Lease of land parcels ebx2457l, ebx2458l and ebx2466l, west bank, port of east london – 20-Year term (tnpa RFP)

Tip-Off Anonymous hotline: 0800 003 056 (for reporting dishonest, fraudulent or corrupt behaviour by Transnet employees). No other contacts provided.

Returnable documents: The RFX Declaration Form must be completed and signed, certifying that the bidder has read and agrees with the Transnet Supplier Integrity Pact. The Integrity Pact itself forms part of the contract with the successful bidder. No other returnable forms are specified in this document.

Bidders must comply with the Integrity Pact undertakings. Violations may lead to rejection from the bidding process, removal from Transnet's vendor database, and exclusion from future bidding for up to 10 years (longer at Transnet's discretion). Transnet may cancel contracts, recover payments, encash guarantees/bonds, and penalise undeclared subcontracting up to 10% of contract value. Bids from restricted suppliers (on National Treasury's Register of Tender Defaulters or List of Restricted Suppliers) will not be awarded. Suspicious bids may be reported to the Competition Commission or NPA.

This document is the Transnet Supplier Integrity Pact, a standard annexure. It does not contain technical specifications for the leasing of premises. The tender is for leasing land assets EBX2457L, EBX2458L and EBX2466L on a portion of Erf 19711 and Erf 19719, West Bank, Port of East London, for up to 20 years.

No specific experience or qualification requirements are stated in this document.

No pricing schedule details are provided in this document. The Integrity Pact requires bidders to abstain from under-pricing and to offer reasonable, competitive prices.

No specific financial requirements are stated in this document. Transnet may encash advance bank guarantees, performance bonds or warranty bonds if the bidder violates the Integrity Pact.

Bidders must sign and comply with the Integrity Pact to be registered as Transnet vendors. Bidders must not be on National Treasury's Register of Tender Defaulters or List of Restricted Suppliers. Bidders must declare any previous transgressions (corruption, fraud, theft, extortion, Competition Act contraventions) in the last 5 years. Bidders must uphold the ten principles of the UN Global Compact. Bidders must disclose any conflicts of interest. Foreign bidders must disclose South African agents; South African bidders must disclose foreign principals. Transnet may require a copy of the bidder's code of conduct.

Bidders must uphold the ten principles of the UN Global Compact, including supporting a precautionary approach to environmental challenges, promoting greater environmental responsibility, and encouraging environmentally friendly technologies.

The Integrity Pact is governed by South African law. It applies to all bidding processes and remains valid indefinitely unless cancelled. Disputes should be resolved amicably; litigation in bad faith (vexatious proceedings, perjury, scurrilous allegations, abuse of court process) may lead to exclusion from doing business with Transnet. Transnet may exclude bidders for violations, with exclusion up to 10 years (or longer at Transnet's discretion). Transnet may cancel contracts, recover payments, and encash guarantees/bonds. Undeclared subcontracting attracts a penalty of up to 10% of contract value.

Bidders must not offer bribes or benefits to Transnet employees. Bidders must not collude with competitors. Bids must be prepared independently. Violations may lead to disqualification, contract cancellation, and reporting to authorities.

The Non-Disclosure Agreement (NDA) between Transnet SOC Ltd and the bidder governs the exchange of confidential information for the bid. Key obligations:

• Confidential Information must be kept secret and used only for bid-related technical and commercial discussions or subsequent contract performance.
• Disclosure is permitted only to agents on a strict need-to-know basis, with the bidder remaining liable for any breach by its agents.
• If disclosure is required by law, the bidder must promptly notify Transnet and cooperate on the form and content of the disclosure.
• On written demand, the bidder must return or destroy all confidential information within 7 days and provide a director-signed certificate of compliance.
• No announcements or use of the other party's name for publicity without prior written consent.
• Obligations survive for 5 years after discussions or negotiations end.
• Each party acts as principal; no partnership, joint venture, or agency is created.
• The agreement is governed by South African law with exclusive jurisdiction of South African courts.
• No assignment without consent, except Transnet may assign to a Transnet Group member.
• No waiver of rights by delay or partial exercise; provisions are severable; modifications require written agreement signed by authorised persons.

