Sealing of roads within ray nkonyeni municipality – 3-Year asphalt overlay contract (CIDB 4sb or higher)

Closing date: 03 November 2026 at 12:00.

Bid documents available for download from 02 October 2026 on www.etenders.gov.za or www.rnm.gov.za.

Non-compulsory virtual tender briefing: 14 October 2026 at 12:00 via Microsoft Teams.

To attend the briefing, email your address to [email protected] before 16:00 on 12 October 2026.

Non-compulsory virtual tender briefing: 14 October 2026 at 12:00 via Microsoft Teams.

To attend, email your address to [email protected] before 16:00 on 12 October 2026.

Bidding procedure enquiries:

• Contact: Veronica Gunkel
• Email: [email protected]
• Telephone: 039 688 2013

Technical information:

• Contact: Bongani Mfenqa
• Email: [email protected]
• Telephone: 039 312 8304

Objections/complaints:

• Email: [email protected]
• Fax: 0865297195

Submission address:

Ray Nkonyeni Municipality

10 Connor Street

Port Shepstone, 4240

Submission method: sealed envelope deposited in the Bid box at the Municipal offices, 10 Connor Street, Port Shepstone, 4240.

Closing time: 12:00 on 03 November 2026.

Bidders must submit the original bid document plus one (01) copy; failure to submit the copy results in disqualification.

Envelope must be clearly marked: "Sealing of roads within Ray Nkonyeni Municipality for Three (03) years".

Bids must be submitted on the official forms provided and may not be retyped.

Bids must remain valid for 120 days from the closing date.

Returnable documents (all must be completed, signed and submitted):

• MBD 2 (Tax Compliance Status PIN): provides SARS tax compliance status.
• MBD 3.2 (Pricing Schedule – Non-Firm Prices): rates for the works, including price adjustment details.
• MBD 4 (Declaration of Interest): discloses any connection between bidders and state employees or the municipality.
• MBD 5 (Declaration of Procurement): declares procurement-related information.
• MBD 5.1 (Past Experience): records the bidder's relevant project experience.
• MBD 6.1 (Preference Points Claim): claims preference points under the 2022 regulations.
• MBD 8 (Declaration of Past SCM Practices): declares any prior supply chain management transgressions.
• MBD 9 (Certificate of Independent Bid Determination): certifies the bid price was set independently, with no collusion.
• Company registration documents.
• Certified copies of ID documents of all directors/owners/members/shareholders.
• Valid Tax Compliance Certificate or Tax Compliance Status PIN sheet.
• Joint Venture agreement (if applicable).

Disqualification risks:

• Late submissions are not considered.
• Missing the extra copy of the bid document.
• Failure to attach proof of CSD registration.
• Omitted or unsigned returnable forms.
• Bids from state employees or their companies.

Evaluation method: METHOD 4 – Financial Offer, preference and quality (functionality) with the 80/20 Preference Points System.

Minimum qualifying score: 70% of functionality points (i.e. 49 out of 70).

Scoring split:

• Price: 80 points
• Specific Goals: 20 points
• Total: 100 points

Functionality (quality) scoring – maximum 70 points:

• Company Experience (construction of blacktop roads or sealing of blacktop roads):
• 5 or more projects: 30 points
• 3 to 4 projects: 20 points
• 1 to 2 projects: 10 points
• Site Foreman experience (in construction of blacktop roads or sealing of blacktop roads):
• 10 years or more: 15 points
• 5 to 9 years: 10 points
• 1 to 4 years: 5 points
• Plant Ownership:
• Asphalt Paving Machine: 20 points
• Pneumatic Roller: 5 points
• Total: 25 points

Verification for experience: appointment letters on the client's letterhead with contactable references, or purchase orders, each with corresponding completion certificates.

Verification for plant ownership: proof of purchase.

Financial offer scoring formula: Nf = W1 x [1 - (P - Pm) / Pm], where W1 = 80 for financial values up to R50,000,000 (inclusive of VAT), Pm = value of the most favourable tender, P = value of the tender under consideration.

