Supply and delivery of obsolete t2000 dcs spares modules for majuba, hendrina and camden power stations

The supplier must complete and submit a Quality Control Plan or Inspection Test Plan (QCP/ITP) for the supply of obsolete T2000 DCS spares modules for Majuba, Hendrina and Camden Power Stations.

• The QCP must detail the scope of work, item/plant/material description, and revision number.
• Approvals are required from the contractor/supplier, subcontractor (where applicable), Eskom, and an Approved Inspection Authority (AIA) where applicable.
• The plan must identify intervention points: Hold Points, Witness Points, Document Review, and Surveillance.
• Inspection and test methods must be defined (e.g. visual, microscopy, NDT, dye penetrant, magnetic particle, eddy current).
• Acceptance criteria must be specified (functionality, performance measures, regulatory compliance, chemical tests).
• Records must include inspection and test results.

The document is a Contract Quality Plan (CQP) template that the supplier must complete to demonstrate how it will manage quality for the supply and delivery of obsolete T2000 DCS spares modules to Majuba, Hendrina and Camden power stations. The template provides structure for defining quality management processes, documentation, and controls.

The bidder must complete and submit the attached Contract Quality Plan (CQP) template as part of the tender submission. The CQP must be compiled by a representative of the tenderer and approved by the owner of the organisation. The document is a template to be filled in; no other returnable forms are listed.

The primary requirement is that the bidder submits a completed Contract Quality Plan as part of the tender. The CQP must be compiled by a representative of the tenderer and approved by the owner of the organisation. No other evaluation criteria (such as price, functionality scores, or minimum qualifying scores) are stated in the document.

Scope of work is the supply and delivery of obsolete T2000 DCS spares modules for Majuba, Hendrina and Camden power stations. The bidder must prepare a Contract Quality Plan (CQP) that addresses quality management for this scope. The CQP must cover the following, as applicable to the work:

• Definitions and quality management terms (QMS, quality plan, quality assurance, quality control).
• Communication channels between the supplier and Eskom for quality-related matters, including documentation, emails, and progress meetings.
• Contract-specific organogram showing roles, responsibilities, and qualifications of team members, including QA and QC functions.
• Index of interfacing documents: processes, standards, codes, specifications, work instructions, and drawings applicable to the work.
• List of suppliers and sub-suppliers for materials, components, and outsourced activities.
• Monitoring of suppliers and sub-suppliers, including inspection and surveillance plans.
• Interface of sub-suppliers with the supplier's quality management system.
• Index of items to be manufactured, refurbished, or newly purchased, with descriptions and production schedule, indicating whether in-house or outsourced.
• Items/activities requiring QCP/ITP (off-site and on-site), including inspection management.
• Processes requiring special controls per manufacturing/fabrication standards (e.g., welding, NDT/NDE).
• Index of documented information to be submitted to Eskom during the project (e.g., method statements, inspection reports, test reports, certificates).
• How records will be controlled and retained.
• Concession and non-conformance management processes.
• Databook management process and operating & maintenance manual.
• Management of working tools and equipment, including calibration/maintenance/test status.
• Dealing with customer property per ISO 9001.
• Product preservation: identification, handling, contamination control, packaging, storage, transportation, and protection.
• Identification and traceability methods for work affecting statutory and regulatory requirements.
• Commissioning and post-delivery activities: warranty, technical support, defect correction period, retention funds.

No specific compliance requirements are stated in the document other than the completion of the Contract Quality Plan. The document does not mention CSD registration, B-BBEE, tax clearance, CIDB grading, or any other pre-qualification criteria.

The tender is for the supply and delivery of obsolete TELEPERM XP (T2000) DCS spare modules, specifically I&C electronic modules, to be delivered to Camden, Hendrina and Majuba Power Stations. The scope is defined by the Bill of Quantities and the referenced Scope of Works document.

Returnable documents: complete and sign the tender cover page (tenderers name, contract price excluding VAT, date, signatory details and signature).

Submission is via the Bill of Quantities workbook as supplied.

Prices must be inserted in the BOQ to two decimal places (cents), except nil rates or prices.

No specific evaluation criteria are stated in the document.

Supply and delivery of obsolete T2000 DCS spares modules (TELEPERM XP I&C electronic modules) for Camden, Hendrina and Majuba Power Stations.

The BOQ lists 35 line items of modules with part numbers and quantities, e.g.

• IM304 interface module (5 off), SYS 900 monitoring module (4 off), IM324R interface module (5 off), DEDA digital input/output module (5 off), CPU 948R (10 off), CP1430 TF communications processor (10 off), coupling processor for APF120 (10 off), IM641 interface module (10 off), SPM501 TXP memory module (7 off), and many more.
• Delivery line item: delivery cost to Camden Power Station (Mpumalanga) as a lump sum.

The BOQ must be read together with the Scope of Works document; the BOQ is not the scope of work.

All prices are total values excluding VAT and prior to any retention.

Prices must be fully inclusive of direct and indirect costs, overheads, profit, risk and liabilities.

Contract price (excluding VAT) must be stated on the cover page in rands and in words.

Supply and delivery of obsolete T2000 DCS spares modules for Majuba, Hendrina and Camden Power Stations. The delivery period is estimated at 12 months, based on a projected lead time of approximately 4.5 months for procuring and supplying the required equipment and materials. Market research records no current suppliers for these items, with the open market identified as the source of potential suppliers.

Returnable documents for preference points

• Valid B-BBEE certificate from a SANAS-accredited verification agency, or a sworn affidavit, or a CIPS affidavit.
• Proof of ownership or shareholding, preferably CIPC documentation, including a shareholding breakdown.
• Certified copies of shareholders' identity documents.
• Proof of disability, where applicable.
• Trusts, consortia and joint ventures (including incorporated ones): a consolidated B-BBEE status level verification certificate.
• SDL&I Implementation Schedule: completed and returned to the SDL&I representative within 28 days of contract award.
• B-BBEE improvement or retention plan: submitted within 30 days of signing the contract.

Consequences of incomplete returnables

• Omitting the preference point documentation does not disqualify the bid, but forfeits all specific goal points and limits the price score to a maximum of 90 or 80 points depending on the system applied.

Preference point system

• The bid is scored on price plus a maximum of 10 points (90/10 system) or 20 points (80/20 system) for the specific goals set for this tender.
• Price and specific goal points are added and the total rounded to two decimal places.
• Award goes to the bidder with the highest total points.