Closing date: 27 November 2026 at 15:00

Non-compulsory briefing session: 30 October 2026 at 12:00, via Microsoft Teams

• Meeting link: https://teams.microsoft.com/meet/334072138020098?p=JAGy14Gc4HHGcB8NT8
• Meeting ID: 334 072 138 020 098
• Passcode: 5Aq9v3CT

Closure of clarity-seeking questions: 20 November 2026 at 16:00

Bid validity period: 120 business days from closing date

Enquiries:

• Email: [email protected]
• (No named contact or telephone provided in the document)

Submission portal: https://transnetetenders.azurewebsites.net

Site visit arrangements: via the dedicated email address ([email protected])

Submission method: upload bid response onto the Transnet e-Tender Submission Portal at https://transnetetenders.azurewebsites.net (use Google Chrome).

• Upload against each tender selected; multiple uploads permitted, max 30 MB per upload.
• File names must use only alphabetical and/or numerical characters.
• Submit at least a day before closing to avoid technical issues; late submissions will not be accepted.
• Sign and date the bottom of each page; signatory must be legally authorised.
• All returnable documents listed in Section 5 must be returned.

Returnable documents are categorised as:

• Mandatory Returnable Documents (e.g., Section 4 Rental Offer Price): failure to provide by closing date and time results in disqualification.
• Returnable Documents Used for Scoring (e.g., proof of B-BBEE status, specific goals claim): failure results in automatic score of zero for that criterion.
• Essential Returnable Documents (e.g., SBD 1 Form, Certificate of Acquaintance, RFP Declaration and Breach of Law Form, Specific Goals Points Claim Form, Job Creation and Skills Development, Protection of Personal Information, Certificate of Attendance): failure results in a further opportunity to submit by a set deadline; subsequent failure may lead to disqualification.

Required forms (each must be completed, signed, and submitted):

• SBD 1 (Invitation to Bid): provides bidder and contact details; signed as the offer cover page.
• Section 6: Certificate of Acquaintance with RFP, Lease Agreement and Applicable Documents.
• Section 7: RFP Declaration and Breach of Law Form.
• Section 9: Specific Goals Points Claim Form (SBD 6.2).
• Section 10: Job Creation and Skills Development.
• Section 11: Protection of Personal Information.
• Section 12: Certificate of Attendance of Compulsory/Non-Compulsory RFP Briefing.

Disqualification risks:

• Late or incorrectly loaded submissions.
• Missing mandatory or essential returnable documents.
• Unsigned documents or unauthorised signatory.
• Alterations to RFP documents (except as allowed).
• Collusion with other bidders.

Evaluation is conducted in stages, normally sequentially but Transnet may run steps in parallel.

Stage 1 – Administrative responsiveness: bid lodged on time, bid documents duly signed by authorised bidder. Must pass to proceed.

Stage 2 – Substantive responsiveness: bid contains a priced rental offer as prescribed in Section 4. Must pass to proceed.

Stage 3 – Minimum threshold: 66.67/100 for functionality/technical criteria. Bidders are evaluated on previous experience, track record, and Business Plan. Weighted criteria (total 100 points):

• Previous Experience (10 points): minimum 2 years' experience in proposed use, with supporting evidence (e.g., lease agreement, licence).
• Reference Letters (15 points): minimum 2 reference letters not older than 5 years, including customer/company name, address, contact details, project scope, and duration.
• Bank Rating (15 points): rating issued by a financial institution confirming the entity as a going concern, not older than 3 months.
• Business Plan – alignment with Port Development Framework Plan (10 points): must detail use of premises, prove use is Port related, and support Port business.
• Market Analysis (10 points): must be a Port-related commercial activity, addressing status quo, potential market, gap analysis, SWOT analysis, and economic spin-offs.
• Value to Port operations (10 points): vision and mission, strategic objectives, innovation, and proposed value to Port (short and medium term).
• Capital Expenditure Plan (10 points): detailed Work Breakdown Structure and Project Schedule for refurbishment/upgrades, covering the lease term.
• Maintenance Plan (10 points): detailed maintenance plan aligned to property and proposed use, covering the lease term.
• Financial Viability (10 points): cashflow projections over the lease period, signed off by a finance professional.

