Deep cleaning services for ESKOM rotek industries soc limited

Bidders must demonstrate financial viability by submitting three years of audited annual financial statements. Eskom may require additional financial security — such as a performance bond, parent company guarantee, or other financial assistance — to mitigate delivery risk. If risks cannot be adequately mitigated, the contract may be awarded to another supplier.

important to eliminate non-Delivery performance bond, parent company guarantee, any

Three years of audited annual financial statements are required to ascertain financial viability. Eskom reserves the right to request a performance bond, parent company guarantee, or other financial security as risk mitigation. Failure to mitigate financial risk may result in the contract being awarded to another supplier.

No specific requirements found

Eskom may require a performance bond, parent company guarantee, or other financial assistance to mitigate delivery risk. If financial risks cannot be mitigated to ensure contract performance, Eskom reserves the right to award the contract to another supplier.

Bidders must provide three years of audited annual financial statements to demonstrate financial viability.

The closing date is 2026-09-25T10:00:00.000Z. No other important dates are mentioned.

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Bidders must submit their bids to the address specified in the tender document. The submission method is not specified. Returnable forms are not explicitly mentioned, but the pricing schedule is included in the annexure.

No eligibility criteria are specified. The evaluation criteria are not clearly stated in the provided document.

The technical specifications include the provision of deep cleaning services for Eskom Rotek Industries SOC Limited for a period of five years. The services include weekly, every 2nd week, and monthly services for toilets, urinals, basins, and showers.

The pricing schedule includes weekly, every 2nd week, and monthly services with their respective Pilog Numbers, Service item Descriptions, Monthly Qtys, 5 Year Qtys, Unit Prices, and 5 Year Costs as specified in Annexure A.

The financial requirements include the pricing schedule as specified in Annexure A, which includes weekly, every 2nd week, and monthly services with their respective Pilog Numbers, Service item Descriptions, Monthly Qtys, 5 Year Qtys, Unit Prices, and 5 Year Costs.

No specific compliance requirements are found in the provided document.

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Returnable forms: SBD 4 (Declaration of Interest), SBD 9 (Certificate of Independent Bid Determination). Submission method and address not specified.

All listed OHS returnables are mandatory for SHE evaluation. Bidders must be registered with the Compensation Commissioner (COID) or a licensed mutual company (or equivalent for international bidders). The OHS policy must expressly comply with OHS Act Section 7.

SHE EVALUATION CRITERIA FOR DEEP CLEANING Support Services - Risk & Strategy. Health and Safety Plan, Baseline OHS Risk Assessment, Valid Letter of Good Standing, OHS policy signed by CEO, OHS Competency.

(Consider scope of work, risks, OHS plan and applicability) CVs and qualifications / certificates (List competencies required)

Registration with the Compensation Commissioner (COID) or a licensed mutual company (or equivalent for international bidders). OHS policy must comply with OHS Act Section 7. Health and Safety Plan, Baseline OHS Risk Assessment, Valid Letter of Good Standing, OHS policy signed by CEO, OHS Competency.

Health and Safety Plan, Baseline OHS Risk Assessment, Valid Letter of Good Standing, OHS policy signed by CEO, OHS Competency. Compliance with OHS Act Section 7 and 37(2) required.

OHS plan/manual, Baseline Risk Assessment, Letter of good standing, SHE policy. Compliance with OHS Act and Regulations required.

SHE EVALUATION CRITERIA FOR DEEP CLEANING Support Services - Risk & Strategy. All listed OHS returnables are mandatory for SHE evaluation.

No eligibility criteria specified

Scope: Deep cleaning of high-traffic female ablution facilities across Eskom Rotek Industries sites on a weekly basis for a five-year period.

Facilities and weekly cleaning frequencies:

• TSS Block 1 (Stand 17, Building 117031): Female Ablution — 3 toilets, 3 basins, 2 showers
• TSS Block 3 (Stand 17, Building 117055): 3A Disabled Unisex — 1 toilet, 1 basin; 3B Female — 5 toilets, 4 basins, 2 showers
• TSS Block 4 (Stand 18, Building 118047): 4C Female Ablution — 4 toilets, 2 basins
• TGS Block 1 (Stand 17, Building 117066): Female — 3 toilets, 2 basins, 1 shower
• TGS Block 3 (Stand 17, Building 117059): Female — 3 toilets, 2 basins, 1 shower
• 6 Storey Building (Stand 19, Building 119000):

• 6th Floor: Female — 3 toilets, 2 basins

• 5th Floor: 4½ Female — 2 toilets, 2 basins; Female — 3 toilets, 1 basin; Disabled Unisex — 1 toilet, 1 basin

• 4th Floor: Female — 3 toilets, 2 basins; Disabled Unisex — 1 toilet, 1 basin

• 3rd Floor: 2½ Female — 2 toilets, 2 basins; Female — 3 toilets, 2 basins

• 2nd Floor: Female — 3 toilets, 2 basins

• 1st Floor: 1½ Female — 2 toilets, 2 basins; Female — 3 toilets, 2 basins

• Ground Floor: Reception Female — 1 toilet, 1 basin; Disabled Unisex — 1 toilet, 1 basin

• RRR Computer Training Centre / Quantum (Stand 20, Building 120001): Security Unisex — 1 toilet, 1 basin; 1st Floor Female — 3 toilets, 3 basins
• TGS Training Centre A (Stand 21, Building 121012): Female Office — 1 toilet, 1 basin; Disabled Unisex — 1 toilet, 1 basin; Female — 2 toilets, 1 basin
• Training Centre B East (Stand 21, Building 121015): Female Ablution — 2 toilets, 2 basins
• Rietbok (Stand 23, Building 123006): Ground Floor — 6; 1st Floor — 6; 2nd Floor — 6
• Ribbok (Stand 23, Building 123007): Ground Floor — 6; 1st Floor Toilet — 6; 2nd Floor Toilet — 6
• TGS OSM Ablution (Stand 46, Building 146002): Female — 2 toilets, 1 basin

Total weekly count: 59 toilets, 45 basins, 42 showers

Document reference: Annexure E, compiled 11/06/2026

Eskom Holdings SOC Ltd invites tenders for Deep Cleaning Service for Eskom Rotek Industries SOC Limited for a period of 5 years. Tender number: E1226SSERI. Open invitation to tender. Single award. Tender documents available free of charge. Governed by Eskom Standard Conditions of Tender (available at www.eskom.co.za); Tender Data takes precedence in case of ambiguity.

Issue date: 25 August 2026. Non-compulsory clarification meeting: 1 September 2026 at 10:00 via Microsoft Teams (link provided). Attendance must be confirmed with the Eskom Representative (name, position, contact details of each attendee). Clarification queries deadline: 5 working days before tender closing (i.e., by 18 September 2026). Tender closing date and time: 25 September 2026 at 10:00. Late tenders will not be accepted. Tender validity: 180 days from closing.

Non-compulsory clarification meeting: 1 September 2026 at 10:00 via Microsoft Teams (link: https://teams.microsoft.com/meet/39598242203141?p=W1V4s9JbdFG7OIKjma). Tenderers must confirm attendance with the Eskom Representative, providing name, position, and contact details of each attendee. Non-attendance does not disqualify as the meeting is non-compulsory.

Eskom Representative: K Sibanyoni. Telephone: 011-621-3000. Email: [email protected]. Fraud/corruption reporting: 0800 11 2722 or [email protected]. All queries and clarifications must be addressed in writing to the Eskom Representative only.