B-BBEE status level points

• Level 1: 10 points (90/10) or 20 points (80/20).
• Level 2: 9 or 18.
• Level 3: 6 or 14.
• Level 4: 5 or 12.
• Level 5: 4 or 8.
• Level 6: 3 or 6.
• Level 7: 2 or 4.
• Level 8: 1 or 2.
• Non-compliant contributor: 0.

SDL&I objectives

• Bidders who submit the required objectives but miss Eskom's targets are not disqualified.
• SDL&I objectives carry no evaluation points, but the commitments become contractual obligations.

Scope

• Supply and delivery of obsolete T2000 DCS spares modules.

Delivery points

• Majuba Power Station.
• Hendrina Power Station.
• Camden Power Station.

Duration

• Delivery period estimated at 12 months.
• Projected lead time for procurement and supply of the equipment and materials is approximately 4.5 months.

SDL&I security and penalties

• Penalty of 2% of the contract value applies if SDL&I obligations are not met.
• Retention of 2% of every invoice, excluding VAT, for the duration of the contract as security for SDL&I obligations.
• Retained amounts are released only once all SDL&I obligations are fulfilled.
• If corrective measures are not implemented before the next reporting cycle, the retention clauses are invoked.

B-BBEE evidence thresholds

• Annual total revenue of R10 million or less (EME): a sworn affidavit may be submitted.
• Annual total revenue of R50 million or less (QSE): must comply with all elements of the QSE scorecard for its sector, unless at least 51% black owned, in which case a sworn affidavit is accepted.
• Annual total revenue above R50 million: a valid B-BBEE certificate is required.
• A valid B-BBEE certificate or sworn affidavit is a condition for contract award.

Sworn affidavit validity

• Deponent's full name and identity number as per the identity document.
• Deponent's designation as director, owner or member, showing authority to depose.
• Registered enterprise name per CIPC documents and the business address.
• Percentage of black ownership, black female ownership and designated group; black beneficiary percentage for specialised enterprises under Statement 004; no blank fields.
• Total revenue for the year under review, and whether it is based on audited financial statements or management accounts.
• Financial year end used to determine total revenue, stated as day, month and year.
• A single B-BBEE status level, with the applicable level indicated.
• Empowering supplier status indicated; QSEs must select the basis for that status.
• The deponent's signature date and the Commissioner of Oaths' date must match, and the Commissioner must sign and stamp.
• The Commissioner of Oaths may not be an employee or ex officio of the enterprise.

B-BBEE improvement milestones

• Level 1 bidders: maintain their status; Levels 2 and 3: maintain or improve over the contract period.
• Level 4 at award: must reach Level 3 by the end of the first contract year, then improve by one level.
• Levels 5 to 8 or non-compliant at award: must reach Level 4 by the end of the first contract year, then improve at least one level each year from the second year.

Local content and job creation

• Local procurement content is value added in South Africa; where a contract mixes local and imported goods or services, the bid must separate the components in the Price Schedule.
• Local content equals total spending minus the imported component.
• Bidders must propose the type and number of jobs created and retained in South Africa as a direct result of the award.

Reporting

• Quarterly compliance reports must be submitted to Eskom using the Data Collection Template.
• Eskom reviews submitted reports within 30 days and notifies the supplier in writing of any unmet SDL&I obligations.

The tender is for the supply and delivery of obsolete T2000 DCS spares modules for Majuba, Hendrina and Camden Power Stations. The provided document is only the eTendering system help manual, so no further technical scope is available.

For problems with the system (Tender Bulletin, eTendering or OpenText), contact the buyer responsible for the published tender. No direct contact details are provided in the document.

Eskom's eTendering system is the sole submission channel for this tender; physical paper submissions at tender offices have been replaced by electronic uploads.

Submission process

• Access the eTendering portal at https://eTendering.eskom.co.za (or via the TenderBulletin public site at https://tenderbulletin.eskom.co.za).
• A CSD number is required to gain access to the system.
• Register before first use; a one-time PIN (OTP) is sent to your cell phone and email for verification.
• Select the tender reference number, then click "Create New Submission".
• Upload files under the correct category (technical, commercial, finance, etc.).
• Verify all documents are uploaded, then click "Finalize Submission" and confirm with "Finalise and Close Submission".
• After closing, an email with the submission ID and all submitted documents is sent; keep this email for future enquiries.

File limits

• Individual file size: maximum 50 MB.
• Total size of all uploaded files: maximum 900 MB.

Disqualification risks

• Failing to finalize and close the submission before the closing time.
• Uploading files that exceed the size limits.

No tender-specific evaluation criteria are stated in the provided document.

CSD registration is mandatory to access the eTendering system. No other compliance requirements are stated in the provided document.

Supply and delivery of obsolete T2000 DCS spares modules for Majuba, Hendrina and Camden Power Stations.

Submission method: via Eskom's E-Tendering Solution.

Mandatory returnable form prior to submission: E-Tenderers' E-Tendering Training Acknowledgement Form (Template ID 240-9722574 Rev 1).

• Must be fully completed, signed, dated, and include the enquiry number, business name/JV, contact person, landline, cellphone, and email address.
• Must be submitted to Eskom within the prescribed period.

Failure to fully complete and submit the form within the prescribed period will render the tenderer non-responsive and will result in disqualification from the procurement process.

Mandatory condition for responsiveness: submission of the fully completed E-Tenderers' E-Tendering Training Acknowledgement Form.

Bidders must confirm, by signing the form, that they have undergone self-training via the e-Tendering Noddy Guide, video, or a clarification meeting, and that they are able to operate the E-Tendering Solution.

The department requires the supply and delivery of obsolete T2000 DCS spares modules for Majuba, Hendrina and Camden Power Stations.

Supply and delivery of obsolete T2000 DCS spares modules for Majuba, Hendrina and Camden Power Stations. Includes various specific modules (part numbers) such as memory modules, interface modules, communication processors, switches, and conditioning modules. Alternative offers for refurbished parts allowed only when new unavailable. Award may be split across suppliers to cover full scope.

