Supply of mobile hand-held laser scanners for TRANSNET asset management (2026/27)

Technical evaluation: maximum quality score is 100; minimum qualifying technical score is 80.

Experience (30 points):

• 0 points: no reference submitted.
• 15 points: 1 to 4 valid references.
• 30 points: 5 or more valid references.

Valid references must be on the previous client's formal company letterhead, for similar Geo-Spatial services within the last five years, supported by one or more invoices issued within a single financial year with a combined value of at least R850,000.

Locality (30 points):

• 0 points: business/store premises not within South Africa, or no evidence submitted.
• 15 points: at least one business/store premises within South Africa, with certified proof of address (municipal bill or similar not older than three months, or proof of store ownership in the company's name).
• 30 points: two or more such premises within South Africa.

The employer reserves the right to verify the submitted proof of address of physical business premises before entering into a contract.

OEM-certified technicians (20 points):

• 0 points: no current OEM certificate for technician submitted.
• 10 points: one current OEM certificate for technician submitted.
• 20 points: two or more current OEM certificates for technicians submitted.

The vendor must employ OEM-certified technicians at workshops located in South Africa and must be able to perform all required services locally. "Local" means within South Africa; "OEM" means Original Equipment Manufacturer.

Tenure in business (20 points):

• 0 points: operational business duration between 0 and 1 years.
• 10 points: operational business duration between 1 and 4 years.
• 20 points: operational business duration more than 4 years.

For a joint venture, the experience assessed is limited to the number of years of relevant business experience held by its least-experienced member.

Supply and delivery of handheld mobile laser scanner survey equipment and accessories.

No specific compliance requirements stated in the document.

Technical evaluation criteria: maximum quality score is 100; minimum qualifying technical score is 80. Experience: 0 points for no reference; 15 points for 1–4 valid references; 30 points for 5 or more valid references. Valid references must be on the previous client's formal company letterhead, for similar Geo-Spatial services within the last five years, supported by one or more invoices issued within a single financial year with a combined value of at least R850,000. Locality: 0 points if business/store premises are not within South Africa or no evidence is submitted; 15 points for at least one South African business/store premises with certified proof of address (municipal bill or similar not older than three months, or proof of store ownership, in the company's name); 30 points for two or more such South African premises. The employer reserves the right to verify submitted physical business premises before entering into a contract. OEM-certified technicians: 0 points if no current OEM certificate for technician is submitted; 10 points for one current OEM certificate for technician; 20 points for two or more current OEM certificates for technicians. The vendor must employ OEM-certified technicians at workshops located in South Africa and must perform all required services locally; "local" means within South Africa and "OEM" means Original Equipment Manufacturer. Tenure: 0 points for operational business duration between 0 and 1 years; 10 points for 1 to 4 years; 20 points for more than 4 years, with proof submitted. For a joint venture, experience is assessed on the relevant business experience of its least-experienced member.

The document is Transnet's General Bid Conditions (June 2022), which apply to all Transnet RFPs and RFQs. It sets out the standard conditions for submitting bids, evaluation, and contract formation. The specific goods being procured (mobile hand-held laser scanners) are detailed in the RFX document, not in this annexure.

Closing date and time: as specified in the RFX (see tender record: 9 November 2026 at 10:00).

Site visits / briefings: may be required where viewing the site is necessary or where Transnet needs to provide further information. If marked compulsory in the RFX, attendance is obligatory and non-attendance results in disqualification. No specific date, time, or venue is stated in this document.

Site visits or briefing sessions may be required where viewing the site is necessary to prepare a bid, or where Transnet needs to give bidders further information. Where the RFX marks such a visit or session as compulsory, attendance is obligatory and non-attendance results in disqualification. No specific date, time, or venue is stated in this document.

Submission method: upload the completed bid into the Transnet e-Tender Submission Portal (transnetetenders.azurewebsites.net) against the relevant tender before the closing date and time. Late bids are not considered.

Returnable documents: all returnable documents listed in the RFX must be submitted with the bid. Missing mandatory returnable schedules/documents cause disqualification; missing other schedules/documents may cause disqualification.

