Repairs of traffic department offices in khowa (CIDB 3gb+, 3-month contract)

Closing date: 18 September 2026

Closing time: 12:00 (noon)

Compulsory briefing / site inspection: 8 September 2026 at 12:00, Traffic Offices, Khowa (attendance mandatory)

Bid validity period: 90 days from closing date

SCM / Bidding procedure enquiries:

• Contact: Yandiswa Tofile
• Department: Budget and Treasury / Supply Chain Management Unit
• Tel: 045 931 1011
• Fax: 045 931 1361
• Email: [email protected]

Technical enquiries:

• Contact: Siyanda Shazi
• Department: IPED
• Tel: 047 877 5200
• Fax: 047 877 0000
• Email: [email protected]

Submission address: Sakhisizwe Local Municipality, Budget Office, 15 Maclear Road, Elliot, 5460

Municipal Manager: S.G. Sotshongaye, PO Box 26, Cala, 5455, Tel: 047 877 0034

Submission method: sealed envelopes deposited in the bid box at Sakhisizwe Municipal offices, Budget Office, 15 Maclear Road, Elliot, 5460. Envelopes must be clearly marked with the bid number (SLM/SCM/06/2026/2027), project description, and the bidder's name and address. No faxed, emailed, or late submissions will be accepted. Bids must be on the official forms provided (not re-typed) and completed in black ink. All alterations must be initialled; use of correction fluid is prohibited and will render the bid non-responsive. The complete bid document (MBD 1–9) must be fully completed, signed, and submitted with all compulsory supporting documents.

Returnable forms and documents (all mandatory):

• Authority to Sign a Bid (certified board resolution or equivalent authorisation)
• General Conditions of Contract (signed)
• General Conditions of Tender (signed)
• SARS Tax Compliance Status PIN or valid Tax Clearance Certificate (MBD 2)
• MBD 4 – Declaration of Interest
• MBD 6.1 – Preference Points Claim Form (80/20)
• MBD 7.2 – Contract Form (Rendering of Services)
• MBD 8 – Declaration of Past Supply Chain Management Practices
• MBD 9 – Certificate of Independent Bid Determination
• Specifications (signed)
• Form of Offer (signed)
• Declaration by Tenderer (signed)

Compulsory supporting documents:

• Latest full CSD report (not older than 3 months)
• COIDA Letter of Good Standing
• CIDB proof of registration (Grade 3 GB or higher)
• Certified copies of identity documents (not older than 6 months)
• Municipal billing clearance certificate or statement (not older than 3 months) or lease agreement with municipal rates; bidders within Sakhisizwe LM jurisdiction will be verified with the Revenue Section
• Joint venture agreement (if applicable)

Disqualification risks: any returnable form unsigned or omitted; late submission; use of correction fluid; unsigned price alterations; municipal rates in arrears; failure to submit required supporting documents.

Two-stage evaluation:

1. Pre-qualification (Functionality) – minimum 70 out of 100 points required to proceed to financial evaluation.

• Company Experience (40 points): up to four successfully completed similar projects (maintenance of buildings) within the last 7 years. Four relevant projects = 40 pts; three = 30 pts; two = 20 pts; one or less = 0 pts. Verified by appointment letters and completion certificates.
• Experience of Site Personnel (30 points): Site Agent must have National Diploma/NQF 6 or better in Building, Civil Engineering, or Construction Management. Points based on post-qualification experience: 7+ years = 30 pts; 5 years = 20 pts; 3 years = 10 pts; less than 3 years = 0 pts. CV and certified copies of qualifications required.
• Financial Resources (30 points): Original or certified bank rating letter from a registered financial institution for a minimum of R500,000. Code A (undoubted) = 30 pts; Code B = 25 pts; Code C = 20 pts; Code D = 10 pts; Code E = 0 pts.

2. Financial Evaluation – 80/20 preference point system (PPPFA 2022):

• Price: 80 points (lowest bid receives maximum)
• Specific Goals: 20 points allocated as follows: Youth-owned company = 6 pts; Locality (Sakhisizwe LM area) = 10 pts; Women-owned company = 4 pts. Verification via full CSD report, municipal account statement, or proof of residence.

Bid validity: 90 days from closing date.

Scope: Repairs of Traffic Department offices in Khowa (Eastern Cape). The document does not provide a detailed bill of quantities or technical specification in the extracted text; bidders must refer to the full specification section (Part B, Section 13) in the tender document for exact works descriptions, quantities, materials, and quality standards.

Key requirements inferred from evaluation criteria:

• Works involve maintenance/repair of buildings.
• Site Agent must hold a National Diploma/NQF 6 or higher in Building, Civil Engineering, or Construction Management with relevant post-qualification experience.
• Company must demonstrate experience in similar building maintenance projects (max 7 years old).
• Contract period: 3 months.
• Rates are fixed for the contract duration; no contract price adjustments allowed.
• Performance security (bank guarantee or certified cheque) required within 30 days of award, amount specified in Special Conditions of Contract.
• 10% of invoice amount may be withheld for failure to deliver as specified.
• All prices inclusive of VAT in South African Rand.

Bidders must provide details of past similar projects (description, contract value, employer, contactable references, duration, completion date).