Submission method: electronic only via the Eskom E-tendering portal (Eskom Tender Bulletin site). No hard copies accepted. Documents must be uploaded in PDF format under the folders Technical, Commercial, Financial, and Other. Maximum file size 500 MB per document; total submission limited to 4 GB. Zip or compressed files are not permitted. The latest submission before the closing time replaces any earlier version. Submission status must show as complete. Mandatory returnables (marked with an asterisk) must be fully completed, signed where required, and uploaded by the closing date and time; failure to do so results in disqualification. Non-disqualifiable returnables not submitted at closing may be requested by the Procurement Practitioner with a 5-working-day response window. Returnables required for evaluation (marked #) must be submitted at closing; omission scores zero but does not disqualify. Tender validity period is 180 days from closing. Alternative tenders are not allowed.

The tenderer must submit the returnable set out hereunder as part of its tender at the stipulated deadline.

• Returnables required at Tender closing (disqualifiable): - These returnables are required to be fully completed, signed (if required on the returnable) and submitted with the tender at Tender closing date and time.

Two-stage evaluation: (1) Functionality/technical criteria (specific criteria detailed in the Technical Evaluation Criteria document, not provided in the extracted text). Bidders must meet the minimum functionality threshold to proceed. (2) Price and Specific Goals scored on an 80/20 preference point system (PPPFA 2022). Price scored out of 80 points; Specific Goals scored out of 20 points. Price evaluation: inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for acceptable variations/deviations, compared on Net Present Value basis using tendered programme, Price Adjustment Factors, exchange fluctuations, and risk parameters. Unconditional discounts considered; conditional discounts excluded from evaluation but applied at payment. Specific Goals: failure to submit evidence scores zero for that goal but does not disqualify. Final ranking by combined Price + Specific Goals score, highest to lowest. Contractual requirements (CSD registration, SHE Appendices B1-B3, Quality Appendix C, audited financial statements) are assessed after evaluation and ranking; they are not evaluation criteria but must be satisfied before award.

Scope: Deep cleaning service for Eskom Rotek Industries SOC Limited for a period of 5 years. Detailed scope of work is contained in Appendix A (attached). Quality requirements per Appendix C. Safety, Health and Environment (SHE) requirements per Appendices B1, B2, B3. Contract form: NEC3 Term Service Contract. No cataloguing required. CIDB grading not applicable. Local content declarations (SBD 6.2 and Annexures G1-G4) required only if designated materials are included. Bidders must quote on all items in the pricing schedule/BOQ; failure to quote on any item renders the tender non-responsive.

Not explicitly detailed in the extracted text. Bidders must indicate tendering structure (individual, unincorporated JV, incorporated JV, other) and provide particulars per Annexure C. Technical approach and method statements likely covered in the Technical Evaluation Criteria (not provided).

Audited financial statements for the previous 36 months (or last available year) required as a contractual requirement before award. For JVs/SPVs, each participant must submit statements. Start-ups formed within the last 12 months exempt at tender stage but must provide first-year statements if awarded. No explicit experience or key personnel qualification criteria stated in the extracted text; these may be covered in the Technical Evaluation Criteria (not provided).

Quality requirements per Appendix C. Objective criteria for quality evaluation: documented Quality Management System (QMS) compliant with ISO 9001 (certification not mandatory but must comply); evidence of QMS in operation; quality control plan. Additional quality documents may be required per scope of work (refer to Annexure W).

Pricing schedule/BOQ must be completed in full and submitted in PDF format. Tenderers must quote on all items; failure to quote on any item renders the tender non-responsive and disqualified. Prices evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for acceptable variations/deviations, compared on Net Present Value basis. Unconditional discounts considered in evaluation; conditional discounts excluded from evaluation but applied at payment. Price scored out of 80 points under the 80/20 PPPFA system.

Pricing schedule must be completed in full and submitted in PDF format. Prices evaluated inclusive of VAT. Payment terms: contracts below R50 million (incl. VAT) — payment within 30 days of receipt of undisputed invoice; contracts above R50 million — payment within 60 days. Eskom reserves the right to negotiate with preferred bidders if prices are not market-related. Audited financial statements for the previous 36 months (or last available year) required as a contractual requirement before award; for JVs/SPVs, each participant must submit statements. Start-ups formed within the last 12 months are exempt at tender stage but must provide statements for the first year if awarded. No performance security/bond required (Provision of Security for Performance: Not Applicable).

Eligibility: not restricted from doing business with Eskom or State-Owned Companies; not on National Treasury restricted list or Tender Defaulters list; no conflict of interest (common controlling partner/shareholder, information access/influence); JV/consortium agreement must stipulate joint and several liability; no subcontracting 100% of scope; no nationality from internationally sanctioned countries. Mandatory returnables at closing (disqualifiable if omitted): electronic PDF tender; Annexure A (Authorisation Form); Annexure B (Acknowledgement Form); Annexure C (Tenderer's Particulars); Annexure D (Integrity Pact Declaration); Annexure E (CPA for Local Goods/Services); Annexure G1-G4 (SBD 6.2 Local Content Declaration and supporting schedules, if applicable); Annexure H (SBD 1 Invitation to Bid); Annexure I (SBD 6.1 Preference Points Claim Form); Annexure J (SBD 4 Bidder's Disclosure); E-tendering Help Manual acknowledgement form; NEC3 contract document; completed pricing schedule. Additional: proof of CSD registration (CSD number/report); valid tax compliance (SARS e-filing PIN or CSD verification); foreign suppliers with SA footprint must provide tax clearance certificate; compliance with Employment Equity Act (designated employers only, proof of EE report submission); COIDA certificate of good standing or proof of application (SA tenderers only); quality documentation per Appendix C; other safety/quality documents per scope of work. JV requirements: letter of intent or valid JV agreement with profit-sharing ratios; confirmation of single business entity operation; designated JV bank account. CIDB grading not applicable.

SHE requirements per Appendices B1, B2, B3. Mandatory: COIDA certificate of good standing or proof of application from the Compensation Fund or a licensed compensation insurer (South African tenderers only). Acknowledgement of OHS requirements required. Additional safety/quality documents as required per scope of work (refer to Annexure X).

No specific environmental inputs required based on the Scope of Work for deep cleaning. SDL&I and Environment: no inputs based on the SOW.

Contract form: NEC3 Term Service Contract. Contract duration: 5 years. Single award. Payment terms: 30 days (contracts < R50m incl. VAT) or 60 days (contracts > R50m incl. VAT) from receipt of undisputed invoice. No performance security required. Eskom reserves the right to negotiate with preferred bidders if prices are not market-related. Main contractors discouraged from subcontracting with subsidiaries; any such subcontracting must be declared. Subcontractor list available via CSD (www.csd.gov.za). Contractual requirements (CSD registration, SHE Appendices B1-B3, Quality Appendix C, audited financial statements) must be satisfied before award; failure to meet them by stipulated deadlines may render the tenderer non-responsive and ineligible for award. JV/consortium agreements must include joint and several liability, lead member designation, work/payment split ratios, single designated JV bank account, and confirmation of single business entity operation.

Standard payment terms: 30 days (< R50m incl. VAT) or 60 days (> R50m incl. VAT) from undisputed invoice. Right to negotiate if prices not market-related. Subcontracting with subsidiaries discouraged and must be declared. No cataloguing required. No performance security. Alternative tenders not allowed. Reverse e-auction not applicable. CIDB requirements not applicable. Tender validity 180 days. Clarification queries close 5 working days before tender closing. Non-compulsory clarification meeting on 1 September 2026. Electronic submission only via Eskom E-tendering portal. Maximum upload 500 MB per document, 4 GB total. Latest submission replaces previous. Submission status must be complete.

Eligibility criteria per Tender Data clause 2.1 (see complianceRequirements). Basic compliance: meet eligibility criteria; submit complete tender with commercial and financial information; submit all mandatory commercial returnables by stipulated deadlines. Functionality requirements apply (specific criteria in Technical Evaluation Criteria document). Mandatory returnables as listed in complianceRequirements. Contractual requirements (CSD, SHE, Quality, financial statements) assessed post-evaluation before award.

