Supply and delivery of chairs and tables for municipal halls – eastern cape tender

Closing date: 21 October 2026 at 12:00 (noon).

Advert date: 05 October 2026.

Bid documents available on e-tender portal from date of advert.

Offer validity: 90 days from closing date.

SCM enquiries:

• Contact: Mr. X. Blaweni
• Telephone: 039 255 8555
• Email: [email protected]

Technical enquiries:

• Contact: Miss B. Ndlangisa (Acting Manager)
• Telephone: 039 255 8607
• Email: [email protected]

Municipal Manager:

• Contact: Mr. GPT Nota

Submission address:

Umzimvubu Local Municipality Offices

67 Church Street

Emaxesibeni

Eastern Cape, 4735

Alternative bid box address (per MBD 1):

Reception Area

Umzimvubu Local Municipality

Dabula Street, Sophia

Mount Frere, 5090

Submission method: deposit in the tender box at Umzimvubu Local Municipality Offices, 67 Church Street, Emaxesibeni, Eastern Cape, 4735. Bids must be clearly marked with the project name. No couriered, faxed, e-mailed or late tenders accepted. Bids must be submitted on official forms (not re-typed) and completed in black ink only; alterations must be counter-signed. Returnable forms (all must be completed and signed):

• MBD 1 (Invitation to Bid): bidder details and signed offer cover page.
• MBD 3.1 (Pricing Schedule): firm prices, VAT inclusive.
• MBD 4 (Declaration of Interest): discloses any connection to persons in state service.
• MBD 6.1 (Preference Points Claim): claims specific goal points.
• MBD 8 (Declaration of Bidder's Past SCM Practices): declares no abuse of SCM or fraud/corruption history.
• MBD 9 (Certificate of Independent Bid Determination): certifies no collusion.
• MBD 7 (Contract Form): to be signed by successful bidder.
• Schedule D (Particulars of Business): company details.
• Schedule F (Tax Compliance Status): SARS TCS PIN or certificate.
• Schedule H (Financial Particulars).
• Schedule L (Form of Bid and Declaration).
• Schedule N (Bid Checklist).
• Certified ID copies of directors/owners (certification within 30 days).
• Billing clearance certificate or statement of municipal accounts, or affidavit/lease/residential confirmation, plus declaration that directors do not owe municipal services for more than 90 days.
• CSD registration confirmation.
• CIPC registration/founding statement.
• SARS tax compliance verification pin.
• Proof for specific goal claims (e.g., CSD report, identity documents, proof of residence).

Evaluation is in two stages:

1. Functionality (pre-qualification):

• Minimum qualifying score: 70 out of 100 points.
• Bidders scoring below 70 are non-responsive and not evaluated on price or specific goals.
• Criteria: Company experience in supply and delivery of chairs and tables or office furniture.
• 5 or more completed projects: 100 points.
• 3-4 completed projects: 70 points.
• 1-2 completed projects: 30 points.
• Verification: appointment letters/orders with reference letters/completion certificates, signed by Project Manager, Municipal Manager, or a person at directorship level.
• Unclear, vague, fragmented or incomplete information earns no points.

2. Preference points (80/20 system):

• Price: 80 points (VAT inclusive).
• Specific goals: 20 points, allocated as:
• 4 points: 100% Black owned.
• 4 points: 50% or more owned by youth.
• 4 points: 50% or more female ownership.
• 4 points: people living with disability.
• 4 points: Umzimvubu Local Municipality based suppliers.
• Proof required for each specific goal claimed.

Scope: Supply and deliver chairs and tables for municipal halls in KwaBhaca and emaXesibeni.

Background: Two halls (KwaBhaca and emaXesibeni) and a multi-purpose centre in emaXesibeni have broken chairs and lack tables; facilities are hired and used internally.

Deliverables:

• 1,500 heavy duty plastic chairs, size (mm) W575 x H800 x L586.
• 2 multi-purpose boardroom tables, 16-18 seater, L-4.8m, W-400, H-90cm.
• 40 multi-purpose boardroom chairs, black leather finish.

Contract duration: 2 months from date of acceptance by service provider.

Company experience in supply and delivery of chairs and tables or office furniture is the functionality criterion. Points: 5+ completed projects = 100, 3-4 = 70, 1-2 = 30. Provide appointment letters/orders with reference letters/completion certificates signed by Project Manager, Municipal Manager, or directorship-level person.

Pricing schedule (MBD 3.1) with firm prices, VAT inclusive. Items: 1500 heavy-duty plastic chairs, 2 multi-purpose boardroom tables, 40 multi-purpose boardroom chairs. Offer valid 90 days from closing date. Grand total transferred to Form of Offer.

Pricing: Firm prices, inclusive of VAT for VAT vendors.

Pricing schedule (MBD 3.1) items:

• Item 1: heavy-duty plastic chairs (qty 1500).
• Item 2: multi-purpose boardroom tables (qty 2).
• Item 3: multi-purpose boardroom chairs (qty 40).
• Subtotal, VAT (15%), grand total.

Offer valid for 90 days from closing date.

Guarantee: Successful bidder must deliver guarantee per GCC 2015 Clause 7 within period stated in Contract Data; other bonds, guarantees, proof of insurance within 14 days of agreement coming into effect. Failure constitutes repudiation.

No bid security or retention specified.

Mandatory (failure leads to non-responsive bid):

• SARS tax compliance status (TCS) PIN or certificate; CSD number if no TCS.
• CSD registration confirmation.
• CIPC registration/founding statement.
• Certified ID copies of directors/owners (certification within 30 days).
• Billing clearance certificate or statement of municipal accounts, or affidavit/lease/residential confirmation, plus declaration that directors do not owe municipal services for more than 90 days.
• Bidders must not be persons in service of the state.
• MBD 4 (Declaration of Interest) must be completed.
• MBD 8 (Past SCM Practices) declaration.
• MBD 9 (Independent Bid Determination) certificate.
• B-BBEE: 80/20 preference point system applies; specific goals as per MBD 6.1.

Contract governed by GCC 2015. Successful bidder must sign MBD 7 (Contract Form). Guarantee per GCC Clause 7 must be delivered within stated period; other bonds, guarantees, insurance within 14 days of agreement effective date. Failure constitutes repudiation. Agreement effective when bidder receives signed copy; bidder has 5 days to object. South African law applies. Bidder liable for compliance with relevant acts and regulations.

Evaluation is in two stages: functionality pre-qualification (minimum 70/100 points) and then 80/20 preference points (80 price, 20 specific goals). Functionality is based on company experience in supply and delivery of chairs/tables or office furniture, with points for number of completed projects (5+ = 100, 3-4 = 70, 1-2 = 30). Proof via appointment letters/orders with reference letters/completion certificates signed by appropriate authority.