Closing date and time: 20 November 2026 at 10h00

Clarification meeting (non-compulsory): 06 November 2026 at 10h00 via Microsoft Teams (link provided in tender document)

Clarification queries deadline: 18 November 2026 at 12h00 (two working days before submission deadline)

Tender validity period: 24 weeks from closing date

Eskom Representative:

• Name: Marubini Chauke
• Telephone: 011 800 6085
• Email: [email protected]

Fraud and corruption reporting (anonymous): 0800 11 2722, [email protected]

Submission address: Eskom eTendering site (https://eTendering.eskom.co.za)

Submission method: electronic only via the Eskom eTendering site at https://eTendering.eskom.co.za. No hard copies accepted. Upload documents under folders Technical, Commercial, Financial, and Other. No zip or compressed files. Each document upload limited to 500 MB; total submission limited to 4 GB. If resubmitting, only the latest version is considered; previous versions are void. Ensure submission status shows complete.

Closing time: 20 November 2026 at 10h00. Late tenders are not accepted.

Returnable forms (all must be included and signed as required, or the tender is disqualified if marked *):

• Annexure A (Authorisation Form): proves the signatory is authorised to bind the bidder.
• Annexure B (Acknowledgement Form): acknowledges receipt and acceptance of tender conditions.
• Annexure C (Tenderer's Particulars): captures bidder identification and contact details.
• Annexure D (Integrity Declaration Form): declares commitment to the Eskom Supplier Integrity Pact.
• Annexure E (CPA Requirements for Local Goods/Services): confirms compliance with local content requirements (if applicable).
• Annexure F (CPA(IG) for Foreign Goods/Services): confirms compliance with foreign content requirements (if applicable).
• Annexure H (SBD 1 – Invitation to Bid): completed and submitted by all tenderers, including foreign suppliers.
• Annexure J (SBD 4 – Bidders Disclosure): discloses any interest or conflict.
• E-tendering Help Manual acknowledgement form: confirms understanding of the eTendering process.
• NEC Supply Short Contract (SSC3) with completed C1.1 Form of Offer and Acceptance.
• Pricing schedule (PDF or Excel)
• CSD registration (CSD number or report)
• Complete tender with commercial, financial, and technical information.

Non-disqualifiable at closing (5 working days to remedy on written request):

• Annexure I (SBD 6.1 – Preference Points Claim Form): claims B-BBEE points under PPPFA; missing proof scores zero for specific goals.

If not submitted at closing, the following may be requested later (but missing documents after the grace period may lead to disqualification): tax clearance (if applicable), Employment Equity compliance (if designated employer), quality and safety documents (contractual requirements).

Two-stage evaluation: Mandatory criteria and qualitative technical scoring. Minimum qualitative weighted final score: 70% or greater. Bidders below 70% are disqualified.

Qualitative scoring (per criterion):

• 5 points for compliant (meets requirements, no risks)
• 4 points for compliant with acceptable qualifications/risks
• 2 points for non-compliant (unacceptable risks/exceptions)
• 0 points for totally deficient or non-responsive

Price evaluation:

• Prices inclusive of VAT, corrected for arithmetic errors, excluding contingencies, adjusted for variations and alternatives.
• Unconditional discounts considered; conditional discounts applied at payment only.
• Prices scored out of 80 or 90 points (depending on PPPFA system).

Specific goals (B-BBEE): scored out of 20 or 10 points under PPPFA. Missing evidence scores 0 but does not disqualify.

Preference point system: 80/20 or 90/10; the lowest acceptable tender determines which system applies.

Ranking: Price score plus specific goals score, ranked from highest to lowest.

Objective criteria: Eskom may award to a tenderer other than the highest score if justified. NIPP applies only if foreign content ≥ USD 5 million; then contract signing requires a NIPP obligation agreement with the dtic.

Supply and delivery of obsolete T2000 DCS spares modules for Majuba, Hendrina and Camden Power Stations.

Items (part numbers and descriptions) include but are not limited to:

• SPM501 TXP memory module, IM304 interface module, SPM 500 module, switch modules, SIMATIC S7-400 FM458-1 DP, LOGO! 24RC logic module, SIMATIC S5 modules, CP 343-1 and CP 443-1 communication processors, IM 614/IM 641/IM 661 interface modules, FUM 210/230/280/310/330/360 conditioning modules, TXP bus terminator, IM 631, SYS 900 monitoring module, IM324R, DEDA digital I/O, termination resistor, CPU 948R, power supply, CP1430 TF, OSM ITP62 optical switch.

Alternative tenders allowed: base offer must be new parts; refurbished or reconditioned parts may be offered as alternatives only where new parts are unavailable due to obsolescence, manufacturing constraints, excessive lead times, or market shortages, and must meet technical, functional, testing, warranty and quality requirements.

Award may be to more than one supplier to ensure full scope coverage.

Technical evaluation uses a scoring method per criterion:

• 5 points (10%): Compliant – meets requirements, no foreseen risks.
• 4 points (80%): Compliant with acceptable qualifications/risks/exceptions/conditions.
• 2 points (40%): Non-compliant – does not meet requirements or has unacceptable risks/exceptions.
• 0 points (0%): Totally deficient or non-responsive.

Minimum qualitative weighted final score: 70% or greater to be technically compliant; below is disqualified.

Quality requirements are contractual (not evaluation criteria) but must be submitted before contract award. If outstanding, one opportunity to submit within 7 working days after request; failure may render tender non-responsive.

Required evidence:

• ISO 9001 certification by an accredited body, with scope relevant to the product/service.
• Documented QMS in operation: organisation chart, responsibility matrix (including quality function), control of externally provided processes (Clause 8.4), latest internal audit report, records of management review meetings.
• Draft Contract Quality Plan specific to the scope (per ISO 10005), including QA deliverables.
• Quality Control Plan (QCP) or Inspection and Test Plan (ITP) example from similar work.
• Form A completed and signed.

References: Tender Quality Requirements Ref 240-105658000 and 240-109253698.

Pricing schedule (PDF or Excel) must be submitted at closing; at least one format required. The schedule may be in the NEC contract or separate.

Price evaluation:

• Prices inclusive of VAT.
• Corrected for arithmetic errors.
• Excluding contingencies from BOQ.
• Adjusted for variations, deviations, alternatives.
• Comparison based on Net Present Value, considering price adjustment factors and exchange rate fluctuations.
• Unconditional discounts considered; conditional discounts applied at payment.

Prices scored out of 80 or 90 points (PPPFA).

Upload limits per document: 500 MB; total 4 GB.

Pricing schedule must be submitted in PDF and/or Excel format; at least one format required at closing. Pricing schedule is part of the returnables.

