Provision of waste management services (hazardous and general industrial waste) for tpt at richards bay, durban, east london, ngqura, port elizabeth and cape town ports

Closing date: 15 September 2026 at 10:00 AM. Non-compulsory pre-proposal briefing: 24 August 2026 at 10:00 on Microsoft Teams, approximately 2 hours. Bidders must confirm attendance by emailing [email protected]. Clarification queries must be submitted by 12:00 PM on 11 September 2026.

A non-compulsory pre-proposal briefing will be held on Microsoft Teams on 24 August 2026 at 10:00 for approximately 2 hours. Bidders must confirm attendance by sending contact details to [email protected].

Technical enquiries: Nomathamsanqa Tammara Dlamini, telephone 066 1330 619, email [email protected]. Complaints: [email protected].

Bids must be submitted electronically via the Transnet e-Tender Submission Portal (https://transnetetenders.azurewebsites.net/). Bidders must register on the portal, log an intent to bid, and upload bid documents (up to 30MB per upload, multiple uploads allowed). Each company must submit through its own registered profile; submitting through another company's profile will disqualify the bid. Joint ventures may submit through any party's profile. Bids should be uploaded at least a day before closing to avoid technical issues; no late submissions will be accepted. All returnable documents must be completed, signed, stamped, and dated. Mandatory returnable documents include: Annexure B Pricing Schedule, TNPA Waste Disposal Service Licence or proof of application, Waste Management Licence (WML) or signed agreement with a licensed facility, municipal trade permits, dangerous goods vehicle documentation, insurance proof, and other listed items. Failure to provide mandatory documents by closing date and time results in disqualification. Returnable documents used for scoring (e.g., B-BBEE certificate, Annexure C technical questionnaire) must be submitted; missing these results in zero points for the relevant criteria. Essential returnable documents may be requested later. Bids must remain valid for 180 business days from closing date.

Mandatory returnable documents include Annexure B Pricing Schedule, TNPA license, WML, municipal permits, vehicle documents, insurance proof, and other listed items. Returnable documents used for scoring include B-BBEE certificate, Annexure C technical questionnaire, reference letters, compliance proof, emergency procedures, business continuity plans, environmental management system, OHS system, waste accounting system, implementation schedule, and EMP. Essential returnable documents include signed declarations and other required forms.

Evaluation is staged: Step 1 tests administrative and substantive responsiveness (including mandatory documents, priced offer, and pre-qualification criteria). Step 2 requires a minimum technical score of 70 out of 100, based on Annexure C technical questionnaire. Step 3 applies weighted scoring: price (80 or 90 points) and specific goals (20 or 10 points). Step 4 allows post-tender negotiations if price is not market-related. Step 5 is award and contract conclusion. B-BBEE points are awarded per the 80/20 or 90/10 system: Level 1 (20/10), Level 2 (18/9), Level 3 (14/6), Level 4 (12/5), Level 5 (8/4), Level 6 (6/3), Level 7 (4/2), Level 8 (2/1), Non-compliant (0). Technical criteria include: reference letters for years of experience (up to 15 points), proof of legislative compliance (10), Waste Management Institute of South Africa membership (5), emergency response procedures (10), business continuity plans (10), OHS management system (10), waste management accounting system (10), implementation schedule (10), and operational environmental management plan (10).

Scope: Provision of waste management services for hazardous and general industrial waste at the ports of Richards Bay, Durban, East London, Ngqura, Port Elizabeth, Cape Town and Saldanha, on an as-and-when-required basis for five years. Bidders must provide skips and containers as per the TPT Terminal Waste Needs Analysis and Pricing Schedule. Bidders must have a valid TNPA Waste Disposal Service Licence or proof of finalized application (note 12-week application process; service cannot commence without licence). Must hold a Waste Management Licence (WML) or a signed, legally binding agreement with a licensed waste treatment/disposal facility. Must have municipal trade permits or confirmation not required. Must provide dangerous goods vehicle documentation: list of vehicles, licence and roadworthy certificate discs, Operator Card Category D, and municipal dangerous goods permit/fire permit. Must have All Risk Asset insurance and General Public Liability insurance with minimum cover of R100 million per incident. Must provide proof of registration on SAWIS/IPWIS and a pro forma waste manifest document. Must comply with the Waste Classification and Management Regulations, 2013.

Bidders must provide an implementation schedule for the services. Business continuity/contingency plans must include alternative landfill sites/treatment facilities, vehicle/equipment alternatives, communication plan, and alternative labour sources. Emergency response procedures must cover PPE, spill confinement, clean-up, site decontamination, and reporting.

Bidders must provide reference letters from clients proving years of experience in waste management services. Points are awarded based on consecutive years of experience within the last seven years: less than 3 years (0 points), 4 years (3), 5 years (6), 6 years (9), 7 years (12), greater than 7 years (15). Reference letters must be on company letterhead with contact info, contract duration, value, and activities.

Bidders must provide proof of compliance with legislation (e.g., legal compliance audit or ISO audit). Must maintain a waste management accounting system that accounts for each waste class separately. Proof of an Environmental Management System (e.g., ISO 14001) is required for scoring.