Stage 4 – Final weighted scoring:

• Rental Offer Price: weighted 80/90 points, scored using formula PS = 80(1 + (Pt - Pmax)/Pmax) or PS = 90(1 + (Pt - Pmax)/Pmax), where Pt is the price of the bid under consideration and Pmax is the price of the highest acceptable bid.
• Specific Goals (SBD 6.2): weighted 20/10 points.
• Total score: 100.

Stage 5 – Objective criteria: Transnet may award to a bidder other than the highest scorer based on rotation of bidders (to promote opportunities for new entrants), specialised operations, poor track record with TNPA, breach of Integrity Pact, probity check risks, negative impact on Transnet's Return on Investment, or bidder being under restriction, insolvent, lacking legal capacity, or unable to perform free of conflicts of interest.

Stage 6 – Post-tender negotiations (if applicable) with preferred bidder and, if needed, 2nd and 3rd ranked bidders.

Lease of premises at the Port of East London, West Bank.

Property details:

• Land Asset Numbers: EBX2457L, EBX2458L, EBX2466L
• Location: portion of Erf 19711 and Erf 19719, West Bank, East London
• Extent: approximately 14,260 m²
• Proposed use: automotive and port-related commercial activities
• Available from: immediately
• Lease period: up to 20 years
• Leased on an "as is" (voetstoots) basis, as per Annexure 1 (Lease Plan)
• Property is currently vacant

Bidder obligations:

• The premises are known to be vegetated. The successful bidder is solely responsible for all costs, risks, and liabilities associated with identification, assessment, management, abatement, encapsulation, removal, and lawful disposal of any vegetation, in compliance with all applicable laws (including the Occupational Health and Safety Act, 1993).
• The bidder must undertake all necessary refurbishment, repairs, upgrades, and capital improvements at its own cost to make the premises fit for purpose and compliant with all laws.
• Beneficial occupation may be considered and negotiated, subject to motivation in the Business Plan and approval by TNPA governance structures. The bidder is liable for all property holding costs during any beneficial occupation period.
• Bidders must conduct their own inspections prior to submitting a bid; TNPA accepts no responsibility for failure to do so.

Environmental commitments:

• Bidders must state their position on environmental commitments, including waste disposal, recycling, and energy conservation (Green Economy / Carbon Footprint).

Evaluation methodology is staged: Stage 1 tests administrative responsiveness (on-time submission, signed documents). Stage 2 tests substantive responsiveness (priced rental offer). Stage 3 requires a minimum threshold of 66.67 points for functionality/technical criteria. Stage 4 evaluates rental offer price (weighted 80/90 points) and specific goals (weighted 20/10 points). Stage 5 applies objective criteria such as rotation of bidders, specialised operations, and probity checks. Stage 6 involves post-tender negotiations with the preferred bidder and, if needed, 2nd and 3rd ranked bidders. Stages may be run in parallel at Transnet's discretion.

Bidders must have a minimum of 2 years' experience in the proposed use, supported by a company profile and verifiable evidence (e.g., lease agreement, licence). Bidders must submit at least 2 reference letters not older than 5 years, including customer/company name, address, contact details, project scope, and duration. A bank rating not older than 3 months is required. The Business Plan must demonstrate alignment with the Port Development Framework Plan, market analysis, value to Port operations, capital expenditure plan, maintenance plan, and financial viability (cashflow projections signed by a finance professional).

Rental offer must be submitted in the prescribed schedule (Section 4), quoting in South African Rand. The schedule requires monthly rental (excl. VAT) for Years 1 to 5, annual rental (excl. VAT), total (excl. VAT), add 15% VAT, and total (incl. VAT). Annual escalation must be included. TNPA will verify calculations. If the highest scoring bidder's rental is not market-related, Transnet may negotiate with that bidder or the 2nd/3rd highest, or cancel the RFP. Deviations from the schedule may result in non-responsiveness.

