Civil maintenance contractor for king phalo airport – 3-Year nec3 term service contract (rfq12076)

Bidding procedure enquiries:

• Contact: Helen Mahlangu
• Email: [email protected]

Technical enquiries: not stated

Submission email: [email protected]

Employer's Agent: [email protected]

All communication during the tender period must be directed to ACSA's Supply Chain Department, not the Principal Agent.

Bidders may not contact any ACSA employee on this tender other than the named contact.

Submission method: email only, to [email protected]

Closing time: 15:00 on 27 October 2026

Bids must be submitted on the official tender documentation provided; re-typed or altered documents are not accepted.

Late bids will not be accepted; ACSA is not liable for late submissions.

Telegraphic, telephonic, telex and facsimile bids are not accepted.

Returnable documents (complete, sign and return with the bid):

• SBD 1 (Invitation to Bid): bidder details and offer cover page.
• SBD 4 (Declaration of Interest): discloses any state employment or connection to the procuring institution.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under the PPPFA.
• SBD 6.2 (Declaration for Local Production and Content): declares local content.
• SBD 8 (Declaration of Past Supply Chain Management Practices): declares past SCM practices.
• SBD 9 (Certificate of Independent Bid Determination): certifies no collusion or price disclosure.
• Authority to Sign / Board Resolution: authorises the signatory to bind the bidder.
• Appendix 1 (Contract Document): complete, sign and return with the bid.
• Appendix 2 (Insurance Requirements): complete and return.
• Appendix 3 (Safety, Environmental etc): for information; successful bidder completes later.

Proof of authority (e.g. company resolution) must accompany the signature.

Bids that do not provide all requested data or information completely and in the required form may be regarded as non-responsive.

Bidders may not contact any ACSA employee on this tender other than the named contact; unauthorised contact may lead to disqualification.

Evaluation stages:

1. Stage 1 – Test for Responsiveness (as per clause C.3.8)
2. Stage 2 – Mandatory Administration Criteria:

• Accept ACSA's Terms and Conditions of Bid.
• Minimum CIDB grading of 4CE or higher (lead bidder in a JV).
• Complete and sign all SBD documents.

3. Stage 4 – Functionality Evaluation:

• Minimum threshold: 60 points out of 100 to proceed to price and preference evaluation.
• Company's Previous Experience (max 50 points):
• Provide reference letters on client's letterhead for similar maintenance work (hot asphalt placement, concrete placement, or earthworks on live operational pavements such as roads, highways, airports, industrial pavements) completed within the past 10 years.
• Letters must include client name, project/contract name, value, client contact details, and client/representative signature.
• Scoring: 1–2 letters = 10 points; 3–7 letters = 20 points; >7 letters = 35 points.
• Supervisor/Foreman Qualification (max 20 points):
• National Diploma in Civil Engineering or higher = 20 points.
• N3 to N6 in Civil Engineering = 15 points.
• Lower than N3 = 0 points.
• Experience of Key Staff (max 50 points):
• Supervisor/Foreman: 1–3 years = 5 points; 4–8 years = 10 points; >8 years = 20 points.
• General Workers: 1–3 years = 5 points; 4–7 years = 10 points; >7 years = 15 points.
• Health and Safety Officer: valid SACPCMP certification as H&S Officer or higher = 10 points; relevant H&S training (Samtrac NQF Level 5 or 5+ days) = 5 points; neither = 0 points.

4. Stage 4 – Price and Preference:

• Preference point system: 80/20 for bids ≤ R50 million; 90/10 for bids > R50 million.
• Price scoring formula (80/20): Ps = 80(1 − (Pt − Pmin)/Pmin).
• Preference points (80/20 system):
• B-BBEE Status Level 1: 5 points
• Level 2: 4.5
• Level 3: 4
• Level 4: 3
• Level 5: 2
• Level 6: 0.5
• Level 7: 0.3
• Level 8: 0.1
• Non-compliant contributor: 0
• Black youth majority-owned: 5 points
• Black women majority-owned: 5 points
• Majority owned by people with disabilities: 5 points
• Proof required: original or certified copy of valid sworn affidavit OR B-BBEE certificate from a SANAS-accredited agency; for JVs, a consolidated certificate.
• Failure to submit proof for specific goals results in zero points for those goals, but does not disqualify the bid.

Disqualification grounds:

• Corrupt or fraudulent practices.
• Non-responsive tender (material deviation from terms, conditions, or specifications).
• Failure to provide mandatory documents or data.
• Restrictions preventing participation in ACSA procurement.
• Insolvency, receivership, business rescue, bankruptcy, winding-up.
• Conflicts of interest.

Scope: Appointment of a civil maintenance contractor for the maintenance and repairs of civil infrastructure at King Phalo Airport.

Work includes maintenance and repairs of civil infrastructure, specifically involving hot asphalt placement, concrete placement, and/or earthworks on live operational pavements (e.g. roads, highways, airports, industrial pavements).

Contract period: not stated.

Site information: not provided in the extract.

Pricing: rates and prices must be fixed for the full duration of the contract; no contract price adjustments, foreign fluctuations, etc.

Prices must include all duties, taxes (except VAT) and levies applicable 14 days before closing time.

VAT must be shown separately.

Prices to be stated in Rand.

Tender offer validity: 12 weeks (84 days) from closing time.

If the validity period lapses before evaluation, the contractor may review the price based on CPI.

Securities, bonds, guarantees, policies and certificates of insurance must be submitted if requested, before contract formation.

Insurance requirements: refer to Contract Data and Appendix 2.

CIDB grading: minimum 4CE or higher (lead bidder in a JV).

Tax compliance:

• Submit SARS Tax Compliance Status (TCS) PIN or printed TCS certificate.
• If no TCS PIN, provide CSD number.
• For consortia/JVs/sub-contractors, each party must submit a separate TCS certificate/PIN/CSD number.
• Foreign suppliers: if not resident, no branch, no permanent establishment, no income source, and no tax liability in RSA, TCS PIN not required, but must register as per clause 2.3.

B-BBEE: preference points claimed as per the 80/20 system; proof required (sworn affidavit or SANAS-accredited certificate; consolidated certificate for JVs).

Standard forms: SBD 1, SBD 4, SBD 6.1, SBD 6.2, SBD 8, SBD 9, Authority to Sign / Board Resolution.

No specific B-BBEE minimum level is stated as a qualifying requirement; points are awarded per level.