Lease of office space in worcester cbd (western cape) for land bank satellite office – 3 years with renewal option (RFQ, re-advertised)

Closing date: 21 August 2026 at 14:00.

Issue date: 17 August 2026.

Beneficial occupation: 01 September 2026.

Proposed lease start date: 01 October 2026.

No briefing session or site visit is stated.

SCM contact person: S. Mthombeni.

Email: [email protected].

Bidding procedure and technical enquiries may be directed to S. Mthombeni.

Land Bank address: P O Box 375 Pretoria 0001, First Floor Block A, Lakefield Office Park, 272 West Avenue (Corner of Lenchen Avenue and West Avenue), De Hoewes, Centurion.

Web: www.landbank.co.za.

Bids must be emailed to [email protected] by 14:00 on 21 August 2026. Late bids will not be accepted. Bids must be submitted on the official forms provided, not re-typed. The successful bidder will be required to sign a written contract form (SBD 7).

Returnable documents (all must be completed, signed and submitted):

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the procuring institution. A conflict of interest declared or identified renders the bid non-responsive.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under the PPPFA 80/20 system.
• Proof of registration on the Central Supplier Database (CSD).
• Proof of good standing with SARS (TCS PIN or certificate).
• Evidence of ownership: title deed or notarial lease. If a property practitioner bids on behalf of the owner, include a letter from the owner authorising the bid, plus a valid Fidelity Fund Certificate from the Property Practitioner's Regulatory Authority.
• Completed Vendor Accreditation Form.
• Cancelled cheque or stamped bank letter.
• All supplier information and disclosure forms must be completed, signed and stamped by a Commissioner of Oaths.
• Certified copies of ID documents of shareholders/directors.
• KYC documents as per Annexure D.

Disqualification risks:

• Failure to provide or comply with any of the above particulars may render the bid invalid.
• Any bid non-compliant with minimum office space requirements is deemed non-responsive.
• Bids not completed in the prescribed manner are considered incomplete and rejected.
• No joint ventures allowed.

Returnable documents include: completed vendor accreditation form; proof of CSD registration; cancelled cheque or stamped bank letter; all supplier information and disclosure forms properly completed, signed and stamped by Commissioner of Oaths; tax compliance status (TCS) pin from SARS; B-BBEE certificate from SANAS accredited agency or affidavit; certified copies of ID documents of shareholders/directors; KYC documents as per Annexure D.

Evaluation is in two stages.

Stage one – Mandatory requirements (non-compliance leads to immediate disqualification):

• Submit a price quotation aligned with the provided template.
• Comply with the minimum corporate office space requirements (complete the 2.1 table). Land Bank may conduct a site inspection to verify.
• Submit a building floor plan.

Stage two – Price and specific goals:

• The 80/20 preference point system applies: 80 points for price, 20 points for specific goals.
• Price scoring formula (for procurement): Ps = 80(1 - (Pt - Pmin)/Pmin).
• For leasing of state assets: Ps = 80(1 + (Pt - Pmax)/Pmax).
• Specific goals: 10 points if the company is at least 51% owned by black people; 10 points if at least 51% owned by black people that are women. A valid B-BBEE certificate or affidavit must be submitted to claim these points.

Additional objective criteria and risk analysis may be applied to the highest-ranked tenderer, including: compliant tax status at time of recommendation, full CSD registration, no misrepresentation, no non-performance on Land Bank projects, not listed on the Register of Tender Defaulters, no conflicts of interest, no convictions for fraud or corruption, no removal from contracts for non-performance, and reasonableness of tendered rates (unduly high or low rates may lead to disqualification).

The Land Bank seeks suitable office accommodation within Worcester CBD (Western Cape) or within a 2 km radius of Worcester CBD. The space should preferably have good visibility from the main arterial road, be easily identifiable and accessible.

Minimum office space requirements (non-compliance makes the bid non-responsive):

• Size: 100 m² – 150 m².
• Type: Commercial office space.
• Grading: Modern, Grade B or A or better.
• Lease options: 3 years with option to renew for a further 2 years, at Land Bank's discretion.
• Location: CBD or within 2 km radius from Worcester CBD; within 2 km from essential amenities, transport, shops and medical.
• Floor: Ground or 1st floor only.
• Parking: 5 bays (basement/secured, lockable covered bays) plus 2 open/visitor bays.
• Facilities: Fitted kitchen and pause area; filing/strong room; ablutions and entrance to accommodate people with special needs or disabled.
• Premises: Secured premises with access control 24/7.
• HVAC: HVAC and all mechanical elements in place.
• Additional infrastructure: Fibre or network availability.
• Tenant installation: Market-related – bidders must provide details of tenant installation allowances.

No explicit methodology section was found in the document. The evaluation follows the PPPFA 2022 scoring methodology, with either the 80/20 or 90/10 preference point system. Bidders must complete Annexure I (SBD 6.1) in full to ensure all B-BBEE and sub-contracting information is submitted at bid closing.

Land Bank may conduct a site inspection to verify that the proposed office space meets the minimum requirements. Bidders must complete the compliance table (2.1) indicating YES or NO for each requirement. Non-compliance with any minimum requirement renders the bid non-responsive.

