Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Documents available on tender detail page
Tender Type
Request for Quotation
Delivery Location
Vaal Gamagara - R370, Delportshoop - R370, Delportshoop -
Organization Type
GOVERNMENT
Published
13 Oct 2026
OCDS Reference
ocds-9t57fa-173941
Vaal central water requires servicing, repairs, supply and installation of 75 air conditioning units across 15 northern cape site groups including vaal gamagara, beeshoek pump station, kathu, mothibistad, pampierstad, henkries, okiep and pella. The scope covers split units, cassette units and portable units ranging from 1.9kW To 36000 btu, with actions varying from routine service to full replacement and new installation. Prices must be firm, inclusive of 15% VAT and all travel and delivery costs, valid for 60 days. The single most consequential consideration is the compulsory onsite briefing session on 21 october 2026 at vaal gamagara water treatment works — non-attendance means automatic disqualification regardless of all other compliance.
Compulsory onsite briefing: 21 October 2026 at 11:30, Vaal Gamagara Water Treatment Works, R370, Delportshoop — non-attendance disqualifies.
Closing: 5 November 2026 at 12:00, submit via email to [email protected] or drop off at 02 Mzuzu Street, Pellissier, Bloemfontein, 9301.
CIDB Grade 2ME or above (mechanical engineering) with active status — mandatory pre-qualifier.
Returnable forms: completed and signed SBD 1, SBD 3.1 (firm pricing schedule), SBD 4, SBD 6.1 — all required in one-folder bid.
Tax: SARS Tax Compliance Status PIN or CSD number; CSD registration required.
Specific Goals points (20 points total) require proof: B-BBEE certificate or sworn affidavit (5 points max), black ownership >50% (5 points), women/youth/disability ownership >50% (2 points each), Free State/Northern Cape local presence (10 points with municipal rates statement/lease agreement/permission to occupy).
Pricing: firm prices only, 60-day validity, inclusive of all taxes and delivery costs, no stand-alone transport line item.
CIPC, CSD and FICA documents with address matching municipal statement or lease agreement required for Free State/Northern Cape based companies claiming local points.
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Date & Time
Thursday, 05 November 2026 - 12:00
Venue
Vaal Gamagara Water Treatment Works
Important: Attendance at this briefing session is mandatory. Bids from suppliers who do not attend may be disqualified.
Request for Quotation
Vaal Gamagara - R370, Delportshoop - R370, Delportshoop -
Recommended Certifications
Having these can improve your winning chances: NERSA Registration, PV GreenCard (Solar Installation)
AI Document Analysis Stages
Description
13 Oct
2026
Tender Published
Tender was published
05 Nov
2026
Closing Date
Tender closing date
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
These rules commonly apply to South African public-sector procurement.
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Act 108 of 1996 (s217)
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
VCW27-053 Servicing, Repairs, Supply and Installation of Air Conditioning Units.pdf
Servicing, repairs, supply and installation of air conditioning units across 14 Northern Cape sites for Vaal Central Water. The scope covers 75 individual units requiring replacement, servicing, repair, new installation, or combined service and remote work. Delivery destinations are Northern Cape sites including Vaal Gamagara Water Treatment Works, Kathu, Mothibistad, Pampierstad, Henkries, Okiep and Pella.
To download these documents and access AI-powered analysis, visit the main tender page.