Pricing must be quoted in South African Rand inclusive of VAT. Disbursements not specifically priced will not be accepted. Price evaluation uses the formula PS = (Pmin/Pt) × 80 or 90, or PS = (Pt/Pmax) × 80 or 90. Unconditional discounts are considered. Pricing must be submitted strictly in accordance with Annexure B; deviation results in disqualification.

Pricing must be submitted strictly in accordance with Annexure B Pricing Schedule; deviation results in disqualification. Prices must be quoted in South African Rand inclusive of VAT. Unconditional discounts are considered during evaluation; conditional discounts are implemented at payment but not scored. Price evaluation uses the formula PS = (Pmin/Pt) × 80 or 90, or PS = (Pt/Pmax) × 80 or 90. Disbursements not specifically priced will not be accepted. Bidders must have conducted due diligence; no price adjustments based on incorrect assumptions. Transnet may request audited financial statements for due diligence. Insurance: All Risk Asset and General Public Liability (minimum R100 million per incident) must be in place for the contract duration; at bidding stage provide a letter of intent or proof of existing insurance, and insurance must be provided within 7 working days after award.

Bidders must be registered on the Central Supplier Database (CSD) and have a valid SARS Tax Compliance Status (TCS) PIN or CSD number. Foreign suppliers with no local entity need not register on CSD. Bidders must comply with the Employment Equity Act. Mandatory documents include: TNPA Waste Disposal Service Licence or proof of application, Waste Management Licence (WML) or signed agreement with licensed facility, municipal trade permits, dangerous goods vehicle documentation, insurance proof, confirmation of skips/containers supply, registration under Norms and Standards for Storage of Waste (if applicable), municipal-approved waste removal contractor proof, SAWIS/IPWIS registration, and pro forma waste manifest. B-BBEE certificate or sworn affidavit must be submitted. Proof of authority (e.g., company resolution) must be submitted. SBD 1 (Invitation to Bid) must be signed. SBD 4 (Declaration of Interest) and SBD 9 (Certificate of Independent Bid Determination) are required. Section 5 (RFP declaration certificate of acquaintance & breach of law form), Section 7 (Certificate of attendance of non-compulsory RFP Briefing), and Section 8 (Protection of Personal Information) are also required.

B-BBEE points are awarded per status level: Level 1 (10 or 20 points), Level 2 (9 or 18), Level 3 (6 or 14), Level 4 (5 or 12), Level 5 (4 or 8), Level 6 (3 or 6), Level 7 (2 or 4), Level 8 (1 or 2), Non-compliant (0). Valid B-BBEE certificate or sworn affidavit must be submitted.

Bidders must provide proof of an Occupational Health and Safety Management System (e.g., ISO 45001 or procedures). Emergency response procedures must cover PPE, spill confinement, clean-up, site decontamination, and reporting to TPT and authorities. Business continuity plans must include alternative landfill sites/treatment facilities, vehicle/equipment alternatives, communication plan, and alternative labour sources.

Bidders must provide an approved operational environmental management plan (EMP) covering identification of impacts, mitigation, roles, communication, training, and complaint management. Proof of an Environmental Management System (e.g., ISO 14001) is required for scoring. Must have a Waste Management Licence (WML) or signed agreement with a licensed facility. Must be registered on SAWIS/IPWIS.

Contract duration: five years, as-and-when-required basis. Transnet may appoint one or more service providers; work allocated per terminal, fixed for contract duration. Appointment does not guarantee minimum volume. Transnet may modify the RFP, award portions, cancel the process, validate information, request audited financials, and cancel contract for incorrect information. Successful bidder must obtain security clearance to CONFIDENTIAL/SECRET/TOP SECRET level. Bids valid for 180 business days. Transnet may negotiate market-related prices with ranked bidders sequentially. If preferred bidder fails to sign or commence, award may go to next ranked bidder. Bidders must disclose any commercial relationship with DPIP/FPPO. Contract information may be published on National Treasury e-Tender Portal and JSE Debt Listing Requirements.

Mandatory requirements include: valid TNPA Waste Disposal Service License or proof of finalized application; valid Waste Management License (WML) or signed agreement with a licensed facility; municipal trade permit or confirmation not required; dangerous goods vehicle documentation (list, license, roadworthy, operator card, municipal permit); All Risk Asset and General Public Liability insurance (minimum R100 million per incident); confirmation of skips/containers supply; registration under Norms and Standards for Storage of Waste; municipal-approved waste removal contractor proof; SAWIS/IPWIS registration; and pro forma waste manifest.

Evaluation follows a staged process: Step 1 tests administrative and substantive responsiveness; Step 2 requires a minimum technical score of 70 out of 100; Step 3 applies weighted scoring with price (80 or 90 points) and specific goals (20 or 10 points); Step 4 allows post-tender negotiations if price is not market-related; Step 5 is award and contract conclusion. B-BBEE points are awarded per the 80/20 or 90/10 system.