RFQ: supply, deliver and install steel trellis and burglar gate reinforcements at st johns college technology and innovation hub, mthatha (CIDB grade 1sl or higher)

Closing date: 29 October 2026 at 11:00

Compulsory briefing session / site visit: 21 October 2026 at 11:00

Venue: 50 Callaway Street, Mthatha, St John's College

Expected service commencement: November 2026

A compulsory briefing session / site visit / site inspection will be held as follows: Date: 21 October 2026; Time: 11H00; Venue: 50 Callaway Street, Mthatha, St John's College. Attendance is a mandatory Go/No-Go requirement.

Enquiries:

• Contact: Yanga Nkenkana
• Email: [email protected]
• Telephone: 012 392 9395

Submission:

• Method: email
• Submission email: [email protected]

Delivery address:

50 Callaway Street

Mthatha

St John's College

Submission method: email only

Submission email: [email protected]

Closing time: 29 October 2026 at 11:00

Returnable documents (all must be completed and signed):

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the procuring institution.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under the PPPFA 80/20 system.
• Annex E (Cost Breakdown): full cost breakdown on official company letterhead.
• Proof of valid CIDB grade 1SL or higher registration.
• One written reference meeting the 'Meets requirements' threshold.
• Valid Trade Test Certificate (Welder).
• Valid Tax Clearance Certificate or CSD number.
• Original certified SANAS-accredited B-BBEE certificate or sworn affidavit (to claim specific goals).
• Correct banking details in the payee name as per CSD verification.

Disqualification risks:

• Quotations not emailed to the correct address ([email protected]) will not be considered.
• Late quotations will not be accepted.
• Failure to submit all mandatory documents renders the bid non-responsive.
• No goods or services may be delivered before an official NRF-SAASTA Award Letter or Purchase Order is issued.

Evaluation stages:

Stage 1: Mandatory requirements (Go/No-Go) — all must be met:

• Valid CIDB grade 1SL or higher registration certificate.
• One written reference meeting the 'Meets requirements' threshold (signed, dated, within 60 months, similar building/renovation work, satisfactory performance, referee contact details).
• Valid Trade Test Certificate (Welder).
• Attendance at the compulsory site briefing.

Stage 2: Price and NRF-SAASTA specific goals (80/20 preference point system, bids up to R1 000 000 VAT inclusive):

• Price: 80 points.
• Specific goals: 20 points.
• Total: 100 points.

Specific goals scorecard (NRF Generic Scorecard for bids ≤ R1 million):

• B-BBEE Level (max 8 points): Level 1-3 = 8; Level 4-6 = 6; Level 7-8 = 2.
• Ownership (max 8 points): at least 51% Black-owned, Black female-owned, Black youth-owned, or owned by People with Disabilities = 1 point each.
• Company Size (max 4 points): EME or QSE = 4 points.

Scope: Remove, supply, deliver and install steel trellis and steel burglar gate reinforcements to improve security at St Johns College Technology and Innovation Hub, 50 Callaway Street, Mthatha.

Detailed work items:

• Reinforce two existing steel burglar doors (Height 2.5m x Width 1.5m) horizontally using either 12mm square bars or 50mm x 25mm steel tubes of 2mm thickness, at 10cm spacings.
• Paint burglar bars with QD Enamel in a bronze colour finish (2 items).
• Remove window blinds and mounting frames from three windows (Width 1m x Height 1.27m).
• Supply, deliver and install trellis windows for Physics Lab and Storeroom (Width 1m x Height 1.27m) with double uprights (12mm x 12mm), slam-lock and dead-lock systems (3 items).
• Remove existing burglar bar and supply, deliver and install lockable trellis window for ICT Lab (width 85cm x height 95cm) with double uprights (12mm x 12mm), slam-lock and dead-lock systems (1 item).
• Remove window blinds and mounting frames from three main room windows.
• Supply, deliver and install trellis for main room windows (Width 2m x Height 1.5m) with double uprights (12mm x 12mm), slam-lock and dead-lock systems (3 items).
• Remove existing burglar bars from three main room windows.
• Supply, deliver and install trellis for main room windows (Width 2m x Height 1.27m) with double uprights (12mm x 12mm), slam-lock and dead-lock systems (3 items).

Bidders must submit one written reference with contact details for customers for whom the service provider has completed work within the last sixty months that meets the minimum threshold of 'Meets requirements' (referee contact details, signed and dated by the referee, not older than sixty months, relating to work similar or related to building construction services/renovations, and indicating satisfactory performance). Bidders must also supply a valid Trade Test Certificate (Welder) and proof of a valid CIDB grade 1SL or higher registration certificate.

Pricing format:

• Full cost breakdown for each item on official company letterhead.
• List all additional costs and conditions when they apply.
• All prices must be VAT inclusive (if VAT registered) and quoted in South African Rand (ZAR).
• No price changes accepted after official Purchase Order is issued.