Price evaluation methodology: inclusive of VAT; corrected for arithmetical errors; excluding contingencies; adjusted for acceptable variations/deviations/alternative tenders; Net Present Value comparison using tendered programme, Price Adjustment Factors, exchange fluctuations, risk parameters. Unconditional discounts included; conditional discounts excluded from evaluation but honoured at payment. Price scored out of 80. Specific Goals scored out of 20 per PPPFA 2022; evidence required for points claim, zero points if not submitted (no disqualification). Combined score determines ranking. Functionality evaluation applicable (criteria not in extracted text). Contractual requirements not part of evaluation but mandatory for award.

The tender involves deep cleaning services on a monthly basis for various areas including but not limited to: STAND 14 BUILDING NO. 114001 with 1 male ablution having 3 toilets, 3 urinals, 3 basins, and 4 showers; STAND 15 BUILDING NO. N/A with 1 male ablution having 4 toilets, 2 urinals, and 3 basins; and numerous other locations with specified facilities.

The closing date for the tender is 2026-09-25T10:00:00.000Z. No mandatory briefing or site visit is specified.

Bidders must submit their bids to the address specified in the tender document. The submission method is not specified. Returnable forms required include SBD 1, SBD 4, and SBD 9. Failure to submit these forms may result in disqualification.

No eligibility criteria specified. The evaluation criteria are not provided in the tender document.

The tender involves deep cleaning services on a monthly basis for various areas including but not limited to: STAND 14 BUILDING NO. 114001 with 1 male ablution having 3 toilets, 3 urinals, 3 basins, and 4 showers; STAND 15 BUILDING NO. N/A with 1 male ablution having 4 toilets, 2 urinals, and 3 basins; and numerous other locations with specified facilities.

No specific requirements found. Bidders must comply with all applicable laws and regulations.

The scope is a monthly deep cleaning service for female, unisex, and disabled ablution facilities at various Eskom Rotek Industries sites. The bill of quantities details each location by stand and building number, specifying the number of toilets, basins, and showers to be cleaned. The service is required for a period of five years.

The closing date for the tender is 2026-09-25T10:00:00.000Z. There are no specified mandatory briefing or site visit dates.

The contact information for the tender is not specified in the provided documents.

Bidders must submit their bids in the format specified in the tender document. The bid must include all required returnable forms, which are: SBD 1 (Invitation to Bid), SBD 4 (Declaration of Interest), and SBD 9 (Certificate of Independent Bid Determination). Bids must be submitted to the address specified in the tender document by the closing date and time.

The bidder must be a registered and qualified service provider, with the necessary expertise and experience to provide deep cleaning services. The bidder must also comply with all relevant laws and regulations, including those related to employment, health and safety, and environmental protection. The evaluation criteria include the bidder's experience, qualifications, and compliance with regulations.

The tender covers monthly deep cleaning of female, unisex, and disabled ablution facilities across multiple Eskom Rotek Industries sites. The bill of quantities lists each area by stand and building number, specifying the number of toilets, basins, and showers per facility. Facilities include offices, workshops, training centres, security guard houses, stores, and areas under construction. The service is required for a period of five years.

No specific compliance requirements are found in the provided documents, other than the general requirement for bidders to comply with all relevant laws and regulations.

The tender closes on 2026-09-25T10:00:00.000Z. The bidder must submit the bid by this date and time.

The contact information for the tender is not specified.

Returnable forms: SBD 1, SBD 4, SBD 6.1, SBD 6.2, SBD 7.1, SBD 8, SBD 9. The bidder must submit a completed SBD 1 form as the offer cover page. The bidder must disclose whether any director or shareholder is employed by the state or connected to anyone at the procuring institution on SBD 4. The bidder must claim B-BBEE points under the PPPFA 80/20 or 90/10 system on SBD 6.1 and declare local production and content on SBD 6.2. The bidder must complete SBD 7.1 for the purchase of goods or SBD 7.2 for the rendering of services. The bidder must declare past supply chain management practices on SBD 8 and provide a certificate of independent bid determination on SBD 9.

A weighted score-card approach will be used to evaluate the technical compliance of the tenders against the specifications. Tenderers need to have a weighted score of 70% overall or more to technically qualify for further evaluation. The technical criteria and weighting are broken down as follows: Track Record of the company – 20%, Technical compliance, technical skills and resources - 60%, Skills - Competency of staff - 20%. The bidder must provide certified copies of previous contracts and/or purchase orders, proof of registration with a recognized cleaning association, method statements for deep cleaning all facets of work, and proof of training for staff.

The purpose of this document is to define the deep cleaning services required for Eskom Rotek Industries (ERI) at Rosherville for a period of five (5) years. The bidder must provide deep cleaning services for all areas stipulated on the matrix, including high traffic areas, medical centres, and other facilities. The bidder must use environmentally friendly chemicals and provide proof of training for staff.

Deep cleaning process aim is to minimize overall bacteria and the risk of cross contamination. Service provider to provide proof of training as the Regulations for Hazardous Chemicals Agents, 2021.

Track Record of the company – 20%. Technical compliance, technical skills and resources - 60%. Skills - Competency of staff - 20%. Experience – proven track record of Provide a certified copies of a 20 = certified copies of a previous contract and / or a certified copies of a purchase order 20.

The financial requirements for the tender are not specified.

The bidder must comply with the Regulations for Hazardous Chemicals Agents, 2021, and the Occupational Health and Safety Act, 1993. The bidder must also provide proof of registration with a recognized cleaning association and proof of training for staff.

All hazardous chemical handling shall comply with regulations for hazardous chemical agents. PPE, dust mask / respiratory protective (half face respirator each fitted with A2P2 cartridge filter for protection against HCA, Solvents), PVC gloves / nitrile gloves devices shall be as the Occupational Health and Safety Act.

Wastewater used to deep clean may only be discarded into the sewer system (toilets, basins, showers and gulleys). Provide proof of disposal certificates.

All areas stipulated on the matrix must be deep cleaned on an as and when required basis. High traffic areas should be cleaned on a weekly basis as specified on the matrix. Environmentally friendly chemicals should be used, accompanied by MSDS.

Deep Cleaning - High Traffic Weekly Services Male Ablutions - Annexure D. Detailed schedule of male ablution facilities across multiple buildings and stands requiring weekly deep cleaning services.

No contact information is provided in the document.

Bidders must submit their bids to the address specified in the tender document. The submission method is not specified. Returnable forms required include SBD 1, SBD 4, and SBD 9. Disqualification risks include any returnable form left unsigned or omitted, and quotations received after the closing time.

No eligibility criteria specified. The evaluation criteria are not stated in the document.

Deep Cleaning - High Traffic Weekly Services Male Ablutions - Annexure D. Detailed schedule of male ablution facilities across multiple buildings and stands requiring weekly deep cleaning services. Includes TSS Blocks 1-5 (Stands 17-18), TGS Blocks 1-3 (Stand 17), 6 Storey Building (Stand 19, all floors), RRR Computer Training Centre/Quantum (Stand 20), Training Centre A (Stand 21), Training Centre B East (Stand 21), Rietbok (Stand 23), Ribbok (Stand 23), Stand 35 Ablutions, BMS Plant Workshop (Stand 46), and OSM Ablution (Stand 46). Specifies quantities of toilets, urinals, basins, and showers per location per week.

No specific requirements found. CSD registration, tax clearance, B-BBEE level, CIDB grading, CIPC registration, professional-body registrations, and local content percentages are not specified.

Eskom representative: Raesibe Van Neel. Document issued 12 August 2026.

