What are the submission requirements for this tender (Ref: VO 013-2026/2027)?

Submission channel: e-Tenders portal only. No physical bid box; the document references e-Tenders as the submission address. Closing: 14 September 2026 at 11:00 AM. Late submissions will not be accepted. Format: Bid documents must be submitted in a sealed envelope clearly marked "Bid: Review and optimization of organizational structure" (the envelope instruction appears in the bid advertisement section; for e-Tenders this translates to a single electronic package with the same identification). Returnable forms and documents (all must be completed, signed and submitted with the bid): - SBD 1 (Annexure 1): Invitation to Bid / offer cover page. - SBD 3.3 (Annexure 2): Pricing Schedule for Professional Services — ceiling price, hourly/daily rates per person, phase costs, travel and other expenses; offer valid for 120 days from closing date; only firm prices accepted. - SBD 4 (Annexure 3): Bidder's Disclosure — declares state employment, relationships with procuring institution, and interests in other enterprises. - SBD 6.1 (Annexure 4): Preference Points Claim Form — claims specific-goal points under the 80/20 system. - General Conditions of Purchase (Annexure 5): fully signed on the last page and initialled on each page. - POPIA Consent Form (Annexure 6): Informed Consent Notice for processing personal information; both JV parties must sign if applicable. - Company Registration Documents (CIPC). - CSD (Central Supplier Database) Report / Number. - Valid B-BBEE Certificate (SANAS accredited) or sworn affidavit (EME/QSE); combined certificate/affidavit for joint ventures. - SARS Tax Compliance Status PIN (or printed TCS certificate); one per JV member if applicable. - Letter of appointment / board resolution authorising the signatory; proof of authority must be submitted. - Joint Venture Agreement (if applicable) with percentage involvement of each party indicated. - Declaration that neither the company nor its directors are listed on the National Treasury Database of Restricted Suppliers or Register of Tender Defaulters. - Three reference letters not older than 5 years on client letterhead, reflecting organisation name, team leader name, title of related work, year conducted and completed, contactable reference name and details, signed by appropriate delegate, and indicating quality of service rendered. - Company Profile demonstrating minimum 3 years' track record. - VAT declaration: VAT-registered vendors must declare status and provide VAT number; bids from VAT-registered vendors without VAT will be disqualified. Disqualification risks: any returnable form left unsigned or omitted; submission after closing time; non-firm prices; VAT-registered vendor submitting without VAT; failure to declare VAT status or provide valid VAT number.

How will bids be evaluated?

Evaluation follows the VOCMA SCM Policy and Preferential Procurement Regulations 2022 using the 80/20 preference point system: 80 points for price, 20 points for specific goals claimed via SBD 6.1. Three-stage process: Stage 1 — Pre-Qualification (Mandatory Requirements): 1. Team Lead: qualified HR Practitioner with Master's in Organisational Development (MBA/MBL advantageous); valid certified proof of qualification; SABPP registration (certified copy); CV showing 5+ years' organisational design experience. 2. Team members: minimum National Diploma in HR (postgraduate qualification in HRM advantageous); 3+ years' HR/organisational design experience; CVs and certified qualifications attached. 3. Three valid reference letters (not older than 5 years) on client letterhead with required details and signed by appropriate delegate; VOCMA will contact references. 4. Company Profile demonstrating minimum 3 years' track record. Stage 2 — Returnable Administrative Documents (non-disqualifying at this stage but required before award): - CIPC registration documents. - Declaration of non-listing on Restricted Suppliers/Register of Tender Defaulters. - CSD Report/Number. - Joint Venture Agreement (if applicable). - Valid B-BBEE Certificate (SANAS) or sworn affidavit (EME/QSE); combined for JV. - SBD 1, SBD 3.3, SBD 4, SBD 6.1 fully completed and signed. - General Conditions of Purchase fully signed and initialled. - SARS Tax PIN / TCS Certificate (each JV member if applicable). - POPIA Consent Form (both JV parties if applicable). - Letter of appointment of authorised signatory with proof of authority. Stage 3 — Price and Specific Goals: financial proposals compared on total amount inclusive of VAT and all related costs; pricing schedule (SBD 3.3) compulsory and must be completed without alterations; only firm prices accepted; non-firm prices (including exchange-rate variations) not considered; VAT-registered vendors submitting without VAT disqualified; specific goals points allocated as: Women Ownership 5, Disability Ownership 5, Youth Ownership (35 and below) 5, Location of enterprise (local = province) unspecified points, B-BBEE status level 1 or 2 (QSE/EME) 3 points; total specific goals = 20 points.

What financial requirements apply to bidders?

Pricing Format: SBD 3.3 (Professional Services) — ceiling price based on total estimated time for all phases including all expenses inclusive of all applicable taxes; hourly and daily rates per person/position; cost per phase with man-days; travel expenses (actual costs only, proof required with certified invoices); other expenses (accommodation, reproduction, etc., proof required). Offer valid for 120 days from closing date (14 September 2026). Only firm prices accepted; non-firm prices (including exchange-rate variations) not considered. Pricing schedule compulsory; failure to complete as prescribed without alterations may result in disqualification during financial evaluation. Financial Proposal: submit on company letterhead clearly marked "Financial Proposal" using the 23-line activity/deliverable table provided (inception, legislative review, structure review, job profiles, functional analysis, workload/capacity, span-of-control, duplication/gaps, benchmarking, stakeholder consultations, proposed structure development, alternative scenarios, cost modelling, job evaluation, job descriptions, competency requirements, final organograms, implementation plan, validation workshop, policy review, final report/presentation, workshop logistics). Subtotal, professional fee subtotal, VAT at 15%, total including VAT. VAT: VAT-registered vendors must declare VAT status and provide VAT number; bids from VAT-registered vendors without VAT will be disqualified. Tax Compliance: SARS Tax Compliance Status PIN (or printed TCS certificate) required; each JV member must submit separate PIN/TCS/CSD number. CSD Registration: CSD Report/Number required. No performance bond, guarantee, or insurance requirements stated in the document. Payment Terms: not explicitly detailed beyond certified invoices for actual expenses; General Conditions of Contract apply.

What compliance and legal requirements must bidders meet?

