Supply and delivery of three laptops for corporate services unit – umzinyathi district municipality (REQ06019-6021)

Closing date: 15 October 2026 at 12:00 (12H00).

Bid documents available from: 08 October 2026 on www.etenders.gov.za and www.umzinyathi.gov.za.

No compulsory briefing or site visit is stated.

Bidding procedure enquiries:

• Contact: SCM Unit
• Telephone: 034 219 1500 / 034 219 1549
• Fax: 034 218 1940
• Email: [email protected]

Technical enquiries:

• Contact: Mr. SG Vilakazi
• Telephone: 034 219 1500
• Fax: 034 218 1940
• Email: [email protected]

General enquiries:

• Contact: Mrs. Buthelezi
• Telephone: 034 219 1500

Submission address:

uMzinyathi District Municipality Offices

39 Victoria Street, Princess Magogo Building

Dundee, 3000

Submission method: deposit the completed bid document, clearly marked with the bid number and description, into the tender box at the reception area of the uMzinyathi District Municipality Offices, 39 Victoria Street, Princess Magogo Building, Dundee, 3000, on or before the closing time. Bids will be opened in public. Telegraphic, faxed, emailed or courier-hand-delivered bids are not accepted; courier deliveries must be deposited in the tender box. Bids must be submitted on the official forms provided (not re-typed). Quotations must be on company letterhead.

Returnable documents (all must be completed, signed and submitted):

• MBD 1 (Invitation to Bid): completed and signed as the offer cover page.
• MBD 3.1 (Pricing Schedule – Firm Prices): stamped with company stamp and signed.
• MBD 4 (Declaration of Interest): discloses any connection to persons in the service of the state; false declaration leads to automatic disqualification.
• MBD 6.1 (Preference Points Claim): claims preference points under the 80/20 system.
• MBD 8 (Declaration of Past Supply Chain Management Practices).
• MBD 9 (Certificate of Independent Bid Determination): certifies no collusion.
• Original certified copy of the owner's identity document (not older than six months).
• Proof of company registration (CIPC) or copy of identity document if a sole proprietor.
• Recent municipal account (rates and taxes or municipal services) in the name of the bidder and each director, showing no arrears exceeding 90 days; or proof of residence with an affidavit certified by a Commissioner of Oaths; or a lease agreement stating the bidder/director is not responsible for such charges.
• Full CSD Report.
• Non-collusion affidavit executed by the bidder.
• A sample of the item being bid for (failure to submit results in disqualification).

Disqualification risks:

• Any mandatory document omitted or incomplete.
• Bids received after the closing time.
• Bids submitted by fax, email or telex.
• Bids signed by a person without authority to sign.
• Bidders who are persons in the service of the state.
• Failure to submit a sample.

Additional returnable document: a full CSD Report must be attached to the document. A non-collusion affidavit must be executed by the bidder and submitted with the bid.

Evaluation is in terms of the Council Supply Chain Management Policy using the 80/20 Preferential Point System.

Point allocation:

• Price: 80 points
• Specific Goals: 20 points
• Total: 100 points

Specific goals (20 points) are awarded for enterprises that are 100% black-owned, supported by CIPC registration documents, a detailed CSD report, or copies of the RSA identity documents of the directors.

MBD 6.1 must be completed and signed by the authorised person for preference points to be allowed.

The municipality is not bound to accept the lowest or any quotation. Bids are adjudicated by the Bid Adjudication Committee; contract award is subject to its approval.

Supply and delivery of three (03) laptops for the Corporate Services Unit, comprising:

1. Two (2) laptops for Admin Officer and HR Manager:

• Processor: Intel Core i5-1195G7 with Intel Iris Xe Graphics
• Memory: 16GB DDR4-3200 SDRAM
• Storage: 512GB SSD
• Ports: 1 Thunderbolt 4 with USB4 Type-C, 2 SuperSpeed USB Type-A, 1 HDMI 2.0b, 1 headphone/microphone combo, SD card reader
• Battery: long-life, fast charge 50% in 30 minutes
• Operating system: Windows 11 Pro
• Screen: 15-inch

