Supply, delivery, installation, commissioning & maintenance of generator – alice depot tender (eastern cape)

Closing date: 27 October 2026 at 11:00

Briefing session: 13 October 2026 at 16:00

Venue: Alice Depot, R63, Thomson Road 6, Alice, 5700

Validity period: 90 days from closing date

SCM enquiries:

• Contact: Nosiviwe Maya
• Email: [email protected]
• Telephone: 077 600 3311

Technical enquiries:

• Contact: Mr L. Mda
• Email: [email protected]
• Telephone: 071 8960 123

Submission address (email): [email protected] (CC [email protected])

Physical address of MTC SCM Unit:

81 Cnr Drummond Road & Mdantsane Access

Reeston North

East London

5200

Submission method: email only.

• Submission email: [email protected]
• CC: [email protected]
• Closing date: 27 October 2026 at 11:00. Late bids are not accepted.
• All submissions must be indexed appropriately.
• Bids must be submitted on the official forms provided, not re-typed.

Returnable forms (all must be completed, signed, and each page initialled):

• MTC SBD 1 (Invitation to Bid): cover page with bidder and contact details.
• MTC SBD 3.1 (Firm Pricing Schedule): firm pricing for the full contract period.
• MTC SBD 4 (Declaration of Interest): discloses any director/shareholder employed by the state or connected to the procuring institution.
• MTC SBD 6.1 (Preference Points Claim): claims preference points under the PPPFA.
• MTC SBD 7.2 (Contract Form – Rendering of Services): contract undertaking.
• Detailed pricing schedule as attached.
• Proof of OEM or OEM agent certification.
• Proof of SABS certification.
• Proof of ISO certification.
• Proof of ECE certification.
• CIDB grading: 2EB or higher.
• Joint Venture/Consortium agreement, Trust Deed, or written confirmation of intention to enter into a JV/consortium, signed by all parties.

Disqualification risks:

• Missing any mandatory document above.
• Bids received after the closing time.
• Bids from persons in the service of the state, or companies/close corporations with directors/members in the service of the state.
• Failure to provide tax compliance particulars (TCS PIN or CSD number).

Evaluation stages:

• Stage 1: Compliance – Stage 1A mandatory requirements (must be met or bid is automatically disqualified) and Stage 1B non-mandatory requirements (may be requested within 5 working days; failure to provide leads to disqualification).
• Stage 2: Functionality – minimum threshold of 70%. Bidders scoring below 70% are not considered further.
• Stage 3: Price and Specific Goals – 80/20 preference point system (80 points price, 20 points specific goals).

Functionality scoring (total 65 points):

• Guarantee on workmanship: no guarantee 0, 1-2 years 10, 3-5 years 20, 5 years and above 30 points. Proof/certificate required.
• Accredited installation technician with wireman's licence: 10 points.
• Accredited local maintenance agent: 10 points.
• Guarantee of delivery: immediately to 4 weeks 15, 5-10 weeks 10, 10-12 weeks 5, more than 12 weeks 0 points.

Specific goals points (claimed with evidence):

• 100% black ownership: 30 points (CIPC registration, affidavit, certified ID copies).
• 51%-99% black ownership: 20 points.
• Less than 51% black ownership: 10 points.
• Women equity ownership: 20 points.
• Youth equity ownership: 20 points.
• People with disability: 20 points (letter from medical practitioner).
• Locality within Eastern Cape: 10 points (proof of company address).

Failure to submit required documentation for specific goals results in forfeiting those points.

Scope: Supply, delivery, installation, commissioning and maintenance of a 100 kVA three-phase outdoor diesel generator at Alice Depot.

Generator specifications:

• Diesel powered, self-contained, outdoor, lockable, enclosed within a fence.
• Built-in automatic change-over switch between generator and mains, with mechanical and electrical interlock.
• Installed in a lockable cage made of galvanized steel palisade or Easy View fence; locks and keys supplied.
• Mounted on a concrete slab (250mm x 2m x 3.5m) built by the winning bidder.
• Minimum 1 metre clearance on each side for maintenance and refuelling.
• Overhead roof of non-corroding IBR 0.6mm thick or better, at least 2m high, protruding at least 1m on each side, with gutters and downpipes.
• Cables and distribution boards supplied and installed by a qualified electrician; certificate of compliance provided.
• New cable trunk to be installed for the Alice main distribution board.
• Compliance with SANS 10142-1:2003 and/or ISO 8528.

