Facilitators and assessors for recognition of prior learning (rpl) — water works management practitioners, ibtc roodeplaat, 12 months

Closing: 18 November 2026 at 11:00

Compulsory briefing session: 12 November 2026 at 10:00

• Venue: Department of Water and Sanitation, Infrastructure Branch Training Centre (IBTC), Roodeplaat Dam Access Road, off Kwa Mhlanga Road (R573), near Pretoria, Gauteng
• GPS coordinates: -25.618439, 28.368786
• Attendance is compulsory; a bidder who does not attend is disqualified.

Offer validity: 120 days from the closing date.

Training delivery: within 30 days of the official order, as and when requested by the end user; the full programme must be completed within 12 months, excluding December.

Bidding procedure enquiries

• Contact: Mr SD Mongwe
• Role: Supply Chain Management
• Email: [email protected]
• Telephone: 083 600 5718

Technical enquiries

• Contact: Ms R Mfomadi-Rahube
• Email: [email protected]
• Telephone: 012 808 9980 / 083 708 8697

Submission address

Department of Water and Sanitation

Supply Chain Management Office

Construction East Office Building

Mthatha Dam Construction East Offices

Mthatha

5100

Training venue

Infrastructure Branch Training Centre (IBTC)

Roodeplaat Dam Access Road

Off Kwa Mhlanga Road (R573)

Near Pretoria, Gauteng

Submission method

• Sealed envelope endorsed with bid number WTE1028CE and the full bid description, containing the original bid, a cover letter and all supporting documents.
• Deliver by hand to the SCM Office or deposit in the bid box at the entrance of the Department of Water and Sanitation, Construction East Office Building, Mthatha Dam Construction East Offices, Mthatha, 5100.
• Postal address: Department of Water and Sanitation, Construction East Office Building, Mthatha, 5100.
• The instructions to bidders also name a bid box at the Construction East Office Building, Grootdraai Dam, Standerton; confirm the delivery point with the SCM contact before travelling.
• Closing time: 11:00 on 18 November 2026. Late bids are not accepted.
• Bids sent by telegram, telex or fax are not considered.
• Bids are opened in public; bidder names and, where practical, bid amounts are read out.

Format

• Use the official forms as issued; they may not be retyped or redrafted.
• Complete every blank in the bid forms and annexures. The bid documents must not be separated and no pages may be detached.
• The bid must be signed on SBD 1.
• A company bid must be signed by a person authorised by a board resolution, with a certified copy of the resolution submitted.
• An individual bid must be signed by the bidder or an authorised representative, with proof of authority.
• A joint venture bid must include the original or notarially certified joint venture agreement and a certificate authorising the signatory, signed by each participant.
• Section 3 (pricing schedule) must be fully completed and priced; failure invalidates the bid.
• The offer must remain valid for 120 days from the closing date.

Returnable documents

• SBD 1 (Invitation to Bid): bidder details and signed offer.
• SBD 3.1 (Pricing Schedule, firm prices): priced per delegate for each module.
• SBD 4 (Declaration of Interest): discloses any director, member or shareholder in the service of the state.
• SBD 6.1 (Preference Points Claim): claims specific-goal points; failure to submit forfeits those points.
• Annexure 1 (Percentage Ownership Affidavit) and Annexure 2 (Location of Enterprise Affidavit), stamped by a commissioner of oaths.
• Proof of accreditation with EWSETA or QCTO on Water and Wastewater Treatment.
• Certified copy of a B-BBEE status level verification certificate or a sworn affidavit.
• Proof of address.
• CSD registration number and a SARS tax compliance status PIN or printed TCS certificate.
• SBD 7 (contract form) is signed by the successful bidder after award.

Disqualification risks

• Not attending the compulsory briefing session.
• Omitting or leaving unsigned any of SBD 1, SBD 3.1 or SBD 4.
• No EWSETA or QCTO accreditation on Water and Wastewater Treatment.
• Incomplete pricing schedule or unpriced items.
• Marking both the comply and non-comply columns in the technical table.
• Correction fluid on the pricing schedule, or an uninitialled correction.
• Bids from persons in the service of the state, or from companies or close corporations whose directors or members are.

Preference points system: 80/20 under the Preferential Procurement Regulations, 2022.

• Price: maximum 80 points; the lowest acceptable bid scores full price points.
• Specific goals: maximum 20 points.

Evaluation phases

1. Mandatory requirements — compulsory briefing attendance; EWSETA or QCTO accreditation on Water and Wastewater Treatment; complete and signed SBD 1, SBD 3.1 and SBD 4. Failure disqualifies the bid.
2. Administrative compliance — SBD 6.1, CSD registration, SARS tax compliance, active CIPC registration, B-BBEE certificate or affidavit, Annexures 1 and 2 stamped by a commissioner of oaths, and proof of address. Missing SBD 6.1, B-BBEE proof, Annexures 1 and 2 or proof of address forfeits the related preference points.
3. Technical evaluation and specification compliance — Table 3 must be completed in full and Section 2 (price quotation data) signed. Marking both the comply and non-comply columns counts as non-compliance. A bid that does not meet the specification is disqualified from further evaluation.
4. Preference points — scored on the specific goals claimed in Table 4.