Price evaluation includes VAT, arithmetic corrections, and adjustments for alternatives.

Payment terms:

• Contracts valued below R50 million (incl. VAT): Eskom pays within 30 days of receipt of undisputed invoice.
• Contracts valued above R50 million (incl. VAT): Eskom pays within 60 days of receipt of undisputed invoice.

Performance security: applicability determined post financial analysis; requirement may be imposed.

Financial evaluation (contractual requirement): latest approved annual financial statements (no drafts) of the tendering company, including director's report, auditor's/reviewer's report, statements of financial position, income, changes in equity, cash flows, and notes. If not audited, provide signed public interest score and ITA34C for current and previous years. JV/SPV partners must each submit their own financial statements.

Eligibility:

• No restriction on doing business with Eskom or SOEs.
• Not a national of a country on international sanctions lists (applies to subcontractors and suppliers as well).
• Must not submit more than one tender (unless as JV partner) and must not have conflict of interest (e.g., shared controlling partners or access to other tenders).
• Tenders must be signed by authorised persons.
• Not restricted by National Treasury, not on Tender Defaulters list, not restricted by Eskom.
• Must not subcontract 100% of scope.

Mandatory registrations and documents:

• CSD registration (CSD number or CSD report) – mandatory, submit with tender.
• Tax clearance: local tenderers must provide SARS e-filing PIN or CSD profile; foreign tenderers with SA footprint must provide certified tax clearance. Foreign suppliers with no SA footprint complete SBD 1, no tax proof needed.
• Employment Equity: South African designated employers must provide proof of compliance, including EE report to Department of Labour (if designated employer).

Contractual requirements (assessed after evaluation, one chance to submit within 7 working days; failure may make tender non-responsive):

• Safety: signed acknowledgement of Eskom OHS requirements, OHS plan, Baseline OHS Risk Assessment (BRA), valid COIDA letter of good standing, OHS policy signed by CEO (compliant with OHS Act Section 7).
• Quality: ISO 9001 certification (in scope, valid), evidence of QMS operation (e.g., organisation chart, control of external providers, internal audit report, management review records), draft Contract Quality Plan, and Quality Control Plan/ITP for similar work. Form A to be completed and signed.

Not applicable to this tender: CIDB grading, Contract Skills Development Goals, Contract Participation Goals, SBD 6.2 local production content (Annexures G1-G4), reverse e-auction.

OHS requirements are contractual (assessed after evaluation). One opportunity to submit outstanding safety documents within 7 working days; failure may lead to non-responsiveness.

Required:

• Signed acknowledgement of Eskom OHS legal and other requirements (Annexure B).
• OHS plan addressing project/scope risks, aligned with health and safety specification.
• Baseline OHS Risk Assessment (BRA) including methodology.
• Valid Letter of Good Standing (COIDA or equivalent).
• OHS policy signed by CEO, compliant with OHS Act Section 7.

Busy: No work may commence until the safety file is approved by the site's Contract Custodian and OHS professional.

Contract type: NEC3 Supply Short Contract (SSC3). Bidders accept Eskom Standard Conditions of Tender (download from www.eskom.co.za) and the Tender Data takes precedence over discrepancies.

Eligibility and disqualification:

• Tenderers from countries on international sanctions lists are ineligible.
• Submitting more than one tender (individually or as JV partner) is disallowed (except multiple submissions on eTendering system, latest version accepted).
• JV agreements must state joint and several liability.
• Conflict of interest disqualifies (e.g., common controlling partner or influence over another tender).
• Tenders signed by non-authorised persons.
• Bidders restricted by National Treasury, on Tender Defaulters list, or restricted by Eskom disqualify.
• Subcontracting 100% of scope disqualifies.

Security: Performance security may be required; applicability determined after financial analysis.

Payment terms: Under R50m – 30 days; over R50m – 60 days (undisputed invoices).

Subcontracting discouraged with subsidiaries (must be declared; may be seen as fronting).

NIPP: If imported content ≥ USD 5 million, winning bidder must sign NIPP obligation agreement with the dtic before contract signing.

Eskom may negotiate with preferred bidders if prices not market-related.

See evaluationCriteria section. Additional: Mandatory evaluation includes items in Table 4 of the Technical Evaluation Strategy (not provided in extract). Qualitative scoring per above. Minimum threshold 70%. Specific goals (B-BBEE) scored separately, up to 20 or 10 points. Price+goals sum ranks suppliers; 80/20 or 90/10 applies. Objective criteria may justify award to non-highest scorer; NIPP condition for foreign content ≥ USD 5 million.

Closing date and time: 20 November 2026 at 08:00 (South African Standard Time, per tender record).

• No briefing or site visit details were stated in the document supplied. Where the Tender Data identifies a site visit or clarification meeting as compulsory, failure to attend results in disqualification — confirm in the Tender Data.

Eskom Representative (name, email and telephone not stated in the document supplied).

• Enquiries must be directed, in writing, only to the Eskom Representative identified in the Invitation to Tender. Responses and clarifications are published on the Eskom Tender Bulletin and NT e-Tender Portal.
• Submission address: as stated in the Tender Data (not provided in the document supplied).

Method: Original tender plus one (1) complete paper copy, unless E-tendering is directed, in which case upload must be finalised on the Eskom Tender Bulletin site.

• Original and copy must be packaged and sealed separately, marked "ORIGINAL" and "COPY", then placed together in an outer package marked "Confidential". Each package must show the Eskom address, Invitation to Tender number, tenderer's name and contact details of the authorised signatory.
• Late tenders are rejected; proof of posting or courier dispatch does not count as delivery.
• Tenders must be in English, written in ink (not pencil) and signed by a duly authorised representative.
• All mandatory returnables must be completed and submitted by the closing date and time.

Returnable forms (each must be completed, signed and submitted):

• Acknowledgement Form: confirms receipt of the tender documents and states whether the bid is for the whole or part of the scope.
• SBD 9 (Certificate of Independent Bid Determination): confirms no collusion and independent pricing.
• SBD 4 (Declaration of Interest): discloses any state employment or connection to the procuring institution's officials.
• SDL&I Undertaking: must be fully completed and submitted no later than contract award.
• Where applicable, proof of authority for an agent to act on the principal's behalf must accompany the tender.

