Supply and delivery of overalls for saat – 1 year period (RFQ SP005-26)

Supply and delivery of overalls for SAAT for a 1-year period. Includes jackets and trousers in blue, sizes Small to 5XLarge. Colours, sizes, and quantities confirmed upon award/order.

RFQ publishing date: 14 January 2026

Closing date and time: 20 January 2026 at 11:00 am (South Africa time, GMT +2)

No briefing or site visit mentioned.

Contact: Fisani Mthembu

Role: Compiled by

Email: [email protected]

Telephone: +27 11 978 9254

Submission email: [email protected]

Copy email: [email protected]

Submission method: email or fax before closing time/date.

• Submission email: [email protected], copy: [email protected]
• Closing time: 11:00 am South Africa time, 20 January 2026 (GMT +2)
• Late submissions will not be accepted under any circumstances.
• Cover page and all pages of the quotation must be signed by a responsible person.
• Quotation must be in English; currency must be clearly stated.
• Prices exclusive of VAT, VAT shown separately.
• Quotation validity: 1 year from submission deadline.
• No price variation due to escalation, inflation, or exchange rate fluctuations.
• Partial quotes not permitted.
• All purchases made through official purchase order; no delivery before PO received.
• Lead time for all items must be specified; SAAT may cancel orders if lead time not adhered to, cancellation fees for bidder.
• Bidders may submit more than one alternative bid.
• Returnable forms: SBD 1 (Invitation to Bid), SBD 4 (Declaration of Interest), SBD 6.2 (Local Content Declaration).
• Mandatory documents for local suppliers: valid company registration, B-BBEE certificate or affidavit, tax clearance certificate, CSD report.

Evaluation under PPPFA Regulations of 2022, in three phases:

• Phase 1 – Critical: 100% compliance with specification (Annexure 1), local content documentation completed, meets all specification requirements. Failure eliminates bid.
• Phase 2 – Functionality: Lead time scoring – first order within 30 days (50 points), remaining orders 5-10 days; within 60 days (30 points), remaining 7-15 days; within 90 days (0 points), remaining 16+ days. Minimum threshold 30 points. Price validation: quotation valid for 1 year (50 points); price increase +/-10% after 6 months (30 points); >10% increase (0 points). Minimum threshold 30 points. Required minimum threshold: 80 points to qualify for Phase 3.
• Phase 3 – Price & B-BBEE: Price 80 points; special goals 20 points (Black ownership 10, disability ownership 5, woman ownership 5). Total 100 points.
• Award at SAAT's sole discretion; not obliged to accept lowest quotation.

Supply and delivery of overalls for SAAT for a 1-year period.

Items:

• Overall Jacket Blue (unisex): sizes Small to 5XLarge, quantity 1 each.
• Overall Trousers Blue (Men): sizes Small to 5XLarge, quantity 1 each.
• Overall Trousers Blue (Women): sizes Small to 5XLarge, quantity 1 each.

Colours: Dark blue for staff, light blue for training. Colours, sizes, and quantities confirmed upon award/order.

Bidders must supply part number, description, availability/quantity, lead-time, and condition.

Exchange rate for local content calculation: SARB rate at 12:00 pm on advertisement date.

No specific experience or qualification requirements mentioned. Conflict of interest disclosure required: bidders must disclose if owners, part-owners, directors, controlling shareholders, or key personnel are family members of SAAT staff.

Payment release subject to passing inspection and testing as specified; completion of service delivery. No specific quality standards mentioned.

Pricing schedule for overalls: Item 1 – Overall Jacket Blue (unisex) sizes Small to 5XLarge, qty 1 each. Item 2 – Overall Trousers Blue (Men) sizes Small to 5XLarge, qty 1 each. Item 3 – Overall Trousers Blue (Women) sizes Small to 5XLarge, qty 1 each. Prices exclusive of VAT, VAT shown separately. Attach formal quotation to support pricing schedule.

Payment terms: 100% within 15 days after receipt of goods and submission of payment documentation.

Conditions of release of payment: acceptance of goods/services based on full compliance with RFQ requirements, passing inspection/testing, completion of service delivery.

Type of contract: Purchase Order.

No bid security or guarantee mentioned.

Pricing: exclusive of VAT, VAT shown separately. Attach formal quotation to support pricing schedule.

Valid original Tax Clearance Certificate required.

Valid B-BBEE Certificate or Affidavit required.

CSD report required.

Company registration documents required.

SBD 6.2 (Local Content Declaration) must be completed.

