Supply and delivery of pine shavings (horse bedding) to the national health laboratory service in gauteng over a 24-month contract period. Bids close on 20 october 2026 at 12:00. Preference points are claimed on the sbd 6.1 Form under either the 80/20 or 90/10 system, with the applicable system confirmed only after bids are received and based on the lowest acceptable bid. The most consequential point for bidders is that NO preference points for specific goals are awarded unless the supporting b-bbee proof is submitted together with the bid.
Key Requirements
Closing: 20 October 2026 at 12:00 — bids must be submitted by this time.
Contract period: 24 months of supply and delivery of pine shavings (horse bedding).
Preference system: either 80/20 or 90/10 applies, confirmed only once bids are received and determined by the lowest acceptable bid.
Points split: price carries 80 or 90 points and specific goals 20 or 10 points, out of a total of 100.
B-BBEE evidence: a valid B-BBEE status level verification certificate must accompany the bid to claim preference points; without that proof, specific-goal points are treated as not claimed.
Consortia and joint ventures: a consolidated B-BBEE status level verification certificate must be submitted for this bid.
Substantiation and risk: the department may require proof of any preference claim before adjudication or later, and a fraudulent B-BBEE claim can lead to disqualification, recovery of costs and damages, contract cancellation, restriction from doing business with any organ of state for up to 10 years, and criminal prosecution.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
RFQRFQ Supply and delivery Pine Shaving (Horse Bedding).pdfReview complete
Description
Source: RFQ Supply and delivery Pine Shaving (Horse Bedding).pdf
Important Dates
12 Oct
2026
PUBLICATION
Tender Published
Tender was published
20 Oct
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
RFQ Supply and delivery Pine Shaving (Horse Bedding).pdf
Supply and delivery of pine shavings (horse bedding) for a 24-month period, with 450 bags of 10 kg delivered every two months, to the National Health Laboratory Service (NHLS) in Gauteng.
Supply and delivery of pine shavings (horse bedding) to the National Health Laboratory Service over a 24-month period. The procurement is managed by the Gauteng provincial office, with bids closing on 20 October 2026 at 12:00.
Supply and delivery of pine shavings (horse bedding) for a period of 24 months, on behalf of the National Health Laboratory Service in Gauteng. The tender is evaluated under the Preferential Procurement Regulations 2022, with points allocated for price and specific goals.
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Compliance review
Bid-ready summary
Scope
Supply and delivery of pine shaving (horse bedding) to NHLS/NICD over a 24-month period.
Fine pine shavings are the small cuts produced when milling kiln-dried Southern yellow pine lumber, spread on a stall floor as horse bedding.
A good bed collects moisture, limits ammonia odours and lets the handler remove wet material daily.
Important Dates
Source: RFQ Supply and delivery Pine Shaving (Horse Bedding).pdf (RFQ)
Closing: 20 October 2026 at 12:00
Issue date: 12 October 2026
Clarification queries: submit to Clayton Losper by 16:00 on 16 October 2026; NHLS shares its responses with other bidders
Briefing session: none — no formal briefing will be held
Bid validity: 90 business days from the closing date, first day excluded and last day included
Contract period: 24 months
Briefing Session
Source: RFQ Supply and delivery Pine Shaving (Horse Bedding).pdf (RFQ)
No formal briefing session will be held. Bidders with specific queries must email them to the NHLS contact named in the communication section.
Contact Information
Source: RFQ Supply and delivery Pine Shaving (Horse Bedding).pdf (RFQ)
Bids must be submitted on the official forms provided; the forms may not be retyped.
Every returnable section must be signed, stamped and dated.
The signatory must state the capacity in which they sign and attach proof of authority, such as a company resolution.
Quotations must not contain material relating to any other quotation or proposal; additional conditions must be raised in an accompanying letter.
Mandatory returnable document — omission disqualifies the bid
Section 4 Quotation Form: the priced offer on the prescribed schedule.
Essential returnable documents — NHLS will allow one further opportunity to submit by a set deadline; continued failure may disqualify
Section 1 SBD 1: bidder identification and contact details, signed as the offer cover page.
Section 5 Certificate of Acquaintance with RFQ Documents: confirms the bidder has studied and accepts the RFQ conditions; a false or incomplete certificate disqualifies the bid.
Section 6 RFQ Declaration and Breach of Law Form: discloses relationships with NHLS staff and confirms the bid was prepared independently; incomplete or inaccurate disclosure disqualifies the bid and may bar future NHLS business.