Returnable documents required with the bid:

• Form A: completed and signed.
• Documented Quality Management System (QMS) evidence per ISO 9001:2015 (Section A items A.1–A.7).
• Evidence of QMS in operation: organisation chart and responsibility matrix including quality management function; documented control of externally provided processes, products and services (Section B items B.1–B.2).
• Draft Contract Quality Plan specific to the scope of work (Section C).
• Draft or example Inspection and Test Plan (ITP) or Quality Control Plan (QCP) for similar or previous work (Section D).

All quality deliverables are Category 1 (mandatory) and must be submitted with the tender.

Quality requirements are evaluated as Category 1 deliverables with a total possible score of 13:

• Section A – Quality Management System Requirements (ISO 9001): maximum 7 points (QMS Manual, Quality Policy, Quality Objectives, control of documented information, control of nonconforming outputs, nonconformity and corrective action, internal audit).
• Section B – Evidence of QMS in Operation: maximum 2 points (organisation chart and responsibility matrix; control of externally provided processes).
• Section C – Contract Quality Plan: maximum 1 point (draft plan specific to scope of work, per ISO 10005).
• Section D – Quality Control Plan: maximum 1 point (draft/example ITP or QCP for similar/previous work).
• Section E – Additional Requirements: maximum 2 points (Form A completed and signed; other scope-specific requirements).

No minimum qualifying score or price/functionality split is stated in this document.

Deep cleaning services for Eskom Rotek Industries SOC Limited for a period of five (5) years. The detailed scope of work is defined in the main tender documents and must be addressed in the Contract Quality Plan and Quality Control Plan/ITP submitted with the bid.

Bidders must submit a documented QMS complying with ISO 9001:2015 (certification not required) covering: QMS Manual, Quality Policy, Quality Objectives, control of documented information (clause 7.5), control of nonconforming outputs (clause 8.7), nonconformity and corrective action (clause 10.2), internal audit (clause 9.2).

Evidence of QMS in operation must include: organisation chart and responsibility matrix including quality management function (clause 5.3); documented control of externally provided processes, products and services with criteria for evaluation, selection, monitoring and re-evaluation (clause 8.4).

A draft Contract Quality Plan specific to the scope of work (per ISO 10005) and a draft or example Inspection and Test Plan (ITP) or Quality Control Plan (QCP) for similar or previous work (per ISO 10005) must be provided.

Form A must be completed and signed.

Mandatory quality compliance deliverables (Category 1):

• Documented QMS complying with ISO 9001:2015 (not necessarily certified) covering: QMS Manual, Quality Policy, Quality Objectives, control of documented information (clause 7.5), control of nonconforming outputs (clause 8.7), nonconformity and corrective action (clause 10.2), internal audit (clause 9.2).
• Evidence of QMS in operation: organisation chart and responsibility matrix including quality management function (clause 5.3); control of externally provided processes, products and services with criteria for evaluation, selection, monitoring and re-evaluation (clause 8.4).
• Draft Contract Quality Plan specific to the scope of work (per ISO 10005).
• Draft or example ITP or QCP for similar or previous work (per ISO 10005).
• Form A completed and signed.

No CSD, tax, B-BBEE, CIDB, CIPC or local-content requirements are mentioned in this document.

Closing date: 2026-09-25T10:00:00.000Z (from tender record). Contract period: three years from starting date (starting date not specified in document). No compulsory briefing session, site visit, or clarification deadline is stated in the document. Site inspections for Canteen and Medical Centre are noted as essential but no dates are given.

Employer: Eskom Rotek Industries SOC Ltd (Reg No. 1990/006897/30)

Address: Roshland Office Park, Lower Germiston Road, Rosherville, 2022

Service Manager email: [email protected]

Enquiries telephone: 011 803 3008 (Engineering Contract Strategies)

Fax: 086 539 1902

Website for insurance details: http://www.eskom.co.za/Tenders/InsurancePoliciesProcedures/Pages/EIMS_Policies_From_1_April_2014_To_31_March_2015.aspx

Adjudicator nominating body: ICE-SA Division of SAICE (www.ice-sa.org.za) or Arbitration Foundation of Southern Africa (AFSA)

Submission method and address are not stated in the document. The document is a draft NEC3 Term Service Contract (TSC3) for a three-year period, not a tender invitation with submission instructions. Returnable documents required at contract award (per Form of Offer and Acceptance):

• Completed and signed Form of Offer and Acceptance (C1.1)
• Contract Data provided by the Contractor (C1.2b)
• Pricing Data: Price List (C2.2) with rates for all items
• Scope of Work acknowledgements
• Securities, bonds, guarantees, proof of insurance as required by Contract Data (to be delivered within two weeks of receiving signed agreement)
• Valid tax clearance / SARS tax compliance status PIN
• Proof of CSD registration
• B-BBEE verification certificate (for preference points and clause Z3 compliance)
• CIDB registration number (field provided on Offer form)
• Method statements for all cleaning facets (toilets, basins, urinals, showers, canteen, medical centre)
• Proof of training per Regulations for Hazardous Chemical Agents, 2021
• Proof of previous contracts and registration with a cleaning association
• SHEQ file compiled before work commences
• Safety Data Sheets for all chemicals
• Proof of waste disposal facility registration and waste transport registration (GWIS)

Disqualification risks: unsigned or omitted returnable documents; failure to provide required securities/insurance within two weeks of contract award; failure to submit tax invoice within one week of payment certificate.

No explicit evaluation criteria, scoring split, or minimum qualifying thresholds are stated in the document. The contract uses NEC3 TSC3 Option A (priced contract with price list) with secondary options X17 (low service damages), X18 (limitation of liability), X19 (task order), X20 (key performance indicators), and Z clauses. Preference point system (80/20 or 90/10) is not specified. B-BBEE status is relevant per clause Z3 (change notification and potential renegotiation/termination if status decreases) but no minimum level is set. CIDB registration number is requested on the Offer form but no minimum grade is stated. No functionality/technical scoring matrix is provided.

Scope: Professional deep cleaning services at Eskom Rotek Industries, Rosherville for three years.

Areas: All ablutions across property as per matrices (stand number, building number, area description). Excludes areas under construction (handled as-and-when).

Frequencies:

• Weekly: high-traffic ablutions (toilets, basins, urinals, showers) per Matrix; canteen front ablutions weekly.
• Two-weekly: Medical centre full disinfection and fogging (387 m²).
• Monthly: Canteen full deep clean (1,855 m²) after hours only; monthly ablution matrices for men/ladies; canteen staff ablutions monthly.
• Ad-hoc: toilet, urinal, basin, shower services (quantities in price list).

Specific requirements:

• Environmentally friendly, SABS-approved chemicals with Safety Data Sheets; compliance with Regulations for Hazardous Chemical Agents 2021, OHS Act 1993, Foodstuffs Cosmetics and Disinfectants Act 1972 (2018 regs), Hazardous Substances Act, National Specifications for Disinfectants and Detergents 2008.
• Waste water discharged only to sewer system (toilets, basins, showers, gullies); proof of disposal certificates, waste facility registration, and waste transport registration (GWIS) required.
• PPE: half-face respirator with A2P2 cartridge filters, PVC/nitrile gloves per OHS Act.
• SHEQ file must be compiled before work commences.
• Method statements required for all facets (toilets, basins, urinals, showers, canteen, medical centre).
• Proof of training per Hazardous Chemical Agents Regulations 2021; proof of previous contracts; proof of registration with cleaning association.
• Service reports per matrix signed off by ERI representative; service schedule to accommodate all services.
• Canteen and Medical Centre site inspections essential.
• Chemicals stored on site only in designated area.
• If buildings sold, service schedule updated/removed.
• All building windows cleaned inside (medical centre).
• Hearing bays wiped inside and outside (medical centre).
• Floor drainage systems washed out (canteen).
• Canopies cleaned (canteen).
• Kitchen tops, cupboards, tiles wiped/scrubbed.

compliance with foodstuff, cosmetics and disinfectants act. No. All areas to be Deep

cleaned as per Matrix attached. NB. Canteen site inspection essential.

