Supply and delivery of upvc and hdpe pipes (23 stock items) to abaqulusi municipality — 36-month as-and-when-required contract

Tender documents available for download from e-tender portal (www.e-tenders.gov.za): 13 October 2026.

Closing date and time: 16 November 2026 at 12h00.

Tender validity period: 90 days after closing date.

No compulsory briefing or site visit is mentioned.

No compulsory briefing or site visit.

Tender documents self-downloaded from e-tender portal (www.e-tenders.gov.za) from 13 October 2026.

Bid fee: R2 000.00 (printed) or R1 500.00 (electronic) payable to Abaqulusi Municipality. Proof of payment required at collection and submission.

SCM Enquiries:

• Contact: Mr N. Zulu
• Role: Finance (SCM)
• Telephone: 034 9822 133 x 2277
• Fax: 034 9821 939
• Email: [email protected]

Technical Enquiries:

• Contact: Mdu Ntombela
• Role: Corporate Services
• Telephone: 034 9822 133
• Fax: 034 9821 939
• Email: [email protected]

General SCM email: [email protected]

Submission address (tender box):

Abaqulusi Local Municipality

Corner of High and Mark Street

Vryheid 3100

Postal address:

PO Box 57

Vryheid 3100

Submission method: Physical deposit in tender box at ground floor, Abaqulusi Local Municipality, corner of High and Mark Street, Vryheid 3100.

Closing: 16 November 2026 at 12h00.

Bids must be in a sealed envelope clearly marked "SUPPLY AND DELIVERY OF UPVC & HDPE PIPES STOCK ITEMS AS PER SIZES, over 36 months. Tender NO: 8/2/1/652".

Must use original tender documentation provided by the municipality (no re-typing).

Late bids will not be accepted.

Tender validity: 90 days from closing date.

Bid fee: R2 000.00 non-refundable for printed documents; R1 500.00 administration cost for electronic copies downloaded from e-tender portal. Proof of payment required at collection and submission.

Returnable forms (all must be completed, signed and submitted):

• MBD 2: Tax Clearance Certificate requirements.
• MBD 3.1: Pricing Schedule – Firm Prices (only firm prices accepted).
• MBD 4: Declaration of Interest.
• MBD 6.1: Preference Points Claim Form (80/20 system; specific goals: previously disadvantaged individuals 10 points, empowerment of local based service providers 10 points).
• MBD 7.1: Contract Form (Form of Offer and Acceptance) – to be completed by successful bidder.
• MBD 8: Declaration of Bidder's Past Supply Chain Management Practices.
• MBD 9: Certificate of Independent Bid Determination.

Disqualification risks: incomplete MBDs, late submission, submission on non-original documents, failure to provide proof of payment, non-compliance with any stated condition.

Returnable documents (all mandatory):

• Completed and signed MBD 2, MBD 3.1, MBD 4, MBD 6.1, MBD 7.1 (successful bidder), MBD 8, MBD 9.
• Detailed CSD registration report.
• Company registration document.
• SARS TCS PIN or Tax Clearance Certificate.
• B-BBEE Certificate or Sworn Affidavit.
• Municipal account ≤ 3 months or lease agreement.
• Certified ID copies of directors/owners.
• SABS Approved Certificate.
• Bank rating proof.
• Reference letters/purchase orders.
• Municipal Database registration form.
• Proof of bid fee payment.

All placed in sealed envelope marked with tender description and number, deposited in tender box at Abaqulusi Local Municipality, corner High and Mark Street, Vryheid 3100 by 16 November 2026 at 12h00.

Evaluation follows a multi-stage process:

1. Completeness and responsiveness check (all returnable documents submitted and signed).
2. Functionality assessment (minimum threshold not explicitly stated; bidders must score sufficiently to proceed).

Functionality criteria and maximum points:

• Company experience (appointment letters/orders for any supply and delivery): 0-1 letters = 5 pts, 2-3 letters = 10 pts, 4-5 letters = 20 pts (max 20).
• SABS Approved Certificate: 20 pts (certificate must be submitted, not a plan).
• Financial capability (bank rating): A = 20 pts, B = 15 pts, C = 10 pts (max 20).