Specific goals (20 points)

• Ownership by women: 5 points
• Ownership by people with disabilities: 5 points
• Ownership by youth (35 and below): 5 points
• Location of enterprise in Gauteng: 2 points
• B-BBEE level 1 or 2 contributor that is an EME or QSE: 3 points

Ownership points are pro-rated: points awarded = 5 x percentage shareholding held by women, people with disabilities or youth / 100, as declared in the Percentage Ownership Affidavit. Points not claimed with supporting proof are not awarded.

Service

• Appointment of facilitators and assessors for recognition of prior learning (RPL) for water works management practitioners, delivered to Department of Water and Sanitation employees at the Infrastructure Branch Training Centre (IBTC), Roodeplaat, Pretoria, Gauteng.
• Qualification: Water Works Management Practitioner, Level 6, SAQA ID 118808.
• Estimated 100 RPL candidates; the department does not guarantee this number and may change the quantity.
• Training is limited to the gaps identified in a pre-assessment already completed.
• The bidder must use IBTC learning materials and assessment instruments, including IBTC accreditation.
• Candidates must be assessed both formatively and summatively.
• The full programme must be completed within 12 months, excluding December when the department is closed.

Modules and quantities (each 100 candidates)

• Water Demand Management, NQF Level 7, 10 credits, 5 days facilitation
• Risk Management in Water Services Works, NQF Level 6, 25 credits, 10 days facilitation
• Operations and Maintenance of Water Services Works, NQF Level 6, 25 credits, 10 days facilitation
• Strategic Planning and Financial Management, NQF Level 5, 10 credits, 3 days facilitation
• Project Management in Water Services Works, NQF Level 6, 8 credits, 2 days facilitation
• Transport and accommodation: 1 sum

Delivery

• Training hours: 07:15 to 16:00, Monday to Thursday.
• No training from Fridays 14:00 to Mondays 07:00, on public holidays, or on the last Thursday and Friday of the month.
• Training must start within 30 days of the official order, as and when requested by the end user.
• The bidder must nominate a contact person to schedule training with the department.
• Training dates are confirmed between the IBTC Training Coordinator and the service provider.
• The bidder must provide all labour, materials, equipment and transport needed to deliver the contract.
• Bidders should familiarise themselves with the site, access roads and distances before bidding.

Documents to be provided to IBTC on request

• CVs of facilitators and assessors
• Registration of assessors and moderators
• Qualifications

• CVs of the proposed facilitators and assessors must be provided to IBTC on request.
• Registration of assessors and moderators must be provided.
• Qualifications of the facilitators and assessors must be provided.
• Accreditation with EWSETA or QCTO on Water and Wastewater Treatment must be proven with the bid.

• The service provider must be accredited with EWSETA or QCTO on Water and Wastewater Treatment and must submit proof with the bid.
• Training and assessment must use IBTC learning materials and assessment instruments, including IBTC accreditation.
• Candidates must be assessed formatively and summatively.
• Training is limited to the gaps identified in the pre-assessment already conducted.
• The provider must hold the learning material needed for the training.
• CVs of facilitators and assessors, assessor and moderator registrations, and qualifications must be submitted to IBTC as and when required.

• SBD 3.1 (Pricing Schedule, firm prices) must be completed in full; failure renders the bid non-responsive.
• Rates are entered per delegate for each of the five modules, with a total per person.
• Item 6 covers transport and accommodation as a single sum.
• The schedule totals the subtotal excluding VAT, VAT at 15%, and the total bid price including VAT.
• The offer must remain valid for 120 days from the closing date.
• The delivery period must be stated as firm or not firm; delivery is required within 14 days of the purchase order.
• All delivery costs must be included in the bid price.
• Corrections must be crossed out neatly, the correct figure entered alongside and initialled; correction fluid invalidates the bid.
• The bidder must state whether the offer is strictly to specification.

Pricing

• SBD 3.1 pricing schedule, firm prices, quoted in Rand and inclusive of VAT.
• Rates are quoted per delegate for each module, with a total per person and an overall total.
• The schedule shows the subtotal excluding VAT, VAT at 15%, and the total bid price including VAT.
• Prices must be all-inclusive: VAT, delivery, accommodation, refreshments, transport for facilitators and assessors, assessment fees and certificate printing.
• The bid price must be firm; only statutory VAT and customs or excise levy changes are allowed, with written proof.
• The delivery period must be stated as firm or not firm; delivery is required within 14 days of the purchase order.
• Offer validity: 120 days from the closing date.
• Incorrect entries may not be erased or covered with correction fluid; cross out neatly, enter the correct figure alongside and initial it. An uninitialled correction invalidates the bid.