 Walls to be wiped cleaned and disinfected by means of using a environmental friendly chemical, bucket and cloth

 Walls to be wiped from Skirting to Cornice.

 All furniture to be wiped cleaned and disinfected by means of using a environmental friendly chemical, bucket and cloth

 Floors to be scrubbed by using chemicals and scrubbing equipment and also ensuring that all marks are removed.

 Doors, handles and door frames to be wiped.

 All glass doors, windows and screens to be wiped as per Window cleaning Matrix.

 Basins, Toilets, Urinals and showers to be Deep cleaned.

 All tiles in Canteen to be wiped and/or scrubbed.

 Kitchen tops and cupboards to be wiped.

 All Canopy’s to be cleaned.

 Floor drainage system to be washed out.

The Medical centre (387 Squares) can only be done after hours and only the ERI representative can make

arrangements with the Manager and service provider when requested by medical centre Manager. The

whole idea is to disinfect the medical centre every second week on the inside and to clean it in full e.g.

(Walls, floors, ablutions, all equipment and windows). After washing it down, fogging must be done in all

areas. Medical centre Deep cleaning Matrix attached. NB. Medical Centre site inspection essential.

 Walls to be wiped cleaned and disinfected by means of using a environmental friendly chemical, bucket and

cloth.

 Walls to be wiped from Skirting to Cornice.

 All furniture to be wiped cleaned and disinfected by means of using a environmental friendly chemical, bucket

and cloth.

 Floors to be scrubbed by using chemicals and scrubbing equipment and also ensuring that all marks

are removed.

 Doors, handles and door frames to be wiped.

 All glass doors, windows and screens to be wiped as per Window cleaning Matrix.

 Basins, Toilets, Urinals and showers to be Deep cleaned.

 All building windows must be cleaned inside.

 Kitchen tops and cupboards to be wiped.

 All tiles in Medical centre to be wiped and/or scrubbed.

 Hearing Bays to be fully wiped off inside and outside.

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Contract number _________

Contents: No of

pages

Part C1 Agreements & Contract Data [14]

Part C2 Pricing Data [3]

Part C3 Scope of Work [3]

Part C1 Agreements and Contract Data, (which includes this Form of Offer and Acceptance)

Part C2 Pricing Data

Part C3 Scope of Work: Service Information

and drawings and documents (or parts thereof), which may be incorporated by reference into the above

listed Parts.

11.2(19) The tendered total of the Prices is

3 Available from Engineering Contract Strategies Tel 011 803 3008 Fax 086 5391902 or www.ecs.co.za

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Contract NO. _________

Part 2: pricing data

TSC3 Option A

reference pages

C2.1 Pricing assumptions: Option A 2

C2.2 The price list [1]

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Contract NO. _________

C2.1 Pricing assumptions: Option A

 Has taken account of the guidance given in the TSC3 Guidance Notes relevant to Option A;

 Understands the function of the Price List and how work is priced and paid for;

 Is aware of the need to link operations shown in his plan to items shown in the Price List;

 Has listed and priced items in the price list which are inclusive of everything necessary and

incidental to Providing the Service in accordance with the Service Information, as it was at the

time of tender, as well as correct any Defects not caused by an Employer’s risk;

 Has priced work he decides not to show as a separate item within the Prices or rates of other

listed items in order to fulfil the obligation to complete the service for the tendered total of the

Pricing: NEC3 Option A — priced contract with price list (lump sums and/or rates x quantities). Price list (C2.2) includes items for weekly, two-weekly, monthly, and ad-hoc services with expected quantities for Year 1. Tendered total of prices (excl. VAT) to be entered in Contract Data Part 2. VAT at 15% added for budget purposes.

Payment terms: Assessment interval monthly (1st day of each month). Payment within 4 weeks of payment certificate. Contractor must submit tax invoice within one week of receiving payment certificate, showing: contractor and service manager details, contract number/title, contractor VAT number, employer VAT number (4330196330), description per price list item, amounts excl. VAT, VAT, and incl. VAT. Late invoice delays payment by same period; interest on late payment at Standard Bank prime rate (RSA) or LIBOR (foreign currency).

Currency: South African Rand.

Insurance: Employer provides insurances per "Format TSC3" on Eskom website (deductibles vary). Contractor must cover deductibles (self-insured or own policy) and any additional insurances deemed necessary. Minimum public liability indemnity: R500 000 per event. COIDA compliance required.

Securities/bonds/guarantees: Required per Contract Data at or just after contract effective date (details not specified in document).

Limitation of liability: Contractor indirect/consequential liability limited to R0; liability for loss/damage to employer property limited to insurance deductibles per Format TSC3; total liability limited to total of prices (excl. excluded matters: design defects, manufacture/fabrication defects outside affected property, third-party property damage, injury/death, IP infringement — unlimited for these). Employer indirect/consequential liability limited to R0.

End of liability date: months after service period (number not filled in).

Mandatory compliance items:

• CSD registration (proof required)
• Valid SARS tax compliance status PIN / tax clearance
• B-BBEE verification certificate (clause Z3: notify changes within 7 days, submit updated certificate within 30 days; decreased status may trigger renegotiation or termination)
• CIDB registration (number required on Offer form; grade not specified)
• COIDA registration (Compensation for Occupational Injuries and Diseases Act No. 130 of 1993) with indemnity limit not less than R500 000
• Compliance with Construction Regulations 2014 (OHS Act) — employer may appoint contractor as Principal Contractor
• SHEQ file compiled before commencement
• Hazardous Chemical Agents Regulations 2021 compliance (training proof, SDS, PPE)
• Foodstuffs, Cosmetics and Disinfectants Act 1972 and 2018 Regulations (canteen areas)
• SABS-approved chemicals with labels and Safety Data Sheets
• Waste disposal facility registration proof
• Waste transport registration (GWIS) proof
• Cleaning association registration proof
• Method statements for all cleaning facets
• Proof of previous contracts
• Joint venture/consortium: joint and several liability; notify key person within 2 weeks; no composition change without employer consent
• Ethics clause Z4: no prohibited actions (corrupt, fraudulent, collusive, coercive, obstructive); termination possible without court conviction
• Confidentiality clause Z5: no disclosure of confidential information; images of site require prior written consent
• Tax invoice compliance (clause Z8) with employer VAT number 4330196330
• Compensation event notification within 8 weeks (clause Z9)
• Dispute resolution per Option W1 (adjudication then arbitration under Association of Arbitrators rules, South Africa)

guidelines and procedures otherwise provided for under this contract and ensures that his

Subcontractors, employees and others under the Contractor’s direction and control,

likewise observe and comply with the foregoing.

Z7.2 The Contractor, in and about the execution of the service, complies with all applicable

environmental laws and regulations and rules, guidelines and procedures otherwise provided

for under this contract and ensures that his Subcontractors, employees and others under the

Contractor’s direction and control, likewise observe and comply with the foregoing.

Z8 Provision of a Tax Invoice and interest. Add to core clause 51

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Z8.1 Within one week of receiving a payment certificate from the Service Manager in terms of core

clause 51.1, the Contractor provides the Employer with a tax invoice in accordance with the

 All areas stipulated on Matrix’s must be deep cleaned except areas currently under

construction that includes the following in the ablutions:

 Toilets

 Basins

 Urinals

 Showers

 High traffic areas should be cleaned on a weekly basis as specified on the Matrix

 The Canteen high traffic ablutions only if Canteen is operational.

 Environmentally friendly chemicals should be used.

 Chemicals may be stored on site only in designated area.