Disqualification risks:

• Missing original or missing copy.
• Unsealed or incorrectly addressed outer package.
• Mandatory returnables omitted or incomplete at closing.
• Corrections made with correction fluid or tape rather than initialled.
• Tender based on 100% sub-contracting.
• Failure to attend a compulsory site visit or clarification meeting.

Evaluation stages (in order):

1. Basic compliance: mandatory returnables present and complete; original plus copy submitted.
2. Pre-qualification criteria, if stated in the Tender Data (e.g. B-BBEE level as pre-qualification).
3. Functionality, if a criterion, scored against stated thresholds; minimum threshold must be met to continue.
4. Preference points under PPPFA: 80/20 or 90/10 split, as specified in the Tender Data, combining Price and Specific Goals/B-BBEE points.
5. Ranking: Price plus Specific Goals points added and bidders ranked highest to lowest.

• No criterion is measured twice (no double dipping).
• If no B-BBEE certificate or affidavit is provided at closing, or it is expired or fraudulent, the tender scores zero for preference points but is not necessarily disqualified.
• Specific Goals not met or unsupported at closing score zero points within the 80/20 or 90/10 allocation.
• Eskom may apply objective criteria under section 2(1)(f) PPPFA, but these must be stated in the Invitation to Tender; functionality and B-BBEE scorecard elements cannot be used as objective criteria.
• Financial risk assessment may exclude a tenderer if the financial statements show unacceptable risk and no mitigating factors are agreed.
• Reverse e-auction may be used, indicated in the Invitation to Tender; then prices must not be included in the tender.

The procurement is for the supply and delivery of obsolete T2000 DCS spares modules for Majuba, Hendrina and Camden power stations.

• Scope: supply of spare modules for the T2000 distributed control system at the three named stations; quantities and delivery locations are not stated in the document supplied.
• Cataloguing: the successful tenderer may be required to provide cataloguing information per item and must label materials to Eskom's labelling specifications; if required, the pricing schedule must include a quoted line item for cataloguing.

• The Acknowledgement Form must be completed and submitted with the tender, stating whether the bid covers the whole or part of the scope.
• Bidders must provide proof that safety, health, environmental and quality (SHEQ) systems are in place, satisfactory to Eskom.

• Prices must be in South African Rand, include all duties, taxes (incl. VAT) and levies, and be fixed for the contract duration.
• Rates and prices are subject to arithmetical error correction rules; words prevail over figures.
• If performance security is required, name at least two financial institutions.
• Designated materials and thresholds information must be submitted by contract award.

Pricing:

• Rates and prices must be in South African Rand, fixed for the contract duration, unless contract price adjustment is provided for in the Invitation to Tender.
• All duties, taxes (including VAT) and levies applicable 14 days before the closing date must be included in the prices.
• Alternative tenders allowed only if a main tender is also submitted and the Invitation to Tender permits them.

Errors in pricing:

• If words and figures differ, words prevail.
• Misplaced decimal points, omitted pricing schedule items, incorrect unit-rate multiplications or additions will be corrected in line with stipulated rules; Eskom will ask the tenderer to confirm or accept corrections, and a tender may be rejected if corrections are not accepted.

Security and insurance:

• If performance security is required, the tenderer must name at least two financial institutions it will approach; Eskom may reject an institution it deems unsuitable.
• Eskom may not provide full insurance cover; bidders should obtain their own advice.

Financial capacity:

• Eskom will assess financial statements for risk of doing business; tenderers with unacceptable risk and no agreed mitigating factors will not be considered for award.

No compensation:

• Eskom will not pay for any costs of preparing or submitting the tender.

Registration and status:

• Registration on the Central Supplier Database (CSD) required.
• Tax compliance status must be valid (verified via CSD).
• CIDB registration: where stipulated in the Tender Data, must be registered at closing or capable of registration within 21 working days of closing; proof of application may be submitted at closing, with the CIDB registration printout due by contract award.

B-bbee:

• B-BBEE level may be a pre-qualification criterion; proof (certificate, affidavit or CSD report) must be provided at closing or the tender is disqualified.
• Where sub-contracting to designated groups is a pre-qualification criterion, the sub-contractor's CSD number or B-BBEE certificate/affidavit is required at closing.
• Fraudulent or expired B-BBEE documents may lead to disqualification or referral to the B-BBEE Commission; fronting can result in suspension from business with any State-Owned Company for up to 10 years and possible jail.

Sheq:

• Proof of safety, health, environmental and quality (SHEQ) systems, policies and capabilities must be satisfactory to Eskom; all SHEQ costs must be included in the tender.

Legislative compliance:

• Must comply with National Treasury Instruction Notes, CIDB regulations, PPPFA regulations, Amended B-BBEE Codes, COIDA, OHS Act, and any other applicable legislation.

Contract skills and participation:

• If awarded, the contractor must achieve Contract Skills Development Goals (CSDG) and Contract Participation Goals (CPG) as per CIDB standards, where the contract meets the thresholds (e.g. R5 million or more for service contracts, grade 7 or higher for construction works, or 12 months duration, and certain construction classes).

Misrepresentation:

• Misrepresenting or falsifying information, certificates, affidavits or documents leads to disqualification and may be reported to authorities.

• Compliance with the OHS Act and Eskom's Safety, Health, Environment and Quality (SHEQ) requirements is mandatory.
• Proof of SHEQ systems, policies and capabilities must be provided to Eskom's satisfaction; all associated costs and personnel must be included in the tender.
• The contractor must achieve Contract Skills Development Goals (CSDG) and Contract Participation Goals (CPG) per CIDB standards where applicable.

• Eskom may accept or reject any variation, deviation or alternative tender, and may accept the whole or part of a tender.
• Eskom may cancel the tender at any time before contract conclusion, and re-issue or abandon the procurement.
• Eskom reserves the right to enter into mandated negotiations.
• Tenders must be held valid for acceptance within the validity period stated; Eskom may request an extension, and tenderers that refuse will be excluded.
• The successful tenderer must check and sign the Form of Agreement.
• Contract documents will include addenda, returnables and agreed negotiation changes.

• Evaluation follows stages: basic compliance, pre-qualification, functionality (with minimum threshold), then preference points under 80/20 or 90/10.
• Price and Specific Goals points are added for ranking.
• No double counting of criteria.
• Financial risk assessment may exclude a tenderer if risk is unacceptable.

The tenderer must complete and sign the form to acknowledge and accept Eskom Supplier Quality Requirements as per specification 240-105658000 and ISO 9001 standard.