If all bids received are below R50,000,000, the bid must be cancelled; if one or more bids exceed R50,000,000, all bids are evaluated on the 90/10 preference point system.

Specific Goals (20 points):

• Enterprise located within Ray Nkonyeni Municipality: 10 points – verified by CSD preferred address.
• EME or QSE at least 100% owned by black people: 10 points – verified by sworn affidavit and CIPC documents.

Failure to submit proof for specific goals means those points are not claimed.

Scope: Rehabilitation and resurfacing of existing roads by means of an asphalt overlay, including:

• Site establishment and traffic accommodation.
• Setting out and survey of existing road levels.
• Cleaning and preparation of the existing pavement.
• Repair of potholes, failed areas and localised pavement defects.
• Milling of existing asphalt where specified.
• Application of tack coat.
• Supply, laying and compaction of overlays.
• Construction/adjustment of road shoulders, kerbs, manholes and drainage structures as required.
• Road markings and associated reinstatement.
• Testing, quality control and completion of the works.

Pavement preparation: remove all loose material, dust, dirt, vegetation and contaminants; repair areas of structural failure, deformation, potholing or cracking to the satisfaction of the client before overlay placement.

Patching and repairs: failed areas must be saw-cut or neatly delineated, excavated to sound material, and reinstated with approved pavement-layer materials; extent and depth approved by the client.

Levels and tolerances: finished overlay must conform to approved longitudinal and transverse profiles.

The overlay must not adversely affect road drainage, kerb inlets, stormwater structures, manhole covers, driveway accesses, intersections or existing road tie-ins.

Traffic accommodation: maintain safe passage for road users and pedestrians; provide all temporary traffic-control measures, signage, barriers, flag personnel and other requirements per South African road-traffic and roadworks requirements.

Finishing and tidying: must be ongoing, not left to the end; rubble and spoil must not impede other contractors or authorities.

Defects liability period: commences per section when accepted by the Employer's Agent as fully completed, including finishing and tidying.

Work areas: preventative maintenance on various roads within Ray Nkonyeni Municipality, split into depots:

• Depot-01 Hibberdene to Umtentweni
• Depot-02 Port Shepstone to Shelly Beach including Gamalakhe
• Depot-03 St Michaels to Marina Beach
• Depot-04 Trafalgar to Port Edward

The works comprise rehabilitation and resurfacing of existing roads by asphalt overlay, including site establishment, traffic accommodation, setting out, pavement preparation, pothole repair, milling, tack coat application, overlay supply and compaction, shoulder/kerb/manhole/drainage adjustments, road markings, and testing.

Existing pavement must be cleaned and prepared; failed areas repaired to the client's satisfaction.

Patching and repairs: saw-cut, excavate to sound material, reinstate with approved materials.

Finished overlay must conform to approved longitudinal and transverse levels and tolerances.

The overlay must not adversely affect road drainage, kerb inlets, stormwater structures, manhole covers, driveway accesses, intersections or existing road tie-ins.

Company experience: maximum 30 points for 5 or more relevant projects (construction of blacktop roads or sealing of blacktop roads); 20 points for 3-4 projects; 10 points for 1-2 projects.

Verification: appointment letters on client's letterhead with contactable references, or purchase orders, each with corresponding completion certificates.

Site Foreman: maximum 15 points for 10+ years' experience in similar projects; 10 points for 5-9 years; 5 points for 1-4 years.

Verification: detailed CV with traceable references.

Plant ownership: 20 points for an asphalt paving machine, 5 points for a pneumatic roller; proof of purchase required.

Testing, quality control and completion of the works are part of the scope.

All pre-bidding testing is for the bidder's account.

The bidder's premises must be open for inspection by the purchaser's representative at all reasonable hours.

If inspections/tests show compliance, the purchaser bears the cost; if non-compliance, the supplier bears the cost.

Non-compliant goods or services may be rejected; rejected goods must be removed and replaced at the supplier's cost and risk.