Payment

• Payment is made per delegate trained, monthly, against specified tax invoices.
• Invoices must be accompanied by the signed attendance register.
• Payment within 30 days of receipt and approval of the original invoice, by electronic funds transfer into the successful bidder's bank account.
• No cash, cheque or upfront payments.
• Standing time over two hours is paid only where the delay is caused by the department.
• No payment for consignments without delivery notes signed by the official checking collection.

Quantities

• The 100 candidates are an estimate only; the department may order one item, part of a quantity, or none, and the contract remains valid regardless of quantity differences.

Registration and status

• Active registration on National Treasury's Central Supplier Database (CSD); a CSD number is required.
• Tax compliant with SARS; submit a tax compliance status PIN or a printed TCS certificate. Consortium, joint venture and subcontractor parties must each submit a separate TCS certificate, PIN or CSD number.
• Active registration with the Companies and Intellectual Property Commission (CIPC).
• No bid will be considered from a person in the service of the state, a company with a director in the service of the state, or a close corporation with such a member.

Accreditation

• Proof of accreditation with EWSETA or QCTO on Water and Wastewater Treatment is mandatory and is a Phase 1 requirement.

B-bbee

• Submit a certified copy of a B-BBEE status level verification certificate issued by a SANAS-accredited agency, or, for an EME or QSE, a sworn affidavit on the prescribed form.
• Failure to submit forfeits the B-BBEE preference points.
• B-BBEE level 1 or 2 contributors that are EMEs or QSEs may claim 3 specific-goal points.

Preference claim documents

• Annexure 1 (Percentage Ownership Affidavit) and Annexure 2 (Location of Enterprise Affidavit), stamped by a commissioner of oaths.
• Proof of address.
• Proof of premises ownership or a valid rental agreement for the location-of-enterprise claim.
• Missing proof means the related preference points are not awarded.

Local content

• Bidders using locally manufactured components, products, equipment or systems must complete the Declaration for Local Production and Content (Annexure C).

Contract

• The National Treasury General Conditions of Contract (July 2010) form part of the contract.
• The successful bidder must sign the written contract form (SBD 7) in ink; failure to do so may invalidate the bid.

• Bidders must comply with the Department of Water and Sanitation's safety and environmental policies.

Contract period: 12 months.

• The full training programme must be completed within 12 months, excluding December when the department is closed.
• Quantities are estimates only: the 100 RPL candidates are not guaranteed, and the department may order one item, part of a quantity, or none.
• Orders are placed as and when requirements arise; training must be delivered within 30 days of the official order.
• Training dates are agreed between the IBTC Training Coordinator and the service provider.
• A penalty will be imposed for late training.
• Payment is monthly per delegate trained, within 30 days of approval of the original invoice, by electronic funds transfer; no cash, cheque or upfront payment.
• Invoices must be supported by the signed attendance register.
• The National Treasury General Conditions of Contract (July 2010) apply and may not be amended; any special conditions of contract prevail over them in conflict.
• The successful bidder signs the written contract form (SBD 7) in ink.
• The department may decline any bid, is not bound to accept the lowest bid, and is not liable for bid preparation costs.
• The department may accept a bid for only some items or part of a quantity.

Four-phase evaluation under the Preferential Procurement Regulations, 2022, using the 80/20 preference points system.

Phase 1 — Mandatory requirements

• Compulsory briefing session attendance.
• EWSETA or QCTO accreditation on Water and Wastewater Treatment.
• Complete and signed SBD 1, SBD 3.1 and SBD 4.
• Failure on any of these renders the bid non-responsive and disqualifies it.

Phase 2 — Administrative compliance

• Complete and signed SBD 6.1.
• CSD registration, SARS tax compliance and active CIPC registration.
• Certified B-BBEE status level verification certificate or sworn affidavit.
• Annexures 1 and 2, stamped by a commissioner of oaths.
• Proof of address.
• Missing SBD 6.1, B-BBEE proof, Annexures 1 and 2 or proof of address forfeits the related preference points.

Phase 3 — Technical evaluation and specification compliance

• Table 3 must be completed in full and Section 2 (price quotation data) signed.
• Marking both the comply and non-comply columns is treated as non-compliance.
• A bid that does not meet the specification in Section 2 is disqualified and not evaluated further.

Phase 4 — Preference points

• Price: maximum 80 points.
• Specific goals: maximum 20 points, allocated as women 5, people with disabilities 5, youth 5, Gauteng location of enterprise 2, and B-BBEE level 1 or 2 EME or QSE 3.
• Ownership points are pro-rated against the declared percentage shareholding.