Quality representative (Eskom): Lesego Garegae, Senior Advisor - QA

Evaluation criteria:

• The tenderer must complete and sign the Supplier Quality Requirements form (Section A) to acknowledge and accept Eskom Supplier Quality Requirements as per specification 240-105658000 and ISO 9001.
• The tenderer must select Category 1 (clause 3.5.2) for pre-contract award quality requirements.
• The tenderer must also accept the main supplier and sub-supplier capability and capacity assessment (clause 3.6) and all post-contract award quality requirements.

Scope: Supply and delivery of obsolete T2000 DCS spares modules for Majuba, Hendrina and Camden power stations, delivery over 12 months.

Compliance requirements:

• The tenderer must acknowledge and accept Eskom Supplier Quality Requirements as per specification 240-105658000 and ISO 9001 standard.
• Pre-contract award quality requirements: Category 1 (clause 3.5.2) applies.
• Main supplier and sub-supplier capability and capacity assessment (clause 3.6) is applicable.
• Post-contract award quality requirements apply, including contract execution, supplier quality performance monitoring, standard conditions, and special processes.

Purpose:

• Eskom Generation requires spares to sustain obsolete Siemens T2000 distributed control systems at Majuba, Hendrina and Camden power stations.
• The T2000 system is obsolete; Siemens ended all support in 2021.
• The spares must keep the coal-fired units operating safely and reliably until end of life.
• The scope is applicable to Majuba, Hendrina and Camden Power Plants.

Abbreviations:

• C&I: Control and Instrumentation
• DCS: Distributed Control System
• Gx: Eskom Generation Division
• OEM: Original Equipment Manufacturer

Evaluation approach:

• Compliant tenders that offer new materials receive first preference.
• Proposals with second-hand, refurbished or reconditioned materials are considered only if the bidder demonstrates new materials are unavailable and proves via warranties and guarantees that the materials are in working condition, or where significant value-for-money is achieved without compromising safety, quality, reliability, or operational performance.
• Bidders must prove the legitimacy of spares sources.
• Bidders must accept liability for reimbursement if modules fail when connected at site.
• Compliance with ISO 9001, ISO 14001, and ISO 45001 standards is required.
• Adherence to Eskom Engineering Change Management Procedure (240-53114002) is required.

Scope:

• Supply and delivery of bulk Siemens T2000 DCS spares modules (as listed in Appendix A) to Camden Power Station.
• Hendrina and Majuba will collect their spares from Camden Power Station.
• At least 30% of the bulk spares list must be provided.
• Modules can be sourced anywhere in the country provided they meet specifications.
• Lead time and all terms and conditions of the spares must be confirmed before supply and delivery.
• Warranties and guarantees must be provided.
• Quality certificates must accompany delivery as proof of testing.
• Spares must cover the T2000 DCS systems at Majuba (units 4–6), Hendrina, and Camden.

Quality certificates must accompany delivery to prove materials were tested.

Compliance with ISO 9001, ISO 14001, ISO 45001 is required.

Required standards:

• ISO 9001 (Quality Management Systems)
• ISO 14001 (Environmental Standard)
• ISO 45001 (Safety Standard)
• Eskom Engineering Change Management Procedure (240-53114002)

Material condition:

• Primary offering must be new materials.
• Second-hand, refurbished or reconditioned materials will only be considered on an exception basis if clearly identified, demonstrate equivalent performance, include age/condition/refurbishment details and remaining service life, and are supported by warranties, guarantees and quality assurance documentation.
• Any such proposal is subject to written approval by the Employer prior to award.

Delivery:

• All spares must be delivered to Camden site.
• Delivery is from the supplier's point to Camden Power Station.
• Hendrina and Majuba collect their spares at Camden.

Liability:

• If modules are found not working when connected at site, the bidder is liable to reimburse Eskom.

Warranties:

• Warranties and guarantees must be provided.

Clearance:

• All terms and conditions of the spares must be confirmed prior to supply.

Evaluation prioritises new materials. Second-hand or refurbished materials only considered if new unavailable and with adequate warranties/guarantees. Compliance with ISO 9001, ISO 14001, ISO 45001 required.

The contract is for the supply and delivery of obsolete T2000 distributed control system (DCS) spares modules for Majuba, Hendrina and Camden power stations, administered under the NEC3 Supply Short Contract (April 2013). The primary delivery point is Camden Power Station in Mpumalanga; Hendrina and Majuba collect their spares from Camden.

Returnable documents — complete, sign and submit with the offer:

• NEC3 Form of Offer and Acceptance (C1.1): the offer, prices (excl. and incl. VAT), and signature of a duly authorised representative.
• Schedule of Deviations: only deviations recorded here are valid; a covering letter must not form part of the final contract.
• Contract Data provided by the Supplier (C1.2): bidder details and the percentage for overheads and profit on Defined Cost.
• Price Schedule (C2.2): priced per item, rates and prices to two decimal places.

Submission method: not stated in the document. Closing time: not stated in the document.

The document does not set out evaluation criteria or a preference point system (80/20 or 90/10). Award is by acceptance of the Offer; the offered total of prices (excl. VAT) is a key contract figure.

Scope of supply:

• Supply and deliver bulk T2000 DCS spares (as listed in Appendix A, which is not included in the extracted text) to Camden Power Station in Mpumalanga.
• Hendrina and Majuba will collect their spares from Camden Power Station.

Requirements:

• At least 80% of the bulk spares list must be provided.
• The source of each spare must be proven to be legitimate.
• Modules may be sourced from anywhere in the country as long as they meet the specifications.
• Warranty and guarantees must be provided and included.
• All quality certificates must be part of the delivery to prove the material was tested.
• Lead time must be confirmed before supply and delivery.
• All terms and conditions of the spares must be confirmed before supply and delivery.
• Delivery point: Camden Power Station Stores; access hours 13:15 during the day; a delivery note must accompany gate access; actual delivery date to be confirmed in the programme.
• International/cross-border requirements (export/import) to be confirmed by the supplier if applicable.
• The supplier may subcontract to any person suitable who has the required spares.

Pricing format:

• Lump sum items: amount in the Price column only.
• Measured items: a rate multiplied by quantity, expressed to two decimal places (cents), nil rates allowed.
• Rates and prices include all work necessary to supply the item and all general risks and liabilities.