Mandatory Compliance: - CSD Registration: CSD Report/Number required. - Tax Compliance: SARS Tax Compliance Status PIN (or printed TCS certificate); each JV member separate. - B-BBEE: Valid SANAS-accredited B-BBEE Certificate or sworn affidavit (EME/QSE); combined certificate/affidavit for JV; required to claim preference points (specific goals include B-BBEE level 1 or 2 QSE/EME = 3 points). - CIPC: Company Registration Documents required. - Restricted Suppliers: Declaration that neither company nor directors listed on National Treasury Database of Restricted Suppliers or Register of Tender Defaulters. - State Employment: No bids from persons in service of the state, companies with directors in service of the state, or close corporations with members in service of the state. - Returnable Forms (all fully completed and signed): SBD 1, SBD 3.3, SBD 4, SBD 6.1, General Conditions of Purchase (Annexure 5), POPIA Consent Form (Annexure 6). - Authority to Sign: Letter of appointment/board resolution with proof of authority. - Joint Venture (if applicable): JV Agreement with percentage involvement; combined B-BBEE; separate tax PIN per member; both parties sign POPIA consent. - Reference Letters: Three valid letters not older than 5 years on client letterhead with specified details. - Company Track Record: Company Profile minimum 3 years. - Team Qualifications: Team Lead Master's in Organisational Development (MBA/MBL advantageous), SABPP registration, 5+ years' experience; Team Members National Diploma in HR (postgraduate advantageous), 3+ years' HR/organisational design experience; CVs and certified qualifications. - VAT Declaration: VAT-registered vendors must declare status and provide VAT number; non-declaration or missing VAT number may lead to disqualification. - POPIA Consent: Informed Consent Notice (Annexure 6) must be signed.

What are the important dates and deadlines for this tender?

Issue Date: 1 September 2026. Closing Date and Time: 14 September 2026 at 11:00 AM. Briefing Session: Not applicable (N/A). No site visits or clarification deadlines stated in the document.

Who should be contacted for queries about this tender?

Supply Chain Management (bidding procedure enquiries): email mokhuwas@dws.gov.za; telephone and fax numbers not provided in the document. Technical Enquiries: Neo Smouse; email SmouseN@dws.gov.za; telephone and fax numbers not provided in the document. Submission Address: e-Tenders portal.

Organisational Structure Review & Optimisation

The Service Provider shall be required to perform, at a minimum, the following tasks:

4.1. Diagnostic Assessment and Current State Analysis

Review the CMA’s legislative mandate, strategic plan, Annual Performance Plan (APP), and operational plans;
Analyse the current organisational structure, including job roles, reporting lines, spans of control, and grading

levels;

Assess alignment between structure, functions, workflows, and service delivery requirements;
Evaluate organisational capacity, capability gaps, duplication, and inefficiencies;
Review current establishment, funded vs unfunded posts, and vacancy profile; and
Produce a Current State Diagnostic Assessment Report.

4.2. Organisational Design Principles and Future-State Model

Develop organisational design principles aligned to the CMA’s mandate, strategy, and public sector best

practice;

Propose alternative structural models (where applicable) with clear rationale and implications;
Design a recommended future-state organisational structure, including:

o Functional groupings and directorates;

o Reporting lines and governance layers;

o Strategic, operational, and support functions; and

o Appropriate spans of control and delegation levels.

4.3. Identification of Priority and Strategic Positions

Identify critical and priority positions required to deliver the CMA’s strategic objectives;
Distinguish between short-term, medium-term, and long-term priority posts;
Define the roles, responsibilities, and competencies for priority positions;
Assess current incumbency and capacity against priority requirements; and
Develop a phased staffing and filling strategy aligned to affordability.

4.4 Job Evaluation, Role Alignment and Establishment Review

Review and align job descriptions to the proposed structure;
Ensure clarity of roles, accountability, and elimination of overlaps;
Support job evaluation and grading alignment (where required), in line with applicable frameworks;
Develop a revised organisational establishment for approval.

4.5 Funding and Affordability Model for the Structure

Analyse current and projected revenue streams, including transfers, water use charges, and own revenue;
Develop a detailed funding and affordability model for the proposed organisational structure;
Assess cost implications of the revised structure (personnel and non-personnel costs);
Propose funding scenarios and phased implementation options;
Ensure compliance with PFMA, Treasury Regulations, and sustainability requirements; and
Produce a Structure Funding and Affordability Report.

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4.6 Policy and Governance Framework Review

Identify all policies, procedures, delegations, and governance instruments impacted by the revised structure,

including but not limited to:

o Delegation of Authority Framework;

o Human Resources and Organisational Development policies;

o Performance Management policies;

o Governance and committee charters;

o Financial management and control policies.

o Review, update, or develop required policies to align with the approved structure;

o Ensure consistency with legislation, regulations, and good governance practices.

4.7 Stakeholder Engagement and Consultation

Develop and implement a consultation and engagement plan;
Engage the Board, Executive Management, Senior Management, organised labour (where applicable), and

key stakeholders;

Facilitate validation workshops and feedback sessions;
Incorporate inputs into the final recommended structure and policies.

4.8 Implementation Roadmap and Change Readiness

Develop a detailed implementation roadmap for the approved structure;
Define transition arrangements, risks, and mitigation measures;
Develop an implementation sequencing and prioritisation plan;
Support management with approval processes and implementation readiness.

Deliverables

The Service Provider shall deliver, at a minimum:

Current State Diagnostic Assessment Report;
Organisational Design Principles and Options Paper;
Recommended Organisational Structure and Establishment;
Priority and Strategic Positions Framework;
Updated Job Profiles (where applicable);
Funding and Affordability Model and Report;
Policy and Governance Review Matrix;
Draft and final revised policies and governance instruments;
Implementation Roadmap and Transition Plan;
Final Consolidated Report.

The Protection of Personal Information Act, , (“POPIA”) regulates and controls the processing, including the

collection, use, and transfer of a person’s personal information. In terms of POPIA, the VOCMA (Responsible Party)

has a legal duty to collect, use, transfer and destroy (process) another’s (Data Subject) personal information (Personal

Information) in a lawful, legitimate and responsible manner and in accordance with the provisions outlined in the eight

processing conditions of POPIA.

All processing of a Data Subject’s Personal Information must be done with the Data Subject’s permission, i.e. the Data

Subject has to consent to the processing of its Personal Information. In order to comply with POPIA, VOCMA as the

Responsible Party, requires your, the Data Subject’s, permission to process the Data subject’s Personal Information.

This Informed Consent Notice is applicable to all VOCMA employees, clients and suppliers – both current and new.