Rental offer must be submitted in the prescribed schedule (Section 4), quoting in South African Rand.

Pricing schedule requires:

• Monthly rental (excl. VAT) for each of Years 1 to 5 (12 months each)
• Annual rental (excl. VAT)
• Total (excl. VAT)
• Add 15% VAT
• Total (incl. VAT)

Notes:

• Annual escalation must be included in the overall rental offer.
• TNPA will verify the correctness of calculations.
• If the highest scoring bidder's rental offer is not market-related, Transnet may negotiate a market-related rental with that bidder, or with the 2nd or 3rd highest scoring bidders, or cancel the RFP.
• Deviations from the pricing schedule may result in the bid being declared non-responsive.

No bid security, bond, or guarantee requirements are stated in the document.

CSD registration:

• Bidders must self-register on the National Treasury's Central Supplier Database (CSD) prior to submitting bids. Business will not be awarded to unregistered bidders.
• Foreign bidders with no local registered entity need not register on CSD but must incorporate and register a South African company for the purpose of concluding a lease agreement.

Tax compliance:

• Bidders must be tax compliant and provide a SARS Tax Compliance Status (TCS) PIN or CSD number.
• Each party in a consortium/JV/sub-contracting arrangement must submit separate TCS PIN/CSD number.
• Tax compliance must be maintained for the entire agreement term.

Employment Equity Act:

• Bidders must comply with the Employment Equity Act, including Section 53.

Security clearance:

• The successful bidder and personnel may be required to obtain security clearance to the level of CONFIDENTIAL/SECRET/TOP SECRET.

Joint Ventures:

• Bidders responding as a JV must state their intention and submit a signed JV agreement or written confirmation of intention, clearly stating percentage split of business and responsibilities.
• The JV will be evaluated on a consolidated B-BBEE scorecard.
• Evaluation for stages 1 and 2 is conducted on the majority shareholder.

B-bbee:

• Bidders must submit a valid B-BBEE certificate or sworn affidavit (for EMEs & QSEs) to claim specific goals points.
• Specific goals points are claimed via SBD 6.2 (Specific Goals Points Claim Form).

Other:

• Bidders must comply with all applicable laws and regulations.
• Bidders must certify acquaintance with the Non-Disclosure Agreement (Annexure 5).
• Bidders must comply with the Transnet Supplier Integrity Pact (Annexure 6).

The successful bidder is responsible for all costs, risks, and liabilities associated with the identification, assessment, management, abatement, encapsulation, removal, and lawful disposal of any vegetation on the leased premises, in compliance with the Occupational Health and Safety Act, 1993 (or superseding legislation). The bidder must also implement all security measures required for safe performance of the agreement.

Green Economy / Carbon Footprint: Transnet wishes to understand the bidder's position regarding environmental commitments, including key environmental characteristics such as waste disposal, recycling, and energy conservation.

The lease agreement will be concluded with the successful bidder after award. Any changes to Transnet's standard lease terms are subject to review and acceptance by Transnet's Legal Counsel. The successful bidder must be in full compliance with all applicable laws. Transnet reserves the right to cancel the agreement and request the National Treasury to place the bidder on the Database of Restricted Bidders for up to 10 years if the agreement was awarded on incorrect information. The bidder must implement all security measures required for safe performance of the agreement.

General bidder obligations: The bidder shall be fully responsible for the acts and omissions of persons directly or indirectly employed by them, and must comply with the requirements stated in the RFP.

Bidders must comply with tax compliance requirements, including submitting a SARS Tax Compliance Status PIN or CSD number. Bidders must be registered on the Central Supplier Database (CSD) prior to submitting bids. Foreign bidders without a local entity must incorporate a South African company for the purpose of concluding a lease agreement. Bidders must comply with the Employment Equity Act, including Section 53. The successful bidder must be in full compliance with all applicable laws and regulations.