SBD 4 (Declaration of Interest) must be completed and signed.

Conflict of interest disclosure: bidders must disclose if owners, part-owners, directors, controlling shareholders, or key personnel are family members of SAAT staff; bidders with conflict of interest disqualified.

No CIDB grading mentioned.

No specific health and safety requirements mentioned.

Indemnity: SAAT not responsible for service provider's staff wages; provider indemnifies SAAT against claims from staff and for breach of laws. Arbitration: disputes negotiated in good faith within 15 business days; if unresolved, expedited arbitration in Johannesburg under AFSA Rules, arbitrator appointed by agreement or by AFSA Secretariat if no agreement within 10 business days. Jurisdiction: governed by South African law.

All purchases through official purchase order; no delivery before PO received. Quotation must be faxed/emailed before closing time/date. SAAT may withdraw tender at any time. Cover page and all pages signed. Lead time must be specified; SAAT may cancel order if lead time not adhered to (cancellation fees for bidder). Bidders may submit alternative bids. Conflict of interest disclosure required. Language: English. Validity: 1 year. No price variation. Payment: 100% within 15 days. Conditions of release: acceptance of goods/services based on full compliance, passing inspection/testing, completion of service delivery. Type of contract: Purchase Order.

Mandatory documents for local suppliers: valid company registration, B-BBEE certificate or affidavit, tax clearance certificate, CSD report, SBD 6.2 local content, SBD 4 declaration of interest. Bidders must supply part number, description, availability/quantity, lead-time, and condition. Quotation valid for 1 year. No price variation. Lead time must be specified. Partial quotes not permitted. Payment terms: 100% within 15 days.

Phase 1 Critical: 100% specification compliance, local content documentation, meets all requirements. Phase 2 Functionality: lead time scoring (30 days=50 pts, 60 days=30 pts, 90 days=0 pts), min threshold 30 pts; price validation (valid 1 year=50 pts, +/-10% increase=30 pts, >10%=0 pts), min threshold 30 pts; required min 80 pts to proceed. Phase 3: Price 80 pts + B-BBEE 20 pts (Black ownership 10, disability 5, woman 5). Total 100 pts.

Returnable documents:

• SBD 4 (Declaration of Interest): must be completed and submitted with the bid. It requires disclosure of any state employment or relationship with persons involved in evaluating or adjudicating the bid, and full details of all directors, trustees, members and shareholders.

Disqualification risks:

• Failure to submit proof of authority to undertake remunerative work outside the public sector, where applicable, may result in disqualification.

No evaluation criteria are stated in the document. The only evaluation-related content is the SBD 4 declaration, which is a compliance requirement rather than a scoring criterion.

SBD 4 (Declaration of Interest): bidders must declare any state employment or relationship with persons involved in evaluating or adjudicating the bid, and list full details of all directors, trustees, members and shareholders. A false declaration may lead to rejection of the bid or action under the General Conditions of Contract.

Email: [email protected]

Returnable documents: none specified beyond the bid itself. All components must be manufactured in the Republic of South Africa; where raw material or finished components are not available locally, the bidder must apply for exemption certificates from the DTI and submit them with the bid.

All components must be manufactured in the Republic of South Africa; exemption certificates from the DTI must be applied for and submitted with each bid where raw material or finished components are not available locally.

A certificate for the relevant acid resistant product used must be submitted by the manufacturer where acid resistant garments are required.

Supply and delivery of two-piece coveralls for South African Airways personnel.

Garment variations:

• Unisex coverall jacket, Dark Blue (TM16)
• Unisex coverall jacket, Light Blue (TM17)
• Men's coverall trousers, Dark Blue (TM18)
• Men's coverall trousers, Light Blue (TM19)

Fabrics: Flame retardant (FR) or Acid resistant (AR) as specified in the order or contract.

Style: unisex, jackets and trousers ordered as separates, each garment fitted with an identifying label (FR or AR).

Jacket: single breasted, concealed button fly, sports-type collar, two breast pockets with flaps (left with pen pocket and SAA logo embroidery), two side patch pockets with flaps, front facings, one-piece set-in sleeves with bound hind-arm opening, cuffs with touch and close fastener, pleated at cuff, retro-reflective tape, side slits, plain back.

Trousers: pleated fronts, front fly opening, two slanted side pockets, one fob pocket, left back panel with thigh pocket and tab, right back panel with rule pocket and hip pocket, retro-reflective tape on legs, ruched waistband with elastic webbing at back, button and buttonhole fastening, belt loops, plain bottom hems.

