Supply and delivery of personnel protective clothing (PPE) – renosterberg local municipality

Closing date: 09 November 2026 at 12:00

Briefing session: None (marked NA)

SCM enquiries:

• Contact: Mrs. F. Ngxabazi
• Email: [email protected]
• Telephone: 053 050 5584

Technical enquiries:

• Contact: Mologadi Seroka
• Email: [email protected]
• Telephone: 053 050 5584

Submission address:

555 School Street

Petrusville

8770

Submission method: deposit in the bid box at 555 School Street, Petrusville, 8770. Bids must be on the official forms (not re-typed) and delivered by the closing time; late bids are rejected.

Returnable forms (all must be completed and signed):

• MBD1 (Invitation to Bid): bidder details, tax compliance, B-BBEE status, and contact information.
• MBD4 (Declaration of Interest): discloses any connection to state employees; false declarations lead to automatic contract cancellation.
• MBD6.1 (Preference Points Claim): claims specific-goal points; attach proof of residence for locality points.
• MBD8 (Declaration of Past SCM Practices): declares any past abuse, fraud, or contract failures.
• MBD9 (Certificate of Independent Bid Determination): certifies no collusion or price disclosure.
• MBD7.1 (Contract Form): signed by the successful bidder; forms part of the contract.

Additional documents: quotation on company letterhead, valid tax clearance certificate or PIN, certified ID copies of directors, CIPC registration, proof of address, CSD registration report, and the municipality's address and VAT number (4380125668) on the quote.

Disqualification risks: late or incomplete quotes, bids from persons in the service of the state, unsigned forms, or missing mandatory documents.

Evaluation follows the Renosterberg SCM Policy and the Preferential Procurement Regulations, 2022, using the 80/20 preference point system.

• Price: 80 points
• Specific goals: 20 points

Specific goals (locality of supplier):

• Within Pixley Ka Seme District: 20 points
• Within Northern Cape: 12 points
• Within Republic of South Africa: 8 points

To claim locality points, attach proof of residence (municipal bill, lease agreement, or letter from the municipality).

The municipality does not bind itself to accept the lowest or any bid and may reject bids if amounts are too high, bids do not comply with specific goals, or objective criteria justify rejection.

Supply and delivery of personnel protective clothing (PPE) to Renosterberg Local Municipality. Quantities and specifications:

• Embroidered PPE overalls (D59 Flame & Acid 2pc Conti-Suit, with large white embroidery at back of jacket reading 'RENOSTERBERG LOCAL MUNICIPALITY'): 54 units in sizes 30–54 (size 38: 19, size 40: 8, size 36: 6, size 44: 6, others as listed).
• Boots (Pioneer Commander Chelsea Steel Toe Safety Boot, slip resistant): 58 pairs in sizes 3–11 (size 6: 12, size 5: 8, size 7: 9, size 8: 7, size 9: 9, others as listed).
• Sewer gloves (Pioneer Safety PVC Coated Red Open Cuff Gloves, 60cm shoulder length, G016-5): 20 pairs.
• Sewer coveralls/suits (Microgard 2000 coveralls for protection from infective agents): 6 units.
• Refuse removal gloves (Rebel Tru Touch Blue Sandy Nitrile Gloves): 100 pairs.
• Electrical gloves (Thor Electrical Insulating Class 0, max use voltage 1,000V AC and 1,500V DC): 2 pairs.
• Pole harnesses (Wood Pole Climbers Harness with Positioning Belt): 4 units.
• Cricket hats (Navy blue sun cricket hat, X-large): 60 units.
• Hard hats (White, SABS approved): 4 units.
• Rain suits (Polyester lined PVC reflective rain suit, Javlin): 4 units in sizes 32, 38, 40.
• Cleaner's long coats (Jonsson Industrial Housecoat, Royal/Navy): 4 units in sizes 36, 38, 42, 44.
• 4.8m–9.0m heavy duty extension ladder (safe working load 135kg, rubber non-slip feet): 1 unit.

Delivery address: 555 Skool Street, Petrusville, 8770.

Samples must be confirmed by the Municipality before purchasing.

Pricing schedule items and quantities:

1. Embroidered PPE overalls – 54
2. Boots – 58
3. Sewer gloves – 20 pairs
4. Sewer coveralls/suits – 6
5. Refuse removal gloves – 100 pairs
6. Electrical gloves – 2 pairs
7. Pole harness – 4
8. Cricket hats – 60
9. Hard hats – 4
10. Rain suit – 4
11. Cleaner's long coats – 4
12. 4.8m–9.0m heavy duty extension ladder – 1

Prices must be inclusive of VAT and transport, valid for 90 days, and firm. No additional fees allowed.

Pricing schedule: fixed rates per item, inclusive of VAT and all transport/delivery charges. No additional fees beyond the schedule are allowed.

• Prices must be valid for at least 90 days from the date of offer.
• Prices must be firm and inclusive of VAT.
• A firm delivery period must be indicated.
• The municipality requires a single supplier for the entire specification.

Mandatory registrations and documents:

• Central Supplier Database (CSD) registration, with a valid CSD registration report printout.
• Valid original Tax Clearance certificate or SARS TCS PIN.
• Certified ID copies of company directors.
• Copy of company registration/founding statement (CIPC).
• Proof of address.
• B-BBEE status level verification certificate or sworn affidavit (for EMEs and QSEs) to qualify for preference points.
• Bids from persons in the service of the state (national, provincial, local, or SOCs) will not be considered.
• Foreign suppliers must complete the pre-award questionnaire in MBD1 Part B:3.

The PPE supplied must meet the specified safety standards, including steel-toe boots, electrical insulating gloves (Class 0, up to 1,000V AC), and SABS-approved hard hats. The sewer coveralls must protect against infective agents. The extension ladder must have a safe working load of 135kg.

The successful bidder must sign a written contract form (MBD7.1). The contract incorporates the bidding documents, tax clearance certificate, pricing schedule, technical specifications, specific goals, declarations, and the General Conditions of Contract. The bidder accepts responsibility for proper execution and fulfilment of all obligations, and declares no collusive practices.

Evaluation uses the 80/20 preference point system: 80 points for price, 20 points for specific goals (locality). Locality points: 20 for Pixley Ka Seme, 12 for Northern Cape, 8 for RSA. Proof of residence required to claim locality points.