Technical/functionality scoring criteria (total 100 points): Previous Experience (10 points) - minimum 2 years' experience in proposed use; Reference Letters (15 points) - minimum 2 reference letters not older than 5 years; Bank Rating (15 points) - rating not older than 3 months; Business Plan alignment with Port Development Framework Plan (10 points); Market Analysis (10 points) - must be a Port-related commercial activity; Value to Port operations (10 points); Capital Expenditure Plan (10 points) - Work Breakdown Structure and Project Schedule; Maintenance Plan (10 points); Financial Viability (10 points) - cashflow projections signed by a finance professional. Minimum threshold: 66.67/100.

Returnable documents: the completed and signed lease agreement (Annexure A to E), a Board Resolution authorising the signatory to execute the lease and any suretyship or bank guarantee, and the Business Plan (including the B-BBEE Target Plan, Environmental Plan and Impact & Aspect Register, Health and Safety Plan, Maintenance Plan, and Regulatory Permits and Licences).

Submission method: not stated in the document.

Disqualification risks: failure to submit an approved Business Plan (condition precedent), failure to provide a Board Resolution, or failure to provide the required deposit or bank guarantee.

The lease is awarded to a juristic entity identified as the Lessee in Annexure A.

Mandatory requirements:

• The Lessee must submit a Business Plan for the Lessor's written approval no later than 30 days before the intended Signature Date. Approval is a condition precedent to the lease.
• The Lessee must provide a Board Resolution authorising signature of the lease and any suretyship or bank guarantee.
• The Lessee must provide a Deposit (cash or bank guarantee) and may be required to provide a suretyship.
• The Lessee must comply with the TNPA Regulatory Universe (Annexure B) and all Lessor policies.
• The Lessee must demonstrate financial capacity through audited financial statements and management accounts.
• The Lessee must not be in breach of any law or conditions of title.
• The Lessee must not have any conflict of interest as per the Lessor's policies.

Evaluation stages: not stated in the document.

Leased premises: land asset numbers EBX2457L, EBX2458L and EBX2466L, located on a portion of Erf 19711 and Erf 19719, West Bank, Port of East London.

Lease period: up to 20 years.

Specified purpose: the premises may only be used for the purpose stated in Annexure A; any other use requires the Lessor's prior written consent.

Occupancy: vacant occupation is given from the Commencement Date (as per Annexure A).

Use restrictions:

• No residential use or sleeping quarters without consent.
• No storage of explosives, flammable goods, or toxic substances without consent.
• No heavy machinery or safes above ground level without consent.
• No nuisance or obstruction to other lessees or adjoining properties.
• Loading and unloading only in designated areas and times.

Maintenance: the Lessee must include a Maintenance Plan in the Business Plan and maintain the premises.

Environmental: the Lessee must prepare an Environmental Plan and an Impact & Aspect Register as part of the Business Plan.

Health and safety: the Lessee must submit an Emergency Plan and cooperate with any Board of Inquiry (BOI) instituted by the Lessor.

The Business Plan must demonstrate the Lessee's capability and track record through details of management control, shareholding, organisational structure, and audited financial statements. The Lessee must provide full names, identity numbers, and addresses of persons with management control, and details of any direct or indirect economic interest in the Lessee.

The Lessee must include a Maintenance Plan in the Business Plan, detailing how the leased premises will be maintained. The Lessor may require the Lessee to effect repairs and maintenance as per the lease terms.

Rental is payable monthly in advance, subject to escalation as per Annexure A. The Lessee must also pay operating costs, refuse removal, sewerage, water, and electricity charges. A deposit (cash or bank guarantee) is required, and an administration fee is payable on the Signature Date. Rental review mechanisms are provided, including referral to a SACPVP-registered valuer if the parties cannot agree.

Rental: payable monthly in advance on or before the first day of the month, subject to escalation as per Annexure A.

Deposit: an Initial Deposit payable on the Signature Date, plus a Periodic Deposit if rental escalates (payable within 5 business days of the escalation). The deposit may be replaced by an unconditional bank guarantee valid for the lease term plus 6 months after termination.

Additional charges: operating costs, refuse removal charges, sewerage removal charges, water and electricity charges (if supplied by the Lessor), and any increases in rates, taxes, or levies.

Administration fee: payable on the Signature Date as per Annexure A.

