Provisioning of on- and off-site medical surveillance assessments – dws clanwilliam dam raising, western cape

Bidding procedure enquiries:

• Contact: F. Groenewald / R. de Wee
• Email: [email protected] / [email protected]

Technical enquiries:

• Contact: O.P Jacobs
• Email: [email protected]

Submission address:

The Bid Box

Entrance of Training Centre

Department of Water and Sanitation

Construction South

Clanwilliam Dam Site

Old N7 Route

Co-ordinates: 32°11’47.99’’S and 18°52’34.96’’E

Submission method: sealed hard-copy bid deposited in the bid box or received by the Supply Chain Management Office.

Bid box: Entrance of Training Centre, Department of Water and Sanitation, Construction South, Clanwilliam Dam Site, Old N7 Route, co-ordinates 32°11’47.99’’S and 18°52’34.96’’E.

Envelope endorsement: ORIGINAL BID FOR BID: WTE-0609 CS: PROVISIONING OF ON AND OFF-SITE MEDICAL SURVEILLANCE ASSESSMENTS FOR DWS CONSTRUCTION SOUTH FOR THE RAISING OF CLANWILLIAM DAM IN THE WESTERN CAPE, with the bidder name clearly shown.

Closing: 19 November 2026 at 11:00. Late bids are not accepted.

Packaging: original bid, covering letter and supporting documents sealed in one envelope.

Forms: official forms only, not re-typed; SBD 1 signed; Section 4 and the Pricing Schedule fully completed and priced out; failure invalidates the bid.

Bid documents must not be separated or pages detached.

Signature: authorised person; company board resolution certified by the chairman; joint venture constitution document and authorisation certificate.

Returnable forms:

• SBD 1 (Invitation to Bid): completed and signed offer cover page.
• SBD 3.1 (Pricing Schedule): completed and priced.
• SBD 4 (Declaration of Interest): disclosure of state employment or connections.
• SBD 6.1 (Preference Points Claim): claim for specific goals.
• SBD 7 (Contract Form): signed by the successful bidder.

Disqualification: late receipt, unsigned or omitted returnable forms, incomplete pricing, missing mandatory documents.

Evaluation phases: Phase 1 Mandatory Requirements; Phase 2 Administrative Compliance; Phase 3 Technical Evaluation and Specification Compliance; Phase 4 Preference Points.

Phase 1 disqualifies the bid if any of the following are missing: Occupational Health Medical Practitioner (MBChB plus postgraduate occupational medicine, HPCSA registered) or Occupational Health Nurse Practitioner (post-basic diploma in occupational health nursing, SANC registered); signed CVs for both practitioners; certified audiometry calibration certificate; certified vision screening calibration certificate; certified SAHPRA licence for the X-ray unit; valid fleet indemnity insurance; valid malpractice insurance; two reference letters for similar services.

Phase 2: CSD registration and CSD report; SARS tax clearance letter and PIN; valid COIDA Letter of Good Standing; CIPC or CIPRO registration certificate; original or certified B-BBEE Status Level Verification Certificate; letter of appointment or board resolution; completed SBD 1, SBD 3.1 and SBD 6.1.

Phase 3: technical compliance assessed against Technical Information Section 3.2.15; failure to comply with all specifications makes the bid non-responsive.

Phase 4: 80/20 preference points system; 80 points for price, 20 points for specific goals.

Specific goals: women 5 points; people with disability 5 points; youth aged 35 and below 5 points; location of enterprise in Western Cape Province 2 points; B-BBEE status level 1 or 2 contributor that is an EME or QSE 3 points; total 20 points.

Proof of claims: Percentage Ownership Affidavit (Annexure 1); Location of Enterprise Affidavit (Annexure 2) with proof of premises; B-BBEE verification certificate from a SANAS-accredited agency or a sworn affidavit for an EME or QSE.

Failure to submit proof means no preference points are allocated.

Scope: on and off-site medical surveillance assessments for the Department of Water and Sanitation, Construction South, for the raising of Clanwilliam Dam in the Western Cape.

Practitioner 1: Occupational Health Medical Practitioner with MBChB plus a postgraduate qualification in occupational medicine, registered with the Health Professions Council of South Africa.

Practitioner 2: Occupational Health Nurse Practitioner with a post-basic diploma in occupational health nursing, registered with the South African Nursing Council.

CVs: each CV must be signed by the practitioner and show two or more years of post-registration experience, personal particulars, qualifications and professional registrations, current employer and position, an overview of postgraduate or diploma experience, recent relevant experience, and contactable references.

Equipment: calibrated audiometry equipment, calibrated vision screening equipment, and an X-ray unit with a valid SAHPRA licence.

Insurance: valid indemnity insurance for the fleet and valid malpractice insurance.

Experience proof: two reference letters for similar services on company letterhead, showing full company address, valid email address, contact person, bid or quotation number, contract value, number of employees assessed, and the period the service was rendered.

Personnel changes: replacement practitioners after award must be submitted to the Project Manager for verification and approval; unapproved replacements can lead to cancellation.

Mandatory practitioner qualifications: Occupational Health Medical Practitioner (MBChB plus postgraduate occupational medicine qualification, registered with the Health Professions Council of South Africa) or Occupational Health Nurse Practitioner (post-basic diploma in occupational health nursing, registered with the South African Nursing Council). Each CV must be signed by the practitioner and show two or more years of post-registration experience, personal particulars, qualifications and professional registrations, current employer and position, an overview of postgraduate or diploma experience, recent relevant experience, and contactable references. Two reference letters for similar services are required, on company letterhead with full address, valid email address, contact person, bid or quotation number, contract value, number of employees assessed, and service period. If competent personnel are changed after award, replacement CVs must be submitted to the Project Manager for verification and approval; unapproved replacements can lead to cancellation of the bid.

Pricing format: Pricing Schedule (SBD 3.1) must be fully completed and priced out; failure invalidates the bid.

Payment terms: all payments by Electronic Fund Transfer.

CSD: registered on the National Treasury Central Supplier Database; CSD report must be submitted.

Tax: SARS tax compliant; attach tax clearance letter and PIN (or CSD number if no PIN is available).

COIDA: valid and up-to-date Letter of Good Standing from the Compensation Commissioner under the Department of Employment and Labour.

CIPC: active registration with the Companies and Intellectual Property Commission; attach CIPC or CIPRO certificate.

B-BBEE: original or certified copy of a B-BBEE Status Level Verification Certificate; failure to submit the certificate and complete SBD 6.1 forfeits the preference points.

Professional registration: SANC for the Occupational Health Nurse Practitioner; HPCSA for the Occupational Health Medical Practitioner.

Authority to sign: letter of appointment or board resolution certified by the chairman of the company.

Forms: SBD 1, SBD 3.1, SBD 4 and SBD 6.1 must be completed, signed and submitted.

State employment restriction: no bids from persons in the service of the state, companies with directors in the service of the state, or close corporations with members in the service of the state.

Equipment documentation: certified audiometry calibration certificate, certified vision screening calibration certificate, certified SAHPRA licence for the X-ray unit, valid fleet indemnity insurance, valid malpractice insurance.

Contract governed by the National Treasury General Conditions of Contract. The successful bidder must complete and sign a written contract form (SBD 7). All payments under the contract are made by Electronic Fund Transfer. The Department is not liable for bidder expenses and does not bind itself to accept the lowest or any bid.