The purchaser may cancel the contract for breach of conditions.

Pricing schedule (MBD 3.2 – Non-Firm Prices) with rates VAT inclusive for:

• Slurry seal: supply, mixing and application @240-260 l/m3 using stable 60% emulsion +3% latex – 12mm (per m2).
• Asphalt surfacing: supply and lay continuously graded medium course 40mm thick paver laid premix, using 60/70 penetration grade bitumen (per m2).
• Prime coat: cut back bitumen MC 30 prime emulsion applied at 0.7 l/m2 (per m2).
• Tack coat: 30% stable emulsion applied at 0.5 l/m2 (per m2).
• Chip and spray – double seal (per m2).

Site establishment must be included in rates.

The bid must include all materials, traffic control, road signage, cleaning, weed-killing, pothole repairs and rubble removal.

Price escalation: annual based on average CPI of each completed year.

Price adjustment formula: Pa = (1-V)Pt (D1/R1t + D2/R2t + D3/R3t + D4/R4t) + VPt, where (1-V)Pt = 85% of original bid price, D factors total 100%, R indices at escalation vs bidding, VPt = 15% firm portion.

Pricing schedule: MBD 3.2 – Non-Firm Prices, rates to be quoted VAT inclusive.

Items to be priced:

• Supply, mixing and application of slurry @240-260 l/m3 using stable 60% emulsion +3% latex – 12mm Slurry Seal (per m2).
• Supply and lay continuously graded medium course 40mm thick paver laid premix, using 60/70 penetration grade bitumen (per m2).
• Prime coat: cut back bitumen MC 30 prime emulsion applied at 0.7 l/m2 to base (per m2).
• Tack coat: 30% stable emulsion applied at 0.5 l/m2 prior to overlay (per m2).
• Supply and application of Chip and Spray – Double Seal (per m2).

Site establishment must be included in the rates.

The bid must include all materials supplied, mixed and laid, including traffic control measures, road signage, cleaning of road surface, weed-killing, pothole repairs and removal of rubble off site.

Price escalation: non-firm prices subject to annual escalation based on the average CPI of each completed year of the tender.

Price adjustment formula: Pa = (1-V)Pt (D1/R1t + D2/R2t + D3/R3t + D4/R4t) + VPt, where:

• Pa = new escalated price
• (1-V)Pt = 85% of the original bid price
• D1, D2... = factors of the bid price (e.g. labour, transport) totalling 100%
• R1t, R2t... = index figures at time of escalation
• R1o, R2o... = index figures at time of bidding
• VPt = 15% of the original bid price (remains firm)

Payment: within 30 days of invoice submission; payment only after the successful bidder completes the RNM database application form.

Performance security: required within 30 days of contract award, amount specified in the Special Conditions of Contract (not stated in the document).

CIDB: Bidders must be registered with the Construction Industry Development Board with a classification grading of 4SB or higher.

CSD: Bidders must be registered on the Central Supplier Database; proof of registration must be attached, otherwise the bid is not evaluated further.

Tax compliance: Valid SARS Tax Compliance Certificate or Tax Compliance Status PIN must be submitted; no contract will be awarded to a bidder whose tax matters are not in order.

Municipal arrears: No contract will be concluded with a bidder whose municipal rates, taxes and service charges are in arrears.

State employees: Members or directors of bidding companies who are state employees are not allowed to bid; no bids from persons in the service of the state.

Joint ventures: Must include an acceptable joint venture agreement and MBD 4, 8 and 9 for each entity in the joint venture/consortium.

B-BBEE: Preference points claimed under specific goals; verification documents required (CSD preferred address for local enterprise; sworn affidavit and CIPC documents for black-owned EME/QSE).

Specific goals (20 points total):

• Enterprise located within Ray Nkonyeni Municipality: 10 points – verified by CSD preferred address.
• EME or QSE at least 100% owned by black people: 10 points – verified by sworn affidavit and CIPC documents.

Failure to submit proof means those points are not claimed.

