Supply and delivery of goods/services – sakhisizwe local municipality open tender (80/20 preference, locality points)

Closing date: 13 October 2026 at 12:00

Contract period: 1 month

No briefing or site inspection.

SCM enquiries:

• Contact: Yandiswa Tofile (also listed as Yandiswa Tofile / Ms Tofile)
• Department: Finance/SCM Unit
• Telephone: 045 931 1011
• Fax: 045 931 1361
• Email: [email protected] (also [email protected])

Technical enquiries:

• Contact: Tembelani Vazi (also Tembelani Vazi / T.Vazi / Tembelani Vazi)
• Department: Community Services Department
• Telephone: 047 877 5200
• Fax: 047 877 0000
• Email: [email protected] (also [email protected], [email protected])

Submission address:

Bid Box, Budget Office, Sakhisizwe Municipal Offices, 15 Maclear Road, Elliot, 5460

Returnable documents (all must be completed, signed and submitted):

• Full CSD report, not older than 3 months.
• Fully completed and signed bid document and MBD 1 to 9.
• Originally certified ID copies of Directors, not older than 6 months.
• Municipal billing clearance certificate or statement, not older than 3 months, or a signed lease agreement or municipal rates statement.
• Joint ventures/consortia must provide signed agreements and all returnable documents for each partner.
• Use of Tippex will render the bid non-responsive.
• Bids must remain intact; unbound/rebound documents may be rejected.

Submission method:

• Deliver in a sealed envelope marked with bid number and description to the Bid Box at Budget office, Sakhisizwe Municipal offices, 15 Maclear Road, Elliot, 5460.
• Late, faxed, e-mailed or unsigned bids will not be considered.
• Bids must be valid for 90 days from closing date.
• No bids from persons in service of the state.

Disqualification risks:

• Incomplete or unsigned returnable documents.
• Alterations not authenticated or use of Tippex.
• Conditional or qualified bids.

Evaluation based on 80/20 preference point system:

• Price: 80 points (lowest price gets 80).
• Specific Goals: 20 points, split as:
• Black Owned Company: 6 points (proof: CSD or certified ID copy).
• Woman Owned Company: 6 points (proof: CSD or certified ID copy).
• Locality: 8 points, graded:
• Within Sakhisizwe Local Municipality: 8 points
• Within Chris Hani District: 5 points
• Within Eastern Cape: 3 points
• Outside Eastern Cape but within SA: 1 point
• Outside SA or failure to submit: 0 points

Proof for locality: CSD report, statement of municipal account, or proof of residence.

No minimum qualifying score stated.

Supply and delivery of 600 community hall chairs.

• Goods must be new, unused, of the most recent or current models.
• Goods must conform to standards in the bidding documents and specifications.
• Delivery in accordance with contract terms.

Bids must be submitted on official forms in black ink, no erasures, corrections initialed. Bids must be complete and unaltered. No qualifications allowed.

Bidders must provide past experience details: description of similar projects, contract value, employer name and contactable references.

Goods must conform to standards in the bidding documents and specifications. Pre-bidding testing at bidder's cost. Purchaser may inspect, test or analyse goods at any stage; costs borne by supplier if goods non-compliant. Rejected goods must be replaced at supplier's cost.

Bidders must include VAT in their bid rates.

Prices must not vary from quoted prices.

Payment in Rand.

Penalty: 10% of invoice may be withheld for failure to deliver as specified.

Bids valid for 90 days.

No performance security amount specified in the document.

Contract period: 1 month.

Required evidence:

• Latest full CSD report (not older than 3 months).
• Valid SARS Tax Compliance Status PIN or CSD number; original tax clearance certificate (MBD 2) or TCS PIN must be submitted.
• B-BBEE certificate or sworn affidavit (for EMEs/QSEs) to qualify for preference points.
• Authority to Sign a Bid: certified copy of resolution (for companies/close corporations) or equivalent for sole proprietors/partnerships.
• Municipal billing clearance certificate/statement (not older than 3 months) or lease agreement; bidders within Sakhisizwe jurisdiction verified with Revenue Section.
• Joint ventures must provide signed agreements and all returnable documents for each partner.
• Foreign suppliers must complete pre-award questionnaire in Part B:3.

Disqualification:

• Failure to submit valid tax clearance or CSD number.
• Persons in service of the state not considered.
• Use of Tippex or incomplete forms.

General Conditions of Contract for Supply Chain Management apply. Contract period is 1 month. No contract adjustments allowed; rates are fixed. Penalties: 10% of invoice may be withheld for late or non-delivery. Performance security may be required within 30 days of contract award (amount not specified). Supplier must indemnify purchaser against patent/trademark infringement. Late delivery may lead to penalties and termination. Force majeure and termination for insolvency provisions apply. Disputes to be resolved via mutual consultation, then mediation.

Bids must remain valid for 90 days. No tenderers from persons in service of the state. Sakhisizwe Municipality SCM Policy applies. Municipality does not bind itself to accept the lowest or any tender. Late, faxed, e-mailed or unsigned documents not considered. Contract period 1 month. Penalty: 10% of invoice may be withheld for failure to deliver as specified.

Evaluation based on 80/20 preference point system. Price 80 points, Specific Goals 20 points. Specific Goals: Black Owned 6 points, Woman Owned 6 points, Locality 8 points (within Sakhisizwe LM 8, Chris Hani District 5, Eastern Cape 3, outside EC within SA 1, outside SA or failure 0). Proof required: CSD report, rate clearance/proof of residence.