 All areas on Matrix’s under construction will be dealt with on a as and when basis.

 Should any building within the contract period be sold, the service on matrix will be

updated and/or removed from service schedule.

 Record keeping of areas serviced is essential as per the following Matrix’s to compile

the monthly Invoice:

 High Traffic Deep Cleaning Matrix Men

 High Traffic Deep Cleaning Matrix Ladies

 Men monthly ablution Matrix

 Ladies monthly ablution Matrix

 Canteen Matrix

 Medical Centre Matrix

 Service Reports to be compiled for each facet of work (Matrix’s) specified and signed off

by ERI. Representative.

 Service provider to provide a service schedule to accommodate all services.

The Canteen (1855 Squares) can only be done after hours and only the ERI representative can

make arrangements with the Canteen manager as and when the Canteen is operational. The

canteen to be deep cleaned in full e.g. (Walls, floors, ablutions, all equipment and windows) The

Supplier of 28

Contract number _________

 Waste water used to deep clean may only be discarded into the sewer system. (Toilets,

basins, showers and gulleys)

 Proof of disposal certificates and

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Contract number _________

 Proof of Registration of facility where waste is being disposed

 Proof of Registration of transport removing waste. (GWIS)

of Deviations (if any), contact the Employer’s agent (whose details are given in the Contract Data) to arrange

the delivery of any securities, bonds, guarantees, proof of insurance and any other documentation to be

provided in terms of the conditions of contract identified in the Contract Data at, or just after, the date this

agreement comes into effect. Failure to fulfil any of these obligations in accordance with those terms shall

constitute a repudiation of this agreement.

clauses and the clauses for main Option:

A: Priced contract with price list

dispute resolution Option W1: Dispute resolution procedure

and secondary Options

X2 Changes in the law

X17: Low service damages

X18: Limitation of liability

X19: Task Order

X20 : Key performance indicators

Z: Additional conditions of contract

of the NEC3 Term Service Contract April

20132 (tsc3)

10.1 The Employer is (name): Eskom Rotek Industries SOC Ltd

(Reg no: 1990/006897/30), a state owned

company incorporated in terms of the company

laws of the Republic of South Africa

50.1 The assessment interval is between the 1st day of each successive month.

51.1 The currency of this contract is the South African Rand

51.2 The period within which payments are

made is 4 weeks.

51.4 The interest rate is the publicly quoted prime rate of interest

(calculated on a 365 day year) charged by from

time to time by the Standard Bank of South

Africa Limited (as certified, in the event of any

dispute, by any manager of such bank, whose

appointment it shall not be necessary to prove)

for amounts due in Rands and

(ii) the LIBOR rate applicable at the time for

amounts due in other currencies. LIBOR is the

6 month London Interbank Offered Rate quoted

under the caption “Money Rates” in The Wall

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Contract NO. _________

no rate is quoted for the currency in question

then the rate for United States Dollars, and if no

such rate appears in The Wall Street Journal

then the rate as quoted by the Reuters Monitor

Money Rates Service (or such service as may

replace the Reuters Monitor Money Rates

Service) on the due date for the payment in

question, adjusted mutatis mutandis every 6

months thereafter (and as certified, in the event

of any dispute, by any manager employed in the

foreign exchange department of The Standard

80.1 These are additional Employer's risks 1. As per Eskom’s requirements

83.1 The Employer provides these insurances as stated for “Format TSC3” available on

from the Insurance Table http://www.eskom.co.za/Tenders/InsurancePolicies

Procedures/Pages/EIMS_Policies_

From_1_April_2014_To_31_March_2015.aspx

(See Annexure A for basic guidance).

83.1 The Employer provides these additional as stated for “Format TSC3” available on

insurances http://www.eskom.co.za/Tenders/InsurancePolicies

Procedures/Pages/EIMS_Policies_

From_1_April_2014_To_31_March_2015.aspx

(See Annexure A for basic guidance)

83.1 The Contractor provides these additional Any that the Contractor deems necessary in

insurances: addition to the insurances provided by the

respect of the Employers Format a insurance

83.1 The minimum amount of cover for the amount of the deductibles relevant to the

insurance against loss and damage event described in the “Format TSC3”

caused by the Contractor to the insurance policy available on

Employer’s property is http://www.eskom.co.za/Tenders/InsurancePolicies

Procedures/Pages/EIMS_Policies_

From_1_April_2014_To_31_March_2015.aspx

83.1 The insurance against loss of or damage N/A

to the works, Plant and Materials is to

include cover for Plant and Materials

provided by the Employer for an amount of

83.1 The minimum amount of cover for

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insurance in respect of loss of or damage

to property (except the Employer’s

property, Plant and Materials and

Equipment) and liability for bodily injury to

or death of a person (not an employee of

the Contractor) arising from or in

connection with the Contractor’s Providing whatever the Contractor deems necessary in

the Service for any one event is: addition to that provided by the Employer.

83.1 The minimum limit of indemnity for As prescribed by the Compensation for

insurance in respect of death of or bodily Occupational Injuries and Diseases Act No. 130

injury to employees of the Contractor of 1993 and the Contractor’s common law

arising out of and in the course of their liability for people falling outside the scope of

employment in connection with this the Act with a limit of Indemnity of not less than

contract for any one event is: R500 000 (Five hundred thousand Rands)..

dispute to him. (see www.ice-sa.org.za). If the

An Adjudicator will be appointed between and the Institution of Civil Engineers (London)

the Contractor and the Employer should a (see www.ice-sa.org.za ) or its successor body.

dispute arises.

elsewhere in this Contract Data.

X17 Low service damages

X17.1 The service level table is in The service table matrix

X18 Limitation of liability

X18.1 The Contractor’s liability to the Employer

for indirect or consequential loss is limited

to R0.0 (zero Rand)

X18.2 For any one event, the Contractor’s the amount of the deductibles relevant to the

liability to the Employer for loss of or event described in the “Format TSC3”

damage to the Employer’s property is insurance policy available on

limited to http://www.eskom.co.za/Tenders/InsurancePolicies

Procedures/Pages/EIMS_Policies_

From_1_April_2014_To_31_March_2015.aspx

X18.3 The Contractor’s liability for Defects due to The greater of

his design of an item of Equipment is limited

to  the total of the Prices at the Contract Date

and

 the amounts excluded and unrecoverable

from the Employer’s insurance (other than

the resulting physical damage to the

Employer’s property which is not excluded)

plus the applicable deductibles in the

Employer’s assets and works / maintenance

policies available on

http://www.eskom.co.za/Tenders/InsurancePoli

ciesProcedures/Pages/EIMS_Policies_

From_1_April_2014_To_31_March_2015.aspx

X18.4 The Contractor’s total liability to the the total of the Prices other than for the

in connection with this contract, other than

the excluded matters, is limited to The Contractor’s total liability for the additional

excluded matters is not limited.

for which the Contractor is liable under this

contract for

 Defects due to his design, plan and

specification,

 Defects due to manufacture and fabrication

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outside the Affected Property,

 loss of or damage to property (other than

the Employer’s property, Plant and

Materials),

 death of or injury to a person and

 infringement of an intellectual property

right.

X18.5 The end of liability date is months after the end of the service period.

X19 Task Order

X19.5 The Contractor submits a Task Order

programme to the Service Manager within N/A

Z3.2 The Contractor is required to submit an updated verification certificate and necessary

supporting documentation confirming the change in his B-BBEE status to the Service Manager

within thirty days of the notification or as otherwise instructed by the Service Manager.

Z3.3 Where, as a result, the Contractor’s B-BBEE status has decreased since the Contract Date the

Employer may either re-negotiate this contract or alternatively, terminate the Contractor’s

obligation to Provide the Service.