Performance data (to be confirmed by bidder in datasheet):

• Standby power: 110 kVA
• Prime power: 100 kVA
• Continuous power: 57 kVA
• Power factor: 0.8
• Current: 144A
• Frequency: 50 Hz
• Voltage: 400 V
• Fuel tank capacity: 240L
• Fuel consumption at full load: 25 l/hr
• Oil capacity: 14L
• Noise level: max 70 dBA (to SANS 10103, SANS 10328)
• Generator housing: 1.6-2.0mm mild steel, colour shades of green

Warranty and service:

• Minimum 1 year guarantee/warranty.
• Service plan every 200 hours or yearly, whichever comes first, covering minimum 1000 hours and 5 years.
• Skills transfer to MTC staff on refuelling, maintenance routines, safekeeping, housekeeping, used material disposal.

Delivery:

• Urgent requirement; installation schedule must be included in proposal.
• Delivery timelines form part of selection criteria.
• Late delivery penalty: R1,500 per day unless force majeure proven.

Other:

• Winning bidder must provide all applicable certificates of compliance and operation/maintenance manuals after installation.
• Underperformance of equipment: bidder must replace equipment instantly within warranty period or first 200 hours, whichever comes first.

Commissioning includes testing functionality after installation and orienting MTC staff on operation. The winning bidder must provide all applicable certificates of compliance and operation/maintenance manuals. Equipment must comply with SANS 10142-1:2003 and/or ISO 8528. Workmanship standards: underperformance not tolerated; replacement required within warranty period or first 200 hours.

Pricing must be submitted on the attached pricing schedule (SBD 3.3 Professional Services). Bidders must indicate a ceiling price covering all phases and expenses, inclusive of all applicable taxes. Provide hourly/daily rates for personnel, cost per phase and man-days, travel expenses (actual costs recoverable with proof), and other expenses (e.g., accommodation). State whether rates are firm for the full contract period; if not, provide adjustment basis. Offer must be valid for 90 days from closing date.

Pricing format: Detailed pricing schedule as attached, with ceiling price based on total estimated time for completion, including all expenses and all applicable taxes.

Payment terms (per PFMA):

• 80% paid when generator is fully installed and functionality checked and tested.
• Remaining 20% divided by number of maintenance services: 20% / 5 = 4% every 200 hours of operation until 1000 hours.
• Final amount paid after the last service.

Validity: Prices must be valid for 90 days.

No bid security or guarantee mentioned.

Mandatory (Stage 1A):

• CIDB grading: 2EB or higher.
• Proof of OEM or OEM agent certification.
• Proof of SABS certification.
• Proof of ISO certification.
• Proof of ECE certification.
• Joint Venture/Consortium agreement or Trust Deed (if applicable).

Non-mandatory (Stage 1B, may be requested within 5 working days):

• Valid Tax Clearance Certificate.
• Certified ID copies of all directors.
• CSD Report.
• Certified copies of company registration document.

Tax compliance:

• Bidders must provide SARS TCS PIN or CSD number.
• Each party in a consortium/JV/sub-contracting arrangement must submit separate TCS certificate/PIN/CSD number.
• Bids from persons in the service of the state, or companies with directors who are, are not considered.

B-BBEE: Preference points claimed via SBD 6.1 for specific goals (black ownership, women, youth, disability, locality). No minimum B-BBEE level stated.

The successful bidder will enter into a Service Level Agreement (SLA) with MTC regulating maintenance services during and beyond the warranty period, in accordance with OEM recommendations. The bidder must provide a summary of service intervals and projected service costs over the equipment's lifespan. Underperformance of equipment obliges the bidder to replace it instantly within the warranty period or first 200 hours. Late delivery penalty: R1,500 per day unless force majeure. Payment terms: 80% on installation and testing, 20% spread over 5 maintenance services. Prices must be valid for 90 days.

Evaluation follows three stages: Stage 1 compliance (mandatory and non-mandatory requirements), Stage 2 functionality (minimum 70% threshold), and Stage 3 price and specific goals (80/20 preference point system). Functionality is scored on guarantee on workmanship (up to 30 points), accredited installation technician (10), accredited local maintenance agent (10), and delivery guarantee (up to 15). Specific goals points are awarded for black ownership (up to 30), women ownership (20), youth ownership (20), disability ownership (20), and Eastern Cape locality (10). Bidders must submit proof for specific goals or forfeit those points.