In order to give effect to your commercial relationship with the VOCMA as an employee, client or supplier VOCMA

needs to process your Personal Information which Personal Information will be used for a number of legitimate

purposes, including, inter-alia;

Compliance with governing laws, corporate governance codes, and applicable policies.
Entering into a contract.
Where required by law, to disclose your information.
To communicate with you and attend to your enquiries and requests.
When necessary or required, to provide you with information about VOCMA.
In order to compile statistics and other analytical information.
Performing internal processes, such as to make payments.
To mitigate risk to VOCMA and eliminate fraud occurrences.

You, the Data Subject, agrees that VOCMA may use all the Personal Information which you, the Data Subject, provides

to VOCMA which VOCMA requires to give effect to your commercial relationship with the VOCMA.

VOCMA in turn undertakes that it will only use your, the Data Subject’s, Personal Information for the aforementioned

purposes and for no other purposes, unless with your, the Data Subject’s, prior permission.

Withholding consent or withholding personal information

Should you, the Data Subject, refuse to provide VOCMA with your Personal Information which is required by VOCMA

for the purposes indicated above, and the required consent to process the aforementioned Personal Information then

VOCMA will be unable to engage with you, the Data Subject, or enter into any agreement or relationship with you, the

Data Subject. However, the Data Subject is required to provide the information voluntarily and understands that same

is mandatory as described above.

Use, storage, retention and destruction of personal information

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Your, the Data Subject’s, Personal Information may be processed on individual computers and stored electronically in

a centralised data base, which, for operational reasons, will be accessible to all within VOCMA on a need to know and

business basis, save that where appropriate, some of your, the Data Subject’s, Personal Information may be retained

in hard copy. All Personal Information which you, the Data Subject, provide to VOCMA will be held and/or stored

securely. In this regard VOCMA undertakes to conduct regular audits regarding the safety and the security of your, the

Data Subject’s, Personal Information. Once your, the Data Subject’s, Personal Information is no longer required due

to the fact that the purpose for which the Personal Information was held has come to an end and expired, such Personal

Information will be safely and securely archived as per the requirements of any law applicable in South Africa. VOCMA

thereafter will ensure that such Personal Information is permanently destroyed.

Disclosure and cross border transfer

VOCMA may from time to time have to disclose your, the Data Subject’s, Personal Information to other parties but

such disclosure will always be subject to an agreement which will be concluded between VOCMA and the party to

whom it is disclosing your, the Data Subject’s, Personal Information to, which contractually obliges the recipient of your

Personal Information to comply with strict confidentiality and data security conditions.

Where Personal Information and related data is transferred to a country outside the borders of South Africa, your, the

Data Subject’s, Personal Information will only be transferred to those countries which have similar data privacy laws

in place or where the recipient of the Personal Information is bound contractually to a no lesser set of obligations than

those imposed by POPIA.

Objections and complaints

You, the Data Subject, are encouraged to make immediate contact with the VOCMA Information Officer at any time if

you are not comfortable or satisfied with the manner in which VOCMA is processing your, the Data Subject’s, Personal

Information. On receipt of your, the Data Subject’s, objection VOCMA will place a hold on any further processing until

the cause of the objection has been resolved. If you, the Data Subject, are not satisfied with such process, you, the

Data Subject, has the right to lodge a complaint with the Information Regulator. Furthermore, you the Data Subject,

have the right to request VOCMA to destroy all records of your personal information.

Quality and responsibility of personal information

POPIA requires that all your, the Data Subject’s, Personal Information and related details, as supplied by you, the Data

Subject, are complete, accurate and up-to-date. Whilst VOCMA will always use its best endeavours to ensure that

your, the Data Subject’s, Personal Information is reliable, it is your, the Data Subject’s, responsibility to provide

accurate and truthful information and further to advise VOCMA of any changes to your, the Data Subject’s, Personal

Information, as and when these may occur.

Data subject’s right to access personal information

You, the Data Subject has the right at any time to ask VOCMA to provide you, the Data Subject, with details of the

Personal Information which VOCMA holds on your, the Data Subject’s, behalf; and/or the purpose for which it has

been used provided that such request is made using the VOCMA PAIA process.

Vocma’s right to amend

VOCMA reserves the right to amend this Informed Consent Notice from time to time. You, the Data Subject are

requested to please check with VOCMA periodically to inform yourself, the Data Subject, of any changes.

Successors in title

The rights and obligations of the parties under this Informed Consent Notice will be binding on, and will be of benefit

to, each of the parties’ successors in title and/or assigns where applicable, i.e. in the case of a sale or transfer of

business by the Data Subject to another.

Declaration and informed consent

I, the Data Subject, confirm that my, the Data Subject’s, Personal Information, provided is accurate, up-to-date, not

misleading and is complete in all respects, save where same may change and then in such an event, I, the Data

Subject, undertake to advise VOCMA or its Operator(s)(1) of these changes. I, the Data Subject, in providing the

required Personal Information to VOCMA and/or to its Operator, consent and give VOCMA permission to process and

further process (where necessary and strictly directly related to the initial processing) my, the Data Subject’s, Personal

Information as and where required and acknowledge that I, the Data Subject, understand the purposes for which the

Personal Information is required and for which it will be used. Furthermore, should any of the Personal Information

which has been provided by myself concern or pertain to a legal entity whom I represent, I confirm that I have the

necessary authority to act on behalf of such legal entity, Data Subject, and that I have the right to provide the Personal

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Information and/or the required consent to use said Personal Information, on behalf of the aforementioned legal entity.

Furthermore, should any of the Personal Information belong to any of my dependants and/or beneficiaries who are

underage (2), I in my capacity as their legal guardian and competent person give VOCMA the appropriate permission

to process their Personal Information for the purposes for which these details were given. Furthermore, I hereby

consent to being contacted by VOCMA, electronically or otherwise, in order to fulfil the commercial relationship

between myself, the Data Subject and VOCMA.

Vocma information officer

VOCMA Information Officer

Ms. Lerato Morake

Chief Executive Officer

[email protected]

051 405 9000

(1) “Operator” means a natural person or a juristic person who processes your, a Data Subject’s, Personal

Information on behalf of VOCMA in terms of a contract or mandate, without coming under the direct authority

of VOCMA; VOCMA will, in order to pursue and protect its legitimate interests and in many cases to protect

you, the Data Subject, will under a written contract ask Operators to process certain categories of your, the

Data Subject’s, Personal Information on its behalf including without detracting from the generality thereof,

advertising agencies, research companies, PR agencies, Relevant Industry Associations, Payroll service

providers, Core Benefits Providers, Medical Aid/Cover providers, Retirement Funding Providers, Auditors,

Legal Practitioners, and Government and Provincial Departments.