Payment method: electronic funds transfer only; cash payments are prohibited. All amounts are subject to VAT unless stated otherwise.

Rental review: if a Rental Review Period is agreed, the parties meet 6 months before expiry; if no agreement, a SACPVP-registered valuer (with at least 10 years' standing) determines the rental and escalation rate. The valuer's determination is binding; costs are shared equally.

Interest: not specified in the document.

B-BBEE: the Lessee must include a B-BBEE Target Plan in its Business Plan, aimed at maintaining or improving its B-BBEE status. Minimum level: 4 (as per currentAnalysis).

Regulatory compliance: the Lessee must comply with the TNPA Regulatory Universe (Annexure B) and all applicable laws, by-laws, and regulations.

Licences and permits: the Lessee must obtain, maintain, and renew all licences, permits, and consents required to conduct its business on the premises.

Financial capacity: the Lessee must provide up-to-date audited financial statements (balance sheet, income statement, cashflow), management accounts for the last 6 months, and letters of commitment from bankers or customers.

Corporate information: the Business Plan must include full names, identity numbers, and residential addresses of persons with management control, an organogram, and details of any direct or indirect economic interest in the Lessee.

No specific requirements found for CSD registration, tax clearance, or CIDB grading.

The Lessee must include a B-BBEE Target Plan in its Business Plan, aimed at maintaining or improving its B-BBEE status. Minimum B-BBEE level: 4.

The Lessee must submit an Emergency Plan and cooperate with any Board of Inquiry (BOI) instituted by the Lessor regarding incidents or occurrences affecting employees, customers, or damage to the premises. The Business Plan must include a Health and Safety Plan.

The Lessee must prepare an Environmental Plan and an Impact & Aspect Register as part of the Business Plan, and comply with environmental management and monitoring measures. A Baseline Study for soil and groundwater may be required to monitor pollution or contamination.

Duration: the lease runs from the Commencement Date for the Lease Period (up to 20 years) unless terminated earlier. The Lessor may terminate without cause on 3 months' written notice.

Business Plan: the Lessee must submit a Business Plan for approval no later than 30 days before the Signature Date; approval is a condition precedent. The plan must include B-BBEE, environmental, health and safety, maintenance, and regulatory permits. The Lessee must report quarterly on implementation and update the plan annually.

Breach: failure to implement the Business Plan or comply with Lessor policies is a material breach, entitling the Lessor to claim a penalty of 50% of the monthly rental for as long as the breach persists, plus termination rights.

Termination: on termination, the Lessee must vacate and reinstate the premises to their condition at the Commencement Date (fair wear and tear excluded).

Cession and subletting: not permitted without the Lessor's written consent.

Indemnity: the Lessee indemnifies the Lessor against claims arising from the Lessee's use of the premises.

Dispute resolution: governed by South African law; disputes to be resolved as per clause 52 (not detailed in the extracted text).

Anti-bribery and anti-corruption: the Lessee must comply with anti-bribery and anti-corruption provisions (clause 57).

Returnable documents: The EMP must be submitted for approval to TNPA 30 days prior to the commencement of the Lease Agreement.

An Environmental Management Plan approved by TNPA, submitted 30 days prior to the commencement of the Lease Agreement, is a precondition of the lease.

The EMP must outline the environmental impacts resulting from operations, proposed mitigation measures, and roles and responsibilities for implementation. It must also consider legal obligations related to operations.

EMP content should include:

• Name of the organisation/entity.
• Detailed description/scope of operations, including equipment and method statements.
• Location of business operations within port limits.
• A detailed list of positive and negative impacts with suitable controls and mitigation measures for natural resources (e.g., waste, water, land, air quality, plants, animals).
• Specific mechanisms for achieving compliance with national, provincial, and local legislation (including municipal by-laws).
• Environmental monitoring programme.
• A list of environmental permits, licenses, and authorisations specific to operations within the port.
• Environmental incident management protocol.
• Environmental awareness programme for employees.
• Roles and responsibilities for implementation, mitigation, monitoring, and performance assessment.

It is highly recommended that the EMP be compiled by a qualified Environmental Management Practitioner.