Total functionality maximum: 60 points.

3. Price and Specific Goals (80/20 preference point system):

• Price: 80 points (lowest acceptable tender formula).
• Specific Goals: 20 points allocated as:

• Previously disadvantaged individuals: 10 points.

• Empowerment of local based service providers: 10 points.

Bidders must submit proof/documentation to claim specific goals; failure to do so means points are not claimed.

No minimum qualifying score for functionality is published in the document.

Scope: Supply and delivery of UPVC and HDPE pipes stock items as per listed sizes for a period of 36 months (as and when required).

Delivery location: Abaqulusi Local Municipality, Vryheid.

All delivery costs must be included in the unit prices.

Firm prices only; non-firm prices (including exchange rate variations) will not be considered.

Escalation percentages for Year 2 and Year 3 must be provided.

SABS Approved Certificate mandatory (certificate, not a plan).

Items list (quantity = 1 per line, meaning unit price per item):

UPVC Pipes Class-12:

• W001605: 50mm
• R007236: 75mm
• W004436: 110mm
• R003112: 160mm
• R007083: 200mm
• R007068: 315mm
• W002768: 400mm (6m lengths)
• W003708: 500mm
• W000249: 63mm (6m lengths)
• W003088: 355mm

HDPE Pipes:

• W005022: 40mm CL-12 (100m roll)
• W004282: 16mm CL-12
• W002567: 32mm CL-12 (100m)
• W001941: 25mm CL-12 PE100
• W004405: 20mm
• W002574: 50mm CL-12 PE80
• W005047: 63mm
• W003633: 75mm
• W002158: 90mm Class 12
• W003183: 110mm

Water Tank Pipes:

• R001980: Yellow helifax pipe 50mm
• R001958: Blue helifax hose pipe 75mm
• R072916: Conon C731 yellow 15mm

Company experience evaluated via appointment letters or purchase orders for any supply and delivery:

• 0-1 letters = 5 points
• 2-3 letters = 10 points
• 4-5 letters = 20 points (maximum)

No minimum years of experience or specific key personnel qualifications are stipulated.

Quality requirement: SABS Approved Certificate mandatory for all pipes supplied (certificate must be submitted, not a plan).

GCC clause 8 (Inspections, tests and analysis) and clause 15 (Warranty) apply.

No additional quality management system certifications (e.g. ISO 9001) are specified.

Pricing schedule (MBD 3.1) requires firm unit prices for each listed pipe item (quantity = 1 per line).

All prices must include all applicable taxes and delivery costs to Vryheid.

Brand/model, country of origin, specification compliance, delivery period and delivery basis must be declared.

Escalation percentages for Year 2 and Year 3 must be provided.

Non-firm prices (subject to exchange rate variations) are not accepted.

Separate pricing schedules required if different delivery points influence pricing.

Pricing: Firm prices only (MBD 3.1). All applicable taxes included. Delivery costs included in bid price.

Escalation: Percentage escalation for Year 2 and Year 3 must be quoted.

Bid fee: R2 000.00 (printed documents) or R1 500.00 (electronic copies) – proof of payment required.

Financial capacity assessed via bank rating (A, B, C) – contributes up to 20 functionality points.

No bid security, performance bond, guarantee, retention or insurance requirements are specified in the document.

Payment terms: Governed by General Conditions of Contract (GCC) clauses 16 (Payment) and 17 (Prices).

Tax compliance: Valid Tax Clearance Certificate or SARS TCS PIN required; CSD number accepted where TCS not available.

