Supply and delivery of office chairs for luthuli museum - KZN government tender

Closing date: 19 October 2026 at 11:00

RFQ issue date: 08 October 2026

No briefing or site visit is stated.

Enquiries

• Contact: SCM Officer
• Email: [email protected]
• Telephone: not stated

Submission address: email only — [email protected]

Delivery address:

Luthuli Museum

3233 Nokukhanya Luthuli Street

Groutville, KwaDukuza, 4450

Submission method: email only — hand-delivered proposals will not be accepted.

Submission email: [email protected]

All requested documents must be combined into one PDF attachment. One soft copy required.

Late and incomplete submissions will invalidate the quotation.

Returnable documents (all must be completed, signed and submitted by the authorised company representative):

• CSD Full Registration Report
• Pricing Schedule / Quotation (on company letterhead)
• Valid SARS Tax Pin
• Valid B-BBEE Affidavit or Certificate
• CIPC Registration Documents
• Certified ID copy of director(s)
• Company proof of business address
• SBD 4 – Bidder Declaration (discloses any connection to state employees or evaluation/adjudication personnel)
• SBD 6.1 – Preferential Procurement Claim Form (claims preference points for specific goals)
• General Conditions of Contract (GCC) — initial all pages

Evaluation is in two stages.

Stage 1 — Mandatory criteria (bidders failing any are eliminated):

• Valid SARS Tax Pin
• Valid B-BBEE Affidavit or Certificate
• Recent CSD Full Registration Report
• CIPC Registration Documents
• Certified ID copy of company director(s)
• Proof of company address
• Completed SBD forms and GCC

Stage 2 — Price and specific goals, using the 80/20 preference point system (80 points price, 20 points specific goals, total 100).

Specific goals (20 points):

• Race HDP (100% Black Equity Ownership): 10 points
• Gender HDP (Women Equity Ownership 51% or more): 4 points
• Youth Equity Ownership (100%): 4 points
• People with Disability: 2 points

Points are awarded only at the stated thresholds; no points for partial ownership. Points may be cumulative across the four groups.

To claim specific goal points, submit certified ID copies of directors (not older than 3 months) and CIPC documents or shareholder certificate. Failure to submit proof means no specific goal points are claimed.

Supply and delivery of office chairs to the Luthuli Museum.

Item 1 — High Back Chair (quantity 4):

• Maximum weight 120 kg
• Colour: black
• Adjustable seat height
• Approx. W x H: 350 mm x 650 mm
• Plastic frame
• Swivel and tilt mechanism
• Plastic armrest, steel five-star base
• Crafted from faux leather and PVC combination

Item 2 — Heavy Duty Executive Chair (quantity 1):

• Maximum weight 180 kg
• Colour: black
• Heavy-duty swivel and tilt mechanism
• Ergonomic PU leather with lumbar support
• Synchronised mechanism, back adjustable to 5 positions
• Large chrome star base, noise-reducing castors

Goods supplied must conform to the standards mentioned in the bidding documents and specifications. The purchaser may inspect, test, or analyse supplies on or after delivery and reject non-compliant goods; rejected goods are held at the supplier's cost and risk, and the supplier must substitute compliant goods immediately. No additional quality management requirements are stated.

Pricing must be submitted on a separate company letterhead as a pricing schedule or quotation. Bidders must indicate the delivery period after receipt of order, whether the delivery period is fixed, whether the price(s) are fixed, and whether the quote is strictly to specification. The quoted price remains binding and open for acceptance for the stipulated period. Delivery address: Luthuli Museum, 3233 Nokukhanya Luthuli Street, Groutville, KwaDukuza, 4450.

Pricing must be submitted on a separate company letterhead as a pricing schedule or quotation.

Bidders must indicate:

• Delivery period after receipt of order
• Whether the delivery period is fixed
• Whether the price(s) are fixed
• Whether the quote is strictly to specification

The quoted price remains binding and open for acceptance for the stipulated period.

No bid security, performance bond, or guarantee amount is stated.

CSD registration: mandatory — bidders must be registered on the National Treasury Central Supplier Database (CSD) prior to submission (National Treasury Circular No. 4A of 2016/17).

Tax: valid SARS Tax Pin required.

B-BBEE: valid B-BBEE Affidavit or Certificate required; no specific level threshold stated, but required for preference points.

CIPC: registration documents required.

Company director(s): certified ID copy required.

Company address: proof of business address required.

Standard forms: SBD 4 and SBD 6.1 must be completed and signed; GCC must be initialled on all pages.

Specific goals are evaluated out of 20 points under the 80/20 preference point system:

• Race HDP (100% Black Equity Ownership): 10 points
• Gender HDP (Women Equity Ownership 51% or more): 4 points
• Youth Equity Ownership (100%): 4 points
• People with Disability: 2 points

Enterprises not owned by historically disadvantaged persons receive 0 points. Points are awarded only at the stated thresholds; no points for partial ownership. Points may be cumulative across the four groups. To claim points, submit certified ID copies of directors (not older than 3 months) and CIPC documents or shareholder certificate. Failure to submit proof means specific goal points are not claimed.

The General Conditions of Contract (GCC) apply and may not be amended. Special Conditions of Contract (SCC), if any, supplement the GCC and prevail in case of conflict.

Key GCC provisions:

• Performance security: the successful bidder must furnish performance security within 30 days of contract award, in the amount and form specified in the SCC (not stated in this RFQ).
• Warranty: goods must be new, unused, of the most recent models, and free from defects; warranty valid for 12 months after delivery and acceptance, or 18 months after shipment, whichever ends earlier.
• Payment: within 30 days of invoice submission, in Rand.
• Prices: fixed as quoted, unless adjusted per SCC.
• Delays: penalties may be deducted from the contract price at the prime interest rate per day of delay.
• Termination for default: the purchaser may terminate for failure to deliver, breach, or corrupt/fraudulent practices, and may restrict the supplier from doing business with the public sector for up to 10 years.
• Assignment and subcontracting require the purchaser's prior written consent.
• The supplier must indemnify the purchaser against third-party claims of patent, trademark, or design infringement.
• The supplier must permit inspection of records and premises.
• Force majeure, insolvency, and dispute settlement provisions apply.

No tender-specific special conditions are stated beyond the RFQ conditions.

The Luthuli Museum does not bind itself to accept the lowest or any RFQ, and is not liable for any costs incurred by bidders in preparing or delivering their RFQ. No RFQ is accepted until a formal contract or letter of intent is executed. The Museum reserves the right to: not evaluate or award RFQs that do not comply strictly with requirements; select solely on information received and negotiate with one or more preferred bidders; contact bidders during evaluation for clarification without informing other bidders; award to one or more bidders; withdraw the RFQ at any stage; accept any RFQ in part or full; cancel the RFQ at any stage as prescribed in the PPPFA regulations; and select bidders for further negotiations based on the greatest benefit to the Museum rather than the lowest cost. Bidders bear all costs of preparing and submitting their RFQ.

Prospective suppliers must be registered on the National Treasury Central Supplier Database (CSD) prior to submitting a proposal. Mandatory criteria (bidders failing any are eliminated): valid SARS Tax Pin; valid B-BBEE Affidavit or Certificate; recent CSD Full Registration Report; CIPC registration documents; certified ID copy of company director(s); proof of company address; completed SBD forms and GCC.

Evaluation is in two stages. Stage 1: mandatory criteria — bidders failing any are eliminated. Stage 2: price and specific goals, using the 80/20 preference point system (80 points price, 20 points specific goals, total 100).