Consent declaration

The Data Subject, by signing this document, hereby consents to the use of the Data Subject’s personal information

submitted to VOCMA and confirms that:

the information is supplied voluntarily, without undue influence from any party and not under any duress; and
the information which is supplied is mandatory for the purposes of entering into a commercial agreement and

that without such information, VOCMA may not enter into the agreement with the Data Subject.

The Data Subject acknowledges that the Data Subject is aware of the following rights with regard to such personal

information which is submitted to VOCMA. The right to:

access the information at any reasonable time for purposes of rectification thereof;
object to the processing of the information in which case the commercial agreement may be terminated; and
lodge a complaint to the Information Regulator.

Thus signed on this _______ day of _________________________ 20 ___ in the presence of the undersigned

witnesses:

I, _______________________________ (full names of Data Subject),

ID Number _______________________, on behalf of ________________________ (state legal entity if applicable),

Company Registration Number ________________________,

hereby Give My Consent. ____________________________ Signature (Data Subject)

Full Name: ________________________

Witness (1): _____________________

Full Name: ________________________

Witness (2): _____________________

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Full Name: _______________________

2 “underage” means a child (natural person) under the age of 18 years who is not legally competent, without the

assistance of a competent person, to take any action or decision in respect of any matter concerning him-or herself;

VOCMA will from time to time have to process Personal Information of a child who may belong to you, a Data Subject,

for amongst other reasons employment and benefit related purposes, which use will require the competent person’s

consent.

Annexure 5

Government procurement:

General conditions of contract

The purpose of this document is to:

(i) Draw special attention to certain general conditions applicable to government bids, contracts

and orders; and

(ii) To ensure that clients be familiar with regard to the rights and obligations of all parties

involved in doing business with government.

In this document words in the singular also mean in the plural and vice versa and words in the

masculine also mean in the feminine and neuter.

 The General Conditions of Contract will form part of all bid documents and may not

be amended.

 Special Conditions of Contract (SCC) relevant to a specific bid, should be compiled separately

for every bid (if (applicable) and will supplement the General Conditions of Contract.

Whenever

there is a conflict, the provisions in the SCC shall prevail.

Table of clauses

Definitions
Application
General
Standards
Use of contract documents and information; inspection
Patent rights
Performance security
Inspections, tests and analysis
Packing
Delivery and documents

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Insurance
Transportation
Incidental services
Spare parts

Submission Guidelines

Source: Org Structure Review and Optimisation.pdf (TENDER)

Submission channel: e-Tenders portal only. No physical bid box; the document references e-Tenders as the submission address.

Closing: 14 September 2026 at 11:00 AM. Late submissions will not be accepted.

Format: Bid documents must be submitted in a sealed envelope clearly marked "Bid: Review and optimization of organizational structure" (the envelope instruction appears in the bid advertisement section; for e-Tenders this translates to a single electronic package with the same identification).

Returnable forms and documents (all must be completed, signed and submitted with the bid):

SBD 1 (Annexure 1): Invitation to Bid / offer cover page.
SBD 3.3 (Annexure 2): Pricing Schedule for Professional Services — ceiling price, hourly/daily rates per person, phase costs, travel and other expenses; offer valid for 120 days from closing date; only firm prices accepted.
SBD 4 (Annexure 3): Bidder's Disclosure — declares state employment, relationships with procuring institution, and interests in other enterprises.
SBD 6.1 (Annexure 4): Preference Points Claim Form — claims specific-goal points under the 80/20 system.
General Conditions of Purchase (Annexure 5): fully signed on the last page and initialled on each page.
POPIA Consent Form (Annexure 6): Informed Consent Notice for processing personal information; both JV parties must sign if applicable.
Company Registration Documents (CIPC).
CSD (Central Supplier Database) Report / Number.
Valid B-BBEE Certificate (SANAS accredited) or sworn affidavit (EME/QSE); combined certificate/affidavit for joint ventures.
SARS Tax Compliance Status PIN (or printed TCS certificate); one per JV member if applicable.
Letter of appointment / board resolution authorising the signatory; proof of authority must be submitted.
Joint Venture Agreement (if applicable) with percentage involvement of each party indicated.
Declaration that neither the company nor its directors are listed on the National Treasury Database of Restricted Suppliers or Register of Tender Defaulters.
Three reference letters not older than 5 years on client letterhead, reflecting organisation name, team leader name, title of related work, year conducted and completed, contactable reference name and details, signed by appropriate delegate, and indicating quality of service rendered.
Company Profile demonstrating minimum 3 years' track record.
VAT declaration: VAT-registered vendors must declare status and provide VAT number; bids from VAT-registered vendors without VAT will be disqualified.

Disqualification risks: any returnable form left unsigned or omitted; submission after closing time; non-firm prices; VAT-registered vendor submitting without VAT; failure to declare VAT status or provide valid VAT number.

Evaluation Criteria

Source: Org Structure Review and Optimisation.pdf (TENDER)

Evaluation follows the VOCMA SCM Policy and Preferential Procurement Regulations 2022 using the 80/20 preference point system: 80 points for price, 20 points for specific goals claimed via SBD 6.1.

Three-stage process:

Stage 1 — Pre-Qualification (Mandatory Requirements):

Team Lead: qualified HR Practitioner with Master's in Organisational Development (MBA/MBL advantageous); valid certified proof of qualification; SABPP registration (certified copy); CV showing 5+ years' organisational design experience.
Team members: minimum National Diploma in HR (postgraduate qualification in HRM advantageous); 3+ years' HR/organisational design experience; CVs and certified qualifications attached.
Three valid reference letters (not older than 5 years) on client letterhead with required details and signed by appropriate delegate; VOCMA will contact references.
Company Profile demonstrating minimum 3 years' track record.

Stage 2 — Returnable Administrative Documents (non-disqualifying at this stage but required before award):

CIPC registration documents.
Declaration of non-listing on Restricted Suppliers/Register of Tender Defaulters.
CSD Report/Number.
Joint Venture Agreement (if applicable).
Valid B-BBEE Certificate (SANAS) or sworn affidavit (EME/QSE); combined for JV.
SBD 1, SBD 3.3, SBD 4, SBD 6.1 fully completed and signed.
General Conditions of Purchase fully signed and initialled.
SARS Tax PIN / TCS Certificate (each JV member if applicable).
POPIA Consent Form (both JV parties if applicable).
Letter of appointment of authorised signatory with proof of authority.