Overheads and profit on Defined Cost: the supplier enters a percentage in the Contract Data.

VAT: 15% is shown separately in the Offer; the Purchaser's VAT number is 4710303126 and must appear on every tax invoice.

Payment: the supplier assesses the amount due and applies for payment with a tax invoice; payment is made under NEC3 clause 51.

Interest on late payment: 0.5% per complete week of delay unless a lower rate is agreed in the Contract Data.

Insurance (NEC3 clause 84 as replaced by Z9):

• The supplier must insure against loss of or damage to goods, plant and materials (replacement cost, or the Purchaser's policy deductible where covered by the Purchaser's insurance); liability for property damage and bodily injury to third parties; and employer's liability, each to the amount required by applicable law.
• The Purchaser provides insurance under Table B (Assets All Risk, Contract Works, Environmental, General and Public Liability, Transportation, Motor Fleet, Terrorism, Cyber) per the policy documents.

Liability:

• The supplier's liability for indirect or consequential loss is zero.
• The supplier is not liable for loss of or damage to the Purchaser's property beyond the amount stated in the Contract Data.
• The Purchaser's liability to the supplier for indirect or consequential loss is zero.

B-bbee:

• The supplier must notify the Purchaser within 7 days of any change in B-BBEE status and submit an updated verification certificate and supporting documents within 30 days of that notification.
• A decrease in B-BBEE status after contract date may lead to re-negotiation or termination.
• Failure to notify may be a ground for termination.

Tax/VAT:

• The supplier must comply with the VAT Act and include the Purchaser's VAT number 4710303126 on every invoice.
• A tax invoice must be provided as required by the contract; late submission extends the payment date accordingly.

Contract law: the contract is subject to South African law (stated as empty in the Contract Data, but the Purchaser is a South African state-owned company).

Company registration: the Purchaser is Eskom Holdings SOC Ltd (Reg No. 2002/015527/30); the supplier is not required to be registered in South Africa unless stated elsewhere.

Supply and delivery of obsolete T2000 DCS spares modules to Majuba, Hendrina and Camden power stations, with delivery spread over 12 months.

Returnable documents listed in the tender returnables document (List of Tender Returnables, document reference 240-105658000) — all must be submitted with the bid. No separate submission channel, address, or number of copies is stated in the provided document. Any mandatory forms beyond the quality deliverables are not listed in the available text.

Evaluation is based solely on quality deliverables, scored out of a total of 12 points. Bidders must submit the following, each with an assigned point value (indicator = 1 per item):

• Section A (4 points): A valid ISO 9001 certificate issued by an accredited certification body, with the certificate scoping relevant to the product/service, issued by an approved authority with recognised international accreditation and valid (unexpired). If no certified QMS, Section B applies instead.
• Section B (5 points): Documented QMS evidence in operation, including organisation chart and responsibility matrix covering quality function, control of externally provided processes, latest internal audit report, latest certification audit report (not older than 12 months) with nonconformity/ corrective actions, and management review records.
• Section C (1 point): Draft Contract/Project Quality Plan specific to the scope of work, per ISO 10005.
• Section D (1 point): Draft/example of an Inspection and Test Plan (ITP) or Quality Control Plan (QCP) on similar previous work.
• Section E (1 point): Completing and signing Form A.

No minimum qualifying score is stated; bidders must comply with the quality requirements as evaluated.

Supply and delivery of obsolete T2000 DCS spares modules to three Eskom power stations: Majuba, Hendrina and Camden. Delivery is required over a 12-month period. The full scope of works is described in the tender documents.

Quality management system requirements per the tender quality specification (document reference 240-105658000): bidders must demonstrate a certified ISO 9001 QMS with relevant scope, or provide documented evidence of a QMS in operation that complies with ISO 9001. Additional requirements include a draft Contract Quality Plan, ITP/QCP, and completion of Form A. No other compliance thresholds (CSD, tax, B-BBEE, CIDB) are stated in the provided document.

Same as the standard evaluation criteria: scored quality deliverables across Sections A through E, total 12 points. Section A requires a valid ISO 9001 certificate (4 points) or, failing a certificate, Section B documented QMS evidence (5 points). Section C requires a draft Contract Quality Plan (1 point). Section D requires an ITP/QCP example (1 point). Section E requires a completed and signed Form A (1 point).

Returnable OHS documents must be submitted with the bid:

• Annexure B: signed acknowledgement of Eskom's OHS legal and other requirements.
• OHS plan addressing the project's OHS risks and aligned with the health and safety specification.
• Baseline OHS Risk Assessment (BRA) with the risk assessment methodology.
• Valid Letter of Good Standing (COIDA or equivalent).
• OHS policy signed by the CEO, complying with Section 7 of the OHS Act.

OHS evaluation is pass/fail based on the completeness and adequacy of the submitted OHS returnables. Bidders without a certified auditable OHS system must submit all five listed OHS documents. Bidders with a certified auditable OHS system may submit an ISO 45001 certificate (or equivalent) and a valid Letter of Good Standing instead. The evaluator recommends the bidder as either Recommended or Not Recommended based on compliance.

OHS compliance is mandatory. Bidders must provide either:

• A complete set of OHS returnables (Annexure B, OHS plan, Baseline OHS Risk Assessment with methodology, valid Letter of Good Standing, CEO-signed OHS policy) if not certified for an auditable OHS system.
• An ISO 45001 certificate (or equivalent) and a valid Letter of Good Standing if certified for an auditable OHS system.

Eskom Generation requires the supply and delivery of bulk T2000 DCS spares modules to sustain the operation of obsolete systems at Camden, Majuba and Hendrina power stations until their end of life.

The T2000 DCS was first installed at Majuba units 4-6 in the mid-1990s, purchased for Hendrina during refurbishment in 1995, and installed at Camden during return-to-service in 2006.

The T2000 system was replaced by the T3000 system at Kriel in 2007; Siemens announced obsolescence in 2015 and stopped all support in 2021.

The document is the Technical Evaluation Strategy (revision 0.1) approved for evaluating tenders for this contract.

TET members (evaluation team, not submission contacts):

• Khaya Sobuwa, C&I Generation Corporate Specialist
• Mahendra Maharaj, NBEIL Project Middle Manager
• Thokozani Msibi, C&I Generation Engineering Chief Engineer
• Nomatshawe Gantsho, NBEIL Program Manager
• Ntombifuthi Ngcobo, NBEIL Portfolio Middle Manager

No submission address or enquiry contacts were found in the document.