Company Experience: up to four successfully completed building maintenance projects within the last 7 years, verified by appointment letters and completion certificates.

Site Agent qualifications: National Diploma/NQF 6 or higher in Building, Civil Engineering, or Construction Management. Post-qualification experience scoring: 7+ years = 30 pts, 5 years = 20 pts, 3 years = 10 pts, <3 years = 0 pts. CV and certified copies of qualifications must be submitted.

Financial Resources: bank rating letter from registered financial institution for minimum R500,000 (original or certified copy).

Inspections and tests: bidder's premises open at reasonable hours for inspection by municipality or its representative. Pre-bid testing at bidder's cost. If inspections during contract show non-compliance, supplier bears inspection costs and rejected supplies must be replaced at supplier's cost and risk. Purchaser may appoint auditors to inspect supplier's records. Goods must conform to standards in bidding documents/specifications. Rejected supplies held at supplier's cost; failure to substitute promptly allows purchaser to procure elsewhere at supplier's expense.

Pricing schedule not detailed in extracted text; bidders must complete the pricing section (Part B, Section 14) in the tender document. All rates fixed for 3-month contract, inclusive of VAT, quoted in ZAR. No price adjustments permitted. Bank rating letter for R500,000 minimum required for functionality scoring. Performance security amount specified in Special Conditions of Contract.

Pricing: Fixed rates for the 3-month contract period; no price adjustments permitted. All prices quoted in South African Rand inclusive of VAT.

Financial capacity: Bank rating letter (original or certified copy) from a registered financial institution for a minimum of R500,000. Rating codes determine functionality points (Code A = 30 pts down to Code E = 0 pts).

Performance security: Successful bidder must furnish performance security within 30 days of contract award, in the form of a bank guarantee/irrecoverable letter of credit or a cashier's/certified cheque, for the amount specified in the Special Conditions of Contract. Security released within 30 days after completion of all obligations including warranty.

Payment terms: Invoices paid within 30 days of submission, accompanied by delivery note and fulfilment of other contractual obligations. Payment in Rand.

Penalties: 10% of invoice amount may be withheld for failure to deliver per specifications. Late delivery penalties calculated at current prime interest rate per day of delay on the delayed portion. Termination for default possible.

Bid validity: 90 days from closing date.

Mandatory eligibility and compliance requirements:

• Central Supplier Database (CSD) registration with valid tax compliance status (SARS TCS PIN or Tax Clearance Certificate). Each JV party must submit separate TCS/CSD.
• CIDB registration: Grade 3 GB or higher (mandatory).
• B-BBEE status level verification certificate (SANAS-accredited verification agency, registered auditor, or accounting officer) or sworn affidavit for EMEs/QSEs – required to claim Specific Goals points.
• COIDA Letter of Good Standing.
• Municipal rates/taxes not in arrears: municipal clearance certificate/statement (≤3 months) or lease agreement with municipal rates; verified with Sakhisizwe LM Revenue Section for local bidders.
• Certified ID copies of directors/members (≤6 months).
• No bids accepted from persons in the service of the state.
• Joint ventures must submit a signed JV agreement.
• All MBD forms (1–9) fully completed and signed.
• Authority to Sign: certified board resolution (company), member resolution (CC), partnership authorisation, or sole proprietor confirmation.
• All bid forms completed in black ink; corrections initialled; no correction fluid.

Contract period: 3 months. Rates fixed; no contract adjustments allowed.

Performance security: required within 30 days of award (bank guarantee/irrecoverable letter of credit or cashier's/certified cheque) for amount stated in Special Conditions of Contract. Released within 30 days after completion including warranty.

Payment: within 30 days of invoice submission with delivery note; in Rand.

Penalties: 10% of invoice withheld for non-delivery per specs; late delivery penalised at prime interest rate per day on delayed portion. Termination for default permitted.

Warranty: 12 months after delivery/acceptance or 18 months after shipment (GCC standard).

Force majeure: relief from penalties/termination for events beyond supplier's control.

Dispute resolution: per GCC clauses 27 (settlement of disputes) and 30 (applicable law – South Africa).

Subcontracting: supplier must notify purchaser in writing of all subcontracts; does not relieve supplier of liability.

Insurance: goods fully insured in freely convertible currency per SCC.

Governing law: Republic of South Africa. Language: English.

Pre-qualification (Functionality) – minimum 70/100 to proceed:

• Company Experience (40 pts): up to 4 similar building maintenance projects completed within 7 years. Verified by appointment letters and completion certificates.
• Site Personnel Experience (30 pts): Site Agent with NQF 6+ in Building/Civil/Construction Management. Points for post-qualification experience: 7+ yrs=30, 5 yrs=20, 3 yrs=10, <3 yrs=0. CV and certified qualifications required.
• Financial Resources (30 pts): Bank rating letter for ≥R500,000. Code A=30, B=25, C=20, D=10, E=0.

Financial Evaluation – 80/20 PPPFA 2022:

• Price: 80 pts (lowest bid).
• Specific Goals: 20 pts – Youth-owned (6), Locality Sakhisizwe LM (10), Women-owned (4). Proof via CSD report, municipal account, or proof of residence.