Supply and delivery of electrical material — midmar access roads project, howick, kwazulu-natal (UE-28)

Returnable form

• SBD 4 (Declaration of Interest): must be completed and signed. It discloses whether the bidder or any of its directors, trustees, shareholders, members or partners is employed by an organ of state, whether the bidder or anyone connected to it has a relationship with a person employed by the procuring institution, and whether the bidder or anyone with a controlling interest holds an interest in another enterprise.

Disqualification risks

• A bidder listed on the Register for Tender Defaulters or the List of Restricted Suppliers is automatically excluded from the process.
• Every active company registered on the CSD and linked to the bidder's directors must be disclosed; non-disclosure leads to disqualification.
• A declaration found to be false disqualifies the bid.

Supply and delivery of electrical material to the Midmar Access Roads Project in Howick, KwaZulu-Natal Province.

Bidding procedure enquiries

• Contact: Ivy Msibi / Annah Molefe
• Telephone: 060 569 3816 / 081 017 2608
• Email: [email protected] / [email protected]

Technical enquiries

• Contact: Mr. B. Shabalala
• Telephone: 060 980 6204
• Email: [email protected]

Submission

• Method: email
• Submission email: [email protected] and [email protected]

Submission method

• Email submission to [email protected] and [email protected].
• A bid box is also referenced for deposit of bid responses, but no street address is given.
• Closing time: 11:00 on 10 November 2026.
• Late bids will not be accepted.

Format

• Bids must be submitted on the official forms provided; retyped versions are not accepted.
• The bid is governed by the Preferential Procurement Policy Framework Act, 2000, the Preferential Procurement Regulations 2022 and the General Conditions of Contract, plus any special conditions of contract.

Returnable documents

• SBD 1 (Invitation to Bid): bidder identification, contact and tax details, signed as the offer.
• Proof of authority to sign, such as a company resolution.
• SARS Tax Compliance Status PIN, or a CSD number where no TCS PIN is available.
• SBD 7 (Contract Form): completed and signed by the successful bidder only.
• Foreign bidders: the foreign supplier questionnaire on RSA residency, branch, permanent establishment, income and tax liability.
• Consortia, joint ventures and subcontractors: each party submits its own TCS certificate, PIN or CSD number.

Disqualification risks

• Bids received after the closing time.
• Bids not submitted on the official forms.
• Failure to provide the required tax compliance particulars.

Framework

• Bids are evaluated under the Preferential Procurement Policy Framework Act, 2000 and the Preferential Procurement Regulations 2022.
• No preference point split (80/20 or 90/10) or minimum functionality score is stated.

Mandatory pass/fail

• Tax compliance: a valid SARS Tax Compliance Status PIN, or a CSD number where no PIN is available.
• Bids are not considered from persons in the service of the state, companies with such directors, or close corporations with such members.
• Foreign bidders must complete the foreign supplier questionnaire.

Scope

• Supply and delivery of electrical material to the Midmar Access Roads Project.
• Delivery location: Howick, KwaZulu-Natal Province.
• No item list, quantities or technical standards are stated in the available document.

Tax

• A unique SARS Tax Compliance Status PIN must be submitted so the department can verify the taxpayer profile and status.
• Where no TCS PIN is available but the bidder is registered on the Central Supplier Database, a CSD number must be provided.
• A printed TCS certificate may be submitted with the bid.
• Consortia, joint ventures and subcontractors: each party must submit a separate TCS certificate, PIN or CSD number.

State employment

• Bids are not considered from persons in the service of the state, companies with directors in the service of the state, or close corporations with members in the service of the state.

Foreign bidders

• Must complete the questionnaire covering RSA residency, RSA branch, permanent establishment, source of income and tax liability.
• If all answers are negative, registration for a SARS tax compliance PIN is not required.

Authority

• Proof of authority to sign the bid must be submitted, for example a company resolution.

The contract is for the supply and delivery of electrical material for the Midmar Access Roads Project in Howick, KwaZulu-Natal. The exact goods or services are not detailed in this document.

Closing date: 10 November 2026 at 09:00

Returnable documents

• B-BBEE EME/QME reporting letter: must be completed by all suppliers and submitted together with all quotation documents.

Submission

• Method: quotation submitted with the completed template and all required documents.
• Closing time: 09:00 on the closing date.

The completed ownership and B-BBEE information in the reporting letter is for reporting purposes only and will not be used as an evaluation tool. No specific evaluation criteria or scoring split are stated.

The tender covers the supply and delivery of electrical material for the Midmar Access Roads Project in Howick, KwaZulu-Natal. Specific quantities, item lists and delivery locations are not stated in the document.

All suppliers must complete and return the B-BBEE EME/QME reporting letter with their quotation. The letter records B-BBEE level, ownership percentages (black, youth, black women, disability, rural/township, cooperatives, military veterans) and SMME status (EME, QSE, or Large/Generic). This information is for reporting purposes only and does not affect evaluation.

The ownership information in the B-BBEE EME/QME reporting letter will not be considered as an evaluation tool.

Returnable documents:

• SBD 6.1 (Preference Points Claim Form under PPR 2022, 80/20 system): claim points for price and specific goals; incomplete or unsigned form forfeits claim to preference points.

Evaluation uses the 80/20 preference point system: maximum 80 points for price, 20 points for specific goals. Specific goal points available:

• Women Ownership: 5 points
• Disability Ownership: 5 points
• Youth Ownership: 5 points
• Location of enterprise in KwaZulu-Natal province: 2 points
• B-BBEE status level 1 or 2 with QSE or EME status: 3 points

Bidders must indicate how they claim each goal. The department may require substantiation of any preference claim. Fraudulent claims lead to disqualification, recovery of costs, contract cancellation, restriction from state business for up to 10 years, and possible criminal prosecution.

B-BBEE requirements:

• Specific goal points available for B-BBEE status level 1 or 2 with QSE or EME status (3 points).
• Bidders must be a QSE or EME to claim these points.

No other compliance requirements stated.