The EMP must include a detailed description of operations, including equipment and method statements.

The EMP must be submitted for approval to TNPA 30 days prior to the commencement of the Lease Agreement. Compliance with environmental legal requirements is essential; failure may result in severe environmental degradation and penalties.

Training and environmental awareness are key to effective EMP implementation. All personnel must be trained on the requirements of the EMP and understand their specific roles and responsibilities. This can be achieved through induction for new employees, regular awareness sessions, daily toolbox talks, newsflashes, emails, and other internal communication methods.

The EMP must outline environmental impacts, mitigation measures, and roles and responsibilities. It must address applicable legislative requirements at national, provincial, and local levels. Failure to meet legal environmental requirements could result in severe environmental degradation and penalties. The EMP should include a monitoring programme, a list of environmental permits and licences, and an incident management protocol.

The EMP must include a detailed list of positive and negative impacts with suitable controls and mitigation measures in relation to natural resources such as waste, water, land, air quality, plants, and animals (where applicable).

The plan identifies three land parcels available for leasing in the Port of East London, West Bank:

• EBX2457L: portion of Rem of ERF 19719, East London, approximately 220 m²
• EBX2458L: portion of Rem of ERF 19719, East London, approximately 13,895 m²
• EBX2466L: portion of Rem of ERF 19711, East London, approximately 145 m²

Total area: approximately 14,260 m²

The plan shows ownership boundaries, buildings and land structures, Transnet National Ports Authority, Transnet Property, Transnet Port Terminal, Transnet Cadastral Boundary, and areas available for leasing. It also indicates a new motor car plant, parking, stairs, and a crescent building nearby.

Respondents may be required to attend site visits or briefing sessions, which may be compulsory. Failure to attend compulsory sessions results in disqualification. No date, time, or venue is stated in this document.

Clarifications before closing: upload questions to the Transnet e-Tender Submission Portal or direct them to the contact person listed in the RFX.

• After closing, communication is only with the contact person listed in the RFX.
• No specific contact names, emails, or telephone numbers are provided in this document.

Submission method: upload the completed bid to the Transnet e-Tender Submission Portal (transnetetenders.azurewebsites.net) against the selected tender. Late bids are not considered.

• Complete all bid forms in full; use only the official Transnet forms, not the bidder's own terms. Non-compliance may lead to rejection.
• Submit all returnable documents listed in the RFX. Missing mandatory returnable schedules/documents results in disqualification; missing other schedules may also lead to disqualification.
• Any alterations to bid prices must be made by deleting and inserting the correct figures, initialled by the signatory.
• Bids must remain valid for the validity period stated in the RFX; Transnet may request an extension without allowing changes to the bid.
• Bids by or on behalf of foreign respondents must include written proof of authorisation of the South African representative/agent and a Power of Attorney complying with Rule 63 of the Uniform Rules of Court.

All returnable documents listed in the RFX must be submitted with the bid. Failure to submit mandatory returnable schedules/documents results in disqualification; failure to submit other schedules may result in disqualification.

Evaluation is based on compliance with the General Bid Conditions and the RFX requirements.

• Bidders must not appear on National Treasury's Register of Tender Defaulters or List of Restricted Suppliers.
• Bidders must not make unauthorised communication with BEC members or officials between closing and award notification.
• Prices quoted subject to confirmation are not considered.
• Bidders must not be in default of any condition imposed by Transnet.
• No specific scoring split or minimum qualifying score is stated in this document.

This document is the Transnet General Bid Conditions (Annexure 4) and does not contain the technical scope of the leasing requirement. The RFX document specifies the premises to be leased: land asset numbers EBX2457L, EBX2458L and EBX2466L on a portion of Erf 19711 and Erf 19719, West Bank, Port of East London, for up to 20 years.

• Goods offered under any contract must be new, unused, not second-hand or reconditioned.
• Samples may be required and must be marked with the bidder's name, address, bid number and item number, and reach the addressee by the closing date.

Bidders must provide identification details: full names of directors (company), members (close corporation), or partners/individual (partnership/sole trader). Foreign respondents must provide proof of authorisation for representatives/agents and a Power of Attorney complying with Rule 63 of the Uniform Rules of Court.

