Supply of servicing kit for irp standby generator — TRANSNET pipelines tarlton station (once-off)

Supply and delivery of a servicing kit for the IRP standby generator at Transnet Pipelines, Tarlton Station. Once-off procurement with commencement and expiry dates to be confirmed.

Closing date and time: 8 October 2026 at 16:00

Commencement date: TBC

Expiry date: TBC

No briefing or site visit dates stated in the document

Transnet Contract Manager

• Role: General Manager, Operating Division
• Address: not stated (field left blank in source)
• Telephone: not stated (field left blank in source)
• Email: not stated (field left blank in source)

Service Provider's Account Manager (to be completed by bidder)

• Role: Director
• Address: to be provided by bidder
• Telephone: to be provided by bidder
• Email: to be provided by bidder

Notice address for Transnet

• Addressee: Transnet SOC Ltd, Attention: Group Legal Counsel
• Physical address: Transnet Pipelines, 202 Anton Lembede Street, Durban, 4000
• Postal address: Transnet Pipelines, 202 Anton Lembede Street, Durban, 4000
• Email: [email protected] (partially redacted in source)

Note: contact details for the Contract Manager are blank in the source document — bidders must request these from Transnet

Closing: 8 October 2026 at 16:00

Submission method: not stated in the document — bidders must confirm with Transnet

Returnable forms required:

• Signed offer on the Transnet purchase order / contract form (SBD-style cover page)
• Non-disclosure agreement (Appendix 2) for all personnel accessing Transnet information
• Supplier Integrity Pact compliance declaration

Disqualification risks:

• Appearance on National Treasury Register of Tender Defaulters or List of Restricted Suppliers
• Any director, member, partner or trustee appearing on restricted databases
• Undisclosed subcontracting (penalty up to 10% of contract value)
• Failure to comply with B-BBEE subcontracting thresholds
• Unsigned or omitted returnable declarations

Evaluation approach: not fully detailed in the extracted document

Mandatory exclusions (pre-qualification):

• Bidders on National Treasury Register of Tender Defaulters or List of Restricted Suppliers are ineligible
• Any director, member, partner or trustee appearing on restricted databases disqualifies the bid

Subcontracting compliance evaluated:

• Local production and content must not fall below stipulated minimum threshold
• Subcontracting to lower B-BBEE status enterprises limited to 25% of contract value unless subcontractor is an EME with capability to execute

Supplier Integrity Pact: compliance with anti-corruption, fairness and transparency requirements is mandatory

Note: the document does not specify price/functionality weighting, preference point system (80/20 or 90/10), or minimum qualifying score — bidders must request this from Transnet

Scope: Supply and delivery of a servicing kit for the IRP standby generator at Transnet Pipelines, Tarlton Station

Basis: Once-off supply (no recurring obligation)

Delivery: time is of the essence; dates and addresses to be specified in the purchase order

Conformity requirements:

• Goods must strictly conform to the order quantities and specifications
• Goods must be fit for purpose and of satisfactory quality
• Goods must comply with all relevant legislation, standards, directives and orders in force at delivery
• Goods must not cause deterioration in functionality of any Transnet equipment
• Goods must not infringe any third-party intellectual property rights

Inspection and rejection:

• Transnet may test and inspect goods as deemed necessary
• Non-conforming goods may be rejected; supplier must rectify defects or supply replacements at supplier's cost within specified delivery times
• Non-conformance may result in a Non-Conformance Report (NCR) with remedial action required within Transnet's stipulated timeframe
• Failure to comply with NCR may lead to termination without further notice

After-sales: supplier must provide replacement parts for warranty period; maintenance service available on agreed terms if requested

Conformity and inspection:

• Goods must strictly conform to order specifications and quantities
• Transnet may conduct testing and inspection as deemed necessary
• Non-conforming goods may be rejected; supplier must rectify defects or supply replacements at supplier's cost within specified delivery times

Non-Conformance Report (NCR):

• Transnet may issue NCR for goods not meeting Transnet standards, specifications or requirements
• Supplier must investigate and remedy non-conformance within Transnet's stipulated timeframe
• Failure to comply with NCR may result in additional conditions to close the NCR or termination without notice

Warranty:

• Goods must comply with all relevant legislation, standards, directives and orders at delivery
• Goods must meet order specifications
• Goods must not cause deterioration of Transnet equipment functionality
• Goods must not infringe any third-party rights
• Supplier indemnifies Transnet for all losses from warranty breach

Maximum contract value: R0 000.00 (excluding VAT) — amount not filled in source document; bidder must confirm with Transnet

Basis: once-off supply

Payment: 30 days from receipt of month-end statement and undisputed tax invoice with supporting documentation

Currency: South African Rand

Pricing: fixed; no increases permitted

Contract value: amount not exceeding R0 000.00 (excluding VAT) — the amount field is blank in the source document and must be confirmed with Transnet

Payment terms: 30 days from date of receipt by Transnet of a month-end statement, unless otherwise agreed in writing