Z3.4 Failure by the Contractor to notify the Employer of a change in its B-BBEE status may

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constitute a reason for termination. If the Employer terminates in terms of this clause, the

procedures on termination are P1, P2 and P4 as stated in clause 92, and the amount due is A1

and A3 as stated in clause 93.

Z4 Ethics

Z4.1 For the purposes of this Z-clause, the following definitions apply:

court or in any other similar process, of such Prohibited Action before the Employer can

terminate the Contractor’s obligation to Provide the Service for this reason.

Z4.4 If the Employer terminates the Contractor’s obligation to Provide the Service for this reason, the

procedures and amounts due on termination are respectively P1, P2, P3 and P4, and A1 and

A3

Z4.5 A Committing Party co-operates fully with any investigation pursuant to alleged Prohibited

Z5 Confidentiality

Z5.1 The Contractor does not disclose or make any information arising from or in connection with

this contract available to Others. This undertaking does not, however, apply to information

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which at the time of disclosure or thereafter, without default on the part of the Contractor, enters

the public domain or to information which was already in the possession of the Contractor at the

time of disclosure (evidenced by written records in existence at that time). Should the

Contractor disclose information to Others in terms of clause 25.1, the Contractor ensures that

the provisions of this clause are complied with by the recipient.

Z5.2 If the Contractor is uncertain about whether any such information is confidential, it is to be

regarded as such until notified otherwise by the Service Manager.

Z5.3 In the event that the Contractor is, at any time, required by law to disclose any such information

which is required to be kept confidential, the Contractor, to the extent permitted by law prior to

disclosure, notifies the Employer so that an appropriate protection order and/or any other action

can be taken if possible, prior to any disclosure. In the event that such protective order is not,

or cannot, be obtained, then the Contractor may disclose that portion of the information which it

is required to be disclosed by law and uses reasonable efforts to obtain assurances that

confidential treatment will be afforded to the information so disclosed.

Z5.4 The taking of images (whether photographs, video footage or otherwise) of the Affected

the event, he is not entitled to a change in the Prices.

Z10 Employer’s limitation of liability

Z10.1 The Employer’s liability to the Contractor for the Contractor’s indirect or consequential loss is

limited to R0.00 (zero Rand)

Z10.2 The Contractor’s entitlement under the indemnity in 82.1 is provided for in 60.1(12) and the

Employer’s liability under the indemnity is limited to compensation as provided for in core

clause 63 and X19.11 if Option X19 Task Order applies to this contract.

Termination: Add to core clause 91.1, at the second main bullet point, fourth sub-bullet

Z11

point, after the words "against it":

Z11.1 or had a business rescue order granted against it.

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Annexure A: Insurance provided by the Employer

provided by the Employer. The Contractor must obtain its own advice. Details of the insurance itself are

available from the internet web link given below.

1. Services provided in a TSC3 contract could include some element of construction or refurbishment as

well as a continuous maintenance or operational service activity. If an event occurs which causes loss

or damage, a claim could be made either against the Employer’s “works” type policy which may be in

place for the Employer’s portion of the Affected Property concerned or against the Employer’s assets

policy which may be in place for the Employer’s portion of the Affected Property concerned, or both.

3. The Contractor is required in terms of Contract Data for clause 83 to provide cover for the deductibles in

the insurance provided by the Employer. This can be provided from his own resources on a ‘self

insured’ basis or obtained by him from his own insurers. In order to assess the extent of this cover,

tendering contractors and their brokers should consult the internet web link given below and scroll to

‘Format TSC3’ to establish both the cover and the deductibles in relation to the service provided in

terms of this contract.

on the internet web link listed below and may not be the cover required by the tendering contractor or as

intended by each of the listed insurances in the left hand column of the Insurance Table in clause 83.2.

In terms of clause 83.1 “the Contractor provides the insurances stated in the Insurance Table except any

insurance which the Employer is to provide”. Hence the Contractor provides insurance which the

insures for the difference between what the Insurance Table requires and what the Employer provides.

5. If Marine Insurance is required the Contractor needs to obtain a copy of the latest edition of Eskom’s

http://www.eskom.co.za/Tenders/InsurancePoliciesProcedures/Pages/EIMS_Policies_

From_1_April_2014_To_31_March_2015.aspx

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C1.2 Contract Data

This Confidentiality Agreement (‘Agreement’) is entered into between the Employer and the Contractor.

WHEREAS, the Employer and the Contractor (the Parties) desire to exchange certain confidential

information; and consider further business dealings with each other.

such information is or rightfully becomes publicly available information other than through a

breach of this Agreement, or which the Receiving Party later obtains lawfully from anyone else

who is not known by the Receiving Party to be obligated under any secrecy agreement with

create or be relied on by either party as a basis for creating any license between the parties

under any patent, or other industrial or intellectual property rights of the Proprietor of the Subject

exist between them unless and until a definitive agreement has been executed and delivered,

the parties hereby waive, in advance, any claim (including, without limitation, breach of contract)

in connection with a possible transaction with each other unless and until they shall have

entered into a definitive agreement. The parties also agree that unless and until a definitive

agreement between them has been executed and delivered, neither party has any legal

obligation of any kind whatsoever with respect to any such transaction by virtue of this

No contact information specified.

Returnable forms must be completed and submitted with the quotation. The pricing must be based on the bill of quantities in Annexure F.

No eligibility criteria specified. Pricing must be based on the bill of quantities in Annexure F.

Deep cleaning service for the Medical Centre at Stand 17, Building No 117037, performed twice per month. Areas covered include reception waiting area, six consultation rooms, reception admin area, clinic area, office, passages, kitchen, female ablutions (two, one with urine testing area), hearing room, eye testing areas, male ablution, boardroom, and boardroom storage area. Room-by-room equipment to be cleaned: tables, chairs, beds, toilets, urinals, basins, showers, sluices, sinks, cupboards, kitchen appliances (fridge, tumble drier, washing machine), hearing bays, eye testing equipment, and scales. Window cleaning specified for inside only, with quantities and square metre totals per building side: northern (10 windows, 28 sqm), western (18 windows, 7.2 sqm), southern (13 windows, 17.47 sqm), eastern (9 windows, 15.54 sqm), and inside windows (15 windows, 4.74 sqm). Total window area: 77.7 sqm.

Deep cleaning matrix lists each room and the specific equipment to be cleaned, including tables, chairs, beds, toilets, urinals, basins, showers, sluices, cupboards, kitchen appliances, hearing bays, eye testing equipment, and scales. Window cleaning is specified for inside only, with quantities and square metres per side of the building.

Window cleaning quantities and square metre totals: northern side (10 windows, 28 sqm), western side (18 windows, 7.2 sqm), southern side (13 windows, 17.47 sqm), eastern side (9 windows, 15.54 sqm), inside windows (5 windows, 4.74 sqm). Total square metres: 77.7.

Pricing must be based on the bill of quantities in Annexure F, covering deep cleaning of the Medical Centre twice per month and window cleaning quantities as specified.

Health and Safety (SHE) specification for the deep cleaning services contract at Eskom Rotek Industries (ERI) Rosherville, covering a five-year period. Sets out ERI's minimum SHE requirements that contractors must meet, including legal compliance with the OHS Act, section 37(2) agreements, prohibition of child labour, SHE policy requirements, COID registration, Eskom Life-Saving Rules, substance abuse policy (0% alcohol/drug level), driver and vehicle safety, housekeeping standards, tools and equipment safety, personnel health and hygiene facilities (dining, ablution, drinking water, changing areas), occupational health and hygiene programmes, medical surveillance requirements, statutory appointments, risk assessments, method statements, induction training, incident investigation, emergency management, first aid requirements, and personal protective equipment (PPE) requirements. Contractors must develop a SHE plan and comply with all applicable legislation and Eskom requirements.