Minimum qualifying score: 70% or greater on the weighted qualitative evaluation.

Scoring per criterion uses a 0-5 scale with percentage equivalents:

• 5 (100%): fully compliant, no foreseen risks.
• 4 (80%): compliant with acceptable risks, exceptions or conditions.
• 2 (40%): non-compliant (fails to meet requirements or has unacceptable risks/exceptions/conditions).
• 0 (0%): totally deficient or non-responsive.

Weighted qualitative criteria cover: staff qualifications and experience (10%), previous T2000 DCS spares supply track record (15%), capacity to supply at least 30% of the 35 module types listed in Annexure A of the SoW (20%), sourcing and proof of availability (20%), module status verification (new/unused, second hand or repaired) with signed test certificates (20%), and delivery turnaround with project management methodology, shipping T&Cs and risk identification (15%).

For each sub-criterion, higher scores are awarded for greater coverage or experience, e.g. 60%+ of module types offered scores 5, 40% scores 4, below 20% scores 2, below 10% scores 0.

Third-party systems may not be available at FAT but must still be tested at Site Integration Testing (SIT).

Supply and delivery of bulk T2000 DCS spares modules for Camden, Majuba and Hendrina power stations.

The T2000 DCS is a Siemens system that has been declared obsolete by Siemens; the OEM ceased all support (technical knowhow, spares, repairs) in 2021.

Modules must support safe and reliable operation of coal-fired units until end of life.

Camden Power Station is designated as the central hub where bulk spares will be delivered; other stations will draw from that list.

Annexure A of the Statement of Work lists 35 T2000 module types that must be supplied; bidders must show capacity to supply at least 30% of these types.

Bidders must provide a delivery turnaround plan including:

• A project management methodology showing the planned delivery schedule and lead times.
• Shipping plans and terms and conditions, indicating whether T&Cs affect delivery times and lead times.
• A clear and realistic timeframe for delivering the spares to site, including risks that could affect delivery times and costs.

Scoring for the delivery plan (criterion 1.6, 15% weighting):

• 0 points: no methodology or statement received, regardless of timeline, and no requirements addressed.
• 2 points: clear optimised methodology and statement received; early timeline indicates 7+ weeks duration; 30% of requirements addressed.
• 4 points: clear methodology and statement received; timeline indicates 5-6 weeks; 50% of requirements addressed.
• 5 points: clear methodology and statement received; timeline indicates 3-4 weeks; all mentioned requirements demonstrated and addressed.

Key personnel requirements (criterion 1.1, 10% weighting):

• Site Manager: B-Tech, BEng or BSc in Electrical Engineering (Control and Instrumentation), Computer Systems Engineering, or Electronics Engineering; permanent/temporary employee or sub-contractor.
• Service Engineer: B-Tech, BEng or BSc in Electrical Engineering (Control and Instrumentation or Computer Systems); sales experience of at least 3 years.
• A CV with contactable references and relevant experience of at least 3 years is required for the Service Engineer and/or Manager.

Scoring for experience:

• 3 years and above = score 5
• 2 years and above = score 4
• Less than 2 years = score 2
• No experience = score 0

Previous supply record (criterion 1.2, 15% weighting):

• No previous PO orders = 0
• 1 to 2 PO orders = 2
• 3 PO orders = 4
• 4 or more PO orders = 5

ISO 9001 Quality Management Systems is listed as an informative reference.

No contractual quality management or QA/QC requirements are otherwise stated.

No mandatory technical evaluation criteria specified for this tender.

The tender is evaluated solely on weighted qualitative criteria.

No B-BBEE, CIDB, CSD, tax compliance or other compliance requirements are stated in the document.

The evaluation is carried out by a Technical Evaluation Team (TET) and includes a qualitative scoring method.

The minimum qualitative weighted final score required is 70% or greater.

No mandatory technical criteria are applicable for this tender.

The scoring model assigns 5 (100%) for full compliance, 4 (80%) for compliance with acceptable qualifications, 2 (40%) for non-compliance, and 0 (0%) for totally deficient or non-responsive.

Acceptable risks include third-party systems not being available during FAT but tested at SIT.

Unacceptable risks or exceptions are those that do not meet the mandatory or qualitative requirements.

The tender is for the supply and delivery of obsolete Teleperm XP (T2000) DCS electronic spares modules required for Camden, Hendrina, and Majuba power stations. The procurement is managed by Eskom Generation New Business Engineering Innovation and Localisation. The Bill of Quantities provides the basis for pricing, and must be read together with the separate Scope of Works document.

Closing date: Friday, 20 November 2026 at 08:00. No briefing or site visits are stated.

No contact details are provided in the document.

Returnable documents: the completed BOQ cover page must state the tenderer's name, contract price excluding VAT, rand value in words, date, full name of the signatory, their designation, and signature. All rates must be filled into the Bill of Quantities. The tenderer is responsible for checking the correctness of descriptions, formulae, and file structure. Submission method and address are not stated. Closing time is 08:00 on 20 November 2026.

The document states no evaluation criteria. The tender is an open request for bid. No scoring, preference point system, or minimum qualifying score is specified. The only requirements are to insert rates and prices as per the Bill of Quantities, and to complete the cover page.

Supply and delivery of obsolete Teleperm XP (T2000) DCS electronic spares modules for three Eskom power stations: Camden, Hendrina, and Majuba. The scope of work is defined in a separate document titled 'Scope of Works'. The BOQ lists 35 line items of electronic modules (interface, monitoring, CPU, communications, memory, input/output, coupling, power supply, etc.) with specific part numbers and quantities, totalling a quantity of 240 units. Delivery is a lump-sum cost to Camden Power Station (Mpumalanga). Individual items are listed with part numbers, descriptions, and quantities; for example: Item 1.1 IM304 Interface Module (5), 1.2 SYS900 Monitoring Module (4), 1.5 CPU 948R (10), etc.

The total of prices must include all direct and indirect costs, overheads, profit, risk, and liabilities. Values are total prices prior to any retention and exclude VAT. Rates and prices shall be expressed to two decimal places (cents), except for nil rates. The contract price is to be stated excluding VAT on the cover page.

No compliance requirements are stated. The only requirement is completion of the BOQ cover page. No CSD, tax, B-BBEE, or CIDB requirements appear.