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Servicing, repairs, supply and installation of air conditioning units across Northern Cape sites
Not an instruction to proceed until formal Purchase Order issued
Prices inclusive of all travel and delivery costs
75 individual units across 15 location groups requiring replace, service, install new, or service and repair actions
Remote control required for some units
Important Dates
Source: VCW27-053 Servicing, Repairs, Supply and Installation of Air Conditioning Units.pdf (RFQ)Date issued: 13 October 2026
Compulsory briefing session: 21 October 2026 at 11:30 am
Venue: Vaal Gamagara Water Treatment Works, R370, Delportshoop
Non-attendance leads to disqualification
Closing date and time: 5 November 2026 at 12:00 (12h00)
Clarification response deadline: 2 days from request
Briefing Session
Source: VCW27-053 Servicing, Repairs, Supply and Installation of Air Conditioning Units.pdf (RFQ)Compulsory onsite briefing session
Date: 21 October 2026
Time: 11:30 am
Venue: Vaal Gamagara Water Treatment Works, R370, Delportshoop
Non-attendance leads to disqualification
Bidder must attend personally
Contact Information
Source: VCW27-053 Servicing, Repairs, Supply and Installation of Air Conditioning Units.pdf (RFQ)SCM enquiries:
Technical enquiries: [email protected]
Submission channels:
Delivery/service address: Northern Cape sites (multiple locations per pricing schedule)
Submission Guidelines
Source: VCW27-053 Servicing, Repairs, Supply and Installation of Air Conditioning Units.pdf (RFQ)Submission method: email to [email protected] (with subject line) OR physical drop-off at Vaal Central Water Head Office, 02 Mzuzu Street, Pellissier, Bloemfontein, 9301
One-folder bid submission required (pre-qualifier)
Returnable forms (all must be completed, signed and submitted):
Quotation on company letterhead or stamped
Prices valid 60 days from offer date
Prices firm, inclusive of all applicable taxes (VAT 15%)
Firm delivery period indicated
Transport/delivery costs included in quotation (not separate line item)
All delivery costs included in bid price
No partial payments on procurement below R1,000,000
Must quote according to specification
Returnable Documents
Source: VCW27-053 Servicing, Repairs, Supply and Installation of Air Conditioning Units.pdf (RFQ)SBD 1 (Invitation to Bid): offer cover page with bidder details
SBD 3.1 (Pricing Schedule – Firm Prices): fully completed pricing schedule
SBD 4 (Declaration of Interest): discloses state employment/connection
SBD 6.1 (Preference Points Claim): claims B-BBEE/specific goals points
Specification document (completed)
One-folder bid submission
Tax Compliance Status PIN from SARS
Written quotation on company letterhead/stamped
Evaluation Criteria
Source: VCW27-053 Servicing, Repairs, Supply and Installation of Air Conditioning Units.pdf (RFQ)Preference point system: 80/20 (PPPFA 2022)
Price: 80 points, Specific Goals: 20 points, Total: 100 points
Stage 1 Responsiveness (Pre-Qualifiers – all must be met):
Clarification response time: 2 days (non-response = non-responsive)
Required within 2 days if requested:
Only bidders satisfying all pre-qualifying criteria proceed
Highest scoring bidder wins, but Vaal Central Water may award to lower scorer on reasonable justifiable grounds with objective criteria
No points for Specific Goals without valid supporting documents (CIPC/CSD/FICA, ID, medical certificate for disability, B-BBEE certificate/affidavit)
Technical Specifications
Source: VCW27-053 Servicing, Repairs, Supply and Installation of Air Conditioning Units.pdf (RFQ)Scope: Servicing, repairs, supply and installation of air conditioning units
Service locations: Northern Cape sites (15 location groups, 75 individual units)
Key locations and unit counts:
Actions required per unit: replace, service, install new, service and repair, service and remote
Remote control required for some units
Prices inclusive of all travel and delivery costs
Not an instruction to proceed until formal Purchase Order issued
Pricing Schedule
Source: VCW27-053 Servicing, Repairs, Supply and Installation of Air Conditioning Units.pdf (RFQ)Pricing format: Firm prices only (SBD 3.1) – non-firm prices not accepted
Price validity: 60 days from closing date
VAT: 15% included
Transport/delivery costs included in quotation (not stand-alone)
All delivery costs included in bid price
Separate pricing schedule per delivery point if different points influence pricing
75 line items across 15 Northern Cape location groups:
Each item specifies: location, description, BTU/kW, remote required (Y/N), quantity, action (replace/service/install new/service and repair)
Grand total = sum of line items + VAT 15%
Financial Requirements
Source: VCW27-053 Servicing, Repairs, Supply and Installation of Air Conditioning Units.pdf (RFQ)Pricing format: Firm prices only (SBD 3.1) – non-firm prices (subject to exchange rate variations) not accepted
Price validity: 60 days from closing date
VAT: 15% included in pricing
Transport/delivery costs: Included in quotation (not as stand-alone item)
All delivery costs included in bid price