Outer material: colour to match CKS 129 colours (SAA Dark Blue Workwear: Pantone 289C; SAA Light Blue Workwear: Pantone 293C) per SANS 10076-1.

Type 1 (FR) outer material: comply with Table 3 requirements (fibre composition 55% FR Modacrylic, 45% cotton; mass per area min 240 g/m²; tensile strength warp 650 N, weft 450 N; flammability no flaming to top or side edge, no hole formation, no flaming/melting/molten debris, no afterflame, no afterglow; colour fastness to washing, perspiration, light min rating 4).

Type 2 (AR) outer material: comply with type D59 of SANS 1387-4 (all cotton, 4/1 satin weave, mass per area min 270 g/m², breaking strength warp 940 N, weft 510 N, dimensional changes on laundering max 2% press dry, 4% tumble dry, colour fastness to washing change 4, staining 3, light 4); treated with acid resistant finish (e.g. Ruco-guard); manufacturer to submit certificate of product used.

Slide fasteners: comply with SANS 1822, metal, corrosion resistant brass (85% copper, 15% zinc), lead content ≤90 ppm, anti-nickel per EN 1811 and EN 12472, performance class B, one-way closed-end, colour match to outer material.

Reflective tape: high visibility retro-reflective fluorescent yellow with centred silver stripe (silver stripe 20 mm, tape nominal width 50 mm), comply with class 2 of SANS 50471; on FR garments also comply with performance class C, Category 1 of SANS 1423-1.

Colour coded identification label: woven loop label 12 mm wide/length, red background with black 'FR' on FR garments, black background with red 'AR' on AR garments.

Buttons: two-hole plastic, 17 mm diameter, comply with SANS 1457, dope-dyed, colour match.

Touch and close fastener: comply with SANS 1823, width 20 mm, colour match.

Embroidery thread: 100% viscose, colours per table 8 (SAA tail colours: Pantone 348c green, 123c yellow gold, black, white, 662c blue, 1795c red).

Elastic webbing: type 1 of SANS 142, nominal width 40 mm.

Threads: comply with SANS 1362, colour match; overlocking thread crimp-textured polyester ticket No. 140; for FR garments sewing and top-stitching thread 100% aramid fibres; for AR garments thread acid resistant and fit for purpose.

Workmanship: first-class, uniform make/colour/finish, free from defects, marks, spots, stains; seams smooth, uniform, free from twists/pleats/puckers, sufficiently extensible; ends trimmed, loose threads removed, back-tacked if unsecured.

Sizes: jackets sizes 30–56 (chest circumference 102–167 cm, back length 71–80.5 cm, back width 38–64 cm, sleeve length 47–53 cm, depth of scye 27.5–34 cm, bottom hem circumference 102–167 cm, cuff circumference 24–28 cm); trousers sizes 28–54 (waist relaxed 62–127 cm, extended 82–147 cm, seat 97–162 cm, inside leg 45–49 cm, outside leg 76–83 cm, bottom hem 102–116 cm).

Make: detailed construction requirements for jackets (fronts, facings, buttonhole stand, pockets, collar, back, sleeves, hanger, bottom hem) and trousers (fronts, fly, fly-catch) as per specification sections 9.1 and 9.2.

No material will be supplied by South African Airways; all materials supplied and used by manufacturer.

Pricing must be based on the garment variations specified: jackets and trousers in dark blue and/or light blue, supplied as separates, in two fabric types (FR or AR). No pricing format or schedule is specified in the document.

All components must be manufactured in the Republic of South Africa. Where raw material or finished components are not available locally, the bidder must apply for exemption certificates from the DTI and submit them with the bid.

For acid resistant garments, the manufacturer must submit a certificate of the acid resistant product used.

Compliance with SANS standards as specified (e.g., SANS 10371, SANS 10076-1, SANS 70, SANS 1387-4, SANS 1822, SANS 50471, SANS 1423-1, SANS 1457, SANS 1823, SANS 142, SANS 1362).

Flame retardant (FR) garments must meet flammability requirements: no flaming to top or side edge, no hole formation, no flaming/melting/molten debris, no afterflame, no afterglow, tested as received and after 5 wash cycles per SANS 11167. Acid resistant (AR) garments must be treated with an acid resistant finish and the manufacturer must submit a certificate of the product used.

No additional evaluation criteria beyond the requirement that all components be manufactured in the Republic of South Africa, with DTI exemption certificates submitted where local manufacture is not possible.