Goods offered must be new, unused, not second-hand or reconditioned. Samples may be required for checking quality and workmanship; failure to submit samples by the due date may lead to rejection. Transnet may retain samples.

Prices must be quoted in Rand. Prices subject to confirmation are not considered. Alterations to bid prices must be initialled. For goods, prices must be on a Delivered Duty Paid basis (latest ICC Incoterms) unless otherwise specified. Local supplies quoted on Delivered RSA named destination basis; imported supplies on Delivered Duty Paid basis. VAT must be shown separately on tax invoices. Alternative payment methods and financing proposals are invited, but bids must first comply with standard payment conditions. Conditional discounts are calculated from receipt of correct month-end statement.

Prices must be quoted in Rand (ZAR).

• Prices subject to confirmation are not considered.
• For goods, prices must be on a Delivered Duty Paid (latest ICC Incoterms) basis unless otherwise specified; local supplies on a Delivered RSA named destination basis; imported supplies on a Delivered Duty Paid basis.
• VAT must be shown separately on tax invoices.
• Alternative payment methods and financing proposals are invited, but bids must first comply with standard payment conditions.
• Conditional discounts are calculated from the date of receipt by Transnet of the correct month-end statement.
• Security: the successful bidder must provide a Deed of Suretyship from an approved bank, building society, insurance or guarantee corporation, in the form supplied by Transnet, within 30 calendar days of the letter of acceptance. No payment is made until the deed is delivered; failure to return it may lead to cancellation of the contract.
• Advance payments, where applicable, require a guarantee.

Bidders must not be restricted by National Treasury (Register of Tender Defaulters or List of Restricted Suppliers).

• Bidders must provide identification details: full names of directors (company), members (close corporation), or partners/individual (partnership/sole trader).
• Foreign bidders must provide written proof of authorisation of their South African representative/agent and a Power of Attorney complying with Rule 63 of the Uniform Rules of Court.
• Bidders must comply with all returnable documents listed in the RFX; missing mandatory documents result in disqualification.
• No B-BBEE, CIDB, CSD, or tax compliance requirements are stated in this document.

The contract is governed by South African law. The contract documents comprise the General Bid Conditions, Terms and Conditions of Contract, and any Special Conditions. Acceptance of a bid binds the parties. Respondents may propose amendments to unacceptable conditions, subject to Transnet's Legal Counsel review. Default by a respondent may lead to recovery of additional costs. Security may be required in the form of a Deed of Suretyship. The contract may be cancelled if the Deed is not returned within 30 days. Payment terms and conditional discounts are specified. The successful respondent must supply against contract quantities as ordered, and Transnet is not liable for specially ordered stock. Delivery periods and progress reports are required. Emergency demands may be placed outside the contract if the supplier cannot meet critical delivery.

Transnet General Bid Conditions apply to all bids. These include conditions on submission, use of bid forms, bid fees, validity period, site visits/briefing sessions, clarifications, communication restrictions, returnable documents, defaults by respondents, currency, price confirmation, alterations to prices, exchange and remittance, acceptance of bid, notice to unsuccessful respondents, terms and conditions of contract, contract documents, governing law, identification, samples, securities, price and delivery basis, export licence, quality of material, deletion of items, VAT, payment, contract quantities and delivery, plans and drawings, foreign respondents, restricted suppliers, and conflict with RFX document.

Bids must be submitted by the closing date and time; late bids are not considered. Bid documents must be completed in their entirety and submitted via the Transnet portal. Official bid forms must be used; non-compliance may lead to rejection. Bids must remain valid for the requested validity period. Respondents may be asked to extend validity without changing their bid. Bids by or on behalf of foreign respondents must comply with specific requirements, including authorisation and Power of Attorney. Bidders on the Register of Tender Defaulters or List of Restricted Suppliers will not be awarded.

After the closing date, bidders may only communicate with the contact person listed in the RFX. Unauthorised communication with BEC members or officials may lead to disqualification. No additional evaluation criteria are stated in this document.