Mandatory eligibility and compliance documents:

• Central Supplier Database (CSD) registration report (detailed) – required to claim specific goals.
• Valid company registration document (CIPC).
• SARS Tax Compliance Status PIN or valid Tax Clearance Certificate (original; certified copies not accepted). Where no TCS, CSD number must be provided.
• Certified B-BBEE Certificate from a registered accountant OR original Sworn Affidavit from Commissioner of Oaths.
• Certified current municipal account (water/electricity/rates/taxes) not older than 3 months, or lease agreement.
• Certified copies of identity documents of all directors and owners.
• SABS Approved Certificate (mandatory, 20 functionality points).
• Proof of bank rating (A, B or C) – contributes to functionality scoring.
• Reference letters or purchase orders evidencing prior supply and delivery experience (company experience scoring).
• Registration on Municipal Database (forms available from SCM office or municipal website www.abaqulusi.gov.za).
• All Municipal Bidding Documents (MBD 2, 3.1, 4, 6.1, 7.1, 8, 9) must be fully completed and signed; incomplete documents lead to automatic disqualification.
• No awards to persons in the service of the state, or to entities where any director, manager, principal shareholder or stakeholder is in the service of the state.
• No awards to advisors/consultants contracted with the municipality.
• Foreign suppliers must complete the pre-award questionnaire (Part B:3).

B-BBEE evidence required to claim specific goals (20 points total):

• Previously disadvantaged individuals: 10 points.
• Empowerment of local based service providers: 10 points.

Acceptable evidence:

• Revenue ≤ R10 million (EME): qualifying sworn affidavit.
• Revenue ≤ R50 million (QSE): applicable certificate or qualifying affidavit.
• Revenue > R50 million: valid B-BBEE certificate from SANAS-accredited verification agency.

Affidavit must contain required ownership and revenue information; deponent and Commissioner of Oaths must sign on same date; Commissioner must be independent of bidder.

Failure to submit proof means specific goal points are not claimed.

Contract governed by General Conditions of Contract (GCC) as per National Treasury, including clauses on:

• Definitions (GCC 1)
• Application, General, Standards, Use of contract documents, Patent rights, Performance security, Inspections/tests, Packing, Delivery and documents, Insurance, Transportation, Incidental services, Spare parts, Warranty, Payment, Prices, Contract amendments, Assignment, Subcontracts, Delays, Penalties, Termination for default, Dumping/countervailing duties, Force Majeure, Termination for insolvency, Dispute settlement, Limitation of liability, Governing language, Applicable law, Notices, Taxes and duties.

Special conditions: Municipality reserves right to withdraw invitation, re-advertise, reject any bid or accept part thereof; does not bind itself to lowest bid or highest scoring bidder.

Contract period: 36 months (as and when required).

Form of Offer and Acceptance (MBD 7.1) to be signed in duplicate by successful bidder and purchaser.

Deviations from tender documents only valid if captured in Schedule of Deviations signed by both parties.

Successful bidder must provide bonds, guarantees, proof of insurance within two weeks of receiving completed agreement.

Special conditions carrying disqualification:

• Bidder not registered on CSD.
• Bidder or any director/manager/principal shareholder/stakeholder in service of the state.
• Bidder is an advisor/consultant contracted with the municipality.
• Any MBD form not fully completed.
• Tender document incomplete.
• Bid submitted on non-original documentation.
• Late submission.
• Failure to provide proof of bid fee payment.

Municipality reserves right to withdraw, re-advertise, reject any bid, accept part of a bid, and does not bind itself to lowest bid or highest scoring bidder.

Minimum mandatory requirements (failure to provide any leads to disqualification):

• Detailed CSD registration report.
• Valid company registration document.
• SARS PIN or Tax Clearance Certificate (original).
• Certified B-BBEE Certificate or original Sworn Affidavit.
• Certified municipal account (water/electricity/rates) ≤ 3 months old or lease agreement.
• Certified ID copies of directors/owners.
• SABS Approved Certificate.
• Proof of bank rating (A, B, C).
• Reference letters/purchase orders for supply and delivery experience.
• Municipal Database registration.
• All MBD forms fully completed and signed.
• Submission on original tender document.
• Proof of bid fee payment.

Evaluation stages:

1. Completeness and responsiveness (all returnables submitted).
2. Functionality (scored out of 60): Company experience (20), SABS Certificate (20), Financial capability/Bank rating (20).
3. Price and Specific Goals (80/20): Price 80 points, Specific Goals 20 points (10 each for previously disadvantaged individuals and local service provider empowerment).

No minimum functionality threshold published. Bidders not meeting functionality requirements may be eliminated before price evaluation.