Panel for catering service providers (3‑year term)

• Contact person: Jehaan Davids

Email: [email protected]

Phone: 021 483 8130

Department: Western Cape – Economic Development and Tourism (no further address provided).

• Submit all compulsory returnable documents listed in Table 1 (WCBD 1 Invitation to Bid, WCBD 4 Declaration of Interest & past SCM practices, WCBD 6.1 Preference Points Claim Form, B‑BBEE certificate/affidavit).
• Authorised representative must sign each form.
• All documents must be uploaded/hand‑delivered by the closing date and time (23 January 2026, 11:00 AM).
• Failure to provide any listed document results in automatic disqualification.
• Ensure CSD registration is active on the closing date; provide WCBD 4 and tax compliance certificates for each JV/consortium member.

• Phase 1 – Qualification: bids are checked against the minimum requirements (CSD registration, tax compliance, completed Annexure A, required WCBD forms). Non‑responsive bids are excluded.
• Phase 2 – Placement on Panel: all qualified bidders are recommended for panel inclusion; no further scoring at this stage.
• Subsequent job briefs will be evaluated using an 80/20 (price / B‑BBEE) or 90/10 system as indicated in the bid. Price accounts for 80 or 90 points; B‑BBEE status contributes the remaining 20 or 10 points.
• B‑BBEE points are awarded according to the status level table (e.g., Level 1 = 20 points in 80/20 system).
• If two bids score equal total points, the higher B‑BBEE score wins; if still equal, lots are drawn.

• Scope: Provide catering for internal/external meetings, workshops and special events across the Western Cape.
• Required services include: menu preparation, dietary accommodations (vegetarian, kosher, halal with certification), hygienic food preparation, delivery & set‑up 30 min before event, provision of equipment (tables, cutlery, crockery, braai gear), professional staff in uniform, clean‑up, and labelling of dietary specifications.
• Service timelines: standard requests within 48 hours; urgent requests within 24 hours.
• Must hold a valid municipal health certificate and comply with all local health & safety regulations.
• Ability to cater for VIP/international delegations and specialised requests.
• Minimum capacity categories are captured in Annexure A (e.g., <20, 21‑50, 51‑100, >100 attendees).

• Pricing must be submitted in the format required in the job brief (price only; taxes included).
• No explicit bid bond or guarantee is mentioned; however, compliance with tax obligations is required (tax compliance certificate).
• Payment terms will be governed by the Department’s standard contract conditions (Treasury Regulations Chapter 16A).

• Register on the Central Supplier Database (CSD) with active status before the closing date.
• Provide tax compliance certificate (WCBD 4) for each JV/consortium member.
• Submit B‑BBEE status certificate or affidavit as per WCBD 6.1; non‑submission results in zero B‑BBEE points.
• Provide valid municipal health certificate and adhere to SABS standards where applicable.
• Meet any CIDB registration requirements if applicable (not explicitly stated).
• Maintain up‑to‑date CIPC registration details.
• No additional specific B‑BBEE minimum level is stated beyond the points claim form.