Separate pricing schedule per delivery point if different points influence pricing
No partial payments on procurement below R1,000,000
Pricing schedule details 75 line items with BTU, remote requirement, quantity, action required
Grand total = sum of line items + VAT 15%
Compliance Requirements
Source: VCW27-053 Servicing, Repairs, Supply and Installation of Air Conditioning Units.pdf (RFQ)CIDB: Active registration, Grade 2ME or higher (mechanical engineering)
Tax: SARS Tax Compliance Status PIN (or CSD number if no TCS PIN available)
CSD: Central Supplier Database registration required
CIPC, CSD and FICA approved documents with address matching municipal statement/lease agreement (Free State/Northern Cape based companies)
B-BBEE: Valid B-BBEE certificate or sworn affidavit (required for Specific Goals points)
Identity: Copy of ID
Disability claims: Medical certificate from registered medical practitioner OR letter from Department of Labour confirming disability
No persons in service of state; no companies with directors/members in service of state
Returnable forms: SBD 1, SBD 3.1 (fully completed), SBD 4, SBD 6.1
One-folder bid submission
Compulsory briefing attendance (21 Oct 2026)
Quotation on company letterhead/stamped
Specific Goals documentation (for 20 points):
Contractual Terms
Source: VCW27-053 Servicing, Repairs, Supply and Installation of Air Conditioning Units.pdf (RFQ)Contract governed by General Conditions of Contract (GCC) issued by National Treasury
Successful bidder must complete and sign SBD 7 (Contract Form)
Prices firm for contract duration
Delivery costs included in bid price
Transport fee included in quotation (not stand-alone)
VAT 15% applicable
Brand, model, country of origin to be specified
Delivery period must be firm
Non-compliance with specification leads to non-evaluation
Partial payments not processed for procurement below R1,000,000
Vaal Central Water reserves right to award whole or in parts to lower scorer on reasonable grounds
Special Conditions
Source: VCW27-053 Servicing, Repairs, Supply and Installation of Air Conditioning Units.pdf (RFQ)Prices valid 60 days from offer date
Prices firm, inclusive of all applicable taxes (VAT 15%)
Firm delivery period indicated
Transport/delivery costs included in quotation (not separate line item)
All delivery costs included in bid price
No partial payments on procurement below R1,000,000
Must quote according to specification
Contract governed by General Conditions of Contract (GCC)
Successful bidder must complete and sign SBD 7
Vaal Central Water reserves right to award whole or in parts to lower scorer on reasonable grounds
No points for Specific Goals without valid supporting documents
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Act 5 of 2000
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Act 12 of 2004
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Act 28 of 2024
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Act 2 of 2000
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Act 3 of 2000
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
These rules are linked to the work category, industry, or regulated service area.
Act 4 of 2006
Relevant to electricity, generation, transmission, distribution and energy-service procurement.
Relevant because this tender appears to involve electricity, power supply, energy infrastructure, generators, or energy maintenance. Relevant because this tender appears to involve petroleum, oil, gas, fuel, or energy-resource services.
Act 107 of 1998
Relevant where environmental authorisations, EIAs or environmental compliance may apply.
Relevant because this tender appears to involve electricity, power supply, energy infrastructure, generators, or energy maintenance. Relevant because this tender appears to involve petroleum, oil, gas, fuel, or energy-resource services.
Act 85 of 1993
Sets health and safety duties for contractors, employers and service providers working on public-sector sites.
Relevant because this tender appears to involve electricity, power supply, energy infrastructure, generators, or energy maintenance. Relevant because this tender appears to involve petroleum, oil, gas, fuel, or energy-resource services.
Act 28 of 2002
Relevant to mineral resources, mining rights, prospecting and mining-related procurement.
Relevant because this tender appears to involve petroleum, oil, gas, fuel, or energy-resource services.
Act 40 of 2004
Relevant to regulated electricity, piped-gas and petroleum-pipeline activities.
Relevant because this tender appears to involve electricity, power supply, energy infrastructure, generators, or energy maintenance.
Address
2 Mzuzu St, Pellissier, Bloemfontein, 9322, South Africa
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
17 Oct 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
Contact
051-403-0800[email protected]vaalcentralwater.co.za2 Mzuzu St, Pellissier, Bloemfontein, 9322, South Africa
Key Personnel
Median Estimate
R 3 761 189
Range
Based on 15 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
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