Supply and delivery of a mobile kitchen trailer for olwethu's kitchen

Supply and delivery of a mobile kitchen trailer for Olwethu's Kitchen. The successful bidder must sign a written contract form (MBD 7.1).

Closing date: 28/08/2026. Closing time: 12H00. No briefing or site visit is mentioned.

SCM queries: Mrs Y Mqingwana (Manager: Supply Chain Management), tel 047 050 1156 / 072 698 6085, email [email protected]. Technical enquiries: Mr X Hlathi (Manager: SED), tel 047 050 1442 / 083 757 4980, email [email protected]. Submission address: Mnquma Local Municipality, No. 61 Blyth Street, Rev. Tiyo Soga Building, Butterworth, 4960.

Tenders must be deposited in the tender box at Mnquma Local Municipality, No. 61 Blyth Street, Rev. Tiyo Soga Building, Butterworth, 4960, on or before the closing date and time. No late, couriered, faxed or emailed tenders will be accepted. Submissions must be in a sealed envelope endorsed with the bid number and project name on the front, and the company name, address, contact person and contact details on the back. Bids must be submitted on the official forms provided, not re-typed, and each page must be initialled. The original tender document must be submitted; copies are not accepted. Returnable documents include: MBD 1 (Invitation to Bid), MBD 2 (Tax Clearance Requirements), MBD 3.1 and MBD 3.3 (Pricing Schedules), MBD 4 (Declaration of Interest), MBD 6.1 (Preference Points Claim), MBD 7.1 (Contract Form), MBD 8 (Declaration of Past SCM Practices), MBD 9 (Certificate of Independent Bid Determination), plus supporting schedules (Resolution of Directors, Certificate of Authority for Partnerships/Consortiums/Joint Ventures, List of Other Documents) and annexures (Detailed Specification, Past Experience, Joint Venture Disclosure, Company Composition, Bid Check List). All forms must be completed in non-erasable ink and signed. Failure to submit any mandatory document may lead to disqualification.

Required documents: Full CSD report (not older than one month), original tender document, fully completed tender forms (MBD 1-9), signed partnership/consortium/joint venture agreement if applicable, and all parties registered on Central Supplier Database. Preferred bidders must furnish: CK/Company registration, certified ID copies not older than six months, Tax Compliance Status PIN, and certificate from municipality confirming no arrears for rates/taxes/services.

Evaluation is in two stages. Stage 1: Administrative compliance – bidders failing to meet mandatory requirements are deemed non-responsive and excluded. Stage 2: 80/20 preference point system (Preferential Procurement Regulations 2022). Price = 80 points; Specific goals = 20 points. Specific goals: (1) Promotion of South African owned enterprises – 10 points, proof: fully completed and signed MBD 6.1 and full CSD report not older than one month. (2) Promotion of enterprises located in Mnquma Local Municipality area – 10 points, proof: municipal rates, municipal confirmation letter, or lease agreement showing business domicile. No points are awarded if proof is not submitted. In case of equal scores, the bidder with the highest specific goal points wins; if still tied, award by drawing of lots.

Supply and delivery of a mobile kitchen trailer for Olwethu's Kitchen. The pricing schedule lists the following items: Customized Mobile Kitchen (1), Heavy Duty Gas Stove (1), 4 Burner Flame Gas Griller (1), 14 Inch Tyres (4), Spare Wheel & Rim (1), Extra Serving Hatch (1), Extractor (1), Hot Dip Galvanizing on Chassis (1), Trailer Registration Papers (1). A detailed specification is provided in Annexure A. Strict delivery dates will be observed; penalties apply for late delivery per Section 22.1 of the General Conditions.

Bidders must complete Annexure B – Past Experience, and Annexure D – Company Composition. The bid document includes a Joint Venture Disclosure Form (Annexure C) for consortia. No specific experience or qualification thresholds are stated.

Goods supplied must conform to the standards mentioned in the bidding documents and specifications. The supplier must permit the purchaser to inspect records relating to performance and have them audited. All pre-bidding testing is for the bidder's account.

Pricing must be firm and include all applicable taxes. The schedule lists items: Customized Mobile Kitchen (1), Heavy Duty Gas Stove (1), 4 Burner Flame Gas Griller (1), 14 Inch Tyres (4), Spare Wheel & Rim (1), Extra Serving Hatch (1), Extractor (1), Hot Dip Galvanizing on Chassis (1), Trailer Registration Papers (1). Prices must cover all costs including transport and overheads. Delivery date must be indicated. Penalties for late delivery per Section 22.1 of GCC.

Pricing must be firm – non-firm prices (including those subject to exchange rate variations) will not be considered. All prices must be tendered including VAT, customs or excise duty, and any other applicable taxes, and must cover all expenses, disbursements, transport, overheads, and profit. Prices are final and binding. Bidders must indicate the expected delivery date. The tender offer must remain valid, irrevocable, and open for acceptance for 90 days from the closing date. Withdrawal of the offer after closing may be permitted only at the Municipality's discretion; improper withdrawal makes the bidder liable for additional expenses incurred by the Municipality. Payment terms: the Municipality undertakes to pay within 30 days after receipt of invoice and delivery note (per MBD 7.1).

Bidders must be registered on the Central Supplier Database (CSD) and submit a full CSD report not older than one month. Tax compliance: submit a SARS Tax Compliance Status PIN or CSD number; a printed TCS certificate may also be submitted. The original Tax Clearance Certificate must be submitted with the bid – certified copies are not acceptable. No bids from persons in the service of the state. Bidders must not be listed on the Register of Tender Defaulters or the National Treasury's Database of Restricted Suppliers, and must not have been convicted of fraud or corruption in the past five years. Bidders must not owe municipal rates or taxes in arrears for more than three months. Partnerships/consortiums/joint ventures must submit a signed agreement and all parties must be registered on CSD. Preferred bidders must furnish CK/company registration, certified ID copies not older than six months, Tax Compliance Status PIN, and a certificate from the municipality confirming no arrears. Returnable forms: MBD 4 (Declaration of Interest), MBD 8 (Past SCM Practices), MBD 9 (Certificate of Independent Bid Determination), MBD 6.1 (Preference Points Claim).

The contract is subject to the General Conditions of Contract (GCC) and any Special Conditions. The successful bidder must sign a written contract form (MBD 7.1). The tender offer must remain valid for 90 days from closing. Withdrawal after closing is at the Municipality's discretion; improper withdrawal makes the bidder liable for additional expenses. The contract is subject to the Municipality's Supply Chain Management Policy and Combating of Abuse of the Supply Chain Management System Policy. Payment within 30 days of invoice and delivery note. Penalties apply for late delivery per Section 22.1 of the GCC.

The Municipality is not obliged to accept any proposal and may accept the whole or part. No proposals from persons in the service of the state. Bidders must not be listed on the Register of Tender Defaulters or have abused the SCM system. No late, incomplete, unsigned, faxed, couriered, or emailed tenders accepted. Tender offer valid for 90 days. Award may be subject to price negotiation. Municipality may extend the tender period. Fraudulent information leads to blacklisting for five years.

Two-stage evaluation: Stage 1 administrative compliance; Stage 2 80/20 preference point system. Price 80 points, specific goals 20 points. Specific goals as described. Bidders failing to submit proof for specific goals receive no points for those goals.