Form requirements: bids must be submitted on the official Transnet forms, not on the bidder's own forms or with the bidder's own terms and conditions. Original forms must be completed. Additional information may be submitted under separate cover on company letterhead, cross-referenced in the RFX, only if space was insufficient.

Price alterations: any alteration to bid prices before submission must be made by deleting the incorrect figures and words and inserting the correct ones, initialled by the signatory. Failure may exclude the affected items from award.

Samples: if samples are required, they must be marked with the bidder's name and address, the bid number and item number, and reach the addressee by the closing date. Late samples may cause rejection.

Drawings: any drawings required from the bidder must be submitted before the closing time and date; non-receipt may disqualify the bid.

Foreign bidders: written proof of authority for any representative or agent must be submitted, failing which the bid is disqualified.

All returnable documents listed in the RFX must be submitted with the bid. Failure to submit mandatory returnable schedules/documents results in disqualification; failure to submit other schedules/documents may result in disqualification. Where samples are required, they must be marked with the bidder's name and address, the bid number and item number, and delivered by the closing date; failure may result in rejection. Drawings required from the bidder must be submitted before the closing time and date, failing which the bid may be disqualified.

Evaluation stages: bids are evaluated after the closing date; during evaluation, bidders may only communicate with the contact person listed in the RFX.

Unauthorised communication: no communication about the bid may take place between bidders, potential service providers, or any member of the Bid Adjudication Committee or Transnet official between the closing date and notification of the successful bidder, without written authority from the BEC chairperson. Such communication may disqualify the bid.

Disqualification risks: bids on non-official forms, missing mandatory returnable documents, late submission, non-attendance at compulsory briefings, unauthorised communication, or being on National Treasury's Register of Tender Defaulters or List of Restricted Suppliers.

Prices: must be quoted in ZAR and must be firm; prices subject to confirmation are not considered.

No specific scoring split or minimum qualifying score is stated in this document.

Goods: mobile hand-held laser scanners (per tender record).

Quality: goods must be new — unused, neither second-hand nor reconditioned.

Delivery basis: prices for goods must be on a Delivered Duty Paid (latest ICC Incoterms) basis to the delivery point specified in the bid documents. Local supplies are quoted on a Delivered RSA named destination basis; imported supplies on a Delivered Duty Paid basis to end destination in South Africa.

Contract quantities: Transnet does not bind itself to a definitive quantity; the successful bidder must supply quantities ordered against the contract. Estimated planned quantities are provided in the bid documents and are estimates only.

Delivery period: governed by the Terms and Conditions of Contract. Progress reports may be required. Emergency demands may be placed at short notice; the bidder has first right of refusal, but Transnet may purchase elsewhere if the bidder cannot meet the critical delivery period.

Unless otherwise stipulated, goods offered must be new — unused, neither second-hand nor reconditioned.

All monetary amounts must be in Rand (ZAR) unless the RFP permits otherwise. Prices quoted subject to confirmation will not be considered. Alterations to bid prices must be made by deleting the incorrect figures and words and inserting the correct ones, initialled by the person who signs the bid; failure may exclude the affected items from award. Prices for goods must be on a Delivered Duty Paid (latest ICC Incoterms) basis to the delivery point specified in the bid documents; local supplies are quoted on a Delivered RSA named destination basis and imported supplies on a Delivered Duty Paid basis to end destination in South Africa. Local supply prices are inclusive of VAT, shown separately on the tax invoice. Payment conditions are set out in the Terms and Conditions of Contract; bidders may also submit alternative payment or financing proposals with full particulars. Conditional discounts are calculated from receipt of the supplier's month-end statement.

Currency: all monetary amounts must be in Rand (ZAR) unless the RFP permits otherwise.

Pricing format: prices must be quoted in the Price Schedule of the bid documents. Prices subject to confirmation are not considered.

VAT: local supply prices are inclusive of VAT, shown separately on the tax invoice. For foreign services, the local portion (commission) must show VAT separately.