Section 7 Specific Goals Claim Form: claims preference points for specific goals.
Section 8 Protection of Personal Information: consent to processing of personal information.
CSD registration report.
Tax Compliance Certificate.
Scoring documents — omission does not disqualify but scores zero for the affected criterion.
Other
The successful bidder must sign the written contract form (SBD 7) and complete an NHLS Supplier Declaration Form for vendor registration.
Returnable documents, including B-BBEE proof, must remain valid for the contract term; failure to renew entitles NHLS to terminate immediately without liability.
Bidders must confirm submission of each returnable document in the tables provided.
Returnable Documents
Source: RFQ Supply and delivery Pine Shaving (Horse Bedding).pdf (RFQ)
Mandatory returnable documents — omission by the closing date and time disqualifies the bid
Section 4 Quotation Form.
Essential returnable documents — NHLS allows one further opportunity to submit by a set deadline; continued failure may disqualify
Section 1 SBD 1 Form.
Section 5 Certificate of Acquaintance with RFQ Documents.
Section 6 RFQ Declaration and Breach of Law Form.
Section 7 Specific Goals Claim Form.
Section 8 Protection of Personal Information.
CSD registration report.
Tax Compliance Certificate.
Scoring documents — omission does not disqualify but scores zero for the affected criterion.
Other
All returnable sections must be signed, stamped and dated.
The successful bidder must keep all returnable documents, including B-BBEE proof, valid for the contract term; failure to submit renewals when due entitles NHLS to terminate the agreement immediately without liability.
Evaluation Criteria
Source: RFQ Supply and delivery Pine Shaving (Horse Bedding).pdf (RFQ)
Preference system: 80/20 — price 80 points, specific goals 20 points, total 100 points.
Stage 1 — Administrative responsiveness (must be passed)
Bid lodged on time.
All returnable documents and schedules completed and returned by the closing date and time.
Validity of all returnable documents verified.
Bid signed by an authorised person.
Stage 2 — Substantive responsiveness (must be passed)
General and legislative qualification criteria met.
Bid contains a priced offer (Section 4 Quotation Form).
Bid materially complies with the scope and specification.
Stage 3 — Weighted scoring
Price: 80 points, scored as Ps = 80 x (1 - (Pt - Pmin) / Pmin), where Pt is the price of the bid under consideration and Pmin the lowest acceptable price.
Specific goals: 20 points, claimed on the Section 7 Specific Goals Claim Form.
Final pricing scores are rounded to two decimal places.
The evaluation table lists a functionality/technical minimum threshold of 80%, but no functionality criteria or weightings are set out in the RFQ.
Stage 4 — Post tender negotiation (if applicable)
NHLS may decline to award where the price is not market-related, and may negotiate or cancel the RFQ.
Negotiation is sequential: the highest-ranked bidder first, then the second and third ranked bidders if required.
Bids and any best and final offers remain valid through negotiation until award.
Stage 5 — Award
The successful bidder is notified by Letter of Award, after which the final contract is concluded.
Technical Specifications
Source: RFQ Supply and delivery Pine Shaving (Horse Bedding).pdf (RFQ)
Scope
Supply and delivery of pine shaving (horse bedding) to NHLS/NICD over a 24-month period.
Fine pine shavings are the small cuts produced when milling kiln-dried Southern yellow pine lumber, spread on a stall floor as horse bedding.
Quantities and packing
450 bags every two months.
Bag size: 10 kg.
Product requirements
Moisture content: maximum 15%.
Dust content: maximum 2%.
Texture: coarse flakes / small cuts.
Good moisture absorption.
Manufactured from clean, untreated pine timber.
Free of chemicals, preservatives, paints, adhesives and other harmful substances.
Dry, absorbent and suitable for equine bedding.
Free of excessive dust to limit respiratory risk to horses and stable personnel.
Free of mould, fungus, foreign objects, stones, plastic, metal, glass and other contaminants.
Free of sharp wood fragments that could cause injury.
Consistent particle size suitable for horse bedding.
Freshly produced and stored under dry conditions before delivery.
Financial Requirements
Source: RFQ Supply and delivery Pine Shaving (Horse Bedding).pdf (RFQ)
Pricing
Quote on the Section 4 Quotation Form: item description, unit, quantity and rate in ZAR.
Total price exclusive of VAT, plus VAT at 15% where applicable.
Submit a breakdown of the pricing.
All prices quoted in South African Rand, inclusive of VAT.
State the delivery lead-time from date of purchase order in days or weeks.
Disbursements not specifically priced will not be accepted.
