Supply and delivery of PPE and uniform items for KZN public works regional office

Closing date: 8 September 2026. Closing time: 11:00. Briefing session: non-compulsory (date, venue, time marked N/A). No compulsory site visit. Offer validity: 90 days from closing date. Delivery period: 10–20 working days upon receipt of award letter.

SCM enquiries: Thobeka Mcanyana, telephone 066 535 7932, email [email protected]. Technical enquiries: Mr Musa Mdlalose, telephone 078 092 4620, email [email protected]. Submission address: bid box at 455A King Cetshwayo Highway, Mayville 4090 (Department of Public Works and Infrastructure: Mayville Regional Office). Tender documents downloadable from www.kznworks.gov.za.

Submission method: sealed envelope deposited in the bid box at 455A King Cetshwayo Highway, Mayville 4090 (Department of Public Works and Infrastructure: Mayville Regional Office). Closing date: 8 September 2026. Closing time: 11:00. Late bids will not be accepted. Telegraphic, telephonic, telex, facsimile, e-mail and late proposals are not accepted. Bids must be on the official forms provided (not re-typed); photocopies allowed but original signature required. Each bid in a separate sealed envelope with bidder name, address, bid number and closing date on the envelope. Bidder must initial every page. No correcting fluid. Alterations must be initialled. Bid documents must not be included in packages containing samples. Offer validity: 90 days from closing date. All delivery costs included in bid price. Returnable forms (all must be completed, signed and submitted): SBD 1 (Invitation to Bid), SBD 3.1 (Pricing Schedule – Firm Prices), SBD 4 (Bidder's Disclosure), SBD 6.1 (Preference Points Claim Form), SBD 7.1 (Contract Form – Purchase of Goods), Section C (Declaration CSD Info Correct), Section K (Authority to Sign / Board Resolution). Mandatory samples for all listed PPE items must be submitted at the new help desk on the closing date at 11:00; failure to submit samples results in automatic disqualification.

Three-phase evaluation. Phase 1 – Administrative Compliance: correctness of bid document; compliance with bid regulations (CSD registration and other prescripts). Phase 2 – Mandatory Requirements: submission of samples for every specified PPE item on closing date at 11:00 at the new help desk; failure disqualifies the bidder. Phase 3 – Specific Goals (Preference Points): 80/20 preference point system applies (price 80 points, specific goals 20 points). Specific goal: Ownership by people who are Youth – 20 points. Documentary proof required: certified copy of identity document; SANAS-approved B-BBEE certificate or original EME/QSE sworn affidavit signed and dated by Commissioner of Oaths. Failure to submit proof means preference points for specific goals are not claimed. No minimum functionality/quality threshold stated. Bids from persons in service of the state, companies with directors in state service, or close corporations with members in state service will not be considered.

Supply and delivery of PPE and uniform items for the Regional Office, all with embroidery where indicated. Items and quantities:

1. Dust coats royal blue with embroidery – sizes 30 (2), 34 (4), 36 (1), 42 (1).
2. Cotton T-shirt round neck royal blue with embroidery – M (4), L (4), XL (2), XXL (2).
3. Two-piece overalls royal blue with embroidery – 36 (2), 40 (2), 42 (2), 46 (2).
4. Safety boots equivalent to Bova – size 8 (1), 5 (1), 9 (1), 4 (1).
5. Safety shoes equivalent to Parabellum – size 7 (1), 8 (1).
6. Black anklet socks equivalent to Dromex – sizes 4–9 (19 pairs, according to boot sizes).
7. Protective boots equivalent to Jim Green Razorback or similar (brown, males) – size 7 (2), 9 (1). Equivalent to Sisi brand or similar (brown, ladies) – size 9 (1), 7 (1), 7 (1), 7 (1), 6 (1).
8. White hard hats – adjustable, size 24.
9. Yellow reflector vest – S (3), M (14), L (6), XL (6), XXL (3), 5XL (1).
10. Steel-toed safety boots black – size 3 (1), 4 (3), 6 (3), 7 (7), 8 (4), 9 (3), 10 (2), 11 (1), 13 (1).
11. Rain suits navy – M (2), L (1), XL (3), XXL (2).
12. Dust coats navy blue – M (1), XL (2), XXL (1), 5XL (1).
13. Safety gloves – S (2), M (1), L (1).
14. Clear safety glasses equivalent to Euro – 4 units.
15. Reusable respiratory masks – 4 units.

