - 4.5KG (92), Dry Powder - 9kg (33), Fire Hydrant (34), Fire Hose Reel (60), Liquid Wet Chemical Extinguisher (2), Labour and Transport. Sub-total, VAT, and Grand Total must be provided. Only firm prices will be accepted. The total quotation value must include all applicable taxes.

Pricing must be submitted on the provided pricing schedule (MBD 3.1 – Pricing Schedule – Firm Prices). Only firm prices will be accepted; non-firm prices (including prices subject to rate of exchange variations) will not be considered. The total quotation value must be inclusive of all applicable taxes. The pricing schedule requires unit prices and total prices for each item, with sub-total, VAT, and grand total. The offer must be valid for 60 days from the closing date. A separate pricing schedule must be submitted for each delivery point if different delivery points influence pricing.

Bidders must be registered on the Central Supplier Database (CSD) and provide proof of CSD registration / MAAA Supplier Number. A valid tax clearance certificate or valid SARS PIN is compulsory. A valid B-BBEE certificate or sworn affidavit is compulsory; the affidavit must be compliant with the B-BBEE Practice Guide, otherwise it will be scored zero. A municipal rates and taxes statement not older than 3 months and not in arrears for more than 90 days must be submitted. The bidder must hold a valid SAQCC Fire registration in the Portable Fire Fighting Equipment (PFFE) discipline and provide proof of accreditation. The company must hold a valid SANS 1475 (Part 1 & 2) :2010 permit. The service provider must have SF1 CIDB grading. Bidders must submit completed and signed MBD 4 (Declaration of Interest), MBD 8 (Declaration of Bidder's Past Supply Chain Management Practices), MBD 9 (Certificate of Independent Bid Determination), and MBD 6.1 (Preference Points Claim Form). Company registration documents with ID copies of directors/shareholders must be submitted. Bidders in the service of the state or blacklisted by National Treasury or any National Authority will not be considered.

Specific goals: Business owned by 51% or more by Women - 80 points claimed. Proof: Valid B-BBEE Certificate issued by SANAS accredited verification agency or DTI/CIPC B-BBEE Certificate for Exempted Micro Enterprises or Affidavit sworn under oath, OR CIPC registration document showing percentage of ownership and share certificate where applicable.

The service provider must comply with Occupational Health and Safety requirements post award. Technicians must possess valid SAQCC certification.

The contract is subject to the General Conditions of Contract (GCC) and any special conditions. The offer must be valid for 60 days from the closing date. The bidder must accept all conditions and clauses in the tender documents. The contract will be awarded based on the 80/20 preference point system.

Special conditions: Technicians must possess valid SAQCC certification. The company must hold a valid SANS 1475 (Part 1 & 2) :2010 permit. The service provider will comply with Occupational Health and Safety requirements post award.

Mandatory requirements: 1. Full completion of the Bill of Quantities (BOQ)/Specification. 2. Attendance of compulsory site briefing (where applicable). 3. Attachment of datasheet, reference letter, proof of certification, proof of accreditation, functionality requirements (where applicable). 4. No RFQ will be considered from persons in the service of the state. 5. No bidder blacklisted by National Treasury or any National Authority due to non-performance will be considered. 6. All quotes must be on PDF (MS Word, MS Excel, pictures are not allowed) and on company letterhead. 7. Submission of a Joint Venture Agreement, where applicable, properly signed by all parties. All suppliers must be registered on the Central Supplier Database (CSD). Quotations must be on company letterheads. Quotations received after the closing date and time will not be accepted. Quotations without brand names where required will not be accepted. Total quotation value must include all applicable taxes. Submit a copy of a valid B-BBEE certificate or sworn affidavit. Ensure all attached MBDs are duly completed and signed. Submit a copy of a valid lease agreement or municipal account statement not older than 3 months and not in arrears for more than 90 days. Acceptance is subject to Johannesburg Water's Supply Chain Policy.

Quotations will be evaluated on the 80/20 point scoring system. 80 points allocated to price, 20 points for specific goals as per PPPFA 2022. Evaluation criteria: 1. Professional registration - bidder must hold valid SAQCC Fire registration in Portable Fire Fighting Equipment (PFFE) discipline, provide proof. Failure to comply results in disqualification. Johannesburg Water reserves the right to verify registration with SAQCC. 2. Experience in servicing fire extinguishers and hose reels - provide minimum three reference letters from clients for similar services within the last five years, dated, on official letterhead, signed, with contactable references. NB: Service provider must have SF1 CIDB grading.