Discounts are considered in the final evaluation only if offered unconditionally.
Final pricing scores are rounded to two decimal places.
Other
Bid validity: 90 business days from the closing date.
NHLS may negotiate a market-related price with the highest-ranked bidder, then the second and third ranked bidders, or cancel the RFQ.
Failure to deliver within the quoted lead-time allows NHLS to cancel the order and recover the cost of re-quoting or accepting a less favourable offer.
Compliance Requirements
Source: RFQ Supply and delivery Pine Shaving (Horse Bedding).pdf (RFQ)
Registration and tax
Self-registration on National Treasury's Central Supplier Database (CSD) is compulsory; no award may be made to an unregistered bidder. Only foreign suppliers with no locally registered entity are exempt.
Submit a SARS Tax Compliance Status PIN, or a printed TCS certificate, with the bid.
Where no TCS PIN is available, provide the CSD number.
Tax compliance must be maintained for the entire contract term.
Consortia, joint ventures and subcontractors: each party must register on the CSD and submit its own TCS certificate, PIN or CSD number.
Exclusion
Bids are not considered from persons in the service of the state, companies whose directors are, or close corporations whose members are.
Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.
B-BBEE and specific goals
Preference points are claimed on the Section 7 Specific Goals Claim Form under the 80/20 system, 20 points in total.
Evidence: a valid B-BBEE certificate from a SANAS-accredited verification agency, or a DTI/CIPC B-BBEE certificate for EMEs, or a sworn affidavit.
The rural, underdeveloped area or township goal also requires a lease agreement, municipal statement, or letter from a councillor or traditional council confirming the owner's address.
A sworn affidavit that does not meet the prescribed financial thresholds earns no points.
Joint ventures and consortia must submit an agreement showing each party's ownership and work percentages; points are proportional to the qualifying parties.
Other
Compliance with all applicable national and local laws, and with the Employment Equity Act including Section 53.
Acceptance may be conditional on the successful bidder, its personnel and subcontractors obtaining security clearance at CONFIDENTIAL/SECRET/TOP SECRET level, at the bidder's cost.
Bidders must not canvass NHLS officers or employees between the closing date and award; collusion results in automatic disqualification and restriction from doing business with organs of state.
B-BBEE Requirements
Source: RFQ Supply and delivery Pine Shaving (Horse Bedding).pdf (RFQ)
Specific goals claim — 80/20 system, 20 points in total
51% owned by black people: 4 points.
51% owned by black people who are women: 4 points.
51% owned by black people with disabilities: 2 points.
51% owned by black people who are youth: 4 points.
51% owned by black people living in rural areas, underdeveloped areas or townships: 2 points.
Exempted Micro Enterprise (EME) and/or qualifying small enterprise (QSE): 4 points.
Evidence required
A valid B-BBEE certificate from a SANAS-accredited verification agency, or a DTI/CIPC B-BBEE certificate for EMEs, or a sworn affidavit.
For the rural, underdeveloped area or township goal, also a lease agreement, municipal statement, or letter from a councillor or traditional council confirming the owner's address.
A sworn affidavit that does not meet the prescribed financial thresholds earns no points.
Joint ventures and consortia
The agreement must show each party's ownership and work percentages and must form part of the submission.
NHLS evaluates the consolidated B-BBEE certificate together with the agreement to allocate points proportionally; a 50:50 joint venture in which only one party qualifies for a 2-point goal receives 1 point.
Contractual Terms
Source: RFQ Supply and delivery Pine Shaving (Horse Bedding).pdf
Contract conditions
NHLS Legal Counsel reviews and may accept or reject the bidder's proposed contractual terms before any award.
Acceptance may be conditional on the successful bidder, its personnel supplying the goods and its subcontractors obtaining security clearance at CONFIDENTIAL/SECRET/TOP SECRET level, at the bidder's cost, and on implementing all security measures the safe performance of the contract requires.
The successful bidder must comply with all applicable national and local laws and with the Employment Equity Act, including Section 53.
No changes to a submission are accepted after the closing date and time.
A quotation is deemed to be an offer; any exceptions must be clearly and specifically indicated.
Bid validity: 90 business days from the closing date, first day excluded and last day included; NHLS may request an extension on the same terms if evaluation is not finalised, and the successful bid remains valid until the final contract is concluded. A bidder who does not respond to an extension request before it expires is excluded from the process.
