Supply and delivery of corporate uniforms for luthuli museum front desk employees

Enquiries

• Email: [email protected] (before the closing date)

Submission

• Method: email
• Submission email: [email protected]

Delivery address

Luthuli Museum

3233 Nokukhanya Luthuli Street

Groutville, KwaDukuza, 4450

Submission method: email, combined in a single PDF attachment. Hand-delivered proposals are not accepted.

Submission email: [email protected]

Closing time: 06 November 2026 at 11:00.

Late or incomplete submissions will be invalidated.

Returnable documents (all must be completed, signed and submitted):

• CSD full registration report.
• Pricing schedule / quotation on company letterhead.
• Valid SARS tax pin.
• Valid B-BBEE affidavit or certificate.
• CIPC registration documents.
• Certified ID copies of directors.
• Proof of business address.
• SBD 4 (Declaration of Interest): discloses any relationship with state employees or evaluators.
• SBD 6.1 (Preference Points Claim): claims preference points for specific goals.
• General Conditions of Contract (GCC): all pages must be initialled.

The RFQ must be signed and all pages initialled by an authorised company representative.

Evaluation is in two stages.

Stage 1 – Mandatory criteria (pass/fail; failure eliminates the bid):

• CSD full registration report
• Valid SARS tax pin
• Valid B-BBEE affidavit or certificate
• CIPC registration documents
• Certified ID copies of directors
• Proof of business address
• Standard Bidding Documents (SBD forms) and GCC

Stage 2 – Price and specific goals (80/20 preference point system):

• Price: 80 points
• Specific goals: 20 points (allocated on proof submitted):
• 100% Black equity ownership: 10 points (no points if less than 100%)
• Women equity ownership of 51% or more: 4 points (no points if less than 51%)
• 100% youth equity ownership: 4 points (no points if less than 100%)
• Disability ownership: 2 points, requires a medical doctor's certificate confirming disability
• Points may be cumulative across the four groups
• Enterprises not owned by historically disadvantaged persons receive 0 points

Supporting documents for specific goals:

• Certified ID copies of directors (certified copies not older than 3 months)
• CIPC documents and/or shareholder certificate
• Medical doctor's certificate for disability confirmation

Failure to submit proof for specific goals means no preference points are claimed.

Scope: supply and delivery of corporate uniforms for Luthuli Museum's front desk employees (two male individuals).

All items must have the Museum's logo embroidered (left chest or front as indicated).

Quantities: each item quantity of 4 is for two individuals – allocate 2 items per person per their size and preferred colour.

The service provider must confirm correct sizes with the Museum before production or supply.

Items required:

• Golf shirts: 4 (2 medium, 2 large; 2 orange, 2 fatigue), 100% cotton, classic golfer style, no pocket.
• Shirts: 4 (2 medium, 2 large; 2 olive, 2 fatigue), mixed short-sleeve and long-sleeve styles, stretch cotton poplin, one pocket.
• Jackets: 2 (1 medium, 1 large; fatigue), quilted sherpa jacket with faux wool lining.
• Trousers: 4 (2 x 30cm waist, 2 x 36cm waist; 2 khaki, 2 camel), flat front chinos, not slim fit.
• Shoes: 4 (2 x size 8, 2 x size 9; 2 tan, 2 green), Kalahari Luxe leather low-cut boots.
• Wide brim hats: 4 (all medium; 2 khaki, 2 fatigue), 100% cotton canvas, with adjustable drawcord.

Quality and compliance requirements (non-compliance leads to rejection or disqualification):

• Materials must be high-quality, durable, breathable and comfortable.
• Items must comply with applicable national or international standards (e.g., OSHA, SANS, SABS, EN); valid certifications must be provided.
• Ergonomics, proper fit and freedom of movement.
• Adequate protection against relevant hazards (chemicals, impact, particulates); test data or certifications required.
• Ease of use, cleaning, storage and maintenance; clear maintenance instructions required.
• Packaging must protect the product and include accurate labelling (content, batch number, manufacture/expiry dates).
• Compliance with occupational health and safety regulations.

Quality requirements are stated in the technical specifications: high-quality, durable materials; compliance with standards (e.g., OSHA, SANS, SABS, EN); ergonomic design; protection efficiency; ease of maintenance; proper packaging and labelling; and health and safety compliance. Non-compliance results in rejection or disqualification.

Bidders must provide a price schedule on separate company letterhead. Price must include all costs and be fixed for 90 days from closing date. The price schedule must indicate delivery period, whether delivery period is fixed, whether prices are fixed, and whether the quote is strictly to specification. The quote must be signed by an authorised representative, stating capacity.

Pricing format: fixed, all-inclusive price including all expenses, disbursements, materials, delivery, labour, and profit. Submit as a separate price schedule on company letterhead.

The quoted price remains valid for acceptance for 90 days from the closing date.

The RFQ must state whether the delivery period and the price are fixed.

Delivery address: Luthuli Museum, 3233 Nokukhanya Luthuli Street, Groutville, KwaDukuza, 4450.

CSD registration: bidders must be fully registered on the National Treasury Central Supplier Database before submission (per Treasury Circular 4A of 2016/17).

Required documents (mandatory):

• CSD full registration report
• Valid SARS tax pin
• Valid B-BBEE affidavit or certificate
• CIPC registration documents
• Certified ID copies of directors
• Proof of business address
• Standard Bidding Documents (SBD forms) and GCC (all pages initialled)

Supporting documents for specific goals:

• Certified ID copies of directors (not older than 3 months)
• CIPC documents and/or shareholder certificate
• Medical doctor's certificate for disability confirmation

Uniforms must comply with occupational health and safety regulations. Non-compliance results in disqualification.

Items must provide effective protection against relevant hazards (chemicals, impact, particulates); supporting test data or certifications must be provided.

The GCC (General Conditions of Contract) applies to this contract. Key provisions include:

• Contract terms and conditions are governed by the GCC, and special conditions, if any, prevail in case of conflict.
• Payment will be made within 30 days of a valid invoice.
• Goods must comply with specified standards and the supplier warrants goods are new and defect-free for 12 months from delivery (or 18 months from shipment, whichever is earlier).
• Performance security may be required as per the SCC, within 30 days of award notification.
• The supplier must not assign or subcontract without the purchaser's written consent.
• Delays in performance may incur penalties as per the GCC.
• Termination may occur for default, insolvency, or other specified events.
• Force majeure clauses apply.
• The supplier must disclose any subcontracts and allow inspection of records.