Expression of interest: panel of CIDB 2EB/2EP+ electrical contractors for eastern cape department of education (3-Year database)

Closing date: 10 November 2026 at 11:00 AM

Application forms available from 09 October 2026 at 08:00 AM on the Eastern Cape Department of Education website (www.ecdoe.gov.za/tenders) or National Treasury's eTender Portal (www.etenders.gov.za).

No briefing session will be held.

Bidding procedure enquiries:

• Contact: Ms Asanda Pokwana
• Email: [email protected]

Technical enquiries:

• Contact: Ms Zimasa Mzazela
• Email: [email protected]

Supply Chain Management enquiries must be directed in writing only to Asanda Pokwana at [email protected] before 10 November 2026.

Submission address:

Eastern Cape Department of Education

Steve Vukile Tshwete Education Building

Zone 6

Zwelitsha, 5608

Submission method: sealed envelope, original copy only, deposited in the bid box at the reception area of the Steve Vukile Tshwete Education Building, Zone 6, Zwelitsha. The envelope must be clearly marked with the company name and tender reference number SCMU6-26/27-0008. Late, telegraphic, telephonic, telefax, facsimile, or email submissions will not be accepted. Applications must be on the official forms and not re-typed. Documents with correction fluid will be rendered non-responsive. All spaces must be signed in black permanent ink by an authorised person.

Returnable documents (all must be completed and submitted):

• Front page completed in full.
• Original document format.
• Annexure A: Record of Addenda.
• Annexure B: Certificate of Authority for Signatory (or a board resolution on company letterhead).
• Annexure C: Declaration of Validity of information provided.
• Annexure D: Compulsory Enterprise Questionnaire (company particulars, VAT, CIDB, CSD, ownership details).
• Annexure E: SBD 4 Declaration of Interest (completed and signed).
• Evaluation Schedule 1: Relevant project experience with supporting documents.
• Evaluation Schedule 2: Stamped and signed project references.
• Evaluation Schedule 3: Expertise of key personnel (Contracts Manager) with supporting documents.
• Evaluation Schedule 4: Locality.

Disqualification risks:

• Any required form omitted or unsigned.
• Late delivery, regardless of reason.
• Use of correction fluid on any document.
• Failure to provide a valid active CIDB certificate or electrical trade test certificate and wireman's license.

Evaluation is in two phases:

Phase 1: Compliance and responsiveness to bid rules and conditions. Only bidders meeting all eligibility criteria proceed to Phase 2.

Phase 2: Functionality (maximum 100 points). Minimum qualifying score: 70 points. Only bidders scoring 70 or more are considered for admission to the database.

Functionality scoring:

• Relevant project experience in electrical engineering works (Schedule 1): max 40 points.
• Three or more similar projects completed in the last 3 years, to the value of the contractor's CIDB grading: 40 points.
• Two similar projects: 20 points.
• One similar project: 10 points.
• Providing an electrical trade test certificate and wireman's license: 20 points (in addition to project points).
• Non-submission or irrelevant evidence: 0 points.
• Project references (Schedule 2): max 20 points.
• Three or more client references rated Satisfactory, Good, or Excellent: 20 points.
• Two references: 10 points.
• One reference: 5 points.
• Non-submission: 0 points.
• Expertise of key personnel (Schedule 3): max 20 points.
• Contracts Manager with electrical trade test certificate and wireman's license, and a site supervisor with at least 5 years' experience in electrical work: 20 points.
• Site supervisor with less than 5 years' experience: 10 points.
• Non-submission or no qualification in the built environment: 0 points.
• Locality (Schedule 4): max 20 points.
• Eastern Cape based: 20 points.
• Outside Eastern Cape: 0 points.
• Verified through CSD.

Conditions for project experience points:

• Appointment letters and completion certificates must be signed, dated, and stamped by the client.
• Documents older than 3 years will not be considered.
• Projects must be within the contractor's current CIDB grading or higher (e.g., 2EB contractors must submit projects valued at 2EB level).
• Failure to submit either the appointment letter or completion certificate for a project results in no points for that project.

The department intends to create a database of prequalified contractors for electrical engineering works – building and infrastructure, including emergency procurement, for Eastern Cape Department of Education facilities.

Scope:

• Electrical engineering works as defined by CIDB (EB/EP classes of works).
• Work will be awarded as and when required, on a per-project basis, with a comprehensive scope shared at that time.
• Contractors must be able to respond urgently with complete submissions within limited timeframes.

Database:

• The database will run for a period of three (3) years.
• Sub-databases will be created by CIDB grading: 2EB/EP, 3EB/EP, 4EB/EP, 5EB/EP, 6EB/EP, 7EB/EP, 8EB/EP, 9EB/EP.
• Admission to the database does not guarantee any work.
• Contractors must keep the department updated on any changes to offices, capacity, or resources.

No joint venture applications will be allowed.

Relevant project experience (Schedule 1):

• Three or more similar projects completed in the last 3 years, to the value of the contractor's CIDB grading: 40 points.
• Two similar projects: 20 points.
• One similar project: 10 points.
• Providing an electrical trade test certificate and wireman's license: 20 points.
• Non-submission or irrelevant evidence: 0 points.

Project references (Schedule 2):

• Three or more client references rated Satisfactory, Good, or Excellent: 20 points.
• Two references: 10 points.
• One reference: 5 points.
• Non-submission: 0 points.

Expertise of key personnel (Schedule 3):

• Contracts Manager with electrical trade test certificate and wireman's license, and a site supervisor with at least 5 years' experience in electrical work: 20 points.
• Site supervisor with less than 5 years' experience: 10 points.
• Non-submission or no qualification in the built environment: 0 points.

Locality (Schedule 4):

• Eastern Cape based: 20 points.
• Outside Eastern Cape: 0 points.

All appointment letters and completion certificates must be signed, dated, and stamped by the client. Documents older than 3 years will not be considered. Projects must be within the contractor's current CIDB grading or higher.

Mandatory eligibility:

• CIDB grading: 2EB/EP or higher. Only one grading may be indicated. The CIDB registration must be active and verified; suspended or expired status disqualifies the bid.
• CSD registration: must be registered on the National Treasury Central Supplier Database; CSD number (MAAA) must be documented on the cover page.
• Tax compliance: SARS Tax Compliance Status PIN or a printed TCS certificate must be submitted. If no PIN is available, a CSD number must be provided.
• Company registration: must be registered with the South African Registrar of Companies (CIPRO).
• Electrical trade test certificate and wireman's license must be provided; failure to do so eliminates the bid.
• SBD 4 (Declaration of Interest) must be completed and signed.
• Not listed on the Register of Tender Defaulters.
• No persons in the service of the state, or companies with directors who are in the service of the state, may bid.
• No joint ventures.
• Bidders must not be associated with any other bidding entity or have a conflict of interest.

Evaluation is in two phases. Phase 1: compliance and responsiveness to bid rules. Phase 2: functionality, with a minimum qualifying score of 70 out of 100. Functionality is scored on relevant project experience (40 points), project references (20 points), expertise of key personnel (20 points), and locality (20 points). Only bidders scoring at least 70 points proceed to consideration for the database.