Supply and delivery of poultry farming equipment, feeds, vaccines and infrastructure for the ugu municipality area (RFQ ovf 2026-013-UGU)

Closing date: 05 October 2026 at 12:00

No briefing or site visit is mentioned.

Bidding procedure enquiries:

• Contact: Nicolette Napier
• Email: [email protected]

Technical enquiries:

• Contact: Mthokozisi Magcaba
• Email: [email protected]

General KZNGFA contact:

• Email: [email protected]
• Telephone: +27 31 372 3720
• Fax: +27 31 306 2547

Physical address:

3rd Floor South Towers

4 Arundel Close

Kingsmead Office Park

2 Kingsmead Boulevard

Stamford Hill, Durban 4001

Postal address:

P.O. Box 1817

Durban 4001

South Africa

Submission method: email to [email protected], attention Mthokozisi Magcaba.

Closing time: 12:00 on 05 October 2026.

Quotations must be on company letterhead and fixed price, inclusive of VAT and all disbursements.

Returnable documents (all must be completed and signed):

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the procuring institution.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under the PPPFA 80/20 system.
• Evidence of CSD registration (MAAA number) and tax compliance status (SARS PIN if non-compliant).

Failure to provide any mandatory information will render the submission non-responsive.

Evaluation split: 80 points for price, 20 points for specific goals (80/20 system).

Price points are calculated using the lowest acceptable tender as the baseline.

Specific goals points (maximum 20):

• Black Ownership: 51%-100% = 10, 30%-50% = 6, 5%-29% = 4, 0%-4% = 0
• Black Women Ownership: 51%-100% = 4, 30%-50% = 2, 5%-29% = 1, 0%-4% = 0
• Black Youth Ownership: 30%-100% = 3, 5%-29% = 2, 0%-4% = 0
• Disability: 30%-100% = 3, 5%-29% = 2, 0%-4% = 0

Proof for claiming specific goals: B-BBEE certificate or affidavit, CSD report, ID documents of owners, municipal account or lease agreement, doctor's certificate or disability database.

No minimum qualifying score is stated.

Scope: Supply and deliver poultry farming equipment, feeds, vaccines and infrastructure for the Ugu Municipality area.

The tender is divided into 14 quotation packages, each for a named beneficiary. Bidders may quote for individual packages or the entire consolidated tender.

All products, feeds, equipment, vaccines and fencing items must comply strictly with SABS / SANS quality standards.

Package contents include (indicative): broiler starter/grower/finisher feeds, day-old chicks, vaccines (Newcastle Disease, Gumboro), antibiotics, disinfectants, feeders, drinkers, water tanks, fencing materials, incubators, plucker machines, heating lamps, and bedding.

Quantities and specifications are listed per item in the pricing schedule.

Complete unit prices and total costs in ZAR for each item in the shaded price columns. Rates must be exclusive of 15% VAT; VAT is added in the summary section at the bottom of each quotation schedule. All products, feeds, equipment, vaccines and fencing items must comply with SABS / SANS quality standards. Bidders may submit quotations for individual packages or the entire consolidated tender. The schedule comprises 14 quotation packages, each with a subtotal excluding VAT, 15% VAT, and total package price including VAT. A master recapitulation schedule requires bidders to carry forward total package prices to compute the grand tender offer.

Pricing format: complete unit prices and total costs in South African Rand (ZAR) for each item in the shaded price columns.

Rates must be exclusive of 15% VAT; VAT must be added in the summary section at the bottom of each quotation schedule.

Fixed price quotations on company letterhead are required; price must be inclusive of VAT and all costs relating to disbursements.

A master recapitulation schedule requires bidders to carry forward total package prices (including VAT) from quotations 1 to 14 to compute the grand tender offer.

No bid security, bonds, guarantees, retention, or payment terms are stated.

CSD registration: evidence of registration on the National Treasury Central Supplier Database (MAAA number) is mandatory.

Tax compliance: confirmation of tax compliance status required; SARS PIN must be supplied if tax status is non-compliant.

B-BBEE: B-BBEE certificate or sworn affidavit (for EMEs/QSEs) required to claim preference points.

Bidders must not be persons in the service of the state, nor have directors/members who are state employees.

Consortia/joint ventures/sub-contractors: each party must submit a separate tax compliance certificate/PIN/CSD number.

No CIDB grading is required (not construction work).

Mandatory requirements: quotations must be completed and accompanied by signed and completed SBD 1, 4 and 6.1; evidence of registration on the National Treasury Central Supplier Database (MAAA) with confirmation of Tax Compliance Status (SARS PIN to be supplied if tax status non-compliant). Failure to provide any mandatory information will result in the submission being deemed non-responsive.

Quotations will be evaluated on an 80/20 price/specific goals allocation - 80 points for price and 20 points for specific goals. Fixed price quotations on company letterhead are required; price must be inclusive of VAT and all costs relating to disbursements.