Panel of environmental management service providers – 36-Month tender in limpopo

Closing date: 21 October 2026 at 11:00

Queries cut-off: 18 October 2026 at 16:30

Queries responded to within 3 working days of receipt.

No briefing session or site visit is stated.

Bidding procedure enquiries:

• Contact: Kgomotso Marole
• Telephone: 067 765 4698 / 015 295 5120
• Email: [email protected]

Technical enquiries:

• Contact: Ms. Arabia Mvundlela
• Email: [email protected]

General MMSEZ contact:

• Telephone: +27 67 411 9192
• Email: [email protected]

Submission address:

MMSEZ Offices

93 Biccard Street

Polokwane, Limpopo

Submission method: deposit in Tender Box Two (2) at MMSEZ offices, 93 Biccard Street, Polokwane, Limpopo.

Closing: 21 October 2026 at 11:00. Late bids are not accepted.

Bids must be on official forms, not retyped, and completed in ink (pencil or erasable ink disqualifies).

Returnable forms and documents:

• SBD 1 (Invitation to Bid): signed cover page with bidder and contact details.
• SBD 3.3 (Pricing Schedule – Professional Services): completed pricing and rates.
• SBD 4 (Bidder's Disclosure): declares any employment by the state or connection to the procuring institution; false disclosure disqualifies.
• SBD 6.1 (Preference Points Claim): claims B-BBEE and specific goal points.
• Valid Tax Compliance Status PIN (or CSD number if no TCS).
• Company registration documents and company profile.
• Detailed cost breakdown schedule.
• Reference letters with contact details on company letterhead.
• Summary of verifiable previous projects with contact details of project owners.
• Certified ID copies of all owners/directors (certification not older than 6 months).
• Proof of registration with a recognised South African professional body (paid-up membership).
• Technical proposal: scope, methodology, approach, capability.
• CVs of project leader and key personnel with qualifications and professional registrations.
• Declarations of independence, competency and availability of key personnel.

Disqualification risks:

• Late submission.
• Bids not in line with the specification.
• Missing or unsigned returnable forms.
• Failure to disclose all CSD-registered active companies linked to directors.
• Completion in pencil or erasable ink.
• Failure to submit a valid professional registration (SACNASP, EAPASA or other).

Evaluation stages:

1. Mandatory compliance check (CSD registration, tax compliance, returnable forms).
2. Functionality evaluation – minimum qualifying score: 70% (70/100).
3. Price and specific goals – 80/20 preference point system (PPPFA Regulations 2022).

Functionality scoring (100 points total):

• Company experience: 30 points. Minimum 10 years' relevant experience. 6 points per reference letter, up to 5 letters from credible, traceable clients.
• Project Leader: 25 points. Honours Degree / NQF Level 8 in Environmental Science, Environmental Management, Ecology or related field, with minimum 10 years' hands-on experience. Professional registration with SACNASP, EAPASA or other relevant body required.
• Two Key Personnel: 30 points (15 each). Degree / NQF Level 7 in related field, minimum 5 years' hands-on experience. Professional registration required.
• Methodology and Approach: 15 points. Understanding of scope (5), approach (5), methodology (2.5), delivery plan (2.5).

Price and specific goals:

• Price: 80 points.
• Specific goals: 20 points.

Specific goals and points:

• Black people ownership: 6 points (verify via CSD and company registration certificate).
• Women equity: 3 points (CSD and company registration certificate).
• Youth equity: 3 points (CSD and company registration certificate).
• Disability: 2 points (medical certificate or equivalent).
• Promotion of small businesses: 3 points (staff complement and annual turnover).
• Enterprises located within Limpopo: 3 points (proof of address).

Notes:

• Failure to submit proof for specific goals means no points claimed.
• MMSEZ may verify qualifications, registrations, experience and references.
• Certified documentation must be within 6 months of submission date.

The Musina Makhado Special Economic Zone (MMSEZ) SOC Ltd requires a panel of environmental management service providers to deliver multidisciplinary environmental management services on an as-and-when-required basis for 36 months.

Scope of services (non-exhaustive):