Eskom Contract's Manager: Marius van Vuuren

Eskom Health and Safety Manager: Ntokozo Ngubane

Eskom Procurement Manager: Nelisile Ngwenya

Eskom Safety Officer: Sakhile Mvundla

The contractor must be registered with an appropriate employment compensation commissioner and have a valid letter of good standing. The contractor must also comply with Eskom's Substance Abuse Procedure and ensure that all employees are familiar with the relevant Eskom SHE documentation.

Scope: Deep cleaning services at Eskom Rotek Industries (ERI) Rosherville, as and when required, for a period of five (5) years.

The awarded contractor is designated the principal contractor; any subcontractor appointed is an appointed contractor.

A SHE plan must be developed meeting ERI minimum requirements and all applicable legislation.

The contractor remains accountable for the quality and execution of its health and safety programme.

A section of this contract falls within the requirements of the Construction Regulations.

Legal compliance required with the Constitution (Section 24), Occupational Health and Safety Act 1993 and its Regulations, and the Compensation for Occupational Injuries and Diseases Act.

Section 37(2) agreement must be signed between Eskom and the principal contractor at award, and between the principal contractor and all appointed contractors; original retained by contractor, copy by responsible manager, copies in each SHE file.

Child labour prohibited in line with the Constitution and Basic Conditions of Employment Act.

SHE policy required, signed by the organisation's CE or appointed 16(2) assistant, displayed prominently, and filed in SHE files and SHE plans.

COID registration with valid letter of good standing (LoGS) required, maintained throughout the contract; copy in SHE files.

Eskom Life-Saving Rules apply; zero tolerance; non-compliance is serious misconduct and may lead to dismissal.

Substance abuse: alcohol and drug permissible level is 0%; compliance with Eskom Substance Abuse Procedure 32-37; alcohol testing applies to anyone entering ERI premises.

Driver and vehicle safety: passengers must wear seat belts, comply with traffic rules, secure loads, no employees in the back of a bakkie, no texting or talking on cell phones while driving unless hands-free, drivers must have valid medical fitness certificates, vehicles must be roadworthy with valid licences, and vehicles may be inspected by the Client/Agent's representative.

Housekeeping: high standard of housekeeping must be maintained within sites and vehicles; prompt disposal of waste materials, scrap and rubbish; all packaging material (boxes, pallets, crates) removed from the work area immediately.

Tools and equipment must be identified, safe, maintained, listed on an inventory, inspected at least monthly, and have approved test or calibration documentation where applicable; defective items removed from site immediately and locked away until repaired.

Personnel health and hygiene facilities: dining areas, ablution facilities, drinking water (free of charge), changing areas, and camp/office welfare facilities as specified.

Occupational health, hygiene and rehabilitation programme required to manage exposure to hazardous chemical and biological agents.

Medical surveillance: only accepted from an Occupational Health Practitioner with a qualification in occupational health; pre-entry medical examination required for employees working more than three days; medical fitness certificates renewed annually for non-office-bound employees including drivers, and every three years for office-bound employees; documented process for managing conditional certificates of fitness.

Statutory appointments required, including fire fighter, evacuation warden, first aider, 16(2) appointment, hazardous chemical agents controller, PPE inspector, and risk assessor.

Risk assessments required for all tasks; task-specific risk assessments prior to start of work; employees trained on contents.

Method statements or safe operating procedures must be developed for all critical activities; employees must work according to these.

Induction training: all employees and appointed contractor employees must undergo ERI Rosherville induction training before commencing work; attendance registers required; pre-employment medical examination and certificate of fitness required before induction; proof of induction carried on site; site-specific work induction required.

Incident investigation: all incidents investigated per OHS Act General Administrative Regulations 8 and 9 using Eskom Procedure 32-95; injuries under sections 24 and 25 reported to the Department of Labour; standard Annexure 1 form used.

Emergency management: contractor must develop emergency response plan for their activities, compliant with Rosherville Emergency Preparedness plan; periodic emergency drills required and recorded; emergency equipment (spill kits, first aid boxes) required; emergency contact details including ERI ambulance services kept on file.

First aid: OHS Act GSR 3 observed; first aiders trained to level 2 (level 1 good practice for all); first aid boxes: one for first 5 persons and one for every 50 or team thereafter; boxes accessible, checked monthly by appointed first aider, content checklist maintained; after-hours arrangements required.

PPE: detailed programme for issuing, maintenance and replacement required; risk-based PPE matrix required; PPE must comply with relevant SANS standards; high visibility vests worn where required; visitors must wear correct PPE, contractor responsible for providing if visitors lack it.

Non-conformance procedure required; non-compliance subject to discipline under Eskom Procurement and Supply Management Procedure; non-conformance reports must be closed out by contract management; offenders called to explain and prevent recurrence.

Substance abuse: compliance with Eskom Substance Abuse Procedure 32-37; alcohol and drug permissible level is 0%; contractors encouraged to compile own manual and carry out regular alcohol testing of employees; test records treated as confidential and filed in employee's personal file.

Driver and vehicle safety: passengers must wear seat belts, comply with traffic rules, secure loads, no employees in the back of a bakkie, no texting or talking on cell phones while driving unless hands-free, drivers must have valid medical fitness certificates, vehicles must be roadworthy with valid licences, and vehicles may be inspected by the Client/Agent's representative.

Tools and equipment: must be identified, safe, maintained, listed on an inventory, inspected at least monthly, and have approved test or calibration documentation where applicable; defective tools and equipment must be removed from site immediately and locked away until repaired.

PPE: must comply with relevant SANS standards; high visibility vests worn where required.

Non-conformance: procedure required; non-conformance reports must be closed out by contract management; offenders may be called to explain and prevent recurrence.

B-BBEE Minimum Level: 2

Section 37(2) agreement must be signed between Eskom and the principal contractor at award, and between the principal contractor and all appointed contractors. Original retained by contractor, copy by responsible manager, and copies in each SHE file.

COID registration with valid letter of good standing (LoGS) required, maintained throughout the contract; copy in SHE files.

SHE policy signed by the organisation's CE or appointed 16(2) assistant, displayed and filed in SHE files and SHE plans.

All employees must undergo ERI Rosherville induction training before starting work; proof of induction carried on site.

Pre-employment medical examination required before induction; certificate of fitness kept in the SHE file.

Medical fitness certificates renewed annually for non-office-bound employees including drivers, and every three years for office-bound employees.

Pre-entry medical examination required for employees working more than three days on the contract.

Medical surveillance only accepted from an Occupational Health Practitioner with a qualification in occupational health.

Statutory appointments required, including fire fighter, evacuation warden, first aider, 16(2) appointment, hazardous chemical agents controller, PPE inspector, and risk assessor.

Substance abuse: alcohol and drug permissible level is 0%; compliance with Eskom Substance Abuse Procedure 32-37; alcohol testing applies to anyone entering ERI premises.

Eskom Life-Saving Rules apply; non-compliance is serious misconduct and may lead to dismissal.

Drivers must have valid medical fitness certificates; vehicles must be roadworthy with valid licences.

PPE must comply with relevant SANS standards; risk-based PPE matrix required.

First aid boxes: one for the first 5 persons and one for every 50 or team thereafter; first aiders trained to level 2.

Non-conformance procedure required; non-compliance subject to discipline under the Eskom Procurement and Supply Management Procedure.

Contractors must comply with Local Authorities / Municipal by-laws / Environmental legislation applicable to the deep cleaning contract.

Drivers/operators are responsible for the travel-worthiness of all loads; projecting loads must be marked with a red flag by day and a red light or red reflective material by night.

Housekeeping: high standard of housekeeping must be maintained within sites and vehicles; prompt disposal of waste materials, scrap and rubbish; all packaging material (boxes, pallets, crates) removed from the work area immediately.