All items must comply with specification; deviations to be indicated. Samples for every item mandatory at closing.

No explicit quality management system, QA/QC, or certification requirements stated beyond compliance with item specifications and mandatory sample submission. Samples serve as quality verification at evaluation stage. General Conditions of Contract (Section I) and Special Conditions (Section J) may contain quality clauses not detailed in extracted text.

Firm pricing only (SBD 3.1). Schedule lists 17 items with sizes, quantities, and unit price columns. Prices in Rand, VAT (15%) added to subtotal for total inclusive of VAT. Offer valid 90 days from closing. All delivery costs included. Non-firm pricing (SBD 3.2) and professional services pricing (SBD 3.3) marked not applicable. No price adjustment formula, escalation indices, or foreign exchange provisions apply. Brand/model and country of origin to be stated. Compliance with specification to be confirmed (YES/NO); deviations to be listed.

Pricing schedule: firm prices only (SBD 3.1 applicable; non-firm and professional services schedules not applicable). Prices must include VAT (15%). Total bid price inclusive of VAT to be stated in figures and words. All delivery costs included in bid price. Offer valid for 90 days from closing date. No bid bond, performance guarantee, or advance payment terms specified. No financial capacity or turnover thresholds stated.

Mandatory compliance documents:

• CSD registration (supplier must be registered on Central Supplier Database at closing time; CSD number required).
• SARS Tax Compliance Status (TCS) PIN or printed TCS certificate; each consortium/joint venture party must submit separate TCS PIN/certificate/CSD number.
• B-BBEE status level verification certificate (SANAS approved) or original EME/QSE sworn affidavit signed and dated by Commissioner of Oaths (required to claim preference points).
• Certified copy of identity document (for youth ownership claim).
• Authority to Sign / Board Resolution (Section K) authorising signatory.
• Completed and signed returnable forms: SBD 1, SBD 3.1, SBD 4, SBD 6.1, SBD 7.1, Section C, Section K.
• No bids from persons in service of the state, companies with directors in state service, or close corporations with members in state service.
• Foreign suppliers must complete questionnaire in SBD 1 Part A.
• Bidder must initial every page of the bid document.

The tender is for supply of personal protective equipment (PPE) and safety wear. Items include: dust coats, cotton T-shirts, two-piece overalls, safety boots (Bova equivalent), safety shoes (Parabellum equivalent), black anklet socks (Dromex equivalent), protective boots (Jim Green Razorback/Sisi equivalent), white hard hats, yellow reflector vests, steel-toed safety boots, navy rain suits, navy dust coats, safety gloves, Euro clear safety glasses, reusable respiratory masks. All items must meet the described equivalents and specifications. No additional OHS plan, safety file, or HSE compliance requirements stated for the supplier beyond delivering conforming products.

Contract form: SBD 7.1 (Purchase of Goods) to be completed in duplicate by successful bidder and purchaser. Contract documents: invitation to bid, tax clearance certificate, pricing schedule(s), technical specifications, B-BBEE preference claims, bidder's disclosure, special conditions of contract, general conditions of contract (GCC). Payment within 30 days of receipt of invoice accompanied by delivery note. All delivery costs included in bid price. Offer validity 90 days from closing. Delivery period 10–20 working days after award letter. Standard GCC applies; special conditions of contract (Section J) referenced but not detailed in extracted text. Fraudulent claims or non-fulfilment of conditions may lead to disqualification, cost recovery, contract cancellation, restriction from state business up to 10 years, and criminal prosecution.

Three-phase evaluation. Phase 1 – Administrative Compliance: correctness of bid document; CSD registration and regulatory compliance. Phase 2 – Mandatory Requirements: physical samples for all 17 PPE items submitted at the new help desk on closing date at 11:00; non-submission = automatic disqualification. Phase 3 – Specific Goals (80/20 system): Price 80 points, Specific Goals 20 points. Specific goal: Ownership by people who are Youth (20 points). Proof: certified ID copy plus SANAS B-BBEE certificate or EME/QSE sworn affidavit. No functionality/quality scoring described. Bids from state employees or entities with state-connected directors/members excluded.