• Environmental planning, authorisations, permits and licensing: Environmental Authorisations (EAs), Basic Assessments and EIAs, EMPrs, Water Use Licence Applications (WULAs), Atmospheric Emission Licences (AELs), Waste Management Licences (WMLs), Protected Tree Licences, forestry permits, biodiversity and species permits, TOPS permits, alien and invasive species permits, heritage/archaeological/palaeontological permits, wetland and aquatic permits, land use and development approvals, rezoning/subdivision inputs, hazardous substances permits, compliance audits, licence amendments, due diligence, public participation, regulatory liaison.
• Biodiversity and ecological services: biodiversity assessments, ecological impact assessments, flora and fauna surveys, species of conservation concern assessments, protected species assessments, protected tree surveys, biodiversity offset strategies, search and rescue plans, alien and invasive species management plans, habitat assessments, ecological sensitivity mapping, restoration and rehabilitation plans, monitoring programmes, compliance auditing.
• Water resource, wetland and aquatic services: wetland delineation, aquatic ecological assessments, hydrological and hydrogeological studies, surface and groundwater assessments, WULA specialist studies, watercourse crossing assessments, stormwater management plans, water quality monitoring, river and wetland rehabilitation, compliance monitoring, regulatory liaison.
• Heritage, archaeological, palaeontological and social services: heritage impact assessments, archaeological impact assessments, palaeontological impact assessments, cultural heritage management plans, social impact assessments, socio-economic impact assessments, stakeholder engagement, public participation, heritage permit applications.
• Environmental monitoring, compliance and auditing: ECO services, compliance audits, monitoring programmes, site inspections, incident investigations, compliance verification, construction and operational monitoring, performance assessments, compliance reporting, corrective action tracking.
• Environmental management systems, sustainability and climate change: ISO 14001 EMS, environmental policy development, waste management plans, carbon footprint assessments, greenhouse gas assessments, climate change risk assessments, sustainability reporting, resource efficiency programmes, awareness and training.
• GIS, spatial and environmental information management: GIS mapping, constraints mapping, sensitivity mapping, spatial analysis, environmental databases, information management systems, monitoring dashboards, spatial planning support.
• Specialist advisory and regulatory support: regulatory compliance advice, risk management support, due diligence investigations, independent reviews, expert witness services, litigation support, technical reviews, planning and design inputs, strategic advice.

Reporting: The panel reports to the Manager: Safety, Health and Environment at MMSEZ, with administrative coordination through the Infrastructure Development Division.

Legal framework: Services must comply with NEMA, EIA Regulations, NEMBA, NEM: Protected Areas Act, NEM: Waste Act, NEM: Air Quality Act, National Water Act, National Forests Act, Conservation of Agricultural Resources Act, National Heritage Resources Act, SPLUMA, OHSA, provincial legislation, municipal by-laws, and conditions of environmental authorisations and licences.

Technical proposal must address the scope of services, methodology, approach and capability to provide multidisciplinary environmental management services.

Methodology should cover the approach to delivering services on an as-and-when-required basis, including a delivery plan.

Functionality scoring for methodology: understanding of scope (5 points), approach (5 points), methodology (2.5 points), delivery plan (2.5 points).

Minimum qualifications and experience:

• Relevant tertiary qualifications in Environmental Science, Environmental Management, Ecology, Biodiversity, Hydrology, Geography, Environmental Engineering, Natural Resource Management or related disciplines.
• Demonstrated experience in environmental management, assessments, specialist studies, permitting, licensing, compliance monitoring, auditing and advisory services for infrastructure, industrial, municipal, energy, mining or similar projects.
• Competence in environmental permitting and licensing processes (EAs, WULAs, Protected Tree Licences, WMLs, etc.).
• Experience in environmental monitoring, ECO services, auditing, rehabilitation planning, GIS mapping and environmental information management.
• Availability of suitably qualified and experienced multidisciplinary specialists, with professional registration with SACNASP, EAPASA or other relevant bodies.
• Knowledge of applicable national, provincial and municipal environmental legislation.

Project Leader: Honours Degree / NQF Level 8 in Environmental Science, Environmental Management, Ecology or related field, minimum 10 years' hands-on experience, professional registration.

Two Key Personnel: Degree / NQF Level 7 in related field, minimum 5 years' hands-on experience, professional registration.

Deliverables, reports, studies, assessments, applications, plans, audits and other outputs are subject to review and approval by MMSEZ and, where applicable, regulatory authorities.

Service providers must address any comments, revisions or additional requirements identified during review to the satisfaction of MMSEZ and relevant authorities.

Environmental compliance audits, monitoring programmes, site inspections, incident investigations, compliance verification, and corrective action tracking are part of the scope.

Pricing must be submitted on SBD 3.3 (Professional Services).

Indicate a ceiling price covering total estimated time for all phases, including all expenses and all applicable taxes.

Provide hourly and daily rates for personnel.

Provide cost per phase and man-days per phase.

Travel expenses: only actual costs recoverable, with proof accompanying certified invoices.

Other expenses (e.g. accommodation, telephone, reproduction): specify rate, quantity, amount; proof required.

State whether rates are firm for the full contract period; if not, provide adjustment basis (e.g. CPI).

Pricing format: SBD 3.3 (Professional Services).

Bidders must indicate a ceiling price for the total estimated time for completion of all phases, including all expenses and all applicable taxes.

Provide hourly and daily rates for personnel involved.

Provide cost per phase and man-days per phase.

Travel expenses: only actual costs recoverable; proof must accompany certified invoices.