Payment method: against original undisputed tax invoice(s) plus supporting documentation and month-end statement

Currency: South African Rand

Pricing: fixed for the once-off period; prices in the order cannot be increased

Bid security / bonds / guarantees: not stated in the document

Insurance: not stated in the document

Retention: not stated in the document

Financial capacity / turnover requirements: not stated in the document

CSD registration: required (implied by standard Transnet procurement practice, though not explicitly stated in this document)

Tax status: valid tax compliance required; tax invoices must accompany claims

B-BBEE requirements:

• Subcontracting limited to 25% of contract value to enterprises with lower B-BBEE status than the supplier, unless subcontractor is an EME with capability to execute
• Local production and content must not fall below stipulated minimum threshold

CIDB: not applicable (supply of goods, not construction)

CIPC / professional registrations: not stated

Cession and assignment:

• Cession of payment rights requires prior written Transnet approval; only to FSPs or state institutions; must be requested by supplier with cession agreement
• Assignment of contractual obligations is prohibited (section 217 of Constitution)

Supplier Integrity Pact: mandatory compliance with anti-corruption, fairness and transparency requirements

POPIA: full compliance with Protection of Personal Information Act required for all personal information processing

Non-disclosure: all personnel must sign confidentiality undertaking (Appendix 2)

Restricted supplier databases: bidder and all directors/members/partners/trustees must not appear on National Treasury Register of Tender Defaulters or List of Restricted Suppliers

Subcontracting B-BBEE restrictions:

• Maximum 25% of contract value may be subcontracted to enterprises with lower B-BBEE status than the supplier
• Exception: subcontracting to an Exempted Micro Enterprise (EME) with capability and ability to execute

Local production and content:

• Subcontracting must not reduce local production and content below the stipulated minimum threshold

Note: specific B-BBEE status level required for the bidder is not stated in the document; preference points system (80/20 or 90/10) not specified

Personal information protection (POPIA compliance mandatory):

• All personal information processing must comply with POPIA Section 4(1) principles: accountability, processing limitation, purpose specification, further processing limitation, information quality, openness, security safeguards, data subject participation
• Personal information may be processed for: risk assessment, contract award, contract management, auditing, legal opinions/litigation, investigations, document storage, destruction, de-identification, and publishing
• Processing only for express purpose obtained; destruction when purpose complete (unless legal retention required)
• Access limited to authorised personnel strictly requiring information for contractual obligations
• No disclosure except under agreement terms
• Reasonable technical and organisational measures required to protect against unauthorised access/use
• Regular risk assessments and safeguard verification required
• Security breach notification: immediate written notification; ongoing updates; SAPS/State Security Agency/Information Regulator/affected persons notification where required; cooperation in investigations
• Return/destroy/de-identify personal information when no longer serving purpose
• Third-party disclosures require prior written consent with equivalent undertakings
• Personnel on Transnet premises must comply with Transnet health and safety, security and system security rules

Contract duration: once-off, commencement and expiry TBC

Termination by Transnet:

• 30 days' written notice at any time
• Immediate termination for serious or repeated material breach, change in control, or conduct bringing supplier into disrepute
• Termination for insolvency (receiver, liquidator, administrator appointed)
• Termination for significant delivery delay
• Mutual termination for material breach uncured within stipulated/ reasonable time, non-performance, or inability to perform

Termination consequences:

• Fair and reasonable payment for justified work in progress (capped at total order value)
• All claims must be submitted within 2 months of termination
• Supplier must deliver all work and materials completed or in progress
• Supplier liable for costs of substitute goods if goods not provided per order

Subcontracting:

• Requires Transnet approval; undisclosed subcontracting penalised up to 10% of contract value
• Supplier remains liable for subcontractor performance
• Local production and content minimum must be maintained
• B-BBEE status restrictions apply (see compliance section)

Payment to subcontractors:

• Transnet may pay subcontractors directly at its sole discretion (undisputed invoice + supplier written confirmation required)
• No contractual relationship created between Transnet and subcontractor
• Supplier remains fully liable

Cession: payment rights cession requires Transnet written approval; assignment of obligations prohibited

Intellectual property: Transnet owns all IP from Transnet-funded R&D

Confidentiality: all Transnet information treated as confidential; return all materials on request or termination

Publicity: no use of Transnet name or marks without prior written consent

Warranty: supplier indemnifies Transnet for breach of warranty (non-compliance, equipment damage, IP infringement)

Governing law: South African law; arbitration under Arbitration Foundation of South Africa rules; Transnet retains right to seek urgent interim relief from South African courts

Agent for service: foreign suppliers must maintain South African agent for service of process

Counterparts: agreement may be signed in counterparts

Goods must conform to order specifications, be fit for purpose, comply with applicable legislation and standards, not impair Transnet equipment functionality, and not infringe third-party rights. Non-conforming goods are subject to rejection, NCR process, and potential termination.