Stage 3 — Price and Specific Goals: financial proposals compared on total amount inclusive of VAT and all related costs; pricing schedule (SBD 3.3) compulsory and must be completed without alterations; only firm prices accepted; non-firm prices (including exchange-rate variations) not considered; VAT-registered vendors submitting without VAT disqualified; specific goals points allocated as: Women Ownership 5, Disability Ownership 5, Youth Ownership (35 and below) 5, Location of enterprise (local = province) unspecified points, B-BBEE status level 1 or 2 (QSE/EME) 3 points; total specific goals = 20 points.

Technical Specifications

Source: Org Structure Review and Optimisation.pdf (TENDER)

Scope: Appointment of a professional service provider to review and optimise the organisational structure, priority positions, funding model and related policies for the Vaal-Orange Catchment Management Agency (VOCMA).

Contract Duration: 4 months from commencement, covering pre-transfer, transfer and post-transfer phases.

Key Tasks:

4.1 Diagnostic Assessment and Current State Analysis — review legislative mandate, strategic plan, APP, operational plans; analyse current structure (roles, reporting lines, spans of control, grading); assess alignment of structure, functions, workflows, service delivery; evaluate capacity, capability gaps, duplication, inefficiencies; review establishment, funded vs unfunded posts, vacancy profile; produce Current State Diagnostic Assessment Report.

4.2 Organisational Design Principles and Future-State Model — develop design principles aligned to mandate, strategy, public sector best practice; propose alternative structural models with rationale; design recommended future-state structure including functional groupings/directorates, reporting lines/governance layers, strategic/operational/support functions, appropriate spans of control and delegation levels.

4.3 Identification of Priority and Strategic Positions — identify critical/priority positions for strategic objectives; distinguish short/medium/long-term priority posts; define roles, responsibilities, competencies; assess current incumbency and capacity; develop phased staffing/filling strategy aligned to affordability.

4.4 Job Evaluation, Role Alignment and Establishment Review — review/align job descriptions to proposed structure; ensure role clarity, accountability, eliminate overlaps; support job evaluation/grading alignment per applicable frameworks; develop revised organisational establishment for approval.

4.5 Funding and Affordability Model — analyse current/projected revenue streams (transfers, water use charges, own revenue); develop detailed funding/affordability model; assess cost implications (personnel and non-personnel); propose funding scenarios and phased implementation; ensure PFMA, Treasury Regulations, sustainability compliance; produce Structure Funding and Affordability Report.

4.6 Policy and Governance Framework Review — identify impacted policies/procedures/delegations/governance instruments including Delegation of Authority Framework, HR/OD policies, Performance Management policies, Governance/committee charters, Financial management/control policies; review/update/develop required policies; ensure consistency with legislation, regulations, good governance.

4.7 Stakeholder Engagement and Consultation — develop/implement consultation plan; engage Board, Executive Management, Senior Management, organised labour (where applicable), key stakeholders; facilitate validation workshops and feedback sessions; incorporate inputs into final structure and policies.

4.8 Implementation Roadmap and Change Readiness — develop detailed implementation roadmap; define transition arrangements, risks, mitigation measures; develop implementation sequencing/prioritisation plan; support management with approval processes and implementation readiness.

Deliverables (minimum): Current State Diagnostic Assessment Report; Organisational Design Principles and Options Paper; Recommended Organisational Structure and Establishment; Priority and Strategic Positions Framework; Updated Job Profiles (where applicable); Funding and Affordability Model and Report; Policy and Governance Review Matrix; Draft and final revised policies and governance instruments; Implementation Roadmap and Transition Plan; Final Consolidated Report.

Methodology: recognised organisational design/OD methodologies adapted to SA public sector; evidence-based, participatory, compliant with labour relations and governance requirements.

Reporting: to designated CMA Project Sponsor; regular progress reports as agreed; steering committee may be established.

Key Success Factors: strategic alignment between mandate, structure, funding; affordability and sustainability; buy-in from leadership, management, labour; clear prioritisation of critical/strategic posts; practical implementation readiness.

Compliance: National Water Act 1998; PFMA 1999; Treasury Regulations and Practice Notes; Labour Relations Act and BCEA; Public Service Regulations (where applicable); AGSA expectations and good governance principles.

Indicative Milestones: Inception Report within 2 weeks; Diagnostic Assessment Report weeks 3–6; Draft Organisational Design and Priority Posts Month 2; Draft Funding and Affordability Model Months 2–3; Draft Policy Review Month 3; Final Consolidated Report and Implementation Roadmap Month 4.

Alignment to DWS Staff Transfer: explicitly align structure review to phased transfer of staff from Department of Water and Sanitation; assess implications of transferred functions, posts, competencies; harmonise roles, reporting lines, grading, conditions of service; support integration of transferred staff; mitigate organisational and labour-related transition risks.

Methodology

Source: Org Structure Review and Optimisation.pdf

The Service Provider shall apply recognised organisational design and OD methodologies, adapted to the South

African public sector environment. The methodology must be evidence-based, participatory, and compliant with labour

relations and governance requirements.

Duration of the Assignment

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The assignment is expected to be completed within a period of 4 months from commencement date, subject to

refinement by the CMA.

Roles and Responsibilities

8.1 Service Provider

Provide professional OD and organisational design services;
Assign a suitably qualified project lead and technical specialists;
Ensure quality assurance of all deliverables; and
Maintain confidentiality and ethical conduct.

8.2 Catchment Management Agency

Provide access to relevant documentation and stakeholders;
Appoint a Project Sponsor and internal liaison team;
Facilitate consultation and decision-making processes; and
Review and approve deliverables.

Governance and Reporting

The Service Provider shall report to the designated CMA Project Sponsor;
Regular progress reports shall be submitted as agreed;
A steering committee may be established to oversee the assignment.

Skills and Experience Requirements

The Service Provider must demonstrate:

Proven experience in organisational design and restructuring within the public sector;
Experience in developing funding and affordability models;
Knowledge of PFMA, Treasury Regulations, labour legislation, and governance frameworks;
Strong facilitation, analytical, and stakeholder engagement capabilities.

Terms of Reference (Summary)

The Terms of Reference for this assignment are to:

Conduct a comprehensive organisational structure review;
Design a fit-for-purpose and affordable organisational structure;
Identify priority and strategic positions;
Develop a sustainable funding model;
Review and update affected policies and governance instruments; and
Support organisational approval and implementation readiness.

