Supply, delivery, refill and service of council fire extinguishers and cabinets for three years

Closing date: 30 November 2026 at 12H00

Documents available from: 29 October 2026 on the National Treasury e-tenders website for free download.

Compulsory briefing: Not applicable (no briefing session is required).

Technical enquiries:

• Director Corporate Services: Mr. SG Maguga or Mr MT Tshikota
• Telephone: 015 519 3000

Procurement enquiries:

• Ms. P Mudau or Mr. M Ramabulana
• Telephone: 015 519 3044/3024

Submission address: Civic Centre, 83 Krogh Street, Makhado

Submission method: physically deposit completed bid documents, signed by an authorised person, into the Tender Box at the foyer of the main entrance to the Civic Centre, No.83 Krogh Street, Makhado. Envelopes must be clearly marked with the tender description and number. Bids must be written in black ink.

Returnable documents (attach originals or certified copies as indicated):

• Valid SARS tax compliance status PIN.
• Copy of company registration documents (CK).
• Certified copy/copies of company owner(s) ID book(s), not older than three months (for entity and directors).
• Proof of payment for municipal rates (not owing more than 3 months), or formal lease agreement for rental premises, or letter from the traditional authority for non-ratable areas.
• Copy of Central Supplier Database (CSD) full report.
• All service providers must be registered on the CSD.

Disqualification: bids that are late, incomplete, unsigned, in pencil, or submitted by telegraph, facsimile, or e-mail will not be evaluated. A certified copy of a certified copy will not be accepted.

Evaluation: 80/20 preferential point system, with specific goals as prescribed in the Preferential Procurement Policy Framework Act (Act 5 of 2000) and Municipal Supply Chain Management Policy. The bid must also meet functionality requirements as indicated. The lowest or any tender will not necessarily be accepted; the municipality reserves the right to accept any part of a bid.

Specific goals (maximum points each):

• Youth owned: 100% = 5 points, >51% = 3 points, >0% and <51% = 1 point, 0% = 0 points.
• Women owned: 100% = 5 points, >51% = 3 points, >0% and <51% = 1 point, 0% = 0 points.
• Black owned: 100% = 5 points, >51% = 3 points, >0% and <51% = 1 point, 0% = 0 points.
• People with disability owned: 100% = 5 points, >51% = 3 points, >0% and <51% = 1 point, 0% = 0 points.

Scope: Supply, delivery, refill and service of council fire extinguishers cabinets, for a period of three (03) years. The service includes ongoing refill and servicing of fire extinguishers and cabinets owned by the Makhado Local Municipality.

The pricing schedule must be completed in accordance with the conditions and rules contained in the tender documents. Bids must remain valid for a period of 90 to 120 days from the closing date. No specific pricing format (e.g., schedule of rates or bill of quantities) is specified in the notice.

Bid documents are obtainable at a non-refundable cost of R600.00 per document from the Procurement Office, Ground Floor, Civic Centre, 83 Krogh Street, Makhado, or free of charge from the e-tender portal. No other financial requirements (such as bid security or guarantees) are stated.

Central Supplier Database (CSD) registration is mandatory. Valid SARS tax compliance status PIN required. Company registration documents (CK) required. Certified ID copies of owners and directors required (not older than three months). Proof of municipal rates payment (not owing more than 3 months) or lease agreement or traditional authority letter required.

B-BBEE: The bid is evaluated using the 80/20 preferential point system. No specific B-BBEE level threshold is stated in the document. CIDB grading is not required for this contract (which is for services, not construction).

The evaluation uses the 80/20 preferential point system, with specific goals for youth, women, black, and people with disability ownership as listed in the main evaluation criteria. The bid also includes a functionality requirement, meaning bidders must demonstrate that their offering meets the technical and quality standards set out in the specification.