Rental and servicing of 80 non-flushing chemical toilets for 6 months – driftsands, cape town

Closing date: 20 November 2026

Closing time: 11h00

Enquiries:

• Name: Supply Chain Management
• Email: [email protected]
• Telephone: 011 544-1000

Submission address:

The Housing Development Agency

4 Kikuyu Road

Sunninghill

Sandton

2157

Submission method: deliver proposal by hand to the HDA head office before the closing date and time.

Submission address:

The Housing Development Agency

4 Kikuyu Road

Sunninghill

Sandton, 2157

Address to: The SCM Department Head Office

Closing time: 11:00 on 20 November 2026

Proposals must ONLY be delivered to the address above.

All proposals must be addressed to the SCM Department Head Office.

Late or incomplete proposals will not be considered.

Returnable documents (completed and signed, where required):

• SBD 1 (Invitation to Bid): the signed offer cover page with bidder details.
• SBD 4 (Declaration of Interest): discloses any connection between the bidder and state employees.
• SBD 6.1 (Preference Points Claim): claims preference points for specific goals.
• CSD supplier registration number for verification checks.
• Joint Venture / Consortium agreement or Trust Deed (where applicable).

Three-stage evaluation:

Stage 1 – Compliance: non-submission of any compliance document (SBD 1, SBD 4, SBD 6.1, CSD number, JV/Consortium agreement or Trust Deed if applicable) makes the bid non-compliant.

Stage 2 – Functionality: minimum threshold 70 out of 100 points on technical capability. Bids scoring below 70 are not considered further.

Technical scoring (100 points):

• Company profile and organogram (5 points): company must be in the field of supply and maintenance of ablution facilities for full points.
• Experience and track record (20 points): 0 projects = 0, 1 = 5, 2 = 10, 3 = 15, 4+ = 20, evidenced by appointment letters and reference letters.
• Capacity for assets (30 points): fewer than 80 toilets = 0; 80–89 = 20; 90–99 = 25; 100+ = 30. Proof of ownership or lease agreement required (minimum 80 toilets).
• Disposal plan of sewerage sludge (10 points): plan must comply with statutory requirements.
• Laboratory test certificate / MSDS of chemical product (10 points): evaluate compliance with specifications.
• Proof of honey sucking vehicles (25 points): 1 fitted vehicle = 5, 2 = 10, 3 = 15, 4 = 20, 5+ = 25, with vehicle registration documents and images.

Stage 3 – Price and Specific Goals (100 points):

• Price: 80 points, using the formula PS = (Pmin / Pt) × 80.
• Specific Goals: 20 points. Points allocated as follows: Black Women Owned (max 4), Youth (max 7), Disabled People (max 5), Military Veterans (2), HDSA (2). Points depend on % ownership: 75–100% gets max, 51–74.99% gets a middle allocation, below 51% gets a lower allocation (for Black Women Owned, Youth, Disabled; Military Veterans and HDSA get fixed 2 points each). Proof via CSD or sworn affidavit.
• Bidders not submitting proof for specific goals score 0 out of 20.

Scope: Provision of 80 non-flushing chemical toilets for 6 months, including cleaning and servicing, for the Driftsands Nature Reserve relocation site in Cape Town.

Duration: 6 months, service 7 days a week.

Toilet specifications:

• Closed type with lid, no visual contact with sewage, with disinfectant liquid.
• Basin: 100% closed polyethylene with lid and cap.
• Cabin: non-flammable high-density polyethylene, ventilation openings, clear male/female signage with spring-lock indicator, internal lock with emergency outside key.
• Interior non-porous for easy cleaning; non-slip flooring.
• Minimum outer shell size: W1000mm x D1200mm x H2400mm; maximum empty mass 100kg ±5kg.
• Water tank minimum 210 litres ±10 litres; sewage tank with ventilation and chemical liquid for odour control and disinfection.
• Toilet roof must be white and transparent for UV.
• Must be lockable inside and outside, durable, stable, with unbreakable corners.
• Disabled-access unit required: spacious, with grab bars.

Accessibility and placement: coordinate with local community and HDA; separate blocks for men and women with separate entrances.

Servicing:

• Emptying and cleaning 3 times per week per toilet, Mondays to Fridays 08h00–17h00.
• Toilets kept clean for contract duration; damage repaired at owner's cost within 24 hours of notification.
• Chemical product: name, details and MSDS required; must be approved for domestic use, pH 7–8.5, with cleaning, disinfecting, odour control and fly control properties.
• Supply all cleaning equipment and materials (high-pressure cleaner, rake, chemicals, refuse bags, rags, mops, industrial broom, water bucket).
• Employ 5 workers from the adjacent community under EPWP.

Transport:

• At least 1 vacuum truck with capacity 2000–5000 litres, fitted with effluent disposal licence.
• Vehicles must carry broom and shovel; maintain records; provide replacement vehicles during breakdowns.

Off-site disposal:

• Dispose of sewerage sludge only at approved Waste Treatment Facilities; obtain receipts as proof.
• No disposal on landfarms, open fields, rivers, dams, wetlands or other sensitive areas.
• Disposal fees per municipal tariffs; penalties for illegal discharge.

Security: Successful bidder responsible for safeguarding toilets; HDA not liable for damage or vandalism.

Deliverables:

• Project schedule and timeline.
• Detailed layout plan of toilet positions per Annexure A.
• Regular progress reports and monthly service delivery reports.

Bidders must demonstrate experience in supply, delivery and maintenance of chemical toilets, evidenced by appointment letters and reference letters. Scoring for experience: 1 project = 5 points, 2 = 10, 3 = 15, 4+ = 20. Company must be in related field of supply and maintenance of ablution facilities to score company profile points. Financial stability and adequate resources required.

Goods must conform to standards in the contract. Inspections, tests and analyses may be carried out at any stage; costs for non-compliant items borne by supplier. Rejected items must be replaced at supplier's cost.

Pricing schedule must include: hiring of 80 non-flushing chemical toilets (monthly unit rate per toilet); honey sucking and emptying of grey water (960 services at unit rate); maintenance/servicing (960 services at unit rate); and employment of 5 community workers. Provide subtotals, add VAT at 15%, and total for 6 months.

Pricing format: bidder to complete the pricing schedule with rates excluding VAT, multiplied by quantities, and totals for the 6-month period. VAT 15% added to total.

Items:

1. Hiring of non-flushing chemical toilets: 80 units.
2. Honey sucking and emptying of grey water: 960 services (80 toilets, 3 times per week for 4 weeks per month).
3. Maintenance/servicing, including removing excreta to wastewater treatment plant, cleaning and disinfecting: 960 services.
4. Employment of 5 EPWP workers from the community.

Validity period: quotation valid for 90 working days; shorter validity may lead to the quotation being disregarded.

Payment terms: payment within 30 days of receipt of a correct tax invoice, upon completion of works.

CSD: supplier registration number required for verification checks.

Tax compliance: tax compliance status PIN (TCS) or CSD number may be provided.

SBD forms: SBD 1, SBD 4, SBD 6.1 must be completed.

Specific goals: bidders must submit proof (CSD or sworn affidavit) to claim preference points for Black Women Owned, Youth, Disabled People, Military Veterans, HDSA.

Successful bidder must appoint a competent safety officer (SO) in writing, inform HDA of the SO's details and any changes, and provide an all-hours emergency contact number. The bidder must comply with the Occupational Health and Safety Act and provide each worker with PPE. Cleaning operations must not compromise safety; written permission must be obtained before work on site; all cleaning supervised by competent personnel.

Sewerage sludge must be disposed of only at appropriate Waste Treatment Facilities, with receipts as proof. Disposal trucks must have effluent disposal licences. Discharge only at municipality-approved points; penalties for illegal discharge. No disposal on general landfill sites, open fields, rivers, dams, wetlands or other sensitive areas.

The contract is for 6 months. General Conditions of Contract (GCC) apply and cannot be amended. Special Conditions of Contract (SCC) will prevail if in conflict. Performance security may be required within 30 days of award, amount as per SCC, in the form of bank guarantee, letter of credit, or cashier's/certified cheque. Payment within 30 days of correct invoice. Warranties apply: goods new, 12 months after delivery or 18 months after shipment. Penalties for late delivery: deduction based on prime interest rate per day of delay. Termination possible for default, including for corrupt or fraudulent practices, with potential restriction from public sector for up to 10 years.

Detailed scoring for functionality is as follows: company profile (5), experience (20), toilet capacity (30), disposal plan (10), lab certificate (10), honey sucking vehicles (25). Total 100 points. Minimum 70 points required to proceed to price and specific goals evaluation.