Payment: payment conditions are set out in the Terms and Conditions of Contract. Bidders may also submit alternative payment or financing proposals with full particulars; these are evaluated. The successful bidder may be required to furnish a guarantee covering any advance payments.

Conditional discounts: the conditional period is calculated from the date of receipt by Transnet of the supplier's month-end statement reflecting the relevant tax invoice, provided the order/contract conditions are fulfilled and the invoice is correct.

Security: the successful bidder must provide a Deed of Suretyship from an approved bank, building society, insurer or guarantee corporation, within 30 calendar days of the letter of acceptance. No payment is made until the completed form is delivered. Failure to return it within the prescribed time (unless extension granted) entitles Transnet to cancel the contract immediately.

Exchange and remittance: Transnet prefers Rand-based agreements. Foreign currency payments require South African Reserve Bank approval. No price adjustment is recognised for increases arising after the delivery date.

Restricted suppliers: no bid will be awarded to a bidder (or any of its members, directors, partners or trustees) appearing on National Treasury's Register of Tender Defaulters or List of Restricted Suppliers. Transnet may withdraw an award or cancel a contract if a bidder is found to have been restricted by another government institution.

Identification: bidders must state the full names of directors (company), members (close corporation), or partners/individual (partnership or trade name).

Foreign bidders: must name an authorised South African representative with power of attorney to sign contracts and act on their behalf. The power of attorney must comply with Rule 63 of the Uniform Rules of Court, be signed by the principal, and authorise the representative to choose a domicilium. If payment is to be made in South Africa, the bidder must notify Transnet in writing of the bank account details for EFT.

Law: the contract is governed by South African law, with a domicilium in South Africa.

No CSD, tax clearance, B-BBEE, or CIDB requirements are stated in this document.

On acceptance of a bid the parties are bound by the General Bid Conditions, the Terms and Conditions of Contract and any Special Conditions. The contract documents comprise these together with the bidder's response and Transnet's letter of acceptance, and constitute a binding contract until a formal contract is signed. The law of the Republic of South Africa governs the contract, with a domicilium in South Africa; foreign bidders must name an authorised South African representative. Bidders must adhere to the Terms and Conditions of Contract; any unacceptable conditions must be flagged with proposed amendments for review by Transnet's Legal Counsel, failing which the bidder may be disqualified. If a bidder defaults (fails to enter a formal contract, accept an order, furnish security, or comply with a condition), Transnet may accept another bid and recover any additional expense. The successful bidder must furnish security by way of a Deed of Suretyship from an approved bank, building society, insurer or guarantee corporation within 30 calendar days of the letter of acceptance; no payment is made until it is delivered, and failure entitles Transnet to cancel the contract immediately.

No bid will be awarded to a bidder (or any of its members, directors, partners or trustees) appearing on National Treasury's Register of Tender Defaulters or List of Restricted Suppliers. Transnet may withdraw an award or cancel a contract if a bidder is found to have been restricted by another government institution. Bids by foreign principals may be submitted directly or through a South African representative or agent; written proof of the agent's authority must be submitted, failing which the bid is disqualified.

After the closing date, during the evaluation period, bidders may only communicate with the contact person listed in the RFX. Unauthorised communication with the Bid Adjudication Committee or other bidders may disqualify the bid. No specific scoring split or minimum qualifying score is stated in this document.

Returnable document

• Annexure E (Confidentiality Agreement): must be signed by the bidder and a witness, binding the bidder to keep Transnet information confidential and to return all Transnet records on completion of the assignment.

Submission method, address, closing time and any other returnable forms are not set out in this annexure.

Confidentiality undertaking (Annexure E)

• The bidder may not disclose Transnet confidential information to any third party without Transnet's prior written consent.
• Confidential information covers anything about Transnet's business, assets, customers or staff, in any format, including systems, operations, plans, intentions, market opportunities, know-how, trade secrets and business affairs of the Transnet Group and its customers.
• On completion of the assignment, all Transnet documents, discs, tapes and other records in any medium, together with copies, must be returned to Transnet.
• The confidentiality obligation continues after the assignment ends.
• The agreement must be signed by the bidder in the presence of a witness.