Other expenses (e.g. accommodation, telephone, reproduction): specify rate, quantity, amount; proof required.

State whether rates are firm for the full contract period; if not, provide adjustment basis (e.g. CPI).

No bid security, performance bond, or guarantee is stated.

CSD registration: Bidders must be registered on the Central Supplier Database (CSD) before submission. If not registered, must register before submitting.

Tax compliance: Submit a valid Tax Compliance Status (TCS) PIN from SARS, or a printed TCS certificate, or a CSD number if no TCS is available. For consortia/JVs/subcontractors, each party must submit a separate TCS PIN/CSD number.

State employment: Bids from persons in the service of the state, or companies with directors who are state employees, will not be considered.

B-BBEE: A valid B-BBEE certificate or sworn affidavit (for EMEs and QSEs) must be submitted to claim preference points.

Professional registration: Proof of registration with SACNASP, EAPASA or other relevant professional body is mandatory; failure leads to automatic disqualification.

Company registration: Submit entity/company registration documents.

ID documents: Certified copies of ID of all owners/directors (certification not older than 6 months).

Services must comply with the Occupational Health and Safety Act, 1993, where applicable.

The panel reports to the Manager: Safety, Health and Environment at MMSEZ.

The core purpose is to ensure compliance with all applicable environmental legislation, authorisations, permits, licences and approvals.

Services include environmental assessments, specialist studies, compliance monitoring, auditing, reporting, ECO services, stakeholder engagement, and promotion of sustainable development and best practice.

The panel must comply with NEMA, EIA Regulations, NEMBA, NEM: Protected Areas Act, NEM: Waste Act, NEM: Air Quality Act, National Water Act, National Forests Act, Conservation of Agricultural Resources Act, National Heritage Resources Act, SPLUMA, and applicable provincial and municipal legislation.

Contract duration: 36 months, as-and-when-required.

The General Conditions of Contract (GCC) apply; Special Conditions of Contract (SCC) supplement and prevail in case of conflict.

MMSEZ may cancel or withdraw the bid if: circumstances change and services are no longer needed; funds are unavailable; no acceptable bids are received; or there is a material irregularity in the tender process.

In case of subcontracting or joint venture, MMSEZ enters a single contract with the principal bidder.

Successful bidder must sign a Service Level Agreement (SLA).

MMSEZ may conduct supplier due diligence at any time, including surprise site visits.

Confidentiality: The bid document contains confidential information; no part may be used, copied, disclosed or conveyed without prior written permission. References to MMSEZ in literature or promotional material require express written consent.

MMSEZ reserves the right to appoint the bidder that proves fully capable and qualified.

Bids must be in line with the detailed specification; failure to bid accordingly disqualifies.

MMSEZ may cancel or withdraw the bid if circumstances change, funds are unavailable, no acceptable bids are received, or there is a material irregularity.

In case of subcontracting or joint venture, MMSEZ enters a single contract with the principal bidder.

MMSEZ may call interviews with short-listed bidders before final selection.

MMSEZ may conduct supplier due diligence prior to award or during the contract, including surprise site visits.

Bidders not registered on CSD must register before submission.

Completion in pencil or erasable ink disqualifies.

Successful bidder must sign a Service Level Agreement (SLA).

Bid documents must be deposited in Tender Box Two (2) at MMSEZ offices, 93 Biccard Street, Polokwane.

Late bids are not accepted.

Confidentiality obligations apply to the bid document contents.

Mandatory submission requirements:

• Company profile and proof of experience in environmental management services.
• CVs of project leader and key personnel, including qualifications, professional registrations and relevant experience.
• Technical proposal addressing scope, methodology, approach and capability.
• Proof of registration with relevant professional bodies (SACNASP, EAPASA or other).
• Reference letters from clients for similar assignments.
• Declarations of independence, competency and availability of key personnel.
• Returnable bid document fully completed and signed.
• Valid Tax Compliance Status PIN.
• Detailed cost breakdown schedule.
• Entity/company registration documents.
• Company profile illustrating core business, services and staff complement.
• Summary of verifiable previous projects with contact details of project owners.
• Certified ID copies of all owners/directors (not older than 6 months).
• Proof of registration with a recognised South African Government professional organisation (paid-up membership).

Functionality evaluation criteria (100 points):

• Company experience: 30 points (minimum 10 years' relevant experience, 6 points per reference letter up to 5 letters).
• Project Leader: 25 points (Honours/NQF 8, 10 years' experience, professional registration).
• Two Key Personnel: 30 points (15 each; Degree/NQF 7, 5 years' experience, professional registration).
• Methodology and Approach: 15 points (scope 5, approach 5, methodology 2.5, delivery plan 2.5).

Minimum qualifying score: 70%.

Only qualifying bids proceed to price and specific goals evaluation under the 80/20 preference point system.