Supply, delivery, installation and commissioning of server room environmental management system with three-year quarterly support and maintenance plan

Procurement enquiries:

• Contact: Ms P Mudau or Mr M Ramabulana
• Telephone: (015) 519 3044 / 3024
• Address: Civic Centre, 83 Krogh Street, Makhado

Technical enquiries:

• Director Corporate Services: Mr. SG Maguga or Mr ZE Tharini
• Telephone: 0155193000

Submission method: sealed envelope deposited into the Tender Box at the foyer of the main entrance to the Civic Centre, no later than 10:00 on 30 November 2026. Bids must be completed in black ink, signed by an authorised person, and the envelope clearly marked with the project name. Late, incomplete, unsigned, or bids submitted in pencil, by telegraph, facsimile, or e-mail will be disqualified.

Returnable documents (all must be submitted):

• Valid SARS tax compliance status pin
• Copy of company registration documents (CK)
• Certified copies of owner(s) ID book(s), not older than three months (for the entity and directors)
• Proof of payment of municipal rates not owing for more than three months, or a formal lease agreement, or a letter from the traditional authority for non-ratable areas
• Copy of full Central Supplier Database (CSD) report

Evaluation uses the 80/20 preferential point system. Price is scored 80 points; 20 points are allocated for specific goals as follows:

• Youth owned: 100% = 5 points, >51% = 3 points, >0% and <51% = 1 point, 0% = 0 point. Maximum 5 points.
• Women owned: 100% = 5 points, >51% = 3 points, >0% and <51% = 1 point, 0% = 0 point. Maximum 5 points.
• Black owned: 100% = 5 points, >51% = 3 points, >0% and <51% = 1 point, 0% = 0 point. Maximum 5 points.
• People with disability owned: 100% = 5 points, >51% = 3 points, >0% and <51% = 1 point, 0% = 0 point. Maximum 5 points.

No minimum qualifying score is specified.

Supply, delivery, installation and commissioning of a server room environmental management system, including a quarterly support and maintenance plan for a period of three years.

Pricing must be completed in black ink. Tender documents must be sealed in an envelope and deposited in the tender box. Bids must remain valid for 90 days after closing. The municipality is not bound to accept the lowest bid and may accept any part of a bid.

Bid document fee: R600.00 (non-refundable), payable at the Procurement Office, Ground Floor, 83 Krogh Street, Civic Centre, Makhado, or downloadable free from the e-tender portal. Bids must remain valid for 90 days after closing date. The municipality is not bound to accept the lowest or any bid and may accept any part of a bid.

CSD registration: Mandatory - all service providers doing business with Makhado Municipality must be registered on the Central Supplier Database.

Tax compliance: Valid SARS tax compliance status pin required.

Company registration: Valid CK document required.

B-BBEE: Not specified for this tender.

CIDB: Not required for this tender.

Evaluation uses the 80/20 preferential point system. Price is scored 80 points. 20 points are allocated for specific goals: youth, women, black, and people with disability ownership as detailed in the main evaluation criteria.