Independent viability assessments for 5 distressed dairy farms under the emerging farmers support facility (efsf)

Closing date and time: 23 October 2026 at 14:00.

Issue date: 16 October 2026.

Delivery period: each farm assessment to be completed within an indicative 30 working days from appointment.

No compulsory briefing session is scheduled. Farm and commodity specifications are indicative and may differ at the time of site visit.

SCM contact

• Name: S. Mthombeni
• Email: [email protected]

Submission emails

• [email protected]
• [email protected]

RFQ issued by

The Land and Agricultural Development Bank of South Africa

P O Box 375

Pretoria 0001

First Floor, Block A

Lakefield Office Park

272 West Avenue (corner of Lenchen Avenue and West Avenue)

De Hoewes, Centurion

Web: www.landbank.co.za

Submission method: email to [email protected] and [email protected].

Closing: 23 October 2026 at 14:00. Late submissions are not accepted.

Bids must be submitted on the official forms provided; retyped bids are not accepted.

Returnable forms and documents:

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 4 (Declaration of Interest): discloses whether any director, shareholder or connected person is employed by the state or linked to the procuring institution; a declared or identified conflict of interest renders the bid non-responsive. All pages must be completed, every question answered, and N/A indicated where applicable.
• SBD 6.1 (Preference Points Claim): claims the specific-goal preference points under the 80/20 system; must be completed in full and supported by a B-BBEE certificate or sworn affidavit.
• SBD 7 (Contract Form): the successful bidder must complete and sign the written contract form.
• Proof of good standing with SARS, verified via CSD or a SARS e-filing PIN.
• Proof of registration on the National Treasury Central Supplier Database (CSD).
• Cancelled cheque and/or stamped letter from the bank.
• Supplier information and disclosure forms completed, signed and stamped by a Commissioner of Oaths.
• Tax compliance status (TCS) PIN plus a valid tax clearance certificate.
• B-BBEE certificate from a SANAS-accredited agency, or an affidavit substantiating the B-BBEE rating.
• Certified copies of identity documents of shareholders/directors.
• Know Your Customer (KYC) documents listed in Annexure D for FICA and PEP screening.

Outstanding essential documents may be requested during evaluation and must be supplied within 5 working days, failing which the proposal is deemed non-responsive.

Disqualification risks:

• Missing any mandatory requirement.
• Late submission.
• A false declaration or misrepresentation.
• A declared or identified conflict of interest.
• Bidders, directors or members who are persons in the service of the state.

Two-stage evaluation.

Stage 1 — mandatory requirements (failure disqualifies immediately):

• A price quotation aligned to the scope of work.
• Client reference letters or completion certificates for at least 3 comparable agricultural viability or turnaround assignments completed in the past 10 years.
• A signed letter of undertaking to deploy a suitably qualified, experienced and adequately resourced team; Land Bank may verify the adequacy of proposed resources and may deem the proposal non-responsive if capacity is not demonstrated.

Stage 2 — price and specific goals (only bidders passing Stage 1):

• Preference system: 80/20 under the Preferential Procurement Policy Framework Act and Regulations 2022.
• Price: 80 points.
• Specific goals: 20 points, split as 10 points for a company at least 51% owned by black people and 10 points for a company at least 51% owned by black people who are women.
• A valid B-BBEE certificate or sworn affidavit must be submitted to claim specific-goal points; failure to submit the required proof means the points are not claimed.

Objective criteria and risk analysis applied to the highest-ranked bidder:

• Confirmed compliant tax status at recommendation stage.
• Full CSD registration and compliance.
• No misrepresentation in the bid.
• No non-performance on Land Bank projects.
• Not listed on the Register of Tender Defaulters.
• No conflicts of interest.
• No fraud or corruption convictions.
• No removal from a state contract for non-performance.
• Tendered rates that are not unduly high or low; distorted rates may be disqualified.
• Due diligence may cover financial statements (receivable and payable turnover, liquidity, solvency), civil judgements, criminal convictions, pending litigation, past performance and reputational harm.

Scope: independent viability assessments of 5 financially distressed dairy farms under the Emerging Farmers Support Facility (EFSF), covering technical, commercial, financial and operational review plus a comprehensive turnaround strategy to support Land Bank's credit and development decisions.

Farms:

• Port Elizabeth: CPAD Farm Holdings (Pty) Ltd — dairy
• Port Elizabeth: Kopsani Michael — dairy
• East London: Impangele CPA — dairy
• Cradock: Jaxa Ndithini — dairy
• Port Elizabeth: Isaac Bulele — dairy

Assessment areas (applied where relevant to each farm):

• Financial: historical financial statements (audited/unaudited), completeness of current and contingent liabilities, revenue and margin trends, operating expense trends, working capital needs, capital expenditure requirements, condition of tangible assets, owner-guaranteed indebtedness and repayment terms, age analysis of receivables and payables, budget adequacy, seasonality, an integrated financial projections model with stated assumptions, and break-even analysis.
• Commercial and marketing: top 10 customers and revenue per customer, cost to service, account management, customer concentration risk, acquisition and retention outlook, customer satisfaction, customer base and sales pipeline trends, warranty obligations, sales terms and returns levels, salesperson incentives, distribution and agency arrangements, sales and marketing plan, off-take agreements, and standard sales literature and price lists.
• HR and management: management structure and organogram, biographical information, HR policies and employment contracts, labour unrest history, compensation of officers/directors/key employees, criminal or civil proceedings involving staff, compliance with employment legislation, retention and incentive arrangements, expected retrenchment and severance costs, accrued bonuses or commissions, staff turnover, and payroll including UIF.
• Environmental: environmental audits and reports for owned or leased property, hazardous substances, permit and licence compliance, EIA correspondence, environmental litigation, and contingent environmental liabilities.
• Legal and regulatory: incorporation documents and validity, investigations or government proceedings, correspondence with government bodies, compliance certificates and deficiencies (e.g. EIA and water use licences), material permits and licences, tax returns for the last three years and valid tax clearance/PIN, tax litigation, settled litigation, insurance portfolio, and arbitration or mediation matters.
• Technical (cattle): herd composition, animal health and vaccination, grazing capacity and veld condition, reproduction rates, genetics, infrastructure (fencing, kraals, handling and loading facilities, dairy parlours), water resources, feed resources and costs, production efficiency and milk yields, and asset condition.
• General agricultural: industry assessment for the dairy sector, land usability for feed or grazing, soil potential (physical and chemical), water availability and licences, fertilisation and foliar nutrition programmes, dairy market assessment, and production efficiency improvements.

Deliverable: a report for each farm setting out its current operating state, its ability to service and settle obligations to Land Bank, whether financial or non-financial intervention is needed to sustain or resuscitate it, and the nature and quantum of that intervention.

Team (indicative, not a mandatory staffing requirement):

• Team Leader: BSc Agriculture/Agricultural Economics/Agribusiness or equivalent, 5 years' experience.
• Technical Specialist: BSc Agriculture (Agronomy/Crop Science) or equivalent, 5 years' experience.
• Financial/Commercial Specialist: degree in Finance, Accounting, Economics, Agricultural Economics or Commerce, or CA(SA)/CIMA/CFA, 5 years' experience.

Bidders must demonstrate capacity and capability; failure to provide satisfactory evidence renders the proposal non-responsive.

Timeframe: each farm assessment within an indicative 30 working days from appointment.

Assessment approach per farm:

• Financial assessment.
• Commercial and marketing arrangements.
• HR and management issues.
• Environmental issues.
• Legal and regulatory compliance.
• Technical assessment of cattle.
• General agricultural assessment.

Deliverable: a report per farm on current operations, ability to service and settle Land Bank obligations, whether financial or non-financial intervention is needed to sustain or resuscitate the farm, and the nature and quantum of that intervention.

Timeframe: each farm assessment within an indicative 30 working days from appointment.

Mandatory experience: client reference letters or completion certificates for at least 3 comparable agricultural viability or turnaround assignments completed in the past 10 years.

Team (indicative, not a mandatory staffing requirement):

• Team Leader: BSc Agriculture/Agricultural Economics/Agribusiness or equivalent, 5 years' experience.
• Technical Specialist: BSc Agriculture (Agronomy/Crop Science) or equivalent, 5 years' experience.
• Financial/Commercial Specialist: degree in Finance, Accounting, Economics, Agricultural Economics or Commerce, or CA(SA)/CIMA/CFA, 5 years' experience.

Bidders must show capacity and capability to deliver; Land Bank may verify resources and request supporting information, and failure to demonstrate sufficient capacity may render the proposal non-responsive.

Price schedule: unit price per farm (excluding VAT) for 5 viability assessments, any other costs, subtotal excluding VAT, VAT, and grand total including VAT.

• Prices firm for the duration of the contract.
• All-inclusive of professional fees, project management, travel, accommodation, meals, vehicle hire and fuel, site inspections, data collection and financial modelling, quality assurance and peer review, report preparation and presentation, printing, communication, overheads and disbursements.
• No additional costs unless approved by formal contract variation.
• Prices exclude VAT; VAT shown separately.
• Prices valid for 120 days and for the contract duration, including provision for price increase.

Pricing format: price schedule quoting a unit price per farm (excluding VAT) for 5 viability assessments, plus any other costs, subtotal excluding VAT, VAT, and grand total including VAT.

• Prices must remain firm for the duration of the contract.
• Quoted prices must cover all assignment costs: professional and specialist fees, project management and administration, travel, accommodation, meals and subsistence, vehicle hire and fuel, site inspections and stakeholder consultations, data collection, analysis and financial modelling, quality assurance and peer review, preparation and presentation of draft and final reports, printing, communication, overheads and all other disbursements.
• No additional costs will be accepted beyond the quoted total unless approved in writing through a formal contract variation.
• All prices must exclude VAT, with VAT shown separately.
• Prices must be valid for 120 days and cover the contract duration, including provision for price increase.
• Unduly high or unduly low tendered rates may be disqualified; a financial risk analysis will test whether costs are reasonable and balanced.
• Financial health may be assessed from the bidder's financial statements (receivable and payable turnover, liquidity and solvency); for an unincorporated JV or SPV, each partner must submit financial statements, which will be consolidated.

CSD: proof of registration on the National Treasury Central Supplier Database (https://secure.csd.gov.za/).

Tax: a valid tax compliance status (TCS) PIN issued by SARS plus a valid tax clearance certificate; good standing verified via CSD or SARS e-filing. In consortia, joint ventures or subcontracting, each party must submit a separate TCS certificate/PIN/CSD number.

B-BBEE: a certificate from a SANAS-accredited rating agency or a sworn affidavit substantiating the B-BBEE rating; required to claim specific-goal points.

Banking: cancelled cheque and/or stamped letter from the bank.

Identity: certified copies of identity documents of shareholders/directors.

Forms: supplier information and disclosure forms completed, signed and stamped by a Commissioner of Oaths; SBD 4 and SBD 6.1 completed in full.

FICA: Know Your Customer (KYC) documents listed in Annexure D for PEP screening.

Exclusions: no bids from persons in the service of the state, companies with directors in the service of the state, or close corporations with members in the service of the state; any false declaration excludes the proposal.

Preference system: 80/20 under the Preferential Procurement Regulations 2022.

Specific goals (20 points):

• 10 points: company at least 51% owned by black people.
• 10 points: company at least 51% owned by black people who are women.

Evidence: bidders must indicate how they claim points in SBD 6.1 and attach a B-BBEE certificate or sworn affidavit. Failure to submit the required proof means the specific-goal points are not claimed.

Confidentiality: the bidder must sign a confidentiality agreement covering Land Bank data and information.

Amendment: Land Bank reserves the right, in its sole discretion, to amend the terms of reference.

Contract form: the successful bidder must complete and sign the written contract form (SBD 7).

Pricing: quoted prices remain firm for the duration of the contract and are valid for 120 days.

FICA: as an accountable institution, Land Bank must verify client identity and will conduct PEP screening on the successful bidder.

POPI: bidders consent to Land Bank processing their personal information and indemnify Land Bank against claims arising from that processing.

Specifications: farm and commodity details are indicative and may differ at the time of site visit; the parties will then agree whether to proceed on the different specifications or terminate the agreement.

Confidentiality: the bidder must sign a confidentiality agreement for Land Bank data and information.

Amendment: Land Bank may amend the terms of reference at its sole discretion.

FICA: Land Bank will verify client identity and conduct PEP screening on the successful bidder; KYC documents listed in Annexure D must be submitted.

POPI: bidders consent to processing of their personal information and indemnify Land Bank against related claims.

Specifications: farm and commodity details are indicative and may differ at site visit; the parties will agree whether to proceed or terminate.

Mandatory requirements (failure disqualifies):

• Price quotation aligned to the scope of work.
• Client reference letters or completion certificates for at least 3 comparable agricultural viability or turnaround assignments in the past 10 years.
• Signed letter of undertaking to deploy a suitably qualified, experienced and adequately resourced team.

Essential returnable documents:

• Proof of good standing with SARS (verified via CSD or SARS e-filing PIN).
• Proof of CSD registration.
• SBD 4 completed and signed.
• SBD 6.1 completed.

Statutory compliance documents:

• CSD registration proof.
• Cancelled cheque and/or stamped bank letter.
• Supplier information and disclosure forms completed, signed and stamped by a Commissioner of Oaths.
• Tax compliance status PIN and valid tax clearance certificate.
• B-BBEE certificate or affidavit.
• Certified copies of shareholders'/directors' identity documents.

Outstanding essential documents may be requested and must be provided within 5 working days, failing which the proposal is non-responsive.

Two-stage evaluation.

Stage 1 — mandatory requirements (non-compliance disqualifies immediately):

• Price quotation aligned to the scope of work.
• Client reference letters or completion certificates for at least 3 comparable agricultural viability or turnaround assignments completed in the past 10 years.
• Signed letter of undertaking to deploy a suitably qualified, experienced and adequately resourced team; Land Bank may verify resources and may deem the proposal non-responsive if capacity is not shown.

Essential returnable documents: proof of good standing with SARS (verified via CSD or SARS e-filing PIN), proof of CSD registration, completed SBD 4, completed SBD 6.1. Outstanding documents may be requested and must be supplied within 5 working days.

Stage 2 — price and specific goals: 80/20 preference point system; price 80 points; specific goals 20 points (10 for at least 51% black ownership, 10 for at least 51% black women ownership). A valid B-BBEE certificate or affidavit is required to claim specific-goal points.

Objective criteria and risk analysis for the highest-ranked bidder: compliant tax status, CSD compliance, no misrepresentation, no non-performance on Land Bank projects, not on the Register of Tender Defaulters, no conflicts of interest, no fraud or corruption convictions, no removal from a state contract, and no unduly high or low tendered rates. Due diligence may cover financial statements, judgements, criminal convictions, pending litigation, performance history and reputational harm.