Pricing must be submitted on the provided price schedules for two options: Option one (3-year lease with 2-year renewal) and Option two (3-year lease). The schedule includes basic rental rate per sqm, operating costs, parking bays, open parking, monthly rental, annual rentals excluding VAT, deposit, subtotal, VAT, and total bid price. Prices must be firm for the first 12 months; Land Bank will pay rentals for up to 150sqm; excess space provided free. Prices must be valid for 120 days. All pricing must exclude VAT, with VAT shown separately. Tenant installation allowance details must be provided.

Pricing must be submitted on the provided price schedules for two options:

• Option one: 3-year lease with a 2-year renewal option (5-year schedule).
• Option two: 3-year lease only.

The schedule includes basic rental rate per sqm, operating costs, parking bays, open parking, monthly rental, annual rentals excluding VAT, deposit, subtotal, VAT, and total bid price.

Price instructions:

• All lease prices quoted must remain firm for the first 12 months from the effective date of the agreement. After that, price increases and percentages for remaining years apply, but Land Bank reserves the right to negotiate escalations.
• Land Bank will pay rentals for up to 150 sqm. Excess space is deemed provided free and must not be included in the price schedule.
• Prices must be valid for 120 days and must cover the duration of the contract including provision for price increases.
• The bidder (landlord) must clearly indicate any Tenant's Installation Allowance.
• All pricing must exclude VAT, with VAT shown separately.
• All pricing assumptions, excluded costs and estimated costs must be clearly documented. Land Bank will not entertain price adjustments.
• A deposit is required (amount to be stated in the schedule).

Bidders must be registered on the Central Supplier Database (CSD) and provide proof of registration.

Bidders must have a valid SARS Tax Compliance Status (TCS) PIN or certificate. If no TCS PIN is available, a CSD number must be provided.

Bidders must not be persons in the service of the state, or companies with directors who are state employees.

Bidders must not be listed on the Register of Tender Defaulters or the List of Restricted Suppliers.

Bidders must submit a valid B-BBEE certificate from a SANAS accredited rating agency or an affidavit substantiating the B-BBEE rating.

Bidders must submit certified copies of ID documents of shareholders/directors.

Bidders must submit KYC documents for FICA compliance (Annexure D).

All supplier information and disclosure forms must be completed, signed and stamped by a Commissioner of Oaths.

No joint ventures allowed.

Returnable forms:

• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the procuring institution. A conflict of interest disqualifies the bid.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under the PPPFA 80/20 system.

Preference points will be awarded for specific goals: 10 points if the company is at least 51% owned by black people; 10 points if the company is at least 51% owned by black people that are women. Bidders must submit a valid B-BBEE certificate or affidavit to claim these points.

The premises must be secured with access control 24/7. Ablutions and entrance must accommodate people with special needs or disabilities. HVAC and all mechanical elements must be in place. Poor performance regarding safety, health, quality control or environment may be considered in the risk assessment.

The successful bidder must sign a confidentiality agreement to ensure Land Bank data and information is managed confidentially.

Land Bank reserves the right to amend the terms of reference at its sole discretion.

Land Bank may conduct a due diligence exercise on the preferred tenderer, including financial analysis of financial statements, judgements and criminal convictions, pending litigation, performance history, and reputational harm.

FICA and compliance checks will be conducted, including PEP screening.

Submission of information constitutes consent to processing personal information under the POPI Act, and the bidder indemnifies Land Bank against any liability arising from such processing.

The contract will be governed by the General Conditions of Contract (GCC) and any special conditions.

Special conditions: The bidder must sign a confidentiality agreement. Land Bank reserves the right to amend the terms of reference. Land Bank may conduct due diligence on the preferred tenderer, including financial analysis, judgements and criminal convictions, pending litigation, performance history, and reputational harm. FICA and compliance checks will be conducted, including PEP screening. Submission of information constitutes consent to processing personal information under POPI Act.

Mandatory requirements: Submit price quotation aligned with the provided template; comply with minimum corporate office space requirements (complete the 2.1 table, Land Bank may conduct site inspection); submit building floor plan. Essential returnable documents: proof of good standing with SARS (verified via CSD or e-filing pin); proof of registration on Central Supplier Database (CSD); SBD 4 fully completed and signed; SBD 6.1 fully completed; evidence of ownership (title deed or notarial lease) or authorization letter from property owner if bidding via property practitioner; valid Fidelity Fund Certificate from Property Practitioner's Regulatory Authority. No joint ventures allowed.

Evaluation is in two stages. Stage one: mandatory requirements (price quotation, compliance with minimum office space requirements, building floor plan). Stage two: price and specific goals. The 80/20 preference point system applies (80 points for price, 20 points for specific goals). Price scoring formula: Ps = 80(1 - (Pt - Pmin)/Pmin) for procurement; for leasing of state assets, Ps = 80(1 + (Pt - Pmax)/Pmax). Additional objective criteria and risk analysis may be applied, including tax compliance, CSD registration, no misrepresentation, no non-performance, no conflicts of interest, no convictions for fraud/corruption, no removal from contracts, and reasonableness of tendered rates.