Alignment to DWS Staff Transfer and Institutional Transition

Explicitly align the organisational structure review to the phased transfer of staff from the Department of Water

and Sanitation (DWS);

Assess implications of transferred functions, posts, and competencies on the revised structure;
Ensure harmonisation of roles, reporting lines, grading, and conditions of service where applicable;
Support integration of transferred staff into the future-state operating model; and

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Mitigate organisational and labour-related risks arising from the transition.

Key Success Factors

Strategic alignment between mandate, structure, and funding;
Affordability and sustainability of the approved structure;
Buy-in from leadership, management, and labour;
Clear prioritisation of critical and strategic posts; and
Practical implementation readiness.

Compliance and Governance Requirements

The Service Provider must ensure compliance with:

National Water Act, 1998;
Public Finance Management Act, 1999;
Treasury Regulations and applicable Practice Notes;
Labour Relations Act and Basic Conditions of Employment Act;
Public Service Regulations (where applicable);
AGSA expectations and good governance principles.

Reporting Schedule and Milestones (Indicative)

Inception Report: Within 2 weeks of appointment
Diagnostic Assessment Report: 3 weeks to 6 weeks
Draft Organisational Design and Priority Posts: Month 2
Draft Funding and Affordability Model: Month 2–3
Draft Policy Review and Updates: Month 3
Final Consolidated Report and Implementation Roadmap: Month 4
Current State Diagnostic Assessment Report;
Organisational Design Principles and Options Paper;
Recommended Organisational Structure and Establishment;
Priority and Strategic Positions Framework;
Updated Job Profiles (where applicable);
Funding and Affordability Model and Report;
Policy and Governance Review Matrix;
Draft and final revised policies and governance instruments;
Implementation Roadmap and Transition Plan;
Final Consolidated Report.

Methodology

Experience & Qualifications

Source: Org Structure Review and Optimisation.pdf

structure. This review will include the identification of priority positions to drive strategy execution, the

development of a sustainable funding model for the approved structure, and the review and/or development of

all policies, procedures, and governance instruments affected by the revised structure.

Part a: bid advertisement

Vaal-Orange Catchment Management Agency (VOCMA) hereby invites suitably qualified and experienced

service providers to submit proposals for the review and optimisation of the organisational structure, priority

positions, funding model and related policies for Vaal-Orange Catchment Management Agency (VOCMA)

Proven experience in organisational design and restructuring within the public sector;
Experience in developing funding and affordability models;
Knowledge of PFMA, Treasury Regulations, labour legislation, and governance frameworks;
Strong facilitation, analytical, and stakeholder engagement capabilities.

Terms of Reference (Summary)

5 years in organisational (Attach CV of team leader)

Minimum Qualifications (National Diploma in HR, post graduate

qualification in HRM will be an added adv) and experience in HR or

organizational design (more than 3 years) of the proposed team

(Attach CVs and certified qualifications)

successfully conducted.

NB: The Reference Letter(s) must not be older than 5 years must be

on the letterhead of the previously serviced client and should reflect

at least name of the organization, team leaders name, title of the

related work conducted, year conducted and completed, contactable

reference name and contact details and signed by the appropriate

delegate. The Reference Letter must indicate the quality of the

service rendered. VOCMA will contact the references to confirm the

information in the reference letters. Three (3) valid letters attached

3 Company track record: Company Profile minimum of 3 years and

above

17.3. Stage 2: Returnable Administrative documents

Prospective service providers must comply with the requirements and submit all required document(s)

indicated hereunder with the bid documents at the closing date and time of bid.

Pricing Schedule

Source: Org Structure Review and Optimisation.pdf

(Professional Services)

Name of bidder: ..........................................................................................BID NO.: vo 013-2026/2027

Closing time 11:00 closing date: 14 september 2026

Offer to be valid for 120 days from the closing date of bid. 14 september 2026

Item description bid price in RSA currency

NO **(all applicable taxes included)

The accompanying information must be used for the formulation of proposals.
Bidders are required to indicate a ceiling price based on the total estimated time for completion of all phases

and including all expenses inclusive of all applicable taxes for the project.

R..................................................................................................

Persons who will be involved in the project and rates applicable (certified

Invoices must be rendered in terms hereof)

Person and position hourly rate daily rate

------------------------------------------------------------ R------------------------------ -------------------

-------------------------------------------------------------- R------------------------------ -------------------

5.PHASES According to which the project will be completed, cost per phase and man-days

To be spent

----------------------------------------------------------- R------------------------------ ------------ days

---------------------------------------------------------------- R------------------------------ ------------ days

5.1 Travel expenses (specify, for example rate/km and total km, class of airtravel, etc). Only actual costs are

recoverable. Proof of the expenses incurred must accompany certified invoices.

Description of expense to be incurred rate quantity amount

------------------------------------------------------------ .................. ................ R...............

------------------------------------------------------------ ................... ................. R...............

Total: r.............................................

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** ”all applicable taxes” includes value- added tax, pay as you earn, income tax, unemployment insurance fund

contributions and skills development levies.

5.2 Other expenses, for example accommodation (specify, eg. Three-star hotel, bed and breakfast, telephone cost,

reproduction cost, etc.). On basis of these particulars, certified invoices will be checked for correctness.

Proof of the expenses must accompany invoices.

Description of expense to be incurred rate quantity amount

------------------------------------------------------------------- ................... ................. R...............

Total: r.............................................

6.Period required for commencement with project after acceptance of bid .........................................................

Estimated man-days for completion of project.........................................................
Are the rates quoted firm for the full period of contract? *YES/NO
If not firm for the full period, provide details of the basis on which adjustments will be applied for, for example

consumer price index.....................................

....................................

*[Delete if not applicable]

Any enquiries regarding bidding procedures may be directed to the –

For Technical enquiries: Mr. Neo Smouse

Contact person: [email protected]

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Contract form - rendering of services sbd 7.2

This form must be filled in duplicate by both the service provider (part 1) and the

Purchaser (part 2). Both forms must be signed in the original so that the service

Provider and the purchaser would be in possession of originally signed contracts for

Their respective records.

Part 1 (to be filled in by the service provider)

I hereby undertake to render services described in the attached bidding documents to Vaal-Orange

Catchment Management Agency (VOCMA) in accordance with the requirements and task directives /

proposals specifications stipulated in Bid Number VO 013-2026/2027at the price/s quoted. My offer/s remain

binding upon me and open for acceptance by the Purchaser during the validity period indicated and calculated

from the closing date of the bid .