Pricing schedule items (Annex E):

• Reinforcement installation for two doors (each 2).
• Painting of burglar bars with QD Enamel bronze finish (each 2).
• Removal of window blinds and mounting frames (each 3).
• Supply, delivery and installation of trellis windows for Physics Lab and Storeroom (each 3).
• Removal of existing burglar bar (each 1).
• Supply, delivery and installation of lockable trellis window for ICT Lab (each 1).
• Removal of window blinds and mounting frames in main room (each 3).
• Supply, delivery and installation of trellis for main room windows 2m x 1.5m (each 3).
• Removal of existing burglar bars from main room windows (each 3).
• Supply, delivery and installation of trellis for main room windows 2m x 1.27m (each 3).

Mandatory eligibility:

• CIDB grade 1SL or higher registration certificate.
• Valid Trade Test Certificate (Welder).
• One written reference meeting the 'Meets requirements' threshold.
• Attendance at compulsory site briefing.

Registration and tax:

• Registration on the Central Supplier Database (CSD) is required.
• Valid Tax Clearance Certificate (TCC) or CSD number must be provided.
• Tax compliance status (TCS) PIN or CSD number must be submitted.

B-bbee:

• Original certified SANAS-accredited B-BBEE certificate or sworn affidavit required to claim specific goals.
• Proof may include valid B-BBEE certificate, sworn affidavit, or CIPC Ownership Certificate.

Other:

• Banking details on invoice must match CSD verification.
• No gifts or hospitality may be offered to NRF-SAASTA officials.

Bidders must provide an original certified SANAS-accredited B-BBEE Certificate or Sworn Affidavit in order to claim points for specific goals. NRF Generic Scorecard for bids ≤ R1 million: B-BBEE Level (maximum 8 points) — Level 1 to Level 3 = 8 points, Level 4 to Level 6 = 6 points, Level 7 to Level 8 = 2 points; Ownership (maximum 8 points) — supplier at least 51% Black-owned, at least 51% Black female-owned, at least 51% Black youth-owned, or at least 51% owned by People with Disabilities (1 point); Company Size (maximum 4 points) — EME or QSE = 4 points. Total points allocated: 20. Proof may include a valid B-BBEE certificate issued by a SANAS-accredited agency, a certified sworn affidavit indicating the level of ownership, or an Ownership Certificate issued by CIPC.

NRF-SAASTA's standard conditions of purchase apply. All service providers must adhere to the General Conditions of Contract as prescribed by National Treasury (Government Procurement: General Conditions of Contract, July 2010, available at www.saasta.ac.za/procurement/openbids). By responding to this RFQ the bidder agrees to all terms and conditions of the GCC. The recommended service provider will be required to complete and sign all Standard Bidding Documents and Annexures. If no signed purchase order is received within 14 days of the RFQ closing date, the quotation may be considered unsuccessful. Banking details on the invoice must correspond with those verified on CSD.

Prohibition of Gifts and Hospitality: except for the specific goods or service procured by NRF-SAASTA, service providers/suppliers are required not to offer any gift, hospitality or other benefit to any NRF-SAASTA official; branded marketing material is considered to be a gift. No goods or services may be delivered before the issuing of an official authorised NRF-SAASTA Award Letter or Purchase Order signed by an authorised official; NRF-SAASTA reserves the right not to make payment or accept goods or services delivered before such authorisation. No price changes will be accepted after the official Purchase Order is issued. Any supplier who believes the RFQ specification is based on a specific brand must inform NRF-SAASTA before the closing date and time.

Mandatory requirements (Annexure D): bidders who do not submit all required mandatory documents will be considered non-responsive and will not proceed to the next stage of evaluation. Bidders must: (a) supply proof of a valid CIDB grade 1SL or higher registration certificate; (b) submit one written reference with contact details for customers for whom the bidder completed work within the last sixty months meeting the minimum threshold of 'Meets requirements' — the reference must contain the referee's contact details, be signed and dated by the referee, be not older than sixty months, relate to work similar or related to building construction services/renovations, and indicate that the work performed was satisfactory; (c) supply a valid Trade Test Certificate (Welder); (d) attend the compulsory site briefing session. Bidders must also be registered on the Central Supplier Database (CSD) and provide a valid Tax Clearance Certificate or CSD number.

This RFQ will be evaluated on the 80/20 preference point system applicable to bids with a rand value of up to R1 000 000 (all applicable taxes included). Stage 1: Mandatory requirements evaluated on a Go/No-Go basis — (a) proof of a valid CIDB grade 1SL or higher registration certificate; (b) one written reference meeting the minimum threshold of 'Meets requirements'; (c) a valid Trade Test Certificate (Welder); (d) attendance of the compulsory site briefing session. Stage 2: Price and NRF-SAASTA specific goals — 80 points for price and 20 points for specific goals, totalling 100 points.