2. One (1) laptop for Systems Administrator:

• Form factor: Clamshell
• Processor: 13th Gen Intel Core i7-1355U, 3.70 / 5.00 GHz, 12MB cache, 10 cores
• Display: 15.6" Full HD (1920 x 1080), non-touch, 120Hz, WVA, IPS, anti-glare, 250 nits
• Memory: 16GB DDR5-SDRAM (5200 MHz)
• Storage: 512GB M.2 PCIe NVMe SSD
• Graphics: Intel UHD Graphics
• Keyboard: English International, non-backlit, with numeric keypad
• Camera: 720P HD
• Fingerprint reader: included
• Operating system: Windows 11 Pro
• Power supply: 65W AC rugged adapter, 4.5mm barrel
• Battery: 4-cell, 54WHr (integrated)
• Colour: Carbon Black (plastic)
• Weight: from 1.62 kg
• Warranty: 3-year ProSupport Onsite
• Ports: SD card reader, USB 2.0 Type-A, Universal Audio

All goods must be new, unused, of the most recent models, and conform to the specifications. Delivery costs must be included in the bid price.

No specific methodology or execution plan is required beyond the supply and delivery of the laptops as specified.

The municipality invites offers from suitably qualified and experienced service providers. No specific years of experience or reference projects are stated.

Goods must conform to the standards in the bidding documents and specifications. The purchaser may inspect, test or analyse goods at any time; non-conforming goods may be rejected and must be replaced at the supplier's cost. Pre-bidding testing is for the bidder's account. If inspections show compliance, the purchaser bears the cost; if not, the supplier bears the cost.

MBD 3.1 Pricing Schedule – Firm Prices: Laptops – i5 (quantity 2); Laptops – i7 (quantity 1); Operating System available with Windows 11 Pro (quantity 3). Sub-total, VAT (15%) and Total to be completed. All delivery costs must be included in the bid price for delivery at the prescribed destination. Prices quoted must be valid for at least ninety (90) days from the date of offer for evaluation purposes, must be firm and must include VAT.

Pricing format: MBD 3.1 Pricing Schedule – Firm Prices. Prices must be firm, inclusive of VAT (15%) and all disbursements, and valid for at least 90 days from the closing date.

Pricing schedule items:

• Laptops – i5: quantity 2
• Laptops – i7: quantity 1
• Operating System (Windows 11 Pro): quantity 3

All delivery costs must be included in the bid price for delivery to the prescribed destination.

Payment terms: payments to be made within 30 days of submission of a valid invoice, per GCC clause 16.3.

Performance security: the successful bidder must furnish performance security within 30 days of contract award, in the form of a bank guarantee, irrevocable letter of credit, or cashier's/certified cheque, as specified in the Special Conditions of Contract (amount not stated in the document).

Mandatory compliance:

• CSD registration: a full CSD Report must be attached; a CSD number must be provided if no TCS is available.
• Tax compliance: bidders must have a valid SARS Tax Compliance Status (TCS) PIN or CSD number; foreign suppliers must complete the pre-award questionnaire. No contract will be concluded with a bidder whose tax matters are not in order.
• Municipal account: bidders and each director must not owe municipal rates and taxes or services for more than 90 days.
• CIPC registration: proof of company registration, or identity document for sole proprietors.
• B-BBEE: preference points claimed via MBD 6.1; specific goals (20 points) for 100% black-owned enterprises, supported by CIPC documents, CSD report, or directors' identity documents.
• No bids from persons in the service of the state.
• No CIDB grading required (not construction-related).

Specific goals for preferential points: 20 points are allocated to enterprises that are 100% black-owned, to be supported by CIPC registration documents, a detailed CSD report, or a copy of the RSA identity document(s) of the director(s).

No specific health and safety requirements are stated in the document for this supply of laptops.

The successful bidder will be required to fill in and sign a written contract form (MBD 7).

Bids must remain valid for a period of 90 days from the closing date for submission of bids.

Mandatory requirements: bidders must submit a sample of the item being bid for — failure to do so results in disqualification. No quotation will be considered from persons in the service of the state. Tender documents signed by a person without authority to sign will be disqualified. Tenderers who do not complete the compulsory questionnaire, or who abuse the employer's supply chain management system, will not be considered.

Tenders will be adjudicated in terms of the Council Supply Chain Management Policy on the 80/20 Preferential Point System. Point allocation: Price 80 points, Specific Goals 20 points, Total 100 points. The point allocation used for adjudication is provided on MBD 6.1, which must be duly completed and signed by the authorised person for preferential points to be allowed. uMzinyathi District Municipality is not bound to accept the lowest or any quote.