The following documents shall be deemed to form and be read and construed as part of this agreement:

(i) Bidding documents, viz

Invitation to bid;
Proof of tax compliance status;
Pricing schedule(s);
Filled in task directive/proposal;
Preference claim form for Preferential Procurement in terms of the Preferential Procurement

Regulations;

Bidder’s Disclosure form;
Special Conditions of Contract;

(ii) General Conditions of Contract; and

(iii) Other (specify)

I confirm that I have satisfied myself as to the correctness and validity of my bid; that the price(s) and rate(s)

quoted cover all the services specified in the bidding documents; that the price(s) and rate(s) cover all my

obligations and I accept that any mistakes regarding price(s) and rate(s) and calculations will be at my own

risk.

I accept full responsibility for the proper execution and fulfilment of all obligations and conditions devolving on

me under this agreement as the principal liable for the due fulfillment of this contract.

I declare that I have no participation in any collusive practices with any bidder or any other person regarding

this or any other bid.

I confirm that I am duly authorised to sign this contract.

Name (print) ..................................

Witnesses

Capacity ..................................

1 ........................................ Signature ..................................

Name of firm .................................. 2 ........................................

Date .................................. Date:................................

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Background and Context

Vaal-Orange Catchment Management Agency (CMA) is required, in terms of the National Water Act, 1998 (Act

No. ), the Public Finance Management Act, 1999 (PFMA), and applicable public sector governance

frameworks, to maintain an organisational structure that is fit-for-purpose, financially sustainable, and aligned

to its strategic mandate.

In light of evolving strategic priorities, expanded functions, resource constraints, and institutional maturity

requirements, the VOCMA intends to appoint a suitably qualified Organisational Development (OD) and

Institutional Design Service Provider to conduct a comprehensive review and optimisation of its organisational

structure. This review will include the identification of priority positions to drive strategy execution, the

development of a sustainable funding model for the approved structure, and the review and/or development of

all policies, procedures, and governance instruments affected by the revised structure.

Part a: bid advertisement

Vaal-Orange Catchment Management Agency (VOCMA) hereby invites suitably qualified and experienced

service providers to submit proposals for the review and optimisation of the organisational structure, priority

positions, funding model and related policies for Vaal-Orange Catchment Management Agency (VOCMA)

Purpose of the Assignment

The purpose of this assignment is to ensure that the VOCMA has an optimal organisational structure that:

Enables effective delivery of the CMA’s statutory mandate;
Supports strategic objectives and performance outcomes;
Is financially sustainable and affordable within current and projected funding envelopes;
Clarifies roles, accountabilities, and reporting lines; and
Is supported by aligned policies, procedures, and governance frameworks.

Objectives

The objectives of the assignment are to:

Review and assess the current organisational structure against the CMA’s mandate, strategy, and operating

model;

Design a revised organisational structure that is efficient, scalable, and future-fit;
Identify and prioritise critical and strategic positions required to drive organisational performance;
Develop a sustainable funding and affordability model for the proposed structure;
Review, develop, or update all policies and procedures impacted by the revised structure; and
Support organisational approval and implementation readiness.

A detailed Scope of Work and Terms of Reference is available as part of the bid documentation.

Contract Duration

The contract period is anticipated to be 4 months, covering pre-transfer, transfer, and post-transfer phases.

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Submission of Proposals

Bid documents must be submitted:

In a sealed envelope clearly marked: “Bid: Review and optimization of organizational structure”;
On or before: 11h00 on 14 September 2026;
At: e-Tenders.

Late submissions will not be accepted.

Persons who will be involved in the project and rates applicable (certified

Invoices must be rendered in terms hereof)

Are the rates quoted firm for the full period of contract? *YES/NO

(i) Bidding documents, viz

Invitation to bid;
Proof of tax compliance status;
Pricing schedule(s);
Filled in task directive/proposal;
Preference claim form for Preferential Procurement in terms of the Preferential Procurement

Regulations;

Bidder’s Disclosure form;
Special Conditions of Contract;

(ii) General Conditions of Contract; and

(iii) Other (specify)

I confirm that I have satisfied myself as to the correctness and validity of my bid; that the price(s) and rate(s)

quoted cover all the services specified in the bidding documents; that the price(s) and rate(s) cover all my

obligations and I accept that any mistakes regarding price(s) and rate(s) and calculations will be at my own

risk.

in disqualification of the bid during the financial evaluation process.

Only firm prices will be accepted. Non-firm prices (including prices subject to rates of exchange variations) will not be

considered. Bidders are requested to provide a clear agreement regarding joint venture / consortia. The percentage

involvement of each company in the joint venture agreement should be indicated in the agreement.

NB: Bidders who are registered for VAT who submit bids without VAT will be disqualified

All bidders are required to complete the VAT declaration below: This information is necessary for compliance and

evaluation processes. Failure to declare VAT status or to provide a valid VAT number (if registered) may lead to

disqualification or non-evaluation of your submission.

Health & Safety

Source: Org Structure Review and Optimisation.pdf

combining their expertise, property, capital, efforts, skill and knowledge in an

activity for the execution of a contract.

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3.5 There have been no consultations, communications, agreements, or arrangements made by the bidder with

any official of the procuring institution in relation to this procurement process prior to and during the bidding

process except to provide clarification on the bid submitted where so required by the institution; and the bidder

was not involved in the drafting of the specifications or terms of reference for this bid.

3.6 I am aware that, in addition and without prejudice to any other remedy provided to combat any restrictive

practices related to bids and contracts, bids that are suspicious will be reported to the Competition Commission

for investigation and possible imposition of administrative penalties in terms of section 59 of the Competition

Act No and or may be reported to the National Prosecuting Authority (NPA) for criminal investigation

and or may be restricted from conducting business with the public sector for a period not exceeding ten (10)

years in terms of the Prevention and Combating of Corrupt Activities Act No or any other applicable

legislation.

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2 and 3 ABOVE IS CORRECT.

The Service Provider shall report to the designated CMA Project Sponsor;
Regular progress reports shall be submitted as agreed;
A steering committee may be established to oversee the assignment.