NHLS rights
Modify the goods or services and call for re-bids; reject non-conforming quotations; disqualify late quotations; not necessarily accept the lowest-priced or an alternative bid; place an order at any time after the closing date; award only part of the goods or services; cancel the process; validate submitted information and request supporting evidence, audited financial statements or other due diligence material; refuse changes to bid rates after the closing date or award unless the contract provides for it.
Cancel the contract and ask National Treasury to place the bidder on the Database of Restricted Suppliers for up to 10 years where a contract was awarded on incorrect information or on any other basis recognised in law.
Governance
NHLS will not conclude a transaction without considering governance protocols, determining the counterparty's DPIP or FPPO status, and conducting a risk assessment and due diligence.
Contracts concluded with a DPIP or FPPO are published annually on the NHLS website, including the successful bidder where applicable.
Requirements
Source: RFQ Supply and delivery Pine Shaving (Horse Bedding).pdf (RFQ)
Tax compliance
Bidders must be tax compliant when submitting and remain compliant for the whole contract term under all applicable tax legislation, including the Income Tax Act, 1962 and the Value Added Tax Act, 1991.
Submit the SARS Tax Compliance Status PIN so NHLS can verify the taxpayer profile and status; a printed TCS certificate may be submitted instead.
Where no TCS PIN is available but the bidder is registered on the CSD, provide the CSD number.
Consortia, joint ventures and subcontractors: each party must submit a separate TCS certificate, PIN or CSD number.
Tax compliance requirements also apply to foreign bidders and individuals.
Central Supplier Database
Self-registration on National Treasury's CSD is compulsory; no award may be made to an unregistered bidder. Only foreign suppliers with no locally registered entity are exempt.
Where consortia, joint ventures or subcontractors are involved, each party must be registered on the CSD and its tax status is verified through the CSD.
Exclusion
No bids are considered from persons in the service of the state, companies whose directors are, or close corporations whose members are.
Failure to provide or comply with these particulars may render the bid invalid.
DocumentSBD4.pdfReview complete
Submission Guidelines
Source: SBD4.pdf (TENDER)
Returnable documents
SBD 4 (Bidder's Disclosure): completed and signed, submitted with the bid.
Technical Specifications
Source: SBD4.pdf (TENDER)
Supply and delivery of pine shaving (horse bedding) for a 24-month contract period.
Compliance Requirements
Source: SBD4.pdf (TENDER)
Returnable form
SBD 4 (Bidder's Disclosure): must be completed and signed; discloses state employment of the bidder's directors, shareholders, members, partners or controlling persons, any relationship with employees of the procuring institution, and any interest in other related enterprises.
Disqualification
Listing on the Register for Tender Defaulters or the List of Restricted Suppliers excludes a bidder from the process automatically.
A disclosure found to be untrue or incomplete disqualifies the bid.
DocumentSBD6.1.pdfReview complete
Submission Guidelines
Source: SBD6.1.pdf (unknown)
Returnable form
SBD 6.1 (Preference Points Claim Form): records the bidder's company details, B-BBEE status level and equity ownership, and claims preference points for specific goals. It must be completed and submitted with the bid; where the supporting proof is not submitted, no preference points are awarded.
Evaluation Criteria
Source: SBD6.1.pdf (unknown)
Preference points framework (SBD 6.1)
System: 80/20 or 90/10. The applicable system is confirmed only once bids are received, using the lowest acceptable bid.
Price: 80 or 90 points.
Specific goals: 20 or 10 points.
Total available: 100 points.
Preference points for specific goals are awarded only if the required proof or documentation is submitted with the bid; without it, those points are treated as not claimed.
The department may require a bidder to substantiate any preference claim before adjudication or at any later stage.
Compliance Requirements
Source: SBD6.1.pdf (unknown)
B-BBEE and preference claims
A valid B-BBEE status level verification certificate is required to claim preference points.
Consortia and joint ventures must submit a consolidated B-BBEE status level verification certificate.
A B-BBEE claim made or obtained fraudulently, or failure to meet contract conditions, may result in disqualification, recovery of costs and damages, cancellation of the contract, and restriction from doing business with any organ of state for up to 10 years, as well as criminal prosecution.
Section
Source: SBD6.1.pdf
Preference points framework (SBD 6.1)
System: 80/20 or 90/10. The applicable system is confirmed only once bids are received, using the lowest acceptable bid.
Price: 80 or 90 points.
Specific goals: 20 or 10 points.
Total available: 100 points.
Preference points for specific goals are awarded only if the required proof or documentation is submitted with the bid; without it, those points are treated as not claimed.
The department may require a bidder to substantiate any preference claim before adjudication or at any later stage.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.