The contractor must provide a safe and healthy working environment and comply with the Occupational Health and Safety Act No 85 and the OHSA 1993 Construction Regulations 2003.

Rates tendered must include all costs for compliance with the Act, Construction Regulations and the Employer's Health and Safety Specification.

Non-compliance with the Construction Regulations may result in penalties.

The successful tenderer must submit a documented Health and Safety Plan for approval before commencement of work; work may not start without written approval.

The Health and Safety Plan must cover:

• Risk assessment of works, work methods and procedures (Regulations 7 to 28).
• Pro-active identification of hazards and unsafe conditions.
• Provision of a safe working environment and equipment.
• Methods to ensure health and safety of subcontractors and employees, including safety training (Regulation 5).
• Monitoring of health and safety on site, with records and registers.
• Details of the Construction Supervisor, Construction Safety Officers and other competent persons (Regulation 6).
• Methods to ensure effective implementation of the plan.

Traffic accommodation must comply with South African road-traffic and roadworks requirements.

The successful bidder must sign a written contract form (MBD 7).

The contract is subject to the General Conditions of Contract (GCC) and any applicable Special Conditions of Contract.

Key GCC provisions:

• Performance security: within 30 days of contract award, in the form of a bank guarantee, irrevocable letter of credit, or cashier's/certified cheque; returned within 30 days after completion of obligations.
• Payment: within 30 days of invoice; in Rand; only after the supplier completes the RNM database application form.
• Prices: firm unless price adjustments are authorised.
• Variation orders: changes up to 15% of the original contract value may be instructed; measurable quantities may be adjusted without escalation.
• Assignment and subcontracting: require prior written consent; subcontracts must be notified in writing.
• Delays: penalties may be imposed at the prime interest rate per day of delay.
• Termination for default: written notice; supplier liable for excess costs; possible restriction from doing business with the public sector for up to 10 years.
• Force majeure: relieves liability for delays if notified promptly.
• Dispute resolution: amicable consultation, then mediation, then South African courts.
• Governing law: South African law; contract in English.
• Taxes: local supplier responsible for all taxes until delivery; no contract with a bidder whose tax matters are not in order.
• Prohibition of restrictive practices: collusive bidding is prohibited and may lead to bid invalidation, contract termination, restriction, or referral to the Competition Commission.

The Supply Chain Management Policy of Ray Nkonyeni Municipality applies.

The Council reserves the right not to accept the lowest bid or any bid, to accept the whole or part of the bid, or to reject all bids and cancel the notice.

Unsuccessful bidders will be informed via the municipal website.

Aggrieved bidders may lodge a written objection/complaint to the Office of the Municipal Manager within 14 days of the decision, via email [email protected] or fax 0865297195; late complaints not entertained.

Eligibility:

• CIDB grading 4SB or higher.
• CSD registration with proof attached.
• No state employees as members/directors.

Submission requirements:

• Original bid document plus one copy; failure to submit copy leads to disqualification.
• Bids valid for 120 days.

Required attachments:

• Company registration documents.
• Certified ID copies of directors/owners/members/shareholders.
• Valid Tax Compliance Certificate or Tax Compliance Status PIN sheet.
• Declarations (MBD 4, 6.1, 8 & 9).
• Joint Venture agreements (where applicable).

Evaluation uses the 80/20 preference point system.

Minimum qualifying score: 70% of functionality points (49/70).

Functionality criteria:

• Company Experience: 30 points (5+ projects), 20 (3-4), 10 (1-2).
• Site Foreman: 15 points (10+ years), 10 (5-9), 5 (1-4).
• Plant Ownership: 25 points (Paver 20, Pneumatic Roller 5).

Financial offer scored by formula Nf = W1 x [1-(P-Pm)/Pm], W1 = 80 for values up to R50,000,000.

If all bids below R50,000,000, bid cancelled; if any above, all evaluated on 90/10 system.

Preferences: up to 20 points for specific goals.

Total points: Price 80 + Specific Goals 20 = 100.