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Your, the Data Subject’s, Personal Information may be processed on individual computers and stored electronically in

a centralised data base, which, for operational reasons, will be accessible to all within VOCMA on a need to know and

business basis, save that where appropriate, some of your, the Data Subject’s, Personal Information may be retained

in hard copy. All Personal Information which you, the Data Subject, provide to VOCMA will be held and/or stored

securely. In this regard VOCMA undertakes to conduct regular audits regarding the safety and the security of your, the

Data Subject’s, Personal Information. Once your, the Data Subject’s, Personal Information is no longer required due

to the fact that the purpose for which the Personal Information was held has come to an end and expired, such Personal

Contractual Terms

Source: Org Structure Review and Optimisation.pdf

Payment
Prices
Contract amendments
Assignment
Subcontracts
Delays in the supplier’s performance
Penalties
Termination for default
Dumping and countervailing duties
Force Majeure
Termination for insolvency
Settlement of disputes
Limitation of liability
Governing language
Applicable law
Notices
Taxes and duties
National Industrial Participation Programme (NIPP)
Prohibition of restrictive practices

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General Conditions of Contract

Definitions 1. The following terms shall be interpreted as indicated:

1.1 “Closing time” means the date and hour specified in the bidding documents for the receipt of bids.

1.2 “Contract” means the written agreement entered into between the purchaser and the supplier, as recorded in

the contract form signed by the parties, including all attachments and appendices thereto and all documents

incorporated by reference therein.

1.3 “Contract price” means the price payable to the supplier under the contract for the full and proper performance

of his contractual obligations.

1.4 “Corrupt practice” means the offering, giving, receiving, or soliciting of anything of value to influence the action

of a public official in the procurement process or in contract execution.

1.5 "Countervailing duties" are imposed in cases where an enterprise abroad is subsidized by its government and

encouraged to market its products internationally.

1.6 “Country of origin” means the place where the goods were mined, grown or produced or from which the

services are supplied. Goods are produced when, through manufacturing, processing or substantial and major

assembly of components, a commercially recognized new product results that is substantially different in basic

characteristics or in purpose or utility from its components.

1.7 “Day” means calendar day.

1.8 “Delivery” means delivery in compliance of the conditions of the contract or order.

1.9 “Delivery ex stock” means immediate delivery directly from stock actually on hand.

1.10 “Delivery into consignees’ store or to his site” means delivered and unloaded in the specified store or depot or

on the specified site in compliance with the conditions of the contract or order, the supplier bearing all risks

and charges involved until the supplies are so delivered and a valid receipt is obtained.

1.11 "Dumping" occurs when a private enterprise abroad market its goods on own initiative in the RSA at lower

prices than that of the country of origin and which have the potential to harm the local industries in the RSA.

1.12 ” Force majeure” means an event beyond the control of the supplier and not involving the supplier’s fault or

negligence and not foreseeable. Such events may include, but is not restricted to, acts of the purchaser in its

sovereign capacity, wars or revolutions, fires, floods, epidemics, quarantine restrictions and freight embargoes.

1.13 “Fraudulent practice” means a misrepresentation of facts in order to influence a procurement process or the

execution of a contract to the detriment of any bidder and includes collusive practice among bidders prior to

or after bid submission) designed to establish bid prices at artificial non-competitive levels and to deprive the

bidder of the benefits of free and open competition.

1.14 “GCC” means the General Conditions of Contract.

1.15 “Goods” means all of the equipment, machinery, and/or other materials that the supplier is required to supply

to the purchaser under the contract.

1.16 “Imported content” means that portion of the bidding price represented by the cost of components, parts or

materials which have been or are still to be imported (whether by the supplier or his subcontractors) and which

costs are inclusive of the costs abroad, plus freight and other direct importation costs such as landing costs,

dock dues, import duty, sales duty or other similar tax or duty at the South African place of entry as well as

transportation and handling charges to the factory in the Republic where the supplies covered by the bid will

be manufactured.

1.17 “Local content” means that portion of the bidding price which is not included in the imported content provided

that local manufacture does take place.

1.18 “Manufacture” means the production of products in a factory using labour, materials, components and

machinery and includes other related value-adding activities.

1.19 “Order” means an official written order issued for the supply of goods or works or the rendering of a service.

1.20 “Project site,” where applicable, means the place indicated in bidding documents.

1.21 “Purchaser” means the organization purchasing the goods.

1.22 “Republic” means the Republic of South Africa.

1.23 “SCC” means the Special Conditions of Contract.

1.24 “Services” means those functional services ancillaries to the supply of the goods, such as transportation and

any other incidental services, such as installation, commissioning, provision of technical assistance, training,

catering, gardening, security, maintenance and other such obligations of the supplier covered under the

contract.

1.25 “Written” or “in writing” means handwritten in ink or any form of electronic or mechanical writing.

Application.

2.1 These general conditions are applicable to all bids, contracts and orders including bids for functional and

professional services, sales, hiring, letting and the granting or acquiring of rights, but excluding immovable

property, unless otherwise indicated in the bidding documents.

2.2 Where applicable, special conditions of contract are also laid down to cover specific supplies, services or

works.

2.3 Where such special conditions of contract are in conflict with these general conditions, the special conditions

shall apply.

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4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points

claimed, based on the specific goals as advised in the tender, qualifies the company/ firm for the

preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in paragraph

1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4 and

4.2, the contractor may be required to furnish documentary proof to the satisfaction of the organ of state

that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of

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contract have not been fulfilled, the organ of state may, in addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of that person’s

conduct;

to make less favourable arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors, or only the

shareholders and directors who acted on a fraudulent basis, be restricted from

obtaining business from any organ of state for a period not exceeding 10 years, after

the audi alteram partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

...............................................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

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Sbd 3.3

Pricing schedule

(Professional Services)

Name of bidder: ..........................................................................................BID NO.: vo 013-2026/2027

Closing time 11:00 closing date: 14 september 2026

Offer to be valid for 120 days from the closing date of bid. 14 september 2026

------------------------------------------------------------ .................. ................ R...............

------------------------------------------------------------ ................... ................. R...............

Total: r.............................................

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** ”all applicable taxes” includes value- added tax, pay as you earn, income tax, unemployment insurance fund

contributions and skills development levies.

5.2 Other expenses, for example accommodation (specify, eg. Three-star hotel, bed and breakfast, telephone cost,

reproduction cost, etc.). On basis of these particulars, certified invoices will be checked for correctness.

8.1 Service Provider

Provide professional OD and organisational design services;
Assign a suitably qualified project lead and technical specialists;
Ensure quality assurance of all deliverables; and
Maintain confidentiality and ethical conduct.

8.2 Catchment Management Agency

Provide access to relevant documentation and stakeholders;
Appoint a Project Sponsor and internal liaison team;
Facilitate consultation and decision-making processes; and
Review and approve deliverables